Ceo team administrator jobs

We are looking to recruit a high calibre Community Trust CEO who can show the commitment and inspiration required to lead our charity, motivate a diverse team, build influential relationships, and further develop our reputation locally and nationally.

FTCT is a vibrant and active community project that aims to provide socially inclusive community, health and education engagement programs which aim to make a difference to the lives of people within our community.

Having successfully attained charitable status, the challenge for the Trust is now to reach even more people and increase the role we play in the local community. The Trust offers many diverse activities that aim to provide the people in Wyre and Fylde with the opportunities to participate and enjoy themselves in a fun, friendly environment.

We have an exciting opportunity for a Chief Executive Officer to join our team at FTCT. This role involves providing inspirational senior leadership of the FTCT, developing, and delivering an ambitious strategic plan that increases both the Trust’s and Football Club’s brand, impact, and reputation.

Strategic responsibility for the financial and business growth of FTCT, ensuring sustainability and diversity of income streams, which can be reinvested in community-based activity for the benefit of the Fylde coast and its communities.

With a strong, dedicated Board, a great team in place and a clear mission, we firmly believe the Trust is set for an exciting decade. However, to achieve our ambitious plans, we are looking to appoint an inspirational and strategic senior leader as our FTCT CEO, taking over from the current CEO when he leaves to pursue other opportunities.

Working closely with the Board and the Trust’s three Senior Managers in particular, the FTCT CEO will have executive responsibility for governance, growth and financial sustainability of the charity.

The FTCT CEO will be an inspirational leader both internally and externally, working to secure and cultivate diverse income streams and high-impact partnerships, whilst ensuring we continue to operate with excellent systems and processes which support our talented staff to do what they do best.

As an ambassador for both the Community Trust and Football Club, the FTCT CEO will foster a positive culture, ensuring staff at all levels across the organisation are inspired and encouraged to succeed and develop in-role.

The Trustees are looking for a high calibre CEO that can deliver and effectively communicate our vision, mission, and values clearly. We want someone who can make FTCT one of the leading and most respected Community Trusts in the country.

For the past 100 years, Keychange has strived to deliver quality care and support for vulnerable people – old and young - through care communities across England. A strong Christian heritage is the driving force behind our work, and motivates our commitment to those in our care.

We are seeking to appoint a dynamic new Chief Executive Officer who will energise and inspire the organisation as we emerge from the pandemic. The right candidate will develop and execute a strategy for the growth of Keychange as we adapt to a changing landscape within the sector and continue seeking to meet the needs of the vulnerable. He or she will lead a staff of over 300 spread across England delivering effective and high-quality care through our 12 community care centres. They will be a committed Christian, able to nurture our Christian ethos and act as a spiritual leader for staff.

If this could be you, please get in touch with Jonathan Payne, Consultant at Carnelian Search on the address below.

At Women in Prison, we are passionate, ambitious and grounded in the reality of women’s lives. We are proud of our roots and have grown from strength to strength since the 1980’s, delivering services to women and campaigning for change.

Job Purpose: To provide day to day PA support to the Chief Executive, administrative support to the Chief Executive and SMT and secretarial duties for the Board of Women in Prison

Reports to: Chief Executive

Key Responsibility Areas:

• To proactively manage the diary of the Chief Executive
• To provide administrative support to the Chief Executive
• To provide administrative support to the senior management team
• To provide secretarial/administrative support to the Board

Duties and key responsibilities:

To manage the diary of the Chief Executive

• To proactively manage the diary of the Chief Executive
• To ensure all requested meetings are appropriately prioritised and diarised, with sufficient time for preparation and travel
• To support the Chief Executive to ensure her diary enables positive working practices
• To maintain excellent relationships with all contacts for the Chief Executive
• To manage a system for key meetings with the Chief Executive to ensure preparation time, papers and briefings are in place in good time
• To ensure the Chief Executive is meeting regularly with line reports, chairs of the Board and Board members

To provide administrative support to the Chief Executive

• To put an effective filing system in place manage it on behalf of the Chief Executive
• To organise travel for the Chief Executive when required
• To manage the expenses for the Chief Executive and ensure appropriate sign off from the Chairs of the Board
• To take minutes of meetings as required by the Chief Executive and circulate in a timely manner

​To provide administrative support to the Senior Management Team

• To support the smooth running of the Senior Management Team
• To set up meetings and ensure agendas are in place
• To circulate papers at least 2 days in advance of meetings
• To minute meetings and share minutes and actions in a timely manner
• Notify all those who need to take follow up action and/or others who may need to be aware of the decision and its implications

​To provide secretarial/administrative support to the Board

• To ensure Board meetings are in the diaries of all attendees
• To support the preparation and circulation of Board papers and agendas in a timely fashion
• To take minutes of board and board committee meetings, agree these with the Chief Executive and Chairs and circulate in a timely fashion
• To keep proper records and files of Board decisions, approvals and minutes
• To support Board members with administrative support as required
• Notify all those who need to take follow up action and/or others who may need to be aware of the decision and its implications

These are the main duties of the role but do not form part of the contract of employment, and flexibility will be required as the needs of the organisation changes.

The purpose of the MD role is to lead and manage the charity to ensure the successful delivery of our objectives.

Background

Believe organ donor support was set up by Anna Louise Bates in 2015 following the untimely passing of her son Fraser “bear” Bates and husband Stuey and their organ and tissue donation. The vision of the charity is to educate people in relation to organ donation and to support families and healthcare professionals. In just 6 years the charity has grown from strength to strength and managed to make deep in roads into both education and support driven by Anna Louise and her board of unpaid trustees. Therefore we now see this as being the start to make a positive change to the structure of the charity and are seeking an inspirational, digitially led managing director to take the charity to the next level. With the board of trustees to help this is an exciting opportunity for someone to lead us forwards.

Duties

• Complete a strategic plan for the forthcoming years and work with the board to implement the same.
• Ensure that the charity is operating in a manner and on a scale that is financially sustainable in the medium to long term.
• To set up a team of employees and volunteers to develop the strategic plan and to manage supervise and support the same.
• To ensure compliance with charity commission and any other legal responsibilities and obligations
• Manage the financial Health of the charity and actively pursue new sources of income.

Criteria for essential knowledge skills and experience

• Expertise in the charity industry
• Experience of leading a team
• Strong public speaking networking and ambassadorial skills
• Knowledge of reach in digital media
• An excellent knowledge and understanding of charity finances
• Excellent written skills including experience of drafting formal reports, financial bids , blogs and social media content
• Essential personal qualities - strong completer finisher, conscientious, efficient, energetic, determined and passionate about the work of charities
• Excellent interpersonal skills able to work with empathy tact and diplomacy.
• Ability to manage multiple priorities and deadlines

We’re an award-winning charity that runs local learning centres in the heart of communities where the young people we support live. Our centres provide an innovative education programme which includes practical learning support and motivational and confidence-building activities for children and young people aged 7-18. Our aim is
to inspire students from the least advantaged neighbourhoods to broaden their horizons and achieve their full potential.

As the UK’s leading university access organisation, our staff team is helping thousands of young people each year. From Autumn 2022 we will have thirty-nine centres and extension projects across England and Scotland, with ambitious plans to scale-up our provision further over the coming years.

We are looking for a high-calibre candidate to join as Executive Assistant to the CEO. At this exciting time in our evolution we are looking for a high-calibre candidate to join our team as Executive Assistant to the CEO. You will be the main point of contact for our Senior Management Team, Trustee Board and Advisory Panel members and have the inside track on how the charity plans and implements both its strategic growth and its day-to-day operations.

The role is challenging and varied. You will work with a wide range of our stakeholders, both internally and externally, taking a professional yet friendly approach – you will have strong interpersonal and communication skills. You will have excellent organisational and analytical skills and be able to demonstrate meticulous attention to detail, excellent written skills and will be highly efficient. You will be able to gain the respect required to act as the voice of the CEO.

As a charity with social mobility as its core objective, IntoUniversity is wholly committed to equality of opportunity. We work with children and young people from a diverse range of backgrounds, and we believe that our staff team should be similarly diverse and representative.

The more inclusive we are, the better our work will be, and we recognise that we have much more to do in this regard. We are committed to building a culture where students, staff and volunteers are valued for the unique people they are. We therefore encourage applications from candidates from as wide a range as possible of ethnic, cultural and social backgrounds. In particular, we actively and warmly welcome applications from Black, Asian and minority ethnic candidates, male candidates and candidates with a disability as they are currently under-represented within IntoUniversity.

Salary: £18,000-20,000

Location: Flexible/hybrid working arrangements are possible.

Contract: 1-year fixed term contract (extendable) with a 3 month probationary period.

Line manager: Finance and Operations Manager 

Benefits: 4-6% matched pension contributions, access to Employee Assistance Program. 25 days paid holiday per year. 

Humanists International is a small but very busy organization. You will be joining a team based mainly in London, but also Brussels, Philippines and Glasgow. You will be supporting a busy and dynamic Chief Executive by assisting with governance and administrative tasks. This job will suit someone who is enthusiastic and energetic, and who is able to manage competing priorities calmly and effectively. This postholder will have to represent the chief executive internally and externally, so will have excellent communication and interpersonal skills. 

Duties will include:

• Taking and preparing board meeting minutes (6 times per year), as well as other meetings as and when required.

• Preparing meeting agendas and other necessary documents

• Preparing board papers (including coordinating and liaising with the management team)

• Diary management and meeting planning (with staff, board members and external stakeholders)

• Developing and maintaining an annual schedule of meetings with staff, board members and other management and governance arrangements. 

• Arranging travel and accommodation for the Chief Executive and board members

• Arranging board meetings (which take place at various locations internationally, and also online)

• Preparing and attaching expense receipts to Chief Executive’s monthly credit card statements.

• To be the first point of contact for the organization, taking phone calls and managing the organizational email inbox (dealing with general correspondence, and forwarding it to the relevant staff member)

• Assisting the chief executive to manage their email inbox

• Attending office tenants meetings and carrying out other responsibilities as an office representative. (Such as: welcoming office visitors, liaising with office management team regarding office repairs, IT needs and issuing of IDs etc., maintaining a good relationship with the office management team and passing on any notices to staff.)

• Spending up to 5 hours per week managing the triage process for our casework support inbox - further training and supervision provided

• Otherwise assisting the Finance and Operations Manager with other admin tasks as and when required

• Any other appropriate duties 

Person specification:

Essential:

• Fast, agile worker

• Willingness to travel internationally 

• Ability to multitask 

• Excellent written and verbal communication skills in English

• Excellent IT skills 

• Experience using Google G Suite 

• Excellent attention to detail 

• Proactive approach to problem solving

Desirable:

• Experience as in the charity sector

• Experience working in an international organization 

• Experience as an assistant to a chief executive

• Understanding and sympathy for Humanists International’s values 

• Additional languages (French, Spanish, Arabic in particular)

Here at Juno Women’s Aid, what we do is really important. We save lives. In the UK 1 in 3 women will experience domestic abuse in their lifetime and in Nottingham we’re here to support those women and children experiencing or escaping it.

We’re the sixth largest accredited domestic abuse charity in England. We’ve been around for almost 40 years and in that time we’ve built up a real depth of knowledge. We currently have 85 employees and an annual turnover in the region of £2m.

Juno Women’s Aid is an ambitious and resourceful charity, passionate about helping women and their children move forward to live their lives free from abuse. In a year, we answer around 10,000 calls on our helpline, support over 6,000 women and 260 children.

The role

We have an exciting opportunity in our Senior Leadership Team. Juno Women’s Aid is a growing organisation and we are looking to appoint a Deputy CEO who will help take the organisation to the next stage of its development.

This is a brand new role, reporting directly into the CEO. You will help lead a diverse and high performing team to shape and deliver future projects and strategy. The successful candidate will have relevant leadership experience, strong communication and effective influencing skills.

In return, we offer a flexible and supportive environment, the opportunity for self-development and learning, competitive rates of pay, and a great team of people to work alongside.

If you want to be part of the change that will improve the lives of people affected by domestic violence and abuse, we would love to hear from you.

It is an occupational requirement that applications are open to women only, as permitted under Schedule 9, Part 1, of the Equality Act 2010.

Juno Women’s Aid is committed to equality and diversity and encourages applicants from BME, lesbian or bisexual backgrounds.

In our annual staff survey, 95% of our employees would recommend Juno Women’s Aid as an employer, 98% stated that they feel proud to work for Juno women’s Aid while 100% consider that Juno Women’s Aid is an inclusive organisation that values diversity.

Download our application pack from our website

Please note we do not accept CVs.

Please note that interviews may take place prior to the advert closing as and when suitable applications are received. If a suitable candidate is appointed the role may close early, therefore please do not hesitate to submit your application.

Chief Executive Officer

c£55,000

Full-time (4 days considered)

Permanent

“Making an age friendly Enfield where everyone can love later life”

We have an exciting opportunity for the right person to lead the Enfield’s foremost older people’s charity to the next level - reflecting our mission to making an age friendly Enfield where everyone can love later life.

Age UK Enfield is a key and important provider of advice, dementia care and support, day care, information and advice, fitness and frailty support services in the diverse North London borough.

We are well respected and can boast a reputation for providing professional services that meet our client needs.

• Our services are broad in nature (care, advice, exercise, enabling), and reach around 7000 older people;
• There is a strong staff and volunteer team who have gone the extra mile to provide services during  the Covid lock down periods.

Despite the challenges of the past two years, significant progress has also been made  in improving our internal systems , processes and ways of working.  We are focused on developing our existing services and this is where you come in as we are looking for a new CEO who can maintain this momentum and lead our staff and volunteer team.

We are looking to appoint someone with values strongly aligned to our own and a passion to support older people.

You will have leadership skills, knowledge of the charitable sector and experience of working in health, social care and/or advice, including preferably with older people. We are a small organisation, which needs a hands-on CEO, who can lead across all the services we provide. At the same time, we need someone who can see the big picture, position the organisation and work within a strategic framework.

Ideally, as you will be the external face of the charity, we will be looikg to you to continue to build on existing stakeholder relationships; older people, trustees, staff, volunteers, funders and partners, as well as explore funding opportunities.

How to apply

Application is by way of CV with a Supporting Statement that should set out your motivations for applying and how your work experience to date meets the scope of the responsibilities. As a general guide, your Supporting Statement should be around two sides of A4.

For an informal conversation about the role, please contact our recruitment partner, Carroll Lloyd, Director, NFP Consulting. Details on our websiite listing

To recruit the most appropriate candidate, a number of pre-employment due diligence checks will be undertaken in accordance with the Data Protection Act 2018.

Closing date: Midnight Sunday 20th August 2022

Selection process and timescales

First interview: Week beginning Monday 3rd September 2022

First round of screening interviews will be conducted by NFP Consulting, which will be conducted via video.

Second interview: Week beginning Monday 10th September 2022

The intention is to hold interviews on-site at the charity’s office or another location in London and in full compliance with the guidance for the containment of the spread of COVID that apply at the time.

Accessibility

If you require reasonable adjustments at any stage of the recruitment process, including accessing a copy of the recruitment pack in large print or an alternative format, please contact us

The Garwood Foundation is looking for our next Chief Executive Officer (CEO) to continue our organisational development so we can continue to provide the best possible service to our clients at our school, our day centre and our residential home for disabled people in south London.

We are an established charity (recently celebrating our 70th anniversary) based in Croydon that works with adults and children with cerebral palsy and other profound, multiple, acquired or other disabilities, particularly those living in the London Boroughs of Croydon, Sutton and Bromley. Our service users, their friends and families, and our committed staff and volunteers, form a vibrant and inclusive community across our three sites.

We are seeking a new CEO who shares our ethos to further develop this fantastic charity, and help us meet the challenges that face all social care providers at the moment, primarily developing funding and staff teams to deliver high quality services during the cost of living crisis and tightening local authority budgets.

Key details:

Role: Chief Executive Officer (CEO) – The Garwood Foundation

Salary: £75,000

Location: Croydon, south London (minimum 4 days per week on site)

Contract: permanent, full time

Amongst other criteria, the successful candidate will have:

• A proven track record at senior management level at an organisation of comparable scale and complexity, in the  social care and/or education sector. Ideally, this experience would be in the charity sector.
• Experience of building, managing and developing highly effective teams.
• Proven ability to develop and implement wide-reaching strategic plans that deliver significant change management.
• Experience of managing a construction project and associated funding.
• Strong commercial acumen, with a track record of developing organisational income, especially from commissioned services.
• Experience of financial management, including the management of complex budgets with multiple income sources and areas of expenditure.
• Experience of working effectively with non-executives.
• Track record of successful management of significant projects.
• Strong communication skills, with experience of successfully influencing external stakeholders to deliver tangible benefit to your organisation / service users.

If you would like to receive an Information Pack for this role with details on how to apply, please send an expression of interest and (optional but appreciated) a CV or professional profile in confidence to our consultant, Jenny Hills at Harris Hill via the apply button.

Closing date for applications: 9am Monday 15th August 2022.

Harris Hill Charities Recruitment Specialists operates an equal opportunity policy and commits to treating all of our candidates and jobseekers fairly. We welcome and encourage applications from everyone regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Do you want to make life better for LGBT+ victims and survivors of abuse?

Galop, the UK’s LGBT+ anti-abuse charity, is seeking someone passionate about improving life for the LGBT+ community in the UK to be our new Executive Assistant.

Galop works directly with thousands of LGBT+ people who have experienced abuse and violence every year. We specialise in supporting victims and survivors of domestic abuse, sexual violence, hate crime, and other forms of abuse including honour-based abuse, forced marriage, and so-called conversion therapies. We are a service run by LGBT+ people, for LGBT+ people, and the needs of our community are at the centre of what we do.

We run three national support helplines: for LGBT+ victims and survivors of domestic abuse, survivors of so-called “conversion therapy”, and LGBT+ people who have experienced hate crime. We provide advocacy services, both in London and nationally, for LGBT+ victims who need longer-term support. We are person-centred, empowerment-based, and trauma-informed – meaning our focus is always on helping our clients decide what is best for them and then supporting them through their journey.

We use what we learn through working on the frontlines with clients to work on national and local policy changes, to improve outcomes for LGBT+ victims and survivors of abuse and violence. We build evidence through key pieces of research, like our upcoming report on LGBT+ experiences of sexual violence. We push for legislative change, improved statutory guidance for victims, and a better understanding of the needs of LGBT+ people around the country.

This brand new role will play a pivotal role in supporting Galop to achieve its mission to support LGBT+ victims and survivors of abuse and violence in the UK. You will provide administrative and project support to the CEO, as well as support the Chair of the Board and Deputy CEO as needed.

You will work closely with Galop’s CEO and the wider senior team to ensure the efficient and effective running of the executive office. You will proactively manage both internal and external demands, as well as work on key projects within the CEO’s priorities.

Due to the nature of the role, it is anticipated that this role will work mostly from the Galop building in central London, but can support one day a week working from home.

At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experiences. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end, Galop has a multi-year Equity, Diversity, and Inclusion plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. We are committed to listening and learning, and to constant improvement. We believe it is our job to make sure that all our staff, particularly those from minoritised backgrounds, feel welcome, safe, and able to thrive at Galop.

Location

Galop’s offices are located in London. This role will be based in the office but some home working is possible.

Hours

Full time (35 hours per week)

Contract

Permanent

Reports to

CEO

Salary

Galop uses the NJC scales. This post is on NJC scale points 20-25 (£30,244.84 - £33,873.59 per year including London Weighting).

Closing Date

Applications should be submitted by 10:00am on 30th August 2022.

First round interviews will be held from week beginning September 5th 2022.

Please download an application form from our website to apply. 

Harris Hill is delighted to be working with AbScent to recruit a new Executive Director.

AbScent is a UK charity founded by Chrissi Kelly, inspired by her personal journey of recovery from smell loss. Chrissi suffered anosmia following a virus in 2012. Isolated by her experience and shocked by the lack of information and support, Chrissi sought out answers and is determined that no-one should suffer as she had.

Today, AbScent is driving change to end smell disorders. The charity funds world-class research to find treatments and a cure and will share that information to provide the best support and trusted information to anyone affected by anosmia or smell disorders.

Supported by a distinguished advisory board, AbScent makes a point of only sharing strategies and information based on peer-reviewed scientific evidence.

AbScent is seeking a new Executive Director to provide visible, inspiring and effective senior leadership and direction; enhancing the position of the charity as the representative voice of all those affected by smell and taste disorders and furthering its role as a leading force in care, support and patient involvement in research.

Key details:
Job title: Executive Director
Location: Home-based anywhere, but able to attend occasional meetings in south-east England/London
Salary: £45,000 (pro rata)
Hours: 22.5 to 35.5 hours per week (flexible, part time and job-share arrangements possible)
Contract: Permanent

The successful candidate will have the senior leadership skills to inspire, motivate and lead and an ability to understand and articulate the basic science of olfaction and olfactory disorders; experience of leading on fundraising and income generation; the interpersonal skills to engage with a wide range of external and internal stakeholders and an understanding of the work of the third sector and a commitment to working within a values-driven organisation.

If you would like to receive an Information Pack on how to apply, please send a CV in confidence to Nick Shanks at [email protected]

For an informal and confidential conversation about the position, please contact Nick at the above address with your contact details, and suitable times to chat.

Closing date for applications: Wednesday 17th August 2022

Both AbScent and Harris Hill operate an equal opportunity policy and commit to treating all of our candidates and jobseekers fairly. We welcome and encourage applications from everyone regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Harris Hill is delighted to be working with Garden House Hospice Care (GHHC) to recruit a new Chief Executive.

GHHC exists to provide specialist palliative care for adults living in Stevenage, North Hertfordshire and adjoining parts of Mid Bedfordshire with advanced cancer, motor neurone disease or other terminal illness. GHHC also provides support and care to the families and friends of patients.

We are seeking an inspiring and innovative CEO who will be able to navigate the changing environment and lead the organisation through further change and development. You will identify and implement opportunities to realise our ambitions to reach even more of those at end of life across all parts of the community, maintain GHHC as an aspirational workplace, and deliver a sustainable business plan.

The Senior Leadership Team is working with the Board of Trustees to finalise the 2022-2025 strategic objectives, with the key themes of Caring Services, People and Culture, Community Engagement and Sustainable Funding. You will play a pivotal role in refining and delivering on the key performance indicators aligned to the strategic objectives.

Key details:
Job title: Chief Executive Officer
Location: Letchworth Garden City, Hertfordshire, SG6 1QU
Salary: £90-95K
Hours: 37.5 hours per week
Contract: Permanent

The successful candidate will have the senior leadership skills to inspire, motivate and lead our team of 200+ staff and 700+ volunteers to deliver our vision and to share our passion for the work that we do. You will also have the skills to work collaboratively with key stakeholders, including other end of life and palliative care providers in the community.

If you would like to receive an Information Pack on how to apply, please send a CV in confidence to Nick Shanks at [email protected]

For an informal and confidential conversation about the position, please contact Nick at the above address with your contact details, and suitable times to chat.

Closing date for applications: 9am, Monday 29th August 2022

Both Garden House Hospice Care and Harris Hill operate an equal opportunity policy and commit to treating all of our candidates and jobseekers fairly. We welcome and encourage applications from everyone regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

About Us

The National Lottery Community Fund is the largest funder of community activity in the UK – we support people and communities to prosper and thrive.

National Lottery players raise an incredible £30 million a week for good causes. This money funds projects and activities that transform communities, protect our heritage and enrich lives through arts, sports and culture. We are proud to be one of 12 distributors responsible for awarding this funding across the UK.

Thanks to National Lottery players, last year we were able to award over half a billion pounds of life-changing funding to UK communities, supporting thousands of projects making a real difference to people’s lives.

Over eight in ten of our grants were for under £10,000 going to grassroots groups and charities across the UK doing great things to support their communities, during a particularly tough time.

We also distribute non-National Lottery funds, working closely with Government on funding for important issues, such as tackling loneliness, multiple and complex needs, mental health and distributing Dormant Accounts money.

Over the last five years we’ve awarded a total of £3.4 billion, of which £2.7 billion is National Lottery money.

We fund things that matter – whether helping communities respond positively to national, regional or local priorities, or helping the UK achieve its big social ambitions. Our grants range from £500 up to multi-million-pound programmes – supporting people and projects to do extraordinary things and bring great ideas for their community to life.

About the role

Our London and South East & East Region has a new opportunity for an Executive Officer. You will be responsible for supporting effective grant-making across the region, helping to ensure that our grant holders have an excellent experience of the Fund.

As an Executive Officer in the Region, you’ll be part of a driven and passionate team, led by a Senior Head of Regional Funding. Within the team there are 2 Senior Grant Making Managers, 9 Funding Managers and 40 Funding Officers as well as 1 other Executive Officer. You will report into a Funding Manager and work both remotely and be based for some of the time in the London Office and/or could be present in other hub locations across London and the South East. 

Organising will be at the heart of your role and you will be in regular contact with the team across the Region and with those undertaking similar roles elsewhere in the UK. Duties include organising and minuting decision meetings, managing Senior Managers’ diaries, booking travel and accommodation, and supporting the planning and running of a range of face to face and online meetings.

You will be responsible for capturing information from our applicants and grant holders throughout the funding process and organising communications to ensure excellent customer service.

The successful candidate will demonstrate:

• Time management and negotiation skills to manage the conflicting and changing demands of the role.
• Excellent communication skills and the ability to liaise effectively with multiple stakeholders.
• Understanding of the requirements of good governance and provide solutions to risks and issues.
• Self-motivation and the ability to self-direct.
• The ability to remain calm under pressure and handle multiple and competing priorities, supporting others when needed.
• Strong planning and organising skills to manage various administrative tasks.
• Ability to collate information to produce accurate meeting minutes.
• Analytical and problem-solving skills to be able to proactively seek solutions to issues and suggest improvements
• Excellent team working and communication skills to be able to engage with colleagues in meetings and participate effectively in discussions
• Ability to collate information to produce reports and presentations to inform colleagues of specialised work including financial forecasting and data analysis.

You’ll also need to work within the Fund’s policies and procedures and the necessary legislation, and in a way that is in line with our vision and principles.

You’ll support the team by taking responsibility for a range of activities including:

• Supporting the Head of Region, Managers and their teams organising internal and external meetings
• Diary Management for Head of Region and Senior Managers
• Organising and supporting a range of face to face and online meetings
• Customer enquiries made to the region
• Supporting teams with stakeholder engagement
• Administration of our grant making database using Salesforce
• Organising and minuting regular team meetings
• General administrative and facilities support

We are looking for applicants who can work in the office at least two -three days per week and up to five days if required.

Contract Type: Permanent

Hours: 37 Hours per week, flexible working considered

Deadline for Applications: 29.08.2022

Interview Date: 7&8 September

Salary: £22,728 - £25,000.  

Location:
Successful candidates will have the option to work from a fixed office location in London 2-3 days a week and working remotely/ flexibly from home the rest of the week. To fulfil a range of duties candidates would be expected to undertake occasional travel across the region. Occasional travel to other offices within the UK may also be required time to time.

Successful candidates will have access to the London Office, and you will be asked to complete national security vetting clearance so that you can access our Marsham Street Office. This involves passing a disclosure and barring check and Counter Terrorism Check.

Essential criteria

• Excellent organizational skills with ability to plan, and proactively manage competing demands including diary management experience
• Excellent customer service skills and experience of working in a customer facing role and working in a team
• Good IT skills, including Microsoft Office
• Ability to collate information to produce accurate meeting minutes.

Desirable criteria

• Good communication skills, verbal and written and strong attention to detail
• Ability to handle sensitive information with discretion and sensitivity
• Maintaining a database and knowledge of Salesforce or other database systems would be advantageous
• Previous voluntary or work experience in the charitable sector
• Experience of overseeing financial forecasting, data analysis and Communications

For you

We seek to develop our staff and offer a wide range of personal development opportunities.

We offer a wide range of generous benefits including:

• Generous annual leave and company pension scheme
• Flexible working to support staff with their work/life balance, taking into account things such as caring responsibilities, worship and attendance at religious festivals
• Enhanced paid maternity, paternity and adoption leave
• Season ticket and cycle to work loans
• Paid volunteering leave

Equal Opportunities

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – we are committed to equity, diversity and inclusion and work hard to ensure our funding reaches where it is needed.

We also believe our people should represent the communities, organisations and individuals we work with. We are committed to being an inclusive and great place to work, and recognise our people come from diverse backgrounds.  As such we particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic (B.A.M.E) backgrounds, LGBTQ+ and from different socio-economic and educational backgrounds.

We are proud to be a Disability Confident Employer. We welcome applications from disabled people and will proactively make reasonable adjustments if needed through the recruitment process and during employment. This can be related to a physical and mental health conditions.

We are also proud to be a Stonewall Diversity Champion, supporting our commitment to being a great place to work for lesbian, gay, bisexual and transgender (LGBT) staff.

ABOUT US 

Oxford SU exists to improve the overall experience for current and future students at the University of Oxford, and we’re looking for a new Chief Executive Officer that will continue to develop the students’ union in pursuit of this purpose. We are a registered charity independent of the University of Oxford, however, we work closely with them to represent the students at the university who are our constituent members. The work we do includes influencing policy, campaigning to support and highlight students’ needs and advocating on behalf of students.

Oxford, the City of Dreaming Spires, is famous the world over for its university and place in history. For over 800 years, it has been a home to royalty and scholars, and since the 9th century an established town. The University maintains its high standards for educational impact on a global scale whilst recognising the benefit that it can have more locally and within the region. As such, the students of Oxford are dedicated and intelligent, whilst being incredibly keen to champion their community and those within it.

Oxford SU is the voice of students, working with the central university functions as well as the colleges to make changes in the interests of their members. This work includes influencing policy, campaigning to support and highlight students’ needs and advocating on behalf of students.

ABOUT THE ROLE 

This is an exciting opportunity for an experienced manager to come and lead Oxford SU’s staff team into their next chapter of development within the historic setting of Oxford University. This role will foster the student experience at a world-leading institution and will work collectively with the dedicated and intelligent elected student leaders to make an impact at the University. Having experienced change as an organisation, the students’ union is now in a position to build upon this developmental work and use recent changes as the foundations for their next step. Key to this progress is the collegiate system at Oxford University which provides a unique dynamic in the students’ union defining itself as the voice of students, so the right candidate will be confident and comfortable with building relationships and influencing key stakeholders.

In addition, we are looking for a candidate with experience in developing and delivering strategic plans. The current strategic plan is in place until the end of the 22/23 academic year, so a new plan will need to be created to support staff and stakeholders in achieving the aims of Oxford SU. To complement this, the candidate will need demonstrable experience of leading and managing a team whilst maintaining a positive and empowering working culture, preferably within an higher education, not-for-profit or membership organisation.

BENEFITS 

As an employee of Oxford SU, you will have a generous leave entitlement of 38 days (including bank holidays and closure days), as well as access to the University pension scheme. The university also provide access to their People and Organisational Development Team learning and development. The working environment at Oxford SU is flexible so that you can combine working from the office and at home.

We feel this is an incredible opportunity to lead Oxford SU and we look forward to hearing from you.

To view the full details of the role including our Candidate Information Pack, please visit our website.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation.