Clinical administration manager jobs in Birmingham
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Job Purpose
Sequence ME & Long Covid is one of the most ambitious whole-genome sequencing studies ever undertaken into ME and Long Covid, co-led by Action for ME. Building on the success of DecodeME, this proposed £20 million study will use large-scale, long-read whole-genome sequencing to analyse the entire genetic code of 9,000 people with ME and 9,000 people with Long Covid - making it the world's largest 'long-read' whole-genome sequencing study of any disease.
Current funding supports project mobilisation, partnership development, and the development of the Long Covid arm of the study, including agreeing case definitions and gathering expressions of interest from people with Long Covid. Phase 2 has recently been confirmed, backed by £4.75m from the UK government and a further £174,414 from the WE&ME Foundation, and will focus on sequencing 6,000 ME/CFS samples previously collected through DecodeME using Oxford Nanopore's long-read sequencing technology, running alongside Phase 1.
You will play a pivotal role supporting the Sequence ME & Long Covid project in several different ways. Working closely with the project's management team and other team members, you will help ensure the smooth day-to-day running of this landmark study, providing administrative support to the various people and partners involved in delivering it.
As a self-starter, you will manage a range of tasks including meeting scheduling, taking meeting minutes, preparing governance documents, event administration, and broader project support - no two days will be the same.
You will need to maintain a high level of confidentiality at all times, particularly when supporting governance meetings and handling sensitive project documentation.
As a team player, you will provide comprehensive, confidential and organised administrative support, developing a deep understanding of the project and building strong, effective working relationships with colleagues, researchers and external partners.
Remote working at home can be challenging for some and works incredibly well for others. You will need to be able to work independently, use your own initiative, and remain proactive in maintaining good levels of communication with colleagues.
Key Duties
- Help monitor inboxes and respond to routine project enquiries in a timely and sensitive manner, escalating more complex matters as appropriate
- Assist the project's management team and other team members with meeting scheduling and diary coordination
- Take accurate minutes at project, management and other project-related meetings, and follow up and track resulting actions to completion
- Prepare, format and proof-read governance documents and papers
- Maintain and update project databases including the Teams channel, ensuring documents are saved correctly, other management information/recording systems to ensure accurate and timely record-keeping. Help with the tracking of expressions of interest from potential study participants.
- Provide administrative support for project events - from planning and logistics through to on-the-day support
- Help prepare presentations, slide decks and briefing materials for internal meetings, funders, partners and participant-facing communications
- Support the drafting, formatting and coordination of project communications, such as updates for partners, funders or the wider ME and Long Covid community
- Support coordination between internal teams and external partners, including research and funding partners
- Maintain project files and documentation in line with agreed communication operating procedures with internal and external partners ensuring information is well organised, up to date and easy for the team to access
- Maintain confidentiality at all times and in line with relevant policies and procedures, ensuring compliance with GDPR and that all data consent processes have been followed in relation to data protection
- Positively promote the work of the Sequence ME & Long Covid project and Action for ME at all times
- Undertake any other reasonable activity in line with the responsibilities of the post, as requested by the CEO, Business Development & Partnerships Manager, Senior Research Manager or the project's Management Team
Person Specification
Essential skills and experience
- Organisational skills - Highly organised with the ability to manage multiple tasks across a fast-moving research project, with attention to detail and accuracy maintained under pressure
- Communication - Excellent verbal and written communication skills, with the ability to interact effectively with diverse audiences including researchers, funders and people affected by ME and Long Covid
- IT literacy - Proficient with common office software, including Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint), and able to quickly learn relevant project management, database or communications systems as needed
- Problem-solving - A creative and solution-focused mindset to address challenges and find innovative ways to improve processes
- Adaptability - Capable of managing changing priorities, working flexibly, and adapting to the needs of a fast-paced, ambitious research programme
- Initiative - A proactive approach, with the ability to work independently and take initiative, while also following clear instructions when given
- Teamwork - A collaborative team player with a proven ability to work effectively as part of a team, including a remote-working team spanning multiple partners and stakeholders
- Interest in the sector - A genuine interest in health research, the Third Sector, and a desire to take action to improve the lives of people with ME and Long Covid
- Experience - Demonstrable ability to be an effective administrator, ideally within a charity, research, or project environment. Experience supporting governance processes, events, or communications would be an advantage but is not essential
Desirable skills and experience
- Experience providing administrative support for scientific or research-related projects
- Experience writing and communicating with non-specialist or general audiences
Registered Charity
21 - 50
Our mission is to improve the lives of people affected by ME. Better meeting their needs today while taking action to secure change for tomorrow.
The client requests no contact from agencies or media sales.
Thank you!
About Anne Health
Anne Health is a digital healthcare facilitator dedicated to trans+ and gender-diverse communities. We support the delivery of affirming, evidence-based care, including access to therapeutic and clinical support for patients across the UK and beyond. Our service is delivered by a team of independent wellbeing contractors, and we are now looking for an experienced, values-driven manager to support the team.
For more information, please visit our website.
The Role
As Wellbeing Services Manager, you will provide day-to-day support to a growing team of independent, contracted counsellors. Working closely with the Wellbeing Director, you will contribute to governance, protocol development, administrative coordination, and quality assurance across the service.
This is a role for someone who combines experience in therapeutic pathways and counselling governance and processes, with the leadership skills and technological confidence needed to thrive in a fast-moving, fully remote environment.
Key Responsibilities
Counselling practice
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Act as the primary internal escalation point for risk and safeguarding.
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Triage high-risk and complex cases and refer them to the counsellor best placed to support the client.
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Apply trauma-informed, gender-affirming approaches across all areas of practice.
Team support & development
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Provide day-to-day management and operational oversight of the counselling team, ensuring consistent standards of service delivery across the caseload.
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Coordinate admin support for counsellors.
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Coordinate scheduling and mentoring support for counsellors.
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Contribute to the onboarding and initial suitability review of new counsellors joining the Anne Health register.
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Support the Wellbeing Director in building a high-performing, resilient service culture.
Governance & quality
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Contribute to counselling governance processes, policy development, and quality assurance activity.
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Assist in refining, maintaining and improving standards across the wellbeing service.
Platform & technology
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Develop and maintain expert-level proficiency with Anne Health's internal platforms.
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Contribute to platform training and onboarding for other team members where needed.
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Use digital tools confidently to manage records, communications, and counselling workflows.
Person Specification
Qualifications & professional membership
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Minimum Level 4 Diploma in Therapeutic Counselling (completed); higher qualifications welcomed.
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Full BACP membership, or the UK equivalent professional body registration.
Experience
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Experience managing a team of counsellors, including providing internal oversight of service delivery, distinct from the formal clinical supervision counsellors hold independently as a condition of their professional registration.
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Significant, demonstrable experience in transgender and gender-affirming healthcare at a senior level.
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Proven ability to manage risk, safeguarding, and ethically complex presentations.
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Experience in a mentoring or counselling lead capacity.
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Familiarity with the unique needs of trans+ and gender-diverse people across a range of presentations.
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Applicants must have the right to work in the UK and must be based in the UK for the duration of their employment. This is an employed role and cannot be undertaken from overseas.
Skills & attributes
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Strong leadership skills with the ability to support and mentor others in a remote environment.
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Confident and competent with technology, including case management platforms and digital communication tools.
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Excellent written and verbal communication skills.
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Able to work autonomously and exercise sound clinical judgement under pressure.
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Committed to inclusive, affirming, and anti-discriminatory practice.
Desirable Experience & Specialist Skill Increments
The following qualifications and areas of experience are particularly valued at Anne Health:
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Trauma-informed practice or formal trauma therapy training.
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Hypnotherapy qualification.
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Neurodiversity experience or training (autism, ADHD, and related areas).
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Deeper knowledge of LGBTQ+ wellbeing, healthcare, or community support.
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Governance, service development and/or quality assurance experience.
What We Offer
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A meaningful role at the forefront of trans+ healthcare globally.
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A fully remote position with a supportive, inclusive team culture.
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Salary of £40,000 per annum.
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Remote working (work from home).
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35-hour working week with standard Monday to Friday hours.
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28 days holiday (including bank holidays).
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Pension contributions.
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Employee Assistance Programme.
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Access to Anne Health services for you.
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All equipment and software required for the role.
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The chance to shape and grow a specialist wellbeing service.
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Opportunities for CPD and professional development.
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The chance to be part of an organisation genuinely committed to accessible trans+ healthcare.
Applicants must have the right to work in the UK and must be based in the UK for the duration of their employment. This is an employed role and cannot be undertaken from overseas.
How to Apply
Submit your CV and a cover letter explaining why you're interested in this role and how your experience meets the requirements outlined above to our HR Portal Breathe. Files must be saved as PDF and labelled with your name and the role you are applying for.
Closing date: 5pm Monday 10th August
Interviews: Online w/c Monday 17th August
Start date: ASAP
Anne Health is committed to diversity and welcomes applications from all sections of the community. We particularly encourage applications from trans+ and non-binary people.
Non Charity Employer
21 - 50
Anne Health is a gender-affirming healthcare support service helping trans+ people of all ages access safe, expert care.
Thank you!
Job Title: Independent Domestic Violence Advocate
Location: Warwickshire
Salary: £26,701.36per annum
Contract type: Full Time, Permanent
Hours: 37.5 hours per week
We want kind and empathic people to work at Refuge, who believe in equality, diversity, and inclusion, are experts in their area of knowledge, want to make a positive difference and improve the lives of the women and children we support.
This is an opportunity to join Refuge as an Independent Domestic Violence Advocate supporting women and children who are impacted by domestic violence.
We are looking for a skilled, values driven IDVA who is committed to challenging inequality, reducing harm, and improving safety for adults and children affected by domestic abuse. You will bring relevant professional experience, strong skills in assessment, engagement, safety planning and communication, and the ability to work safely in complex and high risk situations. We are seeking people who can hold clear boundaries and accountability while offering empathy, curiosity and respect. You will work in a trauma informed, survivor centred and strengths based way, recognising each survivor as the expert in their own life. You will understand how gendered power, oppression and structural barriers shape survivors’ experiences, and you will be confident applying these principles in your practice.
This post is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies.
As part of this role, you will be required to participate in our local Warwickshire domestic abuse helpline, on a rota basis. This requires covering a later shift from 12:30 – 20:30, approximately twice per month.
Closing Date: 09:00am 24 August 2026
Interview Date: 2 September 2026
The client requests no contact from agencies or media sales.