Company secretary and head of compliance volunteer roles
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Brent Foodbank are looking for someone with to join the board as its new Secretary of Trustees to lead on the administrative duties of the food bank and Board of Trustees.
Key tasks
Secretary of Trustees Responsibilities:
- To ensure that there is a record of all Trustee board correspondence
- To ensure that arrangements for Trustee meetings are communicated to the rest of the board, including when and where, inviting trustees to send agenda items and providing to the board with previous meeting minutes in good time prior to the meeting.
- To ensure decisions and policy creation/adaption are clearly recorded in formal minutes, with who will do what and when as agreed by the Trustee board.
- Ensure formal minutes are taken, produced and distributed to the rest of the trustees in good time, as well as ensuring previous meeting minutes are signed by the chair once approved by the trustee board.
- To check that actions have been taken following decisions at previous meetings.
- To ensure the trustee board meets its legal obligations, including reporting, meeting charity and company law, as well as insurance requirements.
- To ensure that the annual report (to go alongside annual accounts) is produced and sent to the relevant charity regulator body (Charity Commission of England & Wales).
Key responsibilities along with the board of trustees include:
- to approve, support, and guide the charity’s purpose, vision, strategy, goals and objectives
- to manage the charity’s resources responsibly, including ensuring the charity’s assets are used only to carry out its purpose, avoid undue risk, and not over-commit the charity
- to ensure the effective and efficient administration of the charity, responding to changes in the local community as appropriate to ensure that key risks are identified, monitored, and controlled appropriately
- to ensure appropriate financial plans are in place, budgets are monitored, and progress is evaluated
- to review and approve financial statements
- to help promote the organisation to key stakeholders and beneficiaries
- to ensure the charity has appropriate procedures to comply with current legislation and good practice, including employment, health and safety, equity, diversity and inclusion, safeguarding, and GDPR compliance/data protection
- to prepare for and regularly attend and participate in board and sub-committee meetings and any Trustee away days.
What are we looking for?
Our ideal candidates would demonstrate:
- a knowledge of and commitment to the work of the Brent Foodbank
- a passion for the foodbank’s vision and strategy
- the ability to write and record minutes clearly and to provide clear advice on procedural and relevant legislative matters
- experience of working or volunteering in a governance role or equivalent experience
- an ability and experience to contribute to matters in a supportive and confident manner
- the ability to listen and engage with people with a diverse range of backgrounds and experiences
- an understanding of our local community and the services, agencies, faith communities and other groups within it
We welcome applications from new and experienced Trustees.
What difference will you make?
By leading on the administrative matters of the food bank board, you are part of providing a vital holistic support function in your local community, ensuring a dignified experience to anyone visiting, or anyone who comes into contact with Brent Foodbank.
Please provide a CV and cover letter detailing why you are interested in this role and your relevant experience.
You will join for a three-year term which can be extended.
The role of Trustee is not remunerated
You may be required to have a DBS check depending on your duties as a trustee
Applicants must be primarily resident in the UK when applying for this post. This is to enable successful applicants to fulfil the duties of this post and have access to any systems or programs required for the role in line with the charity’s data protection policies.
Registered Charity 
101 - 500
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for new Trustees at Jessie May who share our passion and values, and who can bring expertise, insight and challenge to support our future.
Our trustees play a vital role in making sure that Jessie May achieves its core purpose. They provide leadership, overseeing management and administration of the charity. They also ensure that Jessie May has a clear strategy and that our work and goals are in line with our vision. Just as importantly, they support and challenge the executive team to enable the organisation to grow and thrive, and through this, achieve our mission of, 'Providing the very best care and support possible, at home, for children and young people with life limiting and life threatening conditions and their whole families – for the whole journey in life, at the end of life, and in bereavement.'
Board members have a collective responsibility. This means that trustees always act as a group and not as individuals.
DUTIES
• Support and provide advice on Jessie May’s purpose, vision, goals and activities.
• Approve operational strategies and policies, monitor and evaluate their implementation.
• Oversee Jessie May’s financial plans and budget, monitor and evaluate progress.
• Ensure the effective and efficient administration of the organisation.
• Ensure that key risks are continually identified, monitored and controlled effectively.
• Review and approve Jessie May’s financial statements.
• Provide support and challenge to Jessie May’s CEO and the senior leadership team in the exercise of their delegated authority and affairs.
• Keep abreast of changes in Jessie May’s operating environment.
• Contribute to regular reviews of Jessie May’s own governance. Attend Board meetings, adequately prepared to contribute to discussions.
• Use independent judgment, acting legally and in good faith to promote and protect Jessie May’s interests, to the exclusion of their own personal and/or any third party interests.
• Contribute to the broader promotion of Jessie May’s objects, aims and reputation by applying your skills, expertise, knowledge and contacts.
As a small charity, there will be times when the trustees will need to be actively involved beyond Board meetings. This may involve scrutinising board papers, leading discussions, focusing on key issues, providing advice and guidance on new initiatives, presenting externally, or other issues in which the trustee has special expertise.
A basic level DBS check is required for this post, in addition to two references. Jessie May is an equal opportunities employer and welcomes applications from all backgrounds. We are particularly interested in hearing from people who have lived experience related to the services we provide to families.
The client requests no contact from agencies or media sales.