Coordinator jobs in Sheffield, south yorkshire

Recruitment Coordinator

We are seeking an organised, proactive and customer-focused Recruitment Coordinator to join the People Services Team. 

This role is home-based but there will be a requirement to attend in person team meetings and training on a regular basis within the Preston Area.

Position: 6704 Recruitment Coordinator

Location: Remote (with regular meetings in the Preston area)

Hours: Full time, 37.5 hours per week, Monday - Friday

Contract: Permanent

Salary: £30,645.00 per annum

Closing Date: 07/06/2026. We reserve the right to close this vacancy early, if enough suitable applications are received.

The Role

As a Recruitment Coordinator, you will play a key role in delivering a safe, efficient and compliant recruitment service across the charity. Working closely with the Recruitment Lead and Recruitment Administrator, you will coordinate recruitment activity, support safer recruitment checks, act as a key contact for the ATS and contribute to continuous improvement across recruitment processes.

Key tasks include:

• Manage recruitment activity from advert to onboarding, ensuring compliance with employment legislation, safer recruitment and EDI requirements.
• Carry out checks on job adverts and recruitment documentation, ensuring accuracy and consistency.
• Act as a key contact for the Applicant Tracking System (ATS), supporting hiring managers through the recruitment process.
• Complete pre employment checks, including referencing, Right to Work and DBS checks.
• Monitor recruitment activity, respond to queries and support continuous improvement across recruitment processes.

About You

Ideally, you will hold a CIPD level 3 qualification and have an understanding of EDI requirements and the impact on recruitment practices.  Experience using an Applicant Tracking System and other HR systems along with creating job adverts and working with job boards/advertising platforms is also beneficial.

You will need:

• Knowledge of employment legislation relating to recruitment processes
• To be able to interpret policies and procedures and apply them effectively in practice 
• Experience of recruitment processes and onboarding candidates
• An understanding of Safer Recruitment requirements
• Good IT skills, able to work with, understand and coach others to use a variety of systems
• Strong communication skills both verbally and written
• To be pro-active and solutions focused, able to work without direct supervision
• Strong organisational skills, able to manage competing demands
• The ability to build relationships and work with both internal and external stakeholders

If you are passionate about supporting victims of crime and have the necessary skills and experience, we encourage you to apply.

In Return…

Benefits include:

• Flexible Working Options: Including hybrid working.
• Generous Annual Leave: 28 days plus Bank Holidays, increasing to 33 days plus Bank Holidays, with options to buy or sell annual leave.
• Birthday Leave: An extra day off for your birthday.
• Pension Plan: 5% employer contribution.
• Enhanced Allowances: Enhanced sick pay, maternity, and paternity payments.
• Exclusive Discounts: High Street, retail, holiday, gym, entertainment, and leisure discounts.
• Financial Wellbeing: Access to our financial wellbeing hub and salary-deducted finance.
• Wellbeing Support: Employee assistance programme and wellbeing support.
• Inclusive Networks: Access to EDI networks and colleague cafes.
• Sustainable Travel: Cycle to work scheme and season ticket loans.
• Career Development: Ongoing training and support with opportunities for career progression.

About the Organisation

This independent charity is dedicated to supporting people affected by crime and traumatic incidents in England and Wales.  They are at the heart of the organisation and the support and campaigns are informed and shaped by them and their experiences.

The organisation is committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Our client is proud to celebrate diversity and create a workplace where everyone feels they belong. They are committed to being an antiracist organisation, and actively welcome applications from people of all backgrounds, including those from Black and Asian and other minoritised communities.

As a Disability Confident Employer, they will offer an interview to disabled candidates who meet all essential criteria for a job where it is practicable to do so and are also happy to make reasonable adjustments during the recruitment and selection process.

You may have experience in areas such as Recruitment Assistant, Recruitment Administrator, Recruitment Admin, Recruitment Support, Recruitment Officer, HR Assistant, Personnel Assistant, People Assistant.

Please note this role is being advertised by NFP People on behalf of our client.  #INDNFP  

Job Title: Quality and Service Coordinator

Reporting To: Service Manager

Salary Range: Up to £31,000

Contract Type: Permanent

Location: London or Sheffield (Hybrid working afforded)

Working days/hours per week: 35 hours per week, Monday to Friday, 9am to 5pm.

Our Vision: A UK where “No good food goes to waste”. 

The Felix Project and FareShare have recently merged to form the UK's largest food redistribution charity. Its vision is a UK where good food is never wasted, and nobody goes hungry.

The organisation rescues high quality edible surplus food, from across the food industry and gets it to over 8,000 organisations across the UK who are working to strengthen communities and improve lives.

The charity manages seven depots across London, Suffolk, Merseyside and Hampshire and works with 16 network partners who operate a further 26 regional depots across the UK.

Over the next year our ambition is to rescue enough food nationally to provide nearly 200 million meals, turning an environmental problem into social good with measurable impact for people, planet, and the economy.

Purpose of the Job  

The Quality and Service Coordinator plays a key role in ensuring the reliability and quality of our systems by carrying out testing activity for enhancements across Salesforce, Dynamics and Business Central. The role supports the smooth delivery of changes by combining structured testing with targeted service support, including triage of incoming issues and resolution of tickets.

Duties and Responsibilities 

• reating test plans based on user requirements with the Service Manager to enable testing to be done by the wider business.
• Create clear documentation regarding test outcomes, learnings from the enhancements and suggestions to improve them moving forward.
• Work proactively with the business to understand key systems and how they work.
• Be an internal point of contact between the business and our external IT provider by assisting in approval, information gathering to ensure smooth service.
• Support the Service Manager to ensure that tickets are managed and resolved within a timely manner.
• Monitor recurring issues and share insights that help improve system quality and inform future enhancements.
• Work with the business and the Service desk manager to understand prioritisation of work and assist in working out return on investment of required work.
• Carry out manual testing on BAU changes and new enhancements in the following systems – Salesforce, Dynamics, PowerBI and Business Central.
• Adhering to team set KPIS on ticket resolutions
• Retrospective reviews regarding test plans, facilitation of testing and manually testing.
• Monthly calls with the service manager to pass on learnings and review process of tickets.

Recruitment Timeline

We reserve the right to close advertisements early and we might assess candidates and arranging interviews as applications comes in, so please apply as soon as possible, to avoid missing out on this opportunity.

Due to the anticipated large number of applicants, if you do not hear from us within four weeks of your application, we regret to inform you that your application has been unsuccessful. Consequently, will not be able to provide feedback.

Main Purpose

The Volunteer Coordinator is responsible for coordinating volunteer recruitment and selection, using innovative opportunities to engage with others and encourage participation. The postholder will be involved in all elements of the volunteer journey, including recruitment, selection, training, stewardship, recognition and exit; whilst maintaining accurate records within the volunteer management system.

The Volunteer Coordinator will also support staff with the management of volunteers, in their areas, helping to resolve day-to-day issues encountered by volunteers, and build and maintain engaging relationships with volunteers, ensuring they have a positive and meaningful experience.

Working with a range of teams across three sites , the Volunteer Coordinator provides expert support and guidance to staff on the effective stewardship, engagement and management of volunteers. They will also work with colleagues to identify and develop opportunities for volunteer involvement, matching volunteers to need.

This role requires high levels of emotional intelligence, creativity, drive and initiative, and a positive attitude to working with a variety of people at all levels. This role may involve occasional evening and weekend working, with some travel across three sites. This post is subject to a successful DBS check.

Main Duties & Responsiblities

Recruitment, Selection and Induction of Volunteers

• To be the first point of contact for volunteering enquiries and applications.

• Take ownership and responsibility for the coordination of all relevant application, interview, selection and training processes for volunteers, including the processing of DBS checks and associated administration.

• Coordinate the promotion and advertisement of volunteering opportunities, including targeted recruitment campaigns.

• Conduct volunteer interviews, either face-to-face or over the telephone.

• Ensure excellent service is delivered in a timely manner and that processes are efficient and robust.

• Plan and deliver engaging training and development opportunities for volunteers to support them in undertaking their role.

• Represent Aurora Wellbeing to a range of external audiences, building and maintaining effective relationships to raise awareness of volunteering opportunities and support the recruitment of volunteers.

• Attend relevant internal and external events to recruit volunteers and promote the work of Aurora Wellbeing within local communities.

• Work with other teams within Aurora Wellbeing to identify, develop and promote new opportunities for volunteer involvement.

Volunteer Support and Supervision

• To be the central point of contact for all volunteers

• Maintain regular communication with volunteers, providing guidance, support and direction.

• Respond to any day-to-day queries from volunteers, helping to resolve issues encountered by volunteers when undertaking their role and escalating any issues to the Head of Volunteering as appropriate.

• Provide support and supervision for volunteers, through a range of face-to-face, telephone, digital or group activities.

• Provide efficient administrative support to ensure the effective running of all stages of the volunteer journey and lifecycle.

• Promote the active engagement of volunteers

• Support the recognition of the impact volunteers have and value the contributions they make

• Ensure effective communication, engagement and recognition of Aurora Wellbeing volunteers through social media, newsletters, events and other innovative opportunities.

Team Working and Collaboration

• Provide proactive support and guidance to staff on volunteering best practice and the effective management, stewardship, and engagement.

• Act as a source of knowledge on volunteering related matters, providing timely advice in line with policies and procedures.

• Work with colleagues across the organisation to support the rollout of initiatives for volunteer recruitment, retention and engagement as necessary.

Operational

• Maintain accurate volunteer records on our data management systems, ensuring that volunteer information is kept up to date and data is stored and processed in accordance with the General Data Protection Regulations (GDPR), Code of Fundraising Practice.

• Provide volunteer KPI information as required.

• Build and maintain relationships with organisations within the local community to promote the work of Aurora.

Training and Development

• To attend staff development programmes, training courses, and conferences as deemed necessary.

• To attend staff meetings.

• To take responsibility for attendance at mandatory training sessions.

• To undertake professional development/training considered necessary.

• To follow Aurora’s code of practice in matters such as Health and Safety, Safeguarding, Equal Opportunities and Data Protection.

Qualifications & Experience

Required

Qualifications Educated to equivalent GCSE level 4 or above in Maths and English Evidence of training or development relevant to volunteering.

Relevant professional or personal experience of volunteering or working with communities.

Experience of recruiting and supporting others using a formal process.

Experience of using CRM or database systems to input data and maintain accurate records.

Experience of managing own daily workload.

Experience of working collaboratively, both within an organisation and with external stakeholders and partners.

Desirable

Evidence of training or development relevant to volunteering.

Experience of working with or managing volunteers.

Experience of working with vulnerable people or in a confidential, sensitive environment.

Experience of designing, delivering or coordinating the training of others.

Knowledge & Skills

Required

An appreciation of the value of volunteers in an organisation, including their recruitment, diversity, inclusion, support and stewardship.

Empathy with volunteers and an understanding of their needs.

A good understanding of GDPR and the ability to process sensitive/personal information appropriately. 

Able to prioritise a diverse workload and manage competing demands and deadlines.

Excellent administrative skills. 

Good working knowledge of Microsoft Office.

A good knowledge and understanding of safeguarding children and vulnerable adults. 

Desirable

Knowledge and understanding of volunteering best practice and current trends and devleopments.

An understanding of the DIsclosure and Barring Service checks. 

Confident in presenting to a diverse range of audiences of designing, delivering or coordinating the training of others.

Ability to deliver training to small groups (10-15 people).

Person Specification

Required

Motivated, with an enthusiasm for the role.

Warm and empathetic.

Creative, agile and willing to explore new opportunities.

Flexible, positive attitude and ability to work independently.

Desirable

Comfortable with working directly with people effected by cancer and long-term health conditions.

The post-holder may be required to work evenings and weekends. The above duties and responsibilities are intended to represent current priorities and are not meant to be a conclusive list. The post holder may from time to time be asked to undertake other reasonable duties. Any changes will be made in discussion with the post holder considering service needs.

The closing date for applications is 5pm on the 20th May. Successful short-listed candidates will be invited to interview week commencing 25th May.

The role

This is an exciting opportunity to join GamCare at a pivotal moment, as the organisation launches a new programme focused on preventing and reducing gambling-related harm experienced by individuals affected by another person’s gambling, known as “Affected Others”.

This new role, funded by the Office for Health Improvement and Disparities (OHID), is an opportunity to develop guidance and resources for Affected Others and professionals, alongside designing and delivering peer support services and training. The programme will prioritise support for key groups across England, including men, young adults (18–25), neurodiverse individuals, LGBTQIA+ communities, and people from ethnic minority backgrounds.

As a Development Coordinator, you will be responsible for producing high-quality guidance, resources, and service developments, ensuring that safety is embedded across all outputs and that lived experience voices inform all aspects of the work. Using an iterative test and learn approach, you will gather insights, contribute to continuous improvement, and adapt resources and services to better meet the needs of target groups.

Key responsibilities 

·Programme Support – Support the Programme Manager in the development of the programme, contributing to delivery against KPIs, timelines, and budget requirements. 

·Resource & Service Development – Develop high-quality online and printed guidance and support for Affected Others and the professionals who support them. Work collaboratively with service teams to support the development of educational peer support and other support services. 

·Matrix Working – Work collaboratively across programmes, including the Women’s Pathway Programme, to ensure resources and services are aligned, avoid duplication, and benefit from shared learning. Build strong internal relationships to support consistent messaging, practice sharing, and continuous improvement. 

·Lived Experience Engagement – Support the active involvement of people with lived experience as Affected Others, ensuring their input informs the co-creation of resources and support services. 

·Stakeholder Engagement – Build and maintain relationships with professionals working with target groups to inform the development of resources and services, and promote programme outputs to relevant audiences. 

·Equality, Diversity & Inclusion (EDI) – Embed EDI principles across all outputs, ensuring resources and services are accessible, inclusive, and responsive to the needs of target groups. 

·Learning & Insight – Contribute to a culture of continuous improvement by applying a test and learn approach, gathering insights to refine and improve resources and services. 

·Impact & Evaluation – Support the collection of data and insights to assess the effectiveness and impact of resources and services. 

·Monitoring & Reporting – Contribute to programme monitoring and reporting by preparing written, statistical, and verbal updates on progress and outcomes.

About you 

The successful candidate will bring experience in developing guidance, resources or services that support positive behaviour change. In addition to this, you will have experience of building relationships and delivering initiatives with volunteers who have lived experience, as well as colleagues and external stakeholders.

Strong organisational skills are essential, along with the ability to manage competing priorities and experience of developing interventions using iterative “test and learn” approaches to build high-quality guidance and support.

About Us

Founded in 1997, GamCare is the leading provider of information, advice and support for anyone affected by gambling harms. We operate the National Gambling Helpline, provide treatment for anyone who is harmed by gambling, and create awareness about safer gambling and treatment.

Benefits You Can Enjoy

·33 days basic annual leave entitlement per annum (pro-rated for part-time colleagues) including bank holidays which increases with service

·A generous Pension Scheme - we contribute 6% and you contribute 2%

·Discretionary company sick pay from day one of service

·Employee Assistance Programme – 24-hour support
For further details and to apply please click the apply button.

Closing date for applications: Wednesday 20 May 2026.

Interviews will take place online via video conference – week commencing 1 June 2026.

GamCare are committed to offering the best support to people affected by gambling harms, as such we welcome applications from candidates with lived experience.

GamCare is an equal opportunities employer and doesn’t discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability. We are only able to facilitate visa sponsorship in very limited circumstances, so candidates outside of the UK or who don’t have the right to work in the UK need not apply.

We are seeking an enthusiastic and efficient Partnerships Coordinator to join our dynamic team. The main purpose of this role is to support the delivery of high-quality partner engagement and stewardship, ensuring positive and responsive partner experiences. You will be involved in the development of compelling partner communications, and proactively identifying new funding opportunities. Additionally, there will be opportunity to support the implementation of organisational system and process improvements. Essential attributes for this role include a willingness to learn, enthusiasm, drive and a proactive mindset.

If you are passionate about making a difference in the global health or non-profit sector, keen to work with a collaborative & dedicated team, thrive on building and maintaining strong relationships with corporate partners, and eager to get involved in improving internal systems and processes, we would love to hear from you.

Experience & Skills:

Essential:

• Proven experience in corporate partnerships / fundraising, or transferable skills.
• Excellent written and verbal communication skills
• Ability to confidently and competently interact with a wide range of stakeholders.
• Excellent attention to detail, planning, and organisational skills.
• Ability to work independently as well as collaboratively in a small team
• A genuine interest in the global health or non-profit sector
• Enthusiasm and willingness to learn
• Flexibility and ability to prioritise workload

Desirable:

• Familiarity with Salesforce or other CRM system
• Experience in streamlining operational systems and processes

Why join us?

• Be part of a global organisation driving real-world impact
• Support a mission focused on equity, systems change and better health outcomes
• Join a supportive and collaborative team environment

Other essential:

• Must have right to work in UK
• Must be able to travel to London to attend quarterly team meetings

Job Description

Key responsibilities:

1. Events Marketing

• To oversee the scheduling, production and distribution of promotional e-mails for our events. Liaise with comms team to promote events across AvMA media platform To work on the development of the events pages on the new AvMA web site. Ensuring event web pages are kept up-to-date. To carry out data analysis and web analytics to determine what people are responding to and to highlight the areas we may need to focus/re-focus.

Events Logistics & Management

• In conjunction with the Head of Events, to undertake the production and organisation of events, including inviting and liaising with speakers and arranging event logistics. Effective liaison with speakers, ensuring they have all the information required to participate in the event and providing deadlines for receiving their presentation and biography. To work on site at events as required and run smaller events on your own. Duties will involve setting-up and administering registration, liaising with the venue, greeting speakers and exhibitors, dealing with enquiries from delegates and making sure the event runs smoothly. Production of the online conference documentation, to include speaker presentations.

Research & Event Development

• Help identify and research potential subject areas on which we may want to run events. Keep a close eye on the medico-legal events sector market and other events taking place. Help identify potential new sponsors and exhibitors for our events.

Events CRM

• Develop a sound understanding of AvMA’s new CRM, ensuring we optimise it for the efficient and effective marketing of events.
• To assist if/as required with bookings and booking queries for AvMA’s events.

Other

• To support the Events Department’s quality initiatives and to suggest continuing improvements where needs arise.
• To undertake other duties commensurate with the post as may be required.
• Deputise for the Head of Events when necessary 

Person Specification

Essential:

1. An understanding of, and commitment to, the values and objectives of AvMA.
2. Excellent interpersonal skills, with the ability to develop effective and positive working  relationships with a wide range of individuals and organisations.
3. Highly motivated self-starter with the ability to manage and prioritise workload and meet targets.
4. Excellent written and verbal communication skills. Confidence in liaising with speakers, sponsors and delegates.
5. Experience of organising events and on-site management of events, including in-person and online events/webinars.
6. Marketing copy writing ability, proof-reading skills, outstanding attention to detail.
7. Experience of using e-mail marketing platforms (e.g. Dot Digital) and social media to promote events and maintaining event web pages.
8. A high level of IT and digital literacy skills, including Office 365, Microsoft Dynamics and Adobe  In Design
9. Staying calm under pressure, a proactive and solutions focussed approach to problem-solving, ability to independently think on your feet.
10. Demonstrable commitment to Equality, Diversity and Inclusion

Desirable:

• Experience of working within a charity.
• Experience of working in healthcare and legal sector events.
• Knowledge or experience of healthcare, the NHS or patient safety work.
• Understanding/experience of Search Engine Optimisation.

Salary: £35,668 – £39,005 pro rata
Hours: Part-time (21 hours per week)
Contract: Permanent
Location: Home-based (with regular travel across Brentwood Diocese)

About the role

CAFOD is looking for a Community Participation Coordinator to grow engagement across the Catholic community in Brentwood Diocese.

You’ll inspire and support volunteers, build strong relationships with parishes and clergy, and increase participation in CAFOD’s work to tackle poverty and injustice.

Working as part of a regional team, you’ll help deliver plans that drive volunteer engagement, fundraising, and community action.

Key responsibilities

• Deliver participation plans across Brentwood Diocese
• Recruit, support, and retain volunteers
• Build relationships with clergy and key diocesan stakeholders
• Support fundraising, campaigns, and community engagement
• Monitor activity and adapt plans based on insights

About you

• Experience working with and managing volunteers
• Strong relationship-building and communication skills
• Organised, proactive, and able to work independently
• Comfortable using data to track and improve performance
• Committed to the value of volunteering and social justice

Additional information

• Home-based with significant travel (access to a car required)
• Some evening/weekend work (TOIL provided)
• Part of a flexible regional team (occasional wider travel) 

The full job description is available on CAFOD's careers page 

CAFOD is a welcoming, supportive workplace committed to a safe, inclusive culture where everyone is respected. CAFOD will make reasonable adjustments at every stage of the recruitment process to ensure candidates with disabilities or individual needs are fully supported. 

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children and young people and applicants will be subject to specific checks related to safeguarding issues. The post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service). 

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures. 

Bid Coordinator

Contracted Days: [5 days per week]

About Offploy:

Offploy is a social enterprise and charity committed to creating a fairer society by helping individuals with convictions, or at risk of offending, lead crime-free lives. Founded in 2016 by an ex-prisoner, we have supported over 5,000 people with tailored services that build skills, confidence, and opportunity. With team members who have lived experience in the justice system, we’re uniquely positioned to deliver impactful, life-changing services that make communities safer.

Role Purpose

To support the Development Function by managing opportunity research, bid compliance, and submission processes, ensuring a high-quality, organised and proactive pipeline of commissioned, grant and framework opportunities.

The Bid Coordinator will play a critical role in maintaining bid governance, strengthening pre-tender intelligence, and ensuring timely, compliant submissions, while providing light-touch writing support where required.

Key Responsibilities

1. Opportunity Monitoring & Market Intelligence

• Monitor procurement portals (e.g. Contracts Finder, Find a Tender, DPS platforms, local authority portals) independently to identify relevant opportunities not yet captured in Stotles
• Use Stotles to its full capability for pre-bid market intelligence, including commissioner profiling, spend analysis, contract expiry tracking, award pattern analysis, and commissioning trend identification
• Flag potential opportunities to the Senior Bid Manager for qualification, supporting the maintenance of a 12-month forward pipeline
• Track live frameworks, grants and pipeline intelligence aligned to strategic priorities
• Maintain Bids, Grants and Awards in Salesforce (ensuring accurate stage progression
• Conduct early-stage opportunity research including:
  • Contract history and incumbent analysis
  • Buyer behaviour and award trends
  • Estimated contract value benchmarking
  • Local delivery landscape and competitor mapping
• Prepare opportunity summaries to inform bid/no-bid discussions

2. Pre-Bid & Qualification Support

• Support bid/no-bid qualification processes
• Draft opportunity summaries for internal review
• Identify key risks (financial, delivery, TUPE, geographic, partnership requirements)
• Coordinate clarification questions where required

3. Bid Compliance & Submission Management

• Lead on completion of Selection Questionnaires (SQ), PQQs and standard compliance sections
• Maintain and update core compliance responses (policies, certifications, insurance, accounts, etc.)
• Ensure all attachments are current and correctly formatted
• Manage portal uploads and submission checks
• Conduct final compliance reviews before submission
• Maintain submission records and audit trail

4. Bid Toolkit & Content Library Management

• Maintain and update the Bid Toolkit (case studies, CVs, policies, impact data, boilerplate responses)
• Ensure evidence packs (e.g. wellbeing, confidence, lived-experience delivery) remain current
• Coordinate with Operations to gather up-to-date impact data and testimonials
• Version control all key documents
• Ensure alignment between toolkit content and organisational messaging

5. Writing & Development Support

• Provide light-touch drafting support for lower-risk questions
• Adapt standard responses to specific tenders
• Support editing, formatting and proofreading of submissions
• Assist in formatting submissions for clarity and consistency
• Support post-award review documentation and lessons learned logs

6. Reporting & Continuous Improvement

• Support quarterly pipeline reporting
• Track win rates and conversion trends
• Log feedback from unsuccessful bids and support thematic analysis

7. Repeatable Tasks by Cadence

Daily

• Check procurement portals and Stotles alerts for new or updated opportunities
• Monitor active submission deadlines and flag any risks to the Senior Bid Manager
• Update Salesforce with any status changes or new intelligence

Weekly

• Conduct a structured Stotles review: run commissioner and keyword searches, review expiring contracts, and log any new intelligence relevant to the pipeline
• Prepare and circulate a pipeline update summary ahead of any scheduled development team check-ins
• Review and progress any live clarification questions or portal correspondence
• Check and update bid toolkit items flagged as requiring refresh (policies, CVs, compliance documents)

Monthly

• Conduct a full pipeline review with the Senior Bid Manager, including stage progression, upcoming decision gates, and opportunities requiring early research
• Review compliance document expiry dates and initiate renewals where required (insurance certificates, policies, accounts)
• Gather updated impact data and outcomes from Operations/Salesforce for use in live bids and store in Bid Toolkit
• Update Salesforce with any new bid outcomes (awards, losses, withdrawals)

Quarterly

• Conduct a full audit of the bid toolkit: identify gaps, flag outdated content, and coordinate updates with the relevant teams
• Review Stotles usage and market intelligence gathered over the quarter; identify any commissioning patterns or emerging opportunities to inform the development strategy

Person Specification

Essential

• Strong organisational and deadline management skills
• Experience working with procurement portals
• High attention to detail, particularly in compliance documentation
• Ability to analyse information and summarise key points clearly
• Strong written communication skills

Desirable

• Experience in bid coordination, tender administration or similar role
• Experience within employability, social justice, or public sector contracts
• Familiarity with Salesforce or CRM systems
• Experience supporting SQ/PQQ completion
• Understanding of public procurement processes in the UK

Cydlynydd yr iaith Gymraeg

Mae gennym gyfle cyffrous am Gydlynydd yr iaith Gymraeg i gefnogi ymarferwyr blynyddoedd cynnar, gofal plant a  gwaith chwarae hefo sgiliau'r iaith Gymraeg.

Swydd: Cydlynydd yr iaith Gymraeg

Lleoliad: O Gartref a bydd angen teithio gyda’r swydd

Oriau: Rhan amser, 22.5 awr yr wythnos

Cyflog: £27,500-29,000HLA y flwyddyn

Hyd: Tymor sefydlog hyd at 31 Mawrth 2027 gydag, estyniad posib yn amodol ar gyllid

Budd-daliadau: Yn cynnwys 26 diwrnod tal o wyliau (codi i 30 diwrnod yn unol â hyd wasanaeth ynghyd a 8 g yl banc) , cynllun pensiwn personol, Cynllun arian parod gofal iechyd, cynllun disgownt ar-lein, rhaglen cymorth i weithwyr, ynllun gwobrau Staff, tal salwch  cwmni a phatrwm gweithio hyblyg yn bosib.

Y Rôl

Fel Cydlyndd yr Iaith Gymraeg fyddwch yn chefnogi ymarferwyr y sector blynyddoedd cynnar,  gofal plant a chwarae, gyda’r iaith Gymraeg. Cytunir ar dargedau yn flynyddol rhwng llywodraeth Cymru a phartneriaid elusennol. Fyddwch yn cydlynu’r prosiect Iaith Gymraeg yr elusen, yn annog aelodau i ddysgu'r iaith Gymraeg ar-lein a darparu cefnogaeth barhaus i ymarferwyr i gynyddu eu defnydd or Iaith Gymraeg.

Mae’r prif ddyletswyddau’n cynnwys cefnogi’r sefydliad yn eang a’n cwsmeriaid yn y DU a’n cwsmeriaid rhyngwaladol drwy:

• Sefydlu a rheoli gweithdrefnau a systemau cadarn i gefnogi cydlynu, darparu a monitor prosiect yr iaith Gymraeg
• Nodi lleoliadau a recriwtio ymarferwyr ar gyfer darparu cyrsiau hyfforddi
• Hyrwyddo datblygiad sgiliau Cymraeg drwy roi gwybodaeth am y cwrs hunan-astudio ar-lein, ac annog ymarferwyr i gofrestru ar gyfer yr hyfforddiant
• Rhoi cymorth i ymarferwyr i sicrhau bod dysgu o’r hyfforddiant yn cael ei weithredu yn y gweithle
• Datblygu adnoddau i sicrhau bod hyfforddiant yn dylanwadu ar ymarfer
• Cyflwyno sesiynau rhyngweithiol gydag ymarferwyr a phartneriaid arall
• Casglu data, monitro ac olrhain cynnydd y chyfranogwyr
• Darparu adroddiadau ysgrifenedig yn nodi y cynnydd yn erbyn targedau
• Cynal ymweliadau mewn sefydliadau sydd efo aelodaeth yng Ngogledd Cymru i nodi lleoliadau a allai fod eisiau trosglwyddo i statws dwyieithog neu statws gyfrwng Cymraeg

Amdanoch Chi

I fod yn llwyddiannus yn y rôl bydd angen y sgiliau canlynol arnoch:

• Sgiliau cyfathrebu effeithiol yn rhugl yn y Gymraeg a'r Saesneg
• Gwydodaeth am fudd a gwerth y Gymraeg yn y sector blynyddoedd cynnar
• Profiad o ddefnyddio amrywiaeth o gymwysiadau TGCH gan gynnwys Microsoft Office / Excel
• Sgiliau gweinyddol rhagorol gyda sylw i fanylion
• Gallu meithrin perthnasoedd yn hawdd a chyfathrebu ar bob lefel,  gan gynnwys y gallu i ddefnyddio iaith a sgiliau cyfathrebu eraill y gall plant ifanc iawn eu deall ac gallynt ymwneud a.
• Brwdfrydedd dros y blynyddoedd cynnar, gofal plant a chyfleodd gwaith chwarae
• Y gallu i gwrdd â therfynau amser a blaenoriaeth llwyth gwaith
• Yn weithiwr tîm a rhwydwaithiwr brwdfrydig, hunangymhellol a trefnus
• Y gallu i weithio'n annibynnol a defnyddio eu menter eu hunain
• Y gallu i drefnu a blaenoriaethu gwaith gyda chyn lleied o oruchwyliaeth a phosibl

Er mwyn gyflawni'r rôl hon mae'n rhaid bod gennych y defnydd o'ch trafnidiaeth eich hun a'r gallu i deithio yn ôl yr angen.

I wneud cais, gofynnir i chi gyflwyno eich CV ynghyd â llythyr eglurhaol sy'n manylu ar sut mae eich sgiliau, eich gwybodaeth a'ch profiad yn bodloni gofynion y rôl.

Yngl n â'r Sefydliad

Mae'r sefydliad yn elusen genedlaethol ac yn gymdeithas aelodaeth yn gymdeithasol ar gyfer meithrinfeydd.  Maent yn gweithio mewn partneriaeth a meithrinfeydd, awdurdodau lleol ac ystod o bartneriaid i ddatblygu amgylchedd lle gall dysgu cynnar a gofal ffynnu.

Mae'r sefydliad wedi ymrwymo i bolisi o gyfleoedd cyfartal ac yn mynd ati i wrthwynebu gwahaniaethu mewn cymdeithas.

Efallai y bydd gennych chi brofiad mewn meysydd fel Swyddog Cymorth Cymraeg, Rheolwr Prosiect Siarad Cymraeg, LSA Siarad Cymraeg, Cynorthwyydd Dysgu Cymraeg, Cyfieithydd Cymraeg, Athro'r Gymraeg, etc.

Welsh Language Coordinator

We have an exciting opportunity for a Welsh language Coordinator to support early years, childcare and play work practitioners with Welsh language skills.  

Position: Welsh Language Coordinator

Location: Home Based, Travel will be required to undertake this role.

Hours: Part-time, 22.5 hours per week

Salary: £27,500 - £29,000 pro rata (dependent upon experience)

Contract: Fixed term until 31st March 2027, extension possible subject to funding

Benefits: Include pro rata of 26 days paid holiday (rising to 30 days with service increments) plus 8 bank holiday, Personal Pension Scheme, Healthcare Cash Plan, Online Discount Scheme, Employee Assistance Programme, Staff Awards Scheme, Company Sick Pay Scheme, Flexible working patterns

The Role

As Welsh Language Coordinator you will support early years, childcare and play work practitioners with Welsh language skills. Targets are agreed annually between the Welsh Government and charity partners. You will co-ordinate the charity’s Welsh language project, encourage Members to embark onto the online self-learning course, and provide ongoing support to practitioners on increasing their use of the Welsh language.

Main duties include supporting the wider organisation and our UK and international customers through:

• To establish and manage robust procedures and systems to support the co- ordination, delivery and monitoring of the Welsh Language project
• Identify settings and recruitment of practitioners for the delivery of training courses
• Promote the development of Welsh language skills by providing information on the online self-learning course, encouraging practitioners to sign up for the training
• Provide support to practitioners to ensure learning from the training is implemented in the workplace
• Development of resources to ensure training influences practice
• Delivery of live interaction sessions with practitioners and other partners
• Collection of data, monitoring and tracking the progress of participants
• Provide regular written reports identifying progress against targets
• Systematically gather and record sector intelligence and research
• Carry out visits within member settings in North Wales to identify settings which may want to transition to Bilingual or Welsh medium status.

About You

To be successful in the role you will need the following skills and experience:

• Effective communication skills - fluent in both English and Welsh
• Knowledge of the benefits and value of the Welsh language in the early years sector
• Experience of using a range of IT applications including Microsoft Office/ Excel
• Excellent administrative skills with attention to detail
• Able to build relationships easily and communicate at all levels, including the ability to use language and other communication skills that very young children can understand and relate to
• Enthusiasm for quality early years, childcare and play work opportunities
• Ability to meet deadlines and prioritise a busy workload
• An enthusiastic, self motivated, organised, team worker and networker
• Ability to work independently and use their own initiative
• Ability to organise and prioritise work with a minimum of supervision

In order to fulfil this role you must have the use of your own transport and the ability to travel as needed.

To apply you will be asked to submit your CV along with a covering letter detailing how your skills, knowledge and experience meet the requirements of the role.

About the Organisation

The organisation is a national charity and membership association specifically for nurseries. They work in partnership with nurseries, local authorities, national government and a range of partners to develop an environment in which early learning and care can flourish.

The organisation is committed to a policy of equal opportunities and is actively opposed to discrimination in society.

You may have experience in areas such as Welsh Language Support Officer, Welsh Speaking Project Manager, Welsh Speaking LSA, Welsh Speaking Teaching Assistant, Welsh Translator, Teacher of Welsh, etc.