Data Entry Volunteer Roles

Blue Smile's mission is to improve the mental wellbeing and prospects of Cambridgeshire children through arts-based therapies. Blue Smile's office team supply essential management and administrative support to this clinical work. We are looking for a volunteer who wants to use their time, skills, and experience to help make a difference in the lives of local children. 

Main Purpose 

• To support various office teams in the efficient and effective running of the office
• To use and develop your particular skills and areas of expertise, for example, organisation, supporting events, data entry, or wherever is more mutually useful
• To gain good insight into the work of a local children's charity

Please see attached role description for more information. 

VOLUNTEER ADMINISTRATOR

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Administrator volunteers are the lynchpin our local branch activities. They act as the first point of contact, ensure useful information is circulated to other members and help us make sure we keep all the data and details we need up to date.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Keeping records and data up to date and taking notes at meetings

• Preparing mail-outs

• Answering enquiries

• Accessing the branch Remap Email and Portal accounts

• Booking venues for meetings

• Ensuring branch members are aware of current agreements/activities

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Comfortable organising the administration of a group

• Able to follow Remap policies and procedures

• Able to understand and apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures and a commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

If it works better for you, there’s a possibility this role could be done remotely.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

Brief

If your talents lie within an office environment and you are able to use a computer, why not join our administration team answering the phone, placing orders, filing and much more.

This back of house role is for you if you are computer literate, organised and communicative.

Purpose of Role

Under the direction of the Volunteer Officer there are several tasks that are carried out:

· Help to keep the office organised and running smoothly

· Assist in daily office tasks (i.e. filing, handling and managing data)

· Help out in other working areas, such as marketing, events and fundraising

Key elements

After relevant training has been provided:

· Working with other administrative staff

· Making and receiving phone calls

· Data entry, filing, typing and general office duties

· There may be occasions where you have the opportunity to get involved in other areas, including attending events or other activities

· To liaise with other departments/volunteers as and when necessary and provide additional admin support where appropriate

· Where applicable assist with the handling of both incoming/outgoing mail

Your profile

What we are looking for:

· Good communicator (verbal and written)

· Good interpersonal skills and good telephone manner

· Have a working knowledge of Microsoft Word, Excel and other applications

· Able and willing to work as part of a team and also be able to work independently

· Friendly and approachable

VOLUNTEER ADMINISTRATOR

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Administrator volunteers are the lynchpin our local branch activities. They act as the first point of contact, ensure useful information is circulated to other members and help us make sure we keep all the data and details we need up to date.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Keeping records and data up to date and taking notes at meetings

• Preparing mail-outs

• Answering enquiries

• Accessing the branch Remap Email and Portal accounts

• Booking venues for meetings

• Ensuring branch members are aware of current agreements/activities

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Comfortable organising the administration of a group

• Able to follow Remap policies and procedures

• Able to understand and apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures and a commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

If it works better for you, there’s a possibility this role could be done remotely.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

About Adventure Ashram
Adventure Ashram is a UK-based charity powered by the spirit of adventure. We focus our efforts on combating human trafficking and improving access to education and healthcare for tribal communities in India. Through fundraising and awareness campaigns, we support grassroots projects that rescue women and children from trafficking and provide vital support to those in need.

Role Overview
We are looking for a proactive and organised Administration Support Volunteer to join our small, passionate team. This role is perfect for someone who wants to make a tangible impact through behind-the-scenes work that helps us fundraise and raise awareness for our life-changing projects

Key Responsibilities

• Fundraising Support: Reach out to organisations to request donated prizes for fundraising events and campaigns.
• Event Promotion: Help promote events and initiatives by contacting media outlets, community groups, and partner organisations.
• General Administration: Assist with various admin tasks such as data entry, drafting emails, maintaining contact lists, and supporting campaign logistics.
• Ad-Hoc Tasks: Support the team with other administrative needs as they arise.

About You We’d love to hear from you if you:

• Are well-organised and enjoy admin tasks.
• Communicate clearly and professionally via email.
• Are confident reaching out to businesses and organisations.
• Can work independently and manage your time effectively.
• Are passionate about supporting anti-trafficking and education initiatives.

**Volunteer Opportunity: Join Our Admin Team!**

Are you looking to gain valuable experience in an office environment? We are the UK's leading liver charity based in central Winchester, currently seeking dedicated local volunteers to assist our admin team during busy periods - now!  We are open Mon-Fri 0900-1700 and welcome any few hours you may like to gift to us in this role.

**What You'll Do:**

- Support the team in fulfilling orders for various fundraising and information packs, including patient publication booklets.

- Help prepare items for mailing to individuals in need.

- Contribute to a meaningful cause while enhancing your skills and experience.

**What We Offer:**

- A friendly and professional work environment.

- Full training and support.

- The chance to build your experience portfolio and gain a bona fide reference for your office work.

- Complimentary tea and coffee to keep you refreshed throughout your day!

**Details:**

- This is an unpaid volunteer position.

- Please note there are local car parks or Park and Ride, but no on-site parking.

- Reimbursement of local parking expenses will be considered

- No previous office experience necessary.

This opportunity is for more than 1 individual, we hope to hear from many interested volunteers.  If you're interested in making a difference and developing your skills, we would love to hear from you!  To apply, please email a written application along with 2 character references and we will be in contact.

Thank you for considering this opportunity to support our vital work!

Based in the Reception of the Main Gallery, you will be the first point of contact for visitors to the Gallery, giving a warm welcome, assisting with enquiries and ensuring a high-quality visitor experience. You will also support the day to day running of the Gallery, dealing with administrative duties and supporting the Gallery Shop, sharing product information with visitors and taking sales.  

Tasks and Responsibilities  

• Welcoming and engaging visitors, providing information about the gallery and programmes  

• Responding to telephone, email and face to face enquiries  

• Being a visible presence in the Gallery space, ensuring everyone’s safety and the security of artwork and our retail space 

• Guiding visitors around the gallery and wider site 

• Assisting with sales and shop displays, including cash handling 

• Maintaining a neat and tidy reception and retail area  

• Supporting our retail work, with stocktaking, pricing and other tasks 

• Monitoring visitor numbers and contributing to evaluation initiatives  

• Representing the Gallery and Richmond Arts Service  

What we hope you will get from the role 

• The opportunity to meet new people and engage with the local community 

• Improved and demonstrable administration and communication skills 

• Valuable insight and experience of a contemporary art gallery, crossing the arts, cultural and heritage sectors 

• An understanding of the breadth of arts activity offered by Richmond Arts Service 

Training and Support  

We will provide training and an induction which covers all aspects of the role. On-going support and supervision will be provided by staff throughout your time with us. Additionally, there are regular training sessions to supplement and further your initial training, as well as a varied programme of volunteer events and activities to join in, meet people and learn something new! 

Desirable qualities and experience  

• Enthusiasm for meeting and engaging with people and sharing information 

• Interest for contemporary art, local history and/or heritage  

• Able to answer enquiries in a friendly and helpful manner  

• Willingness to learn, particularly administrative skills 

• Enjoys being part of a team  

• Ability to complete tasks independently 

• Good time keeping  

Availability  

The gallery is open to the public Tuesday to Sunday, 10am – 5pm, with two volunteer shifts a day, 10am – 1pm and 1pm – 5pm.   

We ask for a minimum commitment of one shift every fortnight, although there is flexibility over scheduling.   

Location  

This role is based at Orleans House Gallery in the Main Gallery building.

Expenses  

We will cover travel expenses up to £14 per day.   

How to Apply  

Please complete our application form through our website.

Our Volunteers Co-ordinator will then contact you for an introductory chat, to learn more about your interest in volunteering and discuss the role further.   

Background  

Richmond Arts Service is based at Orleans House Gallery on the Riverside in Twickenham, promoting arts and culture through a programme of contemporary art exhibitions, festivals, events and activities for everyone in the community.   

We foster creativity and enjoyment of the arts, enable people to reflect on their lives and develop new ways of seeing the world. We bring thought-provoking art to the Borough and cultivate a network of individuals, organisations and programmes that nourishes the arts, local organisations and communities.

Home to the Richmond Borough Art Collection, comprising of over 4,400 artworks, at a site with a rich 300+ year history, Orleans House Gallery works with local, national and international artists and community partners to engage with the community, as we have done since 1972.   

The new Volunteer Management and Training Volunteers will support on two essential areas of our back-office work. With a large volunteer base carrying out very varied tasks, volunteer management at HBF is fast-paced, and the support of our Volunteer Management and Training Volunteers helps us to give volunteers the best possible experience at HBF, through carrying out research, managing volunteering data, organising logistics of recruiting volunteers, and other tasks as required. Volunteers will also assist with the planning, creation and implementation of our new internal and external training project, supporting staff with proof reading, designing and researching for training delivery.

Main tasks and activities:

• Collecting, organising and analysing volunteer data;
• Researching new opportunities for promoting HBF volunteering opportunities;
• Updating and developing sections of the volunteer management database;
• Contributing to the development of volunteer recognition initiatives;
• Identifying new development opportunities for volunteers;
• Organising and assisting the running of volunteer and staff forums;
• Collating, organising and proof-reading training materials;
• Researching AI and graphic tools for training;
• Designing and creating our new training manual;
• Finding creative ways to deliver training;
• Assisting in the creation of policy and process guides for training and volunteer management.

Skills and experience needed:

• Understanding of, and commitment to, the objectives of the Helen Bamber Foundation;
• A demonstrable empathy for our vulnerable clients, including asylum seekers, refugees and survivors of torture and trafficking;
• Punctual, reliable and self-motivated with a positive, ’can-do’ attitude;
• Excellent organisational skills and pays close attention to detail;
• Some experience of administration;
• Good communication skills, both verbal and written;
• Experience of working with word processing, database, and spreadsheet computer programs;
• Experience of having volunteered before in any context would be a bonus.

What you will get out of the role:

• An understanding of how volunteers contribute to the welfare and well-being of our clients;
• A strong overview of volunteer recruitment, onboarding and support processes;
• A better understanding of how training is delivered internally and externally in the charity sector;
• Stronger administrative skills;
• Ability to process large amounts of data and prioritise or categorise it;
• Experience of editing, proof reading and document design;
• A better understanding of the asylum system, support available to refugees and asylum seekers and how each of the teams at HBF work;
• Opportunities to shadow other teams and sit in on interdisciplinary meetings;
• An ability to multi-task between competing priorities.

Airplay is part of the RAF Benevolent fund and run by One YMCA. We provide youth clubs for children aged eight to eighteen which includes Ben Clubs for children aged 5 to 7 too. We provide a range of social activities in state-of-the-art facilities with sessions run by our friendly youth workers.

Multiple locations available across:

• Oxfordshire (RAF Benson/RAF Brize Norton)
• Bedfordshire (RAF Henlow)
• Buckinghamshire (RAF Halton/High Wycombe)
• Wales (RAF Valley)
• Wiltshire (Boscombe Down)
• Hampshire (RAF Odiham)

MAIN TASKS/RESPONSIBILITIES:

· To support the provision of the Airplay and Ben Club activities and workshops

· Developing relationships with young people in a safe environment

· Supervising children and young people in activities, workshops and discussion sessions

· Engaging in learning and play with younger children

· Working with children and young people to track their progress

· Data entry/light admin work may be required

YOU WILL NEED:

· Good communication skills

· Knowledge/Experience of working with children/young people/families

· Ability to engage with young people

· Team player with a flexible approach

· Non-judgmental and understanding in the differing needs of families

· Any practical skills to assist with activities

· Basic understanding of confidentiality and safeguarding

· Respect the Christian Ethos of One YMCA and uphold its values 

YOU WILL RECEIVE: 

· A full induction to Airplay will be provided

· Requirement to complete online e-learning including Safeguarding and Health & Safety

· A menu of optional training will be provided

· Ongoing support and regular 1 to 1s

· Opportunities to attend volunteer meetings and events

· You will be required to undergo an enhanced DBS check

· Additional checks may be required for individual RAF Stations

· Two references will be required

Position:                Research, Communications and Project Intern

Location:               UK home-based (remote)

Commitment: Flexible hours (voluntary)

About Lived Expert

Lived Expert, founded by Mark Johnson MBE, is a pioneering social enterprise focusing on harnessing the power of lived experience. We've led transformative projects in areas like addiction, homelessness, neurodiversity, and the justice system, and now seek an enthusiastic intern to contribute to our mission.

Role Purpose

As a Research, Communications and Project Intern, you'll play a supportive role in our dynamic team, helping to convey powerful stories and assist in project coordination. This is an excellent opportunity for someone passionate about social change and looking to gain experience in the social enterprise sector.

Key Responsibilities

1. Support Research Tasks: Help in data entry, collection and analysis.
2. Assist in Communications Tasks: Support in creating content for social media, newsletters, and other communication channels.
3. Project Support: Help in coordinating various projects, ensuring smooth operations and effective communication.
4. Consultation Assistance: Aid in gathering and analysing insight from peoples’ lived experience for ongoing projects.
5. Collaborative Work: Work closely with the team to support various initiatives and campaigns.

Person Specification

· A keen interest in social enterprise, research, communications, and project support.

· Strong written and verbal communication skills.

· Ability to work independently and as part of a team.

· Organised and detail-oriented, with a willingness to learn.

Benefits

· Gain valuable experience in communications and project coordination.

· Work remotely with a flexible schedule.

· Opportunity to contribute to impactful projects in a meaningful sector.

· Receive guidance and support from an experienced team.

Airplay is part of the RAF Benevolent fund and run by One YMCA. We provide youth clubs for children aged eight to eighteen which includes Ben Clubs for children aged 5 to 7 too. We provide a range of social activities in state-of-the-art facilities with sessions run by our friendly youth workers.

Multiple locations available across:

• Oxfordshire (RAF Benson/RAF Brize Norton)
• Bedfordshire (RAF Henlow)
• Buckinghamshire (RAF Halton/High Wycombe)
• Wales (RAF Valley)
• Wiltshire (Boscombe Down)
• Hampshire (RAF Odiham)

MAIN TASKS/RESPONSIBILITIES:

· To support the provision of the Airplay and Ben Club activities and workshops

· Developing relationships with young people in a safe environment

· Supervising children and young people in activities, workshops and discussion sessions

· Engaging in learning and play with younger children

· Working with children and young people to track their progress

· Data entry/light admin work may be required

YOU WILL NEED:

· Good communication skills

· Knowledge/Experience of working with children/young people/families

· Ability to engage with young people

· Team player with a flexible approach

· Non-judgmental and understanding in the differing needs of families

· Any practical skills to assist with activities

· Basic understanding of confidentiality and safeguarding

· Respect the Christian Ethos of One YMCA and uphold its values 

YOU WILL RECEIVE: 

· A full induction to Airplay will be provided

· Requirement to complete online e-learning including Safeguarding and Health & Safety

· A menu of optional training will be provided

· Ongoing support and regular 1 to 1s

· Opportunities to attend volunteer meetings and events

· You will be required to undergo an enhanced DBS check

· Additional checks may be required for individual RAF Stations

· Two references will be required

VOLUNTEER CASE OFFICER

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Case Officers are a vital part of our local branch activities. They use their organisational and IT skills, sometimes along with a knowledge of engineering, to make sure their branch is best able to support people.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Processing and allocating cases which have come to the branch

• You may have engineering experience or be a skilled craftsperson, but this is not essential

• Using our online referral portal to manage and update case notes

• Attending regular meetings of the local branch

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Warm, approachable and confident to call referrers/clients to initiate discussions

• Comfortable working with people, listening to them and understanding their needs

• Able to apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures – and a commitment to our values

• A commitment to our values

You’ll also need to complete the induction checklist and some online training.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

Join Candlelighters as a Fundraising & Events Office Volunteer!

Are you looking to make a meaningful difference in the lives of children and families affected by childhood cancer? We invite you to be part of our team!

As a Fundraising & Events Volunteer, you will support the team during an exciting phase as we aim to increase income and enhance our services for families. You will support corporate fundraising efforts, ensuring local businesses have an excellent experience supporting Candlelighters.

You will also play a key role in organising our Business Collaboration Events—fun, networking-focused gatherings that bring together current and potential supporters to foster collaboration.

Location: 8 Woodhouse Square, Leeds, LS3 1AD

Time commitment: 1 day per week (flexible)

Key Activities

General Fundraising

• Research potential new business partnerships.
• Approach businesses to explore partnerships with Candlelighters.
• Support the team in managing our business club.
• Thank supporters through letters or emails.
• Respond to supporter inquiries via telephone and email.
• Update the supporter database.
• Approach businesses to secure raffle and auction prizes.

Business Collaboration Project Event

• Book venues and negotiate with suppliers to secure free support wherever possible.
• Secure sponsorships for the event.
• Manage event invitations, including design and distribution.
• Organise the event itinerary, including speakers, games, and networking activities.
• Communicate with guests in the lead-up to the event.
• Liaise with the Marketing team to develop promotional materials.
• Perform other administrative tasks to support the fundraising team.

We are looking for volunteers who are: 

• Confident, friendly, and organised.
• Proficient in Microsoft Word and Excel.
• Reliable, proactive, and calm under pressure.
• Experience organising events is desirable.

This role is subject to a basic criminal record check, which is processed through the Disclosure and Barring Service (DBS). Please note that a criminal record does not automatically disqualify you from this role. We assess each application on a case-by-case basis.

Support and Benefits 

It’s vital that our volunteers feel rewarded for their amazing efforts so we want to match your goals, aspirations, availability and everything else with the right opportunity for you. Here are a few examples of what you will receive as a volunteer:

• Thorough induction & training to give you the confidence to perform your role well and to the best of your ability 
• Opportunity to develop new and existing skills to help you beyond your involvement with Candlelighters 
• Ongoing support from the Fundraising and HR teams 
• Certain expenses to be reimbursed as agreed with your Volunteer Supervisor, in accordance with our Expenses policy 
• Regular reviews with your Volunteer Supervisor to help you develop in your role 
• Satisfaction in knowing you are making a valuable contribution to supporting children and families affected by childhood cancer 
• We can be a reference once you’ve volunteered for three months 
• Access to the mental health hotline 
• Charity Worker Discount card 
• Access to The Company Shop 

We are recognised by Great Place To Work® on multiple Best Workplaces Lists in 2023 and 97% of our employees say Candlelighters is a great place to work!

Our Peripatetic Team provide front-line support to Solace’s Advice, Community and accommodation-based Services across London. Crisis Intervention Workers enable our services to deliver a consistent high standard of service.

The team was created in order to have trained, skilled staff ready to cover gaps in service and facilitate the continued smooth running of services, proactively supporting women and children who have experienced domestic abuse. They are required to go into different teams and quickly establish themselves and provide support in times where staff teams may be struggling.

About the Role

The peripatetic team looks to support our different services when they are in crisis as such this role requires someone who is comfortable with change and can adapt to different services as they will move from team to team.
We need understanding and organised individuals who are keen to learn and develop skills in a variety of areas, are able to build relationships quickly and are able to work independently and also as part of a team.
Volunteers may be assigned to a new team for a duration ranging from a few days to a month, depending on the service needs.
The ideal volunteer will have a good telephone manner, excellent communication skills and be able to show empathy to service users. Volunteers will be given an extensive induction and will learn how to best support those who are experiencing or who have experienced abuse. They will support teams in a variety of ways, overseen by one central manager. The roles and tasks include:

• Perform administration tasks e.g. data entry, uploading minutes
• Answering duty line calls
• Contacting service users to check in, researching and making onward referrals.
• Researching local organisations and assisting to keep stakeholders up to date.
• Complete exit questionnaires and surveys.
• Promote service user involvement and send out relevant information and assist teams to organise events/feedback
  sessions.

Who are we looking for?

We think you’ll thrive in this role if you have:

• Understanding of violence against women and girls issues and a desire to build on this.
• Confidence in using Microsoft Word and Microsoft Excel.
• Ability to be well organised.
• Good verbal and written communication skills.
• Tact and discretion in handling confidential information.
• Good listening skills and an empathic, non-judgemental approach.
• A willingness to learn and be open to new ideas
• An individual who works to be inclusive and kind

What can you gain from this opportunity?

As part of this role, you will have the opportunity to

• Gain experience and understanding of Violence against Women and Girls.
• Gain knowledge and awareness of abuse, safety planning, risk management options available to service users.
• Build skills around advocacy and negotiation.
• Enabling service users to access valuable support that assists in their journey towards safe, independent lives, free from abuse
• Contribute and support a busy and diverse team.
• Play a pivotal role in delivering services.
• Hands on experience in a dynamic charity working in the Violence against Women and Girls (VAWG) Sector.
• Improving IT skills and data management.
• Having a line manager who will create a plan with you around what you would like from this experience
• Have support of the Peri team and be buddied up with a staff member

We offer great volunteer induction training, where you will be fully supported to understand and carry put every aspect of the role. Training includes CPD accredited courses, and the opportunity to apply to complete the Tackling and Preventing Domestic Abuse Award (DAPA), which is recognized by the Home Office.

Applications will be accepted on a rolling basis.