21 Estates administration manager jobs

Are you a highly organised Administrator who enjoys keeping things running smoothly and supporting a busy team? We are looking for a proactive and detail oriented Commercial Team Administrator to provide essential administrative support to our Commercial team, helping to ensure the efficient day to day delivery of commercial activities and projects.

You will play a key role in supporting the wider function, including the Head of Estates and Property Managers. You will be responsible for coordinating administrative activities, maintaining accurate records and systems, supporting meetings and projects, and ensuring information is managed effectively and efficiently.

This is an excellent opportunity for someone who thrives in a fast paced environment, enjoys working with a variety of stakeholders, and takes pride in delivering high quality administrative support.

Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.

Reporting to our Commercial Office Manager, key responsibilities will include:

- Providing comprehensive administrative support, including managing records, correspondence, reports, and documentation
- Coordinating meetings and events, preparing agendas and papers, taking minutes, and following up on actions
- Maintaining databases, electronic filing systems, and management information to support accurate reporting and business performance
- Processing purchase orders, invoices, payment requests, and legal documentation while liaising with internal teams and stakeholders
- Acting as a key point of contact for enquiries, building positive working relationships with colleagues, customers, suppliers, and external partners
- Supporting process improvements and assisting with the delivery of small-to-medium-sized projects

You will be an experienced administrator who thrives in a fast paced environment, enjoys working with multiple stakeholders, and takes pride in delivering accurate, high quality support. You will have strong organisational skills with the ability to manage competing priorities and meet deadlines, with a high level of attention to detail, a commitment to accuracy and proficiency in maintaining databases and electronic filing systems.

This is an excellent opportunity to be part of a collaborative team where your contribution will directly support the successful delivery of commercial activities and projects. You will play a key role in keeping operations running smoothly while working in a supportive, values driven environment.

You will be contracted to your home address, and you will perform most of your work remotely there, with occasional travel (incl. for monthly team meetings).

Employee benefits include –

- 28 day’s paid holiday (plus bank holidays) increasing with service, with optional annual leave purchase scheme of up to 5 working days
- Enhanced paid maternity, paternity and adoption leave
- Generous pension scheme with employer contributions ranging from 6% to 14%, depending on length of service
- Range of flexible working options may be available, depending on your role
- Employee Assistance Programme providing confidential counselling, financial and legal advice
- Range of courses delivered by learning specialists to support your development goals and objectives
- Opportunities to volunteer
- Travel loans, Cycle to Work, and more!

For more detailed information about the role, please see the Job Description attached to our direct advert. Our teams take a personalised approach to shortlisting, which is carried out without the use of AI and is based on the evidence provided in your application against the essential and desirable criteria in the Person Specification.

RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

As part of our commitment to inclusion, we offer interview schemes for candidates who declare an Armed Forces connection and/or a disability. However, candidates are only eligible for this scheme if their application clearly demonstrates that they meet all of the essential criteria listed in the Person Specification for the role.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role. Interested candidates are encouraged to apply as soon as possible.