Events Planner Jobs in Birmingham

Our Policy and Public Affairs Officer will work with CIEH colleagues and members, other relevant partner organisations and with Government across England, Wales and Northern Ireland, to ensure that the voice of environmental health is heard and understood. You'll support the delivery of our strategy, ensure that our policy positions have the right impact, create campaign content and manage key processes. This is a great opportunity for someone looking to develop their career in policy and public affairs.

Location: Home based, or office based at Society Building, 8 All Saints Street, London N1, in line with NCVO’s flexible working policy or home working policy.

About NCVO

We are the charities charity. For over 100 years, NCVO has stood shoulder to shoulder with communities, championing and celebrating voluntary action.

Our membership is made up of over 17,000 voluntary organisations across England, from small, grassroots community groups and social enterprises, to large, far-reaching charities.

We believe that communities are strengthened by voluntary action. We therefore want charities to thrive and be empowered to deliver for people and communities.

About the Services and Partnerships directorate

This role sits within the Services and Partnerships team, which includes our Training, Consultancy, Membership, Practical Support and Fundraising and Partnerships teams. As a collective, this team generates significant unrestricted income for NCVO ensuring our vital support of charities across England is sustainable.

Our Practical Support team provide an essential lifeline to charities, giving guidance and support on issues that affect charities such as Governance, Fundraising, Finance and Volunteer Management.

Being in the Services and Partnerships team enables us to have sectoral impact, supporting charities to thrive. We strive for sectoral excellence, putting charities and their needs at the centre of what we do.

About the Partnerships and Fundraising team

Our Partnerships and Fundraising teamwork in collaboration with funders, corporates and the sector to ensure we are offering support where it is needed. From our Trusted Supplier portfolio and strategic partners to our grant funders, we strive for outstanding relationship management.

As a key team within NCVO, we work cross-organisationally with our Voice and Impact Team, Membership Team, Practical Support Team and Training Team making sure our partnerships and funded work is of the highest standard.

In a recent pulse survey, 88% of staff reported that they believe ‘My manager genuinely cares about my wellbeing’, showing our managers care about the support and development of their teams. The survey also showed that 82% of staff reported ‘We are genuinely supported if we choose to make use of flexible working arrangements’ showing NCVO to be a flexible employer.

About the role

This role has three aims;

• Pro-actively create sector-leading partnerships across our sponsorship and advertising opportunities, which positively impact the voluntary sector.
• Contribute towards growing and maintaining our income streams by meeting specific income targets, enabling NCVO to deliver support for the sector. 
• Using our CRM and making recommendations to the partnerships team to ensure outstanding service for our partners and funders.

This contributes directly to income generation by securing sponsors and partners, as well as ensuring operational excellence across our partnership management. This role is responsible for overseeing the delivery and growth of NCVO’s Service Directory, ensuring it grows into a key source of income for the organisation.The postholder will play a crucial role in achieving and expanding the team’s income targets of £1m+, with scope for further growth. Key responsibilities include leading the development of the Service Directory, managing advertising, sponsorship and corporate partnership relationships, and ensuring effective coordination across activities. Strong data management and reporting skills are essential to support informed decision-making and drive continuous improvement. 

Equality, diversity and inclusion

NCVO is fully committed to equity, diversity and inclusion in our sector. We want this to be reflected in the diversity of the people who work for us and we welcome applications from people from all backgrounds and identities. We particularly welcome applications from under-represented groups in the voluntary sector and those with diverse, lived experience. As part of our commitment to employing disabled people, all disabled candidates who meet the minimum requirement for all competencies on the person specification will be guaranteed an interview.

If you have access needs or require reasonable adjustments as part of the recruitment process, please let us know. Shortlisted candidates will be asked to complete a pre-interview task and will have one week to complete the exercise. Interview questions will be shared in advance.

NCVO is an equal opportunities employer and we welcome applications from everyone. Charity No. 225922.

Benefits for NCVO employees

NCVO offers attractive benefits including:

• 25 days’ annual leave (for full time staff and pro-rata for part-time staff) and office closure between 25 December and 1 January inclusive. After three years' service annual holiday increases to 27 days, and after five years to 30 days, (pro rata for part time staff)
• the option to purchase or sell up to five more days each year
• five days’ volunteering leave (pro rata for part-time staff)
• 2.5 extra ‘wellbeing’ days off during the year
• enhanced pay for sick/maternity/adoption leave
• subsidised gym membership
• season ticket loan
• flexible working, including opportunities to work from home/off site
• monthly homeworking allowance for permanent homeworkers
• monthly office worker allowance for those who have to work from the office on a daily basis
• generous employer pension contribution of up to 8.5% of salary, into our stakeholder pension scheme (linked to employee contribution)
• training and development opportunities.
• The opportunity to join Hospital Saturday Fund health cash plan for free at the basic level of cover, or at a reduced rate for other levels of cover
• 24-hour free and confidential employee assistance programme

We’re located a short walk from London King’s Cross station in a modern accessible building, overlooking Regent’s canal.

Challenge Events Fundraiser 
30 hours per week 
Actual salary: £22,471 per year
Remote home working, hybrid or office based in Basingstoke, Hampshire.

About Us
The Fire Fighters Charity offers specialist, lifelong support for members of the UK fire services community empowering individuals to achieve mental, physical, and social wellbeing throughout their lives. 

We are looking for a Challenge Events Fundraiser to join our national Regional Fundraising Team.

Arrangement of hours can be flexible and agreed with the successful candidate.

About the role
As a Challenge Events Fundraiser, you will support the Regional Fundraising Team to build a successful programme of challenge events that will raise funds and positively promote the Charity. 

This role will focus on a portfolio of mass participation and challenge events, as well as supporting national campaigns and community events delivered by programme scheduling, resource management, event marketing, participant recruitment and stewardship, financial reporting, database management and event evaluation.

You will produce and maintain the events calendar, research and recommend new events and work with our Customer Care team to ensure support materials are provided as appropriate. You will ensure event performance; supporter engagement and income are recorded tracked and fed back to the Fundraising team.

You will ensure events are marketed and celebrated via established charity platforms, and participant numbers and income are increased through promotion to new and previous supporters. 

You will support participants through their journey, creating a memorable experience and positive impression of the charity, and will attend some events in person. 

Previous experience of event planning, participant recruitment and sponsor stewardship would be an asset to the successful candidate, who will also need experience of working with a CRM database and be competent at interpreting financial information and reports.

This role is subject to a Disclosure and Barring Service check. 

About you
You will need a good understanding of the events fundraising sector, it’s relevant law, procedures and techniques. 

You will be able to demonstrate an ability to research, plan and support a programme of events on a national scale and prioritise your workload to meet deadlines and KPIs agreed with your line manager. 

The Charity is an Equal Opportunities employer, and we welcome applications from all sections of the community. When recruiting our new team members, regardless of the role, we are looking for people who share our values to help us to achieve our strategic plan.

How to apply
Please submit a CV and covering letter via our online portal. If you require assistance, please contact us. 

We reserve the right to close this role early should we receive a sufficient number of applications. Due to the number of applications we receive, we are unable to contact applicants who are not shortlisted for interview. If you do not hear from us within two weeks of the closing date, please assume that your application was not successful this time. 

This all-round fundraising role will support a range of income-generating activities, working closely with the Head of Engagement to ensure the events programme and our challenge events programme expands and grows from strength to strength. 

The successful applicant will be proactive, enthusiastic and organised and is someone who thrives in busy environments and is passionate about engaging supporters. They will have experience in charity fundraising and challenge events, have great organisational skills and strong communication skills. 

Please read our full Recruitment Pack which contains full details and person specification. We do require a covering letter and a CV to consider your application.

Gordon Moody is the UK’s leading charity dedicated to supporting individuals severely affected by gambling harm. Established in South London in 1971, we now operate specialist residential treatment centres across the UK, providing safe and supportive environments for recovery. In addition to our residential programmes for men and women, we offer relapse prevention, aftercare, and the unique Retreat & Counselling programme, combining short-stay residential treatment with ongoing at-home support. Our holistic approach ensures seamless care, including support for friends and family affected by gambling harm.

Job Summary:
We are seeking a dynamic and results-driven Fundraising & Events Lead to develop and implement an innovative fundraising and events strategy. Reporting to the Commercial Director, you will be responsible for creating and executing engaging campaigns, fundraising events, and partnerships to generate vital funds and raise awareness of gambling harm. This is an exciting opportunity for a motivated individual with experience in fundraising, event management, and donor engagement to contribute to our mission.

Responsibilities:

Fundraising Strategy & Campaigns

• Develop and implement a comprehensive fundraising strategy to meet income targets through individual giving, corporate partnerships, trust and foundation grants, and community fundraising.
• Identify new fundraising opportunities and drive initiatives to increase donor engagement and contributions.

Event Management

• Plan, organise, and oversee fundraising events such as gala dinners, charity runs, auctions, and community engagement activities.
• Ensure events are delivered to a high standard, within budget, and align with the charity’s objectives.

Donor Cultivation & Stewardship

• Build and maintain strong relationships with donors, sponsors, and event participants.
• Implement donor stewardship strategies to encourage repeat donations and long-term support.

Campaign & Event Marketing

• Work with the digital marketing team to create compelling promotional materials for fundraising campaigns and events.
• Ensure strong promotion through social media, email marketing, and community outreach.

Partnership Development

• Cultivate relationships with corporate partners, community groups, and other stakeholders to establish long-term fundraising opportunities.
• Develop sponsorship packages and secure corporate sponsorships for key events.

Budgeting & Financial Management

• Oversee event budgets and financial targets, ensuring cost-effective planning and monitoring of income and expenditure.
• Provide accurate forecasting and financial reports for fundraising initiatives.

Impact Reporting & Compliance

• Track, measure, and report on the success of fundraising campaigns and events.
• Ensure all fundraising activities comply with relevant regulations, including data protection laws and fundraising standards.
• Monitor risks and ensure events adhere to health and safety protocols.

Team Collaboration

• Work closely with internal teams to align activities and maximise fundraising success.
• Support and guide volunteers involved in fundraising activities.

Person Specification:

Essential:

• Proven experience in planning, organising, and executing fundraising events and campaigns, ideally within the charity or non-profit sector.
• Strong event management skills with the ability to multitask and manage multiple projects simultaneously.
• Ability to build and maintain relationships with donors, corporate partners, and stakeholders.
• Exceptional written and verbal communication skills to engage and inspire supporters.
• Financial acumen, including experience managing budgets and maximising fundraising revenue.
• Passion for Gordon Moody’s mission and commitment to delivering impactful fundraising activities.
• Proactive, results-driven, and self-motivated with the ability to work independently and collaboratively.

Desirable:

• Experience using CRM systems to manage donor and event data.
• Familiarity with digital fundraising tools and platforms.
• Knowledge of gambling-related harm and its impact on individuals and families.
• Experience managing and mentoring volunteers.

Join us in making a difference by driving impactful fundraising initiatives that support those affected by gambling harm!

Senior Branding and PR Manager

Salary £42,385 - £44,615

Location - Home based, with travel needed

Interviews to take place 11th April, online. 

The WEA is the UK’s largest voluntary sector provider of adult education, a charity dedicated to bringing high quality, professional education into the heart of communities. We believe that all adults, regardless of their situation, should have access to education.

Job Description

WEA are looking for talented individuals to help us deliver our mission – to bring education within reach. If that sounds like you, then please read on.

As the Senior Branding and PR Manager, you will lead in the planning and execution of key PR and brand campaigns, including national press campaigns and other public events. Flagship annual events and campaigns include the design and launch of WEA’s annual Impact Report, the Annual Conference, policy influencing campaigns and learner voice events. 

You will have responsibility for delivering these and other integrated campaigns across a variety of channels to raise the profile of WEA and adult education within sector-specific and general audiences locally and nationally, and to build relationships with WEA’s beneficiaries and stakeholders. 

You will support colleagues across the Governance & Purpose Directorate in developing advocacy packs, action planning, and other initiatives relating to the “lifelong learning movement” and local campaigning efforts.

Reporting directly to the Head of Charitable Purpose, you will play a key role in shaping the public profile of the Association to ensure a positive brand presence and media coverage that aligns with the WEA mission, values, and strategic priorities.

We have attached the full role profile, that lists the key deliverables, performance measures and experience/qualifications needed for this role. Please take your time to read through this, and if you’d like to apply, hit that button!

We are working hard to create a workplace that reflects the communities we seek to serve and in which everyone feels empowered to be themselves and work together to drive positive change. We strongly encourage applicants from a diverse range of candidates and encourage everyone with the appropriate skills, experiences and potential to apply. Should you need any support with your application, then please contact us via our website

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible

In our recent OFSTED inspection, we received a GOOD overall grade, with an OUTSTANDING rating for Behaviour and Attitudes and Personal Development.

You can read more about our benefits and what it’s like to work here, on our website

WE’RE HIRING!

Reach is looking for an enthusiastic individual with lived experience (individual, parent/carer, relative or friend) of Upper Limb Difference to join our team as the 18-25 Retreat & Mentorship Programme Coordinator.

This exciting new role will play a vital part in delivering a transformative experience for our young adult members.

You will be a key figure in creating a supportive and inspiring environment where young people can connect, grow, and thrive. In this role you will be working from home, the role involves some travel to project and charity events and meetings, Reach charity will cover your expenses.

THE ROLE:

The role is 1 day a week 3-year fixed term contract 2025-2028 (£30,950 FT equivalent). You can work remotely and flexibly for most of the year.

—————

ABOUT REACH:

Reach Charity Ltd empowers individuals with Upper Limb Difference through support, advocacy, and community. We believe in the power of peer support and strive to create inclusive and empowering experiences for our members.

Jacari's vision is a society where children and young people from all backgrounds are able to fulfil their potential. We provide free English language support to children and young people from refugee, asylum-seeking and migrant communities in Bristol and Oxford. We do this through our volunteer tutors, most of whom are university students or 6th-former ‘peer tutors’. We are looking for a dynamic, motivated individual who can work as the sole fundraising staff member in our small, friendly team.

Annual leave entitlement: 27 days, plus 8 bank holidays pro rata. Plus a day off for your birthday.

Location: Remote, with option of occasional use of our Bristol or Oxford office. (Regular use of our office is negotiable.) Some travel may also be required for occasional networking, fundraising, or team events (travel expenses covered).

More details: Job description, person specification and application form available on our website.

How to apply: Application form available on our website. We are unable to accept CVs or covering letters.

Closing date: Monday 14th April, 8:00 am

Overview:

Jacari is at a key stage of its growth and is looking for a fundraiser who can help us find new sources of income and funding opportunities, reducing our reliance on trust and foundation grants. We particularly want someone who can help us to identify new major donor prospects and grow our income from regular and individual giving. We have a strong supporter-base of former volunteers and members, who were involved as far back as the 1950s. 

The role will also involve identifying and building relationships with trusts and foundations to support our work, writing funding proposals and applications, and reporting to funders on the impact of their support. 

This is a busy and varied role which often involves working on multiple fundraising activities at once. A typical day could include working on an application to a new funder, designing a supporter newsletter, gathering information for an end of grant report, and researching new prospects. 

This job is for you if you have:

• A track record of securing income through diverse fundraising streams, such as grants, corporate partnerships, or individual giving.

• Strong relationship-building skills, with the ability to engage and communicate effectively with a range of stakeholders, including prospective donors - trusts, corporates and individuals.

• Excellent written and verbal communication skills, including the ability to craft compelling proposals and make persuasive cases for support.

Full job description and person specification attached.

Reporting to the Head of Fundraising and Engagement, this key leadership role will be pivotal in developing and implementing strategies across events, community initiatives, challenge events, individual giving, and appeals. As Senior Mass Fundraising Lead, you will grow income, foster long-term supporter relationships, and secure vital unrestricted funds to support children and families affected by neuroblastoma.

The successful postholder will lead our mass fundraising efforts to ensure they are high-impact, supporter-focused, and aligned with the charity’s mission. Whether it’s delivering memorable fundraising events, growing challenge participation, or developing and strengthening individual giving programmes, your work will play a crucial role in achieving ambitious income targets to make a meaningful difference in the fight against childhood cancer.

Who are we looking for?

We seek a dynamic and strategic mass fundraising professional with a strong track record of developing and delivering successful fundraising strategies across multiple income streams.

The ideal candidate will have:

• Extensive experience in mass fundraising – including events, community fundraising, challenge events, and individual giving.
• Proven success in developing and executing fundraising strategies to achieve ambitious income targets.
• Strong leadership skills – with the ability to inspire, manage, and develop a high-performing team.
• Exceptional communication and relationship-building abilities – effectively engaging donors, supporters, and stakeholders.
• A data-driven and innovative mindset, with experience using CRM systems to optimise fundraising strategies.

See our Recruitment Pack for the full role description and specification and for more information about Solving Kids' Cancer UK.  

Location: Home-based within England with regular travel to London and elsewhere in the UK as required

First stage interviews: Wednesday 23rd April 2025

Second stage interviews: Tuesday 29th April 2025

As a safeguarding charity whose work and practice are underpinned by safeguarding principles to protect children and young people and enhance their welfare, we always work in accordance with legislation, statutory guidance, and best safeguarding practices. All our roles require a basic criminal record check.

Job Description

Title: Operations Support Coordinator

Reports to: Senior Operations Administrator

Based: Remotely - however must be willing and able to travel as and when required to meetings and events.

Job Purpose: To maintain a high level of operational support to all areas of the Charity Group

Key Responsibilities:

· Provide operational administrative support within the Charity Group (UK & USA); tasks to include but not limited to updating database with varying records, spreadsheet creation and maintenance, running reports, managing administration projects

· Taking payments over the phone as and when needed

· Administer data received from online forms, calls and emails (follow up as necessary and update Database)

· Grants: undertaking research to identify funding opportunities for the Charity Group, completing associated forms and working with the Senior Operations Administrator to submit applications.

· Adding holidays, absences and meetings to the company diary as required.

· Collate websites update requests and liaise with Communications Team to instigate the changes.

· Assist the Patient Services Team with patient enquiries, answering calls as and when required and taking messages when necessary. Screening and responding as appropriate to incoming emails or calls.

· Administer the charity resource review process for all the resources the Charities publish -set annual or periodic review dates for current titles and engage with HCP’s and other medical professionals on reviews and approvals of new titles and subjects. Work closely with the Patient Services Manager who would manage this project.

· Provide cover for administration and other tasks when staff are on holiday or absent

· Planning, coordinating, attending events/programmes such as World Heart Rhythm Week, Global AF Aware Week, Heart Rhythm Congress, Heart Rhythm Updates, and any other event/programmes or initiatives

Person specification:

- Educated to GCSE level

- Excellent verbal and written communication skills

- Competent in Office applications including Word, Excel, PowerPoint, Outlook Calendar

- Experience of drafting documentation for the approval of others

- Excellent organisational skills, with the proven ability to prioritise and manage own workload to meet deadlines

- Can undertake a wide variety of tasks and multi-task with ease

- Ability to work on own initiative

- Flexible approach to work and strong attention to detail and accuracy

- Can work independently, and as part of a team

- Demonstrates a methodical and thorough approach to work

- Friendly and polite with good interpersonal skills and the ability to deal with people at all levels

Location: We operate a hybrid model of work i.e. a combination of in-person and remote, with flexible days in the office depending on business need and your preferences. We would typically expect in-office attendance an average of one day per week. 

When in the office you will be based in our Birmingham, Cardiff or Glasgow office. This where you will usually attend in-person events, training sessions etc. though some travel, to other offices and other locations, will occasionally be expected. 

Contract: Full-time, Permanent

Hours: We are looking for the right candidate and while we envisage this being a full-time role (37.5 hours per week) we are very open to flexible working arrangements such as part-time, compressed hours and/or flexitime.

Occasional/frequent evening or weekend work may be required, for which time off in lieu (TOIL) will be given. More details can be found in the Staff Handbook.

Ideal start date: 28th April or as otherwise agreed with candidate. 

The Opportunity

The postholder will be responsible for supporting the delivery of our Aspiring Professionals Programme for our young people and for our volunteers and employer partners. Approximately 80% of this role will be allocated to providing administrative support for the mentoring (volunteering) provision with occasional in person support on events required.

1. Project Delivery Support
• Support the delivery of key projects including mentoring recruitment, Disclosure and Barring Service (DBS)/Protecting Vulnerable Group (PVG) checks, mentor matching, and mentor-related event provision.

• Support the delivery of key services delivered to participants and employer partners.   

• Utilise tools and technologies to conduct your work effectively and efficiently such as Excel, our mentoring platform and Customer Relationship Management (CRM) systems.

• Deliver on allocated student/mentoring (online/in-person) events, formally presenting content to a high standard and in line with Social Mobility Foundation messaging. 

• Contribute to team meetings, sharing ideas and collaborating to solve problems creatively. 

2. Monitoring and Evaluation 
• Follow established procedures to monitor the progress of your work area, using accurate data to inform decisions
 
• Reflect on your work areas at key points in time, offering suggestions for efficiencies and process improvement 

• Contribute to evaluation for key work areas 

3. Stakeholder Management  
• Handle and follow-up enquiries (from predominantly students and mentors) promptly and professionally

4. Activity Delivery 
• Support the delivery of the mentoring provision by undertaking a range of general administrative tasks 

• Support with the coordination, organisation, logistics and delivery of mentoring events; internships and in-person residential programmes for students 

• Liaise with external stakeholders and third parties to arrange events, secure venues and speakers  

• Stay on-site for day and overnight visits, when needed  

Need to know:

• IT skills  
• Basic Microsoft Office Suite 
• Presentation skills  
• A basic understanding of the barriers young people face in accessing university and careers  

Able to:
• Carry out administrative tasks such as gathering data, preparing reports, database management and clerical work to meet the charity's needs
• Maintain records and produce clear written and oral reports
• Stay on-site for day and overnight visits, when needed 
 

Benefits

Annual leave
33/34 days (England & Wales and Scotland respectively - includes bank and public holidays).

Other benefits
Cycle to Work Scheme; Employer pension contributions of 5% of qualifying earnings; Employee Assistance Programme available to staff and their family; Flexible work options such as hybrid working, flexitime, part-time; Regular staff team building and business planning “away days”.
 

How to Apply

Interested candidates should apply by submitting the following information to our application portal Pinpoint by 23:59 BST on Monday 31st March.
 

1.  Why would you like to work at the Social Mobility Foundation?
2. What makes you a suitable candidate for this role?

Please note that generic applications and CV’s will not be considered. 

Interviews: First round interviews will take place between the 10th and 15th April with slots throughout the working day.

Could you be our Fundraising and Communications Officer? 

Would you like to help those affected by disasters in the UK, when it matters most? Make a big difference within our small team as a Fundraising and Communications Officer.

If you’re an excellent communicator with strong research, project management and relationship-building skills, then we’d love to hear from you! 

When a national emergency arises, we act fast to raise funds for those impacted to help with their physical, psychological, and practical needs. Our first appeal, the Coronavirus Appeal raised £100 million for those affected by the pandemic.

Outside of emergencies, we work closely with survivors of past disasters, influence government policies, and help to drive positive change in the response and resilience landscape. 

The role

We are looking for a dynamic and creative Fundraising and Communications Officer who can help us to make a difference to people’s lives when national emergencies arise in the UK. That could be a flood, fire, act of terror or tragic accident - but whatever it is, you’ll be playing a vital supporting role in helping those affected to recover and rebuild their lives.

Working in to the Head of Fundraising (HoF) and Communications colleagues, you’ll help to implement our fundraising strategy, which encompasses relationships with corporate and major donors, and Trusts and Foundations, as well as public fundraising initiatives.

During UK disasters you’ll support our nationwide public-facing fundraising appeals to meet the needs of those affected. Outside of appeals you’ll help to build strong relationships with supporters, and deliver engaging campaigns and events across a range of channels.

How to apply

• Please download and read the full job description for important details
• Click the Quick Apply button below. You’ll be asked to submit a CV and cover letter by Friday 4th April

The Latin Mass Society (LMS) is a London-based Roman Catholic charity (No. 248388). Founded in 1965, the charity is focused on the Traditional Latin Mass and other sacraments, organising devotional events and training, and maintains an online shop.

Working with the Society’s General Manager, Trustees, and local volunteers, the Communications Officer will drive the charity's advertising and promotion -- profile raising, for membership, and for the chairty's press releases and events -- creating advertising copy and planning its appearance in print and online, including video presentations, and engage with journalists and influencers across all media platforms for the same purposes, managing the charity's social media accounts.

Attendance at some key events is essential.

Status: Self-employed.

Hours: variable, averaging 10 hours a week.

Salary: £8,320 pa.

It is envisaged that the Communications Officer will work mainly from home with some on-site meetings and attrndance at events required.

Key relationships: Chairman, General Manager (line manager), Editor of Mass of Ages, Local Representatives.

Main duties and responsibilities:

· Cultivate relationships with people in the social media and Catholic and secular press (e.g. Catholic Herald, EWTN, bloggers, Catholic journalists, prominent Catholics)

· Put the Chairman and/or leading members of the Society forward for interviews, provide quotations, or compose articles for various media

· Evaluate the success of press and publicity activity to aid future planning.

· Work with volunteer Local Representatives to promote grass roots activities

· Produce newsletters, posters, promotional material and adverts

· Coordinate membership, retail and fundraising campaigns

· Maintain on the Society’s website and social media accounts a flow of news, announcements, videos, and developing resources pages

The ideal candidate will demonstrate:

· A good knowledge and understanding of the UK and international Catholic environment and the Traditional Latin Mass

· Knowledge of and experience in offline and on-line media

· Knowledge of graphic design for print and digital content along with basic video editing skills.

· Experience of working under pressure

· Experience of working independently and in a small team

· Excellent and persuasive interpersonal skills

· Creative written communication skills

Closing date for applications: 31 March 2025.

Interviews will take place in London in April.

Applicants must have the right to live and work in the United Kingdom. 

We are seeking a highly organised and proactive Senior Executive Assistant (virtual) to support our CEO and the broader leadership team including the Chair and Vice Chair of our Independent Advisory Group (IAG) and Board Chair. This remote EU-time zone role is central to optimising leadership effectiveness and the organisation’s operational efficiency. The role will blend high-level executive assistance with strategic support, project management, and stakeholder engagement to help drive Travalyst’s mission forward. This role offers a dynamic and diverse set of responsibilities, allowing you to both grow professionally as well as make a tangible impact on Travalyst's success and sustainability mission. 

Executive Assistance

• Provide comprehensive diary management for the CEO (and broader leadership team where required), including scheduling meetings, coordinating agendas, and organising travel arrangements.

• Act as a key point of contact among stakeholders, managing relationships and communications with tact and professionalism.

• Support the CEO in managing relationships with the Duke of Sussex’s office (Archewell) and other high-profile partners.

• Oversee logistical arrangements for events, meetings, and speaking engagements, ensuring seamless execution.

• In busy times, assist in triaging the CEO’s inbox, helping to draft responses, prioritise communications, and ensure timely follow-ups.

• Book Executive Leadership Team (ELT) business travel arrangements, including flights, transportation, accommodation and planning for dietary needs to be met.

• Liaise with other staff and board members on behalf of the CEO / leadership team, when appropriate.

• Assist in accurately and succinctly minuting meetings on behalf of the CEO where required. 

• Conduct research where required on sustainability and travel-related topics, synthesising insights to inform decision-making and communications.

• Prepare briefing documents, reports, and presentations for internal and external stakeholders.

• Comprehensive use of G-Suite, Mailchimp, Miro, Slack and Salesforce.  Use of project management software such as Notion also an advantage.

• Act as a culture ambassador, proactively fostering a positive and inclusive organisational culture. 

IAG Support

• Prepare, support and debrief IAG meetings and any IAG sub-task groups, and manage records and distribution of key advice and decisions.

• Follow up with internal teams on the impact of advice given.

• Manage scheduling, support with invoicing, etc.

• Monitor IAG governance processes and performance, and make recommendations for improving processes.

• Run the project management side of the IAG (e.g. Notion, weekly goals spreadsheet).

Event Management

• Alongside other assisting team members, play a central role in external event management and coordination e.g. of Global Convening. Coordinating logistics inclusive of travel and accommodation, as well as overseeing communications, agenda, activities and all food and beverage.

• Logistical coordination for speaking engagements at events, such as GBTA/COP etc, and co-ordinating meetings/dinners and/or coalition workshops, where possible.

• Plan, organise, and execute sustainable virtual and hybrid events such as webinars, workshops, team socials, regular secretariat meetings, conferences including Secretariat off-site events. 

How do we work?

We approach our work with courage and humility, embracing challenges directly while striving for excellence in all that we do. We value innovation, taking risks, and making informed decisions to deliver meaningful impact. Adaptability is at the core of our approach as we navigate evolving opportunities and challenges. Above all, we prioritise collaboration and care — for each other and for the planet we share. As a fully remote team, we depend heavily on video calls and digital tools to stay connected and effective. While we acknowledge we are not perfect, we pride ourselves on maintaining a growth mindset, always seeking opportunities to learn, improve, and make a difference every day.

What skills we’re looking for:

• Executive-Level Experience: Proven experience as a senior EA, ideally supporting C-suite executives in fast-paced environments for 4+ years.

• Strategic Thinking: Ability to anticipate needs, think critically, and offer solutions to complex challenges.

• Communication Skills: Exceptional written and verbal communication skills, including drafting professional correspondence, minuting and preparing reports.

• Organisational Skills: Demonstrated ability to manage multiple priorities with excellent attention to detail.

• Tech Savvy: Proficient in virtual collaboration tools (e.g., G-Suite, Microsoft Office, Notion, Slack, Salesforce) and comfortable troubleshooting basic IT issues.

• Confidentiality: Experience handling sensitive information with discretion and professionalism.

• Adaptability: Ability to thrive in a dynamic, remote working environment.

• Proactive Problem Solver: Ability to anticipate needs and proactively address issues on behalf of the CEO.

• Time Management: Strong time-management skills and the ability to prioritise tasks effectively.

• Team Player: A collaborative attitude with the ability to work effectively within a remote team.

• Customer Service Orientation: A commitment to providing exceptional service to both internal and external stakeholders.

• Educational Background: A relevant degree or professional qualification is advantageous.

• Industry Knowledge: Strong understanding of sustainable travel and tourism, with the ability to engage meaningfully on the subject will be advantageous but not essential.

This role offers a unique opportunity to contribute to a meaningful cause while providing essential support to the leadership team. If you possess the required skills and are passionate about sustainability, we invite you to apply for this exciting position.

An ‘Open to All’ employer, we warmly welcome everybody to the team. People of colour, LGBTQIA+ people, neurodiverse people, individuals with impairments, and parents are encouraged to apply. We encourage you to notify our team of your pronouns at any stage of your application. We also welcome applications from people who come from communities that are directly affected by the impacts of travel and tourism.  We are committed to making reasonable adjustments to the recruitment process as required. Please add any adjustment requests to your application.