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Top job
Coram's Fields
£22,500 per year
Coram's Fields are seeking to appoint a talented and committed individual to work within our busy, public facing front office.

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London, Greater London
£22,500 per year
Contract, Fixed Term contract until March 2022 (with potential to become permanent), Full-time
This recruiter is scheduling interviews as the applications come in. So apply now!
Job description

We are seeking to appoint a talented and committed individual to the role of Office Assistant to work within our busy, public facing front office. The varied role forms an integral part of Coram’s Fields central team and combines public facing customer service with a range of day to day administrative functions, including some finance related duties.

Job title: Office Assistant
Location: Coram’s Fields, 93 Guilford Street, London, WC1N 1DN
Salary: £22,500 per annum
Annual Leave: 26 days per annum (plus bank holidays)
Reporting to: Office & HR Manager
Hours 35hrs per week. 9.30am-5pm – Monday to Friday
Contract: Fixed term – to end March 2022 (with potential to become permanent)

Main Responsibilities:

1. To be the first point of contact for the public, responsible for dealing with a range of enquiries in person and via phone and e-mail in relation to our park, playground and community services.

2. To be responsible for all facility hire enquiries, bookings and payments where necessary, working with our third party provider for football bookings and liaising directly with members of the public, voluntary sector organisations and others regarding their hire of our halls/park.

3. Work closely with our finance team to ensure accurate reconciliation of hall hire income/football pitch income and maintaining accurate records of all debtors and creditors.

4. Directly responsible for the administration of our lunch time football league, arranging fixtures, recording results and maintaining strong communication with all league participants.

5. Responsible for administering the office petty cash system, ensuring that claims are made as per our procedures, that receipts are provided and that cash is reconciled.

6. Responsible for ordering supplies for the office and other departments across the charity where required.

7. To provide support in updating the charity’s website and social media channels and where appropriate, developing content for these.

8. To undertake any other tasks from time to time, as may be consistent with the nature and scope of this post.

Person Specification

Minimum GCSE English and Maths, Grade A-C

First Aid and Safeguarding training desirable but not essential

Essential Experience & Skills:

Working in a customer service role and in dealing with the public
Experience of using a wide range of Microsoft products, including word and Excel.

Excellent attention to detail
Good level of numeracy and literacy
Strong customer service skills
The skills to communicate effectively both verbally and in written form along with a strong telephone manner
Excellent organisational/time management skills and ability to work to tight deadlines
Flexibility, initiative and the ability to work independently or as part of a team within a busy and dynamic environment
The ability to build effective relationships with fellow professionals
Ability to anticipate problems, identify and implement solutions

Understanding of the need and ability to manage confidential data and information
Ability to use Outlook email, Outlook Calendars and Microsoft packages

Desirable Experience & Skills

Receptionist/administration role
Experience and knowledge of digital communications
Basic finance experience
Experience of cash handling

Social Media and website management

Coram's Fields application forms can be found here or on our website, and returned to us by email or post by 9am - Monday 9th August 21

Successful candidates will be invited in to interview on a rolling application basis, or on 11th/12th of August 21.

All successful candidates will be subject to Criminal Records Bureau checks along with relevant employment checks.

Additional documents
Coram's Fields Application Form (.doc)
Job Description (.pdf)
More about Coram's Fields
Coram's Fields

Coram's Fields is a unique seven acre playground and park for children and young people living in or visiting London.

... Read more

Posted on: 27 July 2021
Closing date: 09 August 2021
Job ref: Office Assistant
Tags: Admin,Finance

The client requests no contact from agencies or media sales.

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