Executive assistant and office administrator jobs

The Engagement Development Executive plays a key operational support role in supporting the charity’s engagement development activity. The role ensures that information, reporting, and resources are accurate, current, and accessible, enabling the organisation to respond effectively to funding opportunities, partnerships, and engagement needs while clearly demonstrating impact for the families we support.

Working closely with and in support of the Programmes Manager, the postholder underpins proposal development, reporting, and stewardship by coordinating high‑quality engagement, project, and impact information across teams.

Key Responsibilities 

Reporting, Data & Insights

• Collate engagement, project, and impact reports, ensuring accuracy, consistency, and readiness for internal and external reporting.
• Maintain dashboards and trackers, ensuring data is current and supports effective decision‑making and accountability.
• Develop and update impact report templates to ensure consistent reporting across partners and funders.

Porposal & Pipeline Management 

• Manage the proposal pipeline tracker, maintaining accurate records and reporting readiness.
• Collate and organise proposal information required for submissions, ensuring deadlines and funder requirements are met.
• Support proposal development by aligning appropriate family case studies, testimonials, and feedback with funding opportunities.

Resource & Content Management 

• Maintain the Engagement resource library, ensuring content remains relevant, up to date, and easily accessible.
• Create clear, fundable opportunity information documents to support fundraising and partnership activity.

Stakeholder & Team Support

• Respond to requests from the Engagement team, providing timely support for proposal development and reporting needs.
• Provide coordination and administrative support to the Engagement Development Manager, including organising engagement, project, and impact information to support strategic planning, reporting, and oversight.

Knowledge & Experience

• Experience supporting engagement, fundraising, development, or programme activity within a charity or purpose‑led organisation.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Attention to detail, particularly when working with data, reports, and written content.
• Experience using trackers, dashboards, CRMs, or data management systems to maintain accurate records and reporting.
• Strong working knowledge of Microsoft Excel, with experience managing and presenting data; familiarity with Power BI or similar tools is desirable.
• Understanding of fundraising or proposal development processes, including the use of impact reporting and family case studies.
• Experience maintaining shared resources or knowledge libraries.
• Strong written communication skills, with the ability to write in line with organisational tone and values.
• A collaborative, proactive approach and the ability to handle sensitive information with care and discretion.
• A genuine commitment to RMHC’s mission, values, and focus on supporting families and creating impact.

In this exciting and varied role, within our growing Engagement Directorate you will be part of the core team responsible for delivering the charities special events portfolio to maximise support and increase income.

In undertaking this work, you will always need to be one step ahead with excellent customer service skills. You will be organised and have proven project management skills, confident in solving problems, ability to deliver on KPI’s and take a creative and collaborative approach to deliver outstanding events.

Key Responsibilities 

Event Planning & Development 

• Support the management and delivery of a programme of special events across the UK.
• Collaboratively research and identify new event opportunities.
• Support the development and delivery of opportunities for corporate engagement and sponsorship.
• Identify opportunities to cross‑sell other projects and income‑generation initiatives at events where appropriate.

Financial Management & Performance 

• Assist with producing information required for budgets and event plans.
• Support the achievement of financial and non‑financial targets.
• Develop a network of leads able to provide gifts in kind to help reduce event expenditure.

Event Delivery & On-the-Day Support

• Attend events and support the Senior Events Fundraiser with on‑the‑day coordination and delivery.

Stakeholder, Supporter & Volunteer Engagement 

• Build strong, collaborative relationships with internal teams and contribute to the development of the supporter stewardship journey.
• Cultivate, steward and recruit new and existing supporters and volunteers to participate in a range of events.
• Arrange and deliver tours of Ronald McDonald Houses for existing and prospective donors.

Marketing, Communications & Representation 

• Work closely with the Marketing and Communications team to produce appropriate fundraising materials and maximise public relations opportunities.
• Represent Ronald McDonald House Charities UK at fundraising meetings and presentations as required.

Data Management, Reporting & Insights

• Manage and record event communications and information, including income and expenditure.
• Contribute to reports, data analysis and trend monitoring using database reporting.
• Identify issues, suggest solutions and support continuous improvement of events activity.

Skills & Experience 

• Experience working with a wide range of internal and external stakeholders, building strong and effective relationships
• Strong customer service, communication and presentation skills
• Well organised, with strong planning skills and attention to detail
• Able to manage multiple projects and meet deadlines in a fast‑paced environment
• Experience supporting or working within a fundraising team (desirable)
• Confident developing and managing sensitive or complex relationships
• Proactive and creative approach to fundraising and problem‑solving
• Skilled in networking, negotiation and decision‑making
• Good numeracy skills, with the ability to analyse and report on financial performance
• Experience assessing and managing financial, marketing and reputational risk (desirable)
• Competent in MS Office and the use of databases to manage information
• Full driving licence (desirable)

Assistant Diocesan Secretary
Based at the Diocesan Office, Rochester (with travel across the Diocese)
Full time (35hrs) | Salary from: £66,485

Are you an experienced senior leader who thrives in complex organisations and enjoys bringing clarity, coordination, and strategic oversight to challenging programmes of work?

The Diocese of Rochester is seeking an Assistant Diocesan Secretary to work closely with the Diocesan Secretary at a significant moment of transformation. Following successful investment through the Diocesan Investment Plan, the Diocese is delivering an ambitious programme of work to support the Called Together vision and strategy.

This is a key leadership role providing oversight of governance, risk, and organisational coordination, ensuring the effective delivery of strategic priorities across the Diocese.

About the Role

You will play a central role in supporting the Diocesan Secretary and senior colleagues in managing governance, risk, and organisational capacity. Your key responsibilities will include:

· Overseeing governance planning, ensuring effective scheduling and coordination of diocesan committees and boards

· Monitoring implementation of actions arising from governance bodies to support organisational delivery

· Leading on the maintenance and monitoring of the diocesan risk register

· Supporting the Diocesan Secretary in responding to national policy developments affecting diocesan functions

· Helping manage internal capacity and performance monitoring as programme activity expands

· Supporting preparation for General Synod and Bishops Council, including planning and correspondence

· Advising colleagues on responding to emerging national policy developments

· Representing the Diocesan Secretary in internal and external meetings when required

· Line managing the Head of Property and overseeing the work of the DAC, Surveyors, and Net Zero teams

About You

We’re looking for someone who:

· Has proven experience in a senior management role, ideally within a charity or values-led organisation

· Has strong governance, risk management, and organisational oversight skills

· Is highly organised and able to manage complex priorities and competing demands

· Has excellent interpersonal and communication skills and can work effectively across teams

· Is resilient, discreet, and able to approach challenges with a solution-focused mindset

· Understands and supports the aims and ethos of the Church of England

 It would also be helpful if you:

· Have experience working within the Church of England or a similarly complex organisation

· Are familiar with General Synod, Bishops Council, or equivalent governance structures

· Have experience supporting senior executives or board-level leadership

What we can offer:

• Flexible working and TOIL

• Generous holiday entitlement

• Contributory pension scheme

• Access to an Employee Assistance Programme and counselling service

The Diocese is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.

The wider a group’s diversity, the smarter, wiser, and more compassionate and creative its decision making becomes.
We are committed to achieving diversity throughout our Diocese by seeking UKME/GMH colleagues and those from a wide range of backgrounds, to help us create a culture of inclusion and belonging.

Closing date for applications: 26 April 2026

Interviews will be held on: TBC

This is a a unique opportunity has arisen within a national breastfeeding charity to support the organisation through an exciting new phase of development. 

The ABM is a small but growing national charity. To support our expanding activity, we are creating a new role that provides comprehensive administrative and operational support across the organisation. The Team Support Officer will ensure the smooth running of core processes while also assisting colleagues working across all functions, including but not limited to, fundraising, communications, training, governance, and events.

This new post integrates and expands on previous administrative functions, providing flexible operational support across all areas of ABM’s work. It replaces the former Administrator and Admin Assistant roles, bringing together core administrative functions with additional capacity to support ABM’s strategic growth.

PA to the Senior Leadership team ( Maternity Cover)

We have an exciting opportunity for a highly motivated and enthusiastic individual to join an international children’s charity as the Personal Assistant (PA) to the Senior Leadership Directors.

Position: PA to the Senior Leadership team

Location: Milton Keynes / Hybrid 2 days a week in the office

Hours: Full time 36.5 hours per week

Contract: 12 Month Fixed Term Contract

Salary: circa £30,874 per annum good range of benefits

Closing Date: 23rd April 2026. We reserve the right to interview candidates and close the ad ahead of the closing date should a strong candidate be identified.

About the Role

This is a key support role providing high level administrative and organisational assistance to senior leaders. You will play an important part in ensuring the smooth running of the directorate and enabling leaders to focus on delivering impact.

Key responsibilities include:

• Providing full executive support including diary management, meetings and correspondence
• Acting as a key point of contact for internal teams and external stakeholders
• Preparing reports, presentations and documents to a high standard
• Coordinating meetings, events, away days and internal activities
• Supporting project delivery and ensuring deadlines are met
• Managing complex travel arrangements including itineraries and logistics
• Supporting wider directorate activity and contributing to team effectiveness

About you:

• Proven Experience: A successful track record of supporting directors or chief executives, demonstrating the ability to work efficiently within an organisational framework.
• Organisational Skills: Exceptional organisational abilities with a keen attention to detail, ensuring all tasks are completed accurately and efficiently.
• Communication Skills: Excellent written and verbal communication skills, capable of liaising effectively with a broad range of stakeholders.
• Motivation and Enthusiasm: A proactive and enthusiastic approach to work, with a passion for contributing to a mission-driven organisation.
• Flexibility: The ability to adapt to changing priorities and work effectively in a dynamic environment.

The charity’s Christian identity underpins everything they do. As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations.

Please note that you MUST have the Right to work in the UK documentation as unfortunately, this role is not sponsored, and your application cannot be considered any further without it.

Please note the organisation can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client’s Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3.

Benefits include: a flexible and supportive working culture, pension scheme (with employer contributions), generous holiday allowance, free parking (Milton Keynes office), opportunities for faith-based gatherings, prayer, and devotionals and a welcoming, purpose-driven team who are passionate about making a difference.

About the Organisation

Joining the charity means becoming part of an energetic and flexible team committed to making a positive impact in the world. As an employee, you will play a crucial role in supporting Fundraising efforts, helping to drive the mission forward. You will have the opportunity to work in an environment that values collaboration, innovation, and dedication to humanitarian causes.

Our client values diversity and aspires to reflect this in their workforce. We particularly welcome applications from under-represented sections of the community. The organisation also operates flexible working policies and practices. As a Disability committed employer we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability.

Other roles you may have experience of could include; Executive Assistant, Senior Administrator, Team Assistant, Office Manager, Executive Support Officer, Personal Assistant. #INDNFP

Please note this role is advertised by the recruitment agency acting for the client – Not For Profit People.

Role Overview:

The Talent Set are delighted to partner with our client on a fantastic Financial Accounts Assistant role. This position offers an exciting opportunity to support key financial processes for a wonderful charity, ensuring smooth month-end and reconciliation activities.

The successful candidate will join the organisation on a temporary basis, providing essential financial support. The role involves processing payments, reconciling accounts, and assisting with month-end procedures, with a focus on accuracy and efficiency. There is a potential for this role to extend and even become permanent.

Key Responsibilities

• Manage accounts payable processes, including invoice processing and payment runs.
• Perform bank reconciliations and cash allocations to ensure accurate financial records.
• Support month-end procedures and financial reporting tasks.
• Assist with general ledger entries and financial data entry.
• Collaborate with team members to ensure compliance with organisational policies and procedures.
• Maintain accurate and organised financial documentation to support audit readiness.

Person Specification

• Proven experience with basic accounting functions and processes.
• Knowledge of month-end reconciliation and finance workflows.
• Strong attention to detail with excellent organisational skills.
• Able to prioritise tasks and work efficiently in a flexible environment.
• Good communication skills and a proactive approach to problem-solving.

What’s on Offer

• Rate: £118.58 PAYE + £17.79 holiday pay per day
• Location: Hybrid -2/3 days per week in Northampton
• Contract: Initial 3 months

How to Apply
To apply, please submit your CV demonstrating your suitability for this role by clicking the 'apply now' button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.

Commitment to Diversity
The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.

About the role:  

Imperial’s Natural Sciences and Trusts, Foundations & Corporates fundraising teams are seeking a motivated and highly organised Development Assistant to play a central role in supporting our communications, administration and data management. Your work will help strengthen relationships with donors and partners and contribute to successful fundraising outcomes across two dynamic teams.

This is a fast paced, target driven environment, so you’ll bring excellent communication skills, strong attention to detail and a proactive, solution focused approach. It’s an ideal opportunity for a talented administrator who is looking to build a career in higher education fundraising and who wishes to gain experience that will support progression in the field.

The MediaWorks at White City Place (Hybrid). Occasional travel to the Imperial South Kensington Campus will be required.

What you would be doing:

Ranked second globally in the QS World University Rankings 2026, Imperial has a mission to deliver excellence in research and education across science, engineering, medicine, and business.

The Natural Sciences and Trusts, Foundations & Corporates fundraising teams sit within the Advancement Division, which secures significant philanthropic income each year to support strategic priorities. The Division also ensures donors are appropriately thanked, stewarded and reported to. Together, the teams raise funds from alumni, friends, trusts, foundations and corporate partners for initiatives such as scholarships, research and infrastructure.

Working closely with the Head of Development and the Deputy Director, you will provide critical support to help ensure their time is used effectively to maximise philanthropic income. In this varied role, you will support communications, data entry and analysis, diary and meeting management, and the coordination of processes that keep day-to-day operations running smoothly across the teams and wider division.

What we are looking for:

• A confident administrative professional capable of managing efforts across two teams
• Ability to prioritise actions in a dynamic, fast-paced environment, as well as the ability to demonstrate flexibility when needs change
• A proactive and dependable professional with the ability to manage up and across teams while demonstrating tact and understanding of interpersonal relationships
• Solid professional judgment and proven experience managing administrative tasks within a complex organisation
• Interpersonal skills that allow for working effectively with a wide range of internal and external constituents

What we can offer you: 

• The opportunity to continue your career at a world-leading institution and be part of our mission to achieve enduring excellence in research and education in science, technology, engineering, medicine and business for the benefit of society.
• Benefit from a sector-leading salary and remuneration package (including generous annual leave allowance and pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing. 

Further Information

This is a full‑time post (35 hours per week). The role is hybrid, with an expectation of a minimum of two days per week on site, though occasional flexibility or additional on‑site days may be required. Our main office is based in White City; you may also be asked to attend the South Kensington campus from time to time.

First-round interviews are expected to take place in person during the week beginning 27 April. The interview will include a role related task. 

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial.

Our culture

We work towards equality of opportunity, eliminating discrimination and creating an inclusive working environment. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the heart of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity and innovation.

Closing date: 16 April 2026.

About Us

Catholic Care is a values-led charity dedicated to supporting individuals, families and communities through empowering and high-quality services. Guided by our values and mission, we empower the Yorkshire community to deliver lasting impact where it matters most.

We are seeking an exceptional candidate for the role of Head of Corporate Services to join our Strategic Leadership Team (SLT). This is a key leadership role with responsibility for leading and managing all corporate support functions across the Charity.

The successful candidate will play a central role in ensuring the organisation operates efficiently, remains compliant with all regulatory requirements and is well-positioned to deliver its strategic objectives. This is a hands-on role, where most operational tasks (excluding HR) are undertaken directly by the post-holder.

Key Responsibilities

• Lead and manage all corporate support functions across the Charity
• Ensure effective systems, processes and compliance frameworks are in place
• Oversee organisational governance, administration, IT and health & safety (via external contractors)
• Support the Chief Executive and SLT in delivering strategic objectives
• Contribute to the wider strategic development of the Charity
• Manage key external contracts, including IT and Health & Safety
• Promote and uphold the values and ethos of Catholic Care in all areas of work

About You

We are looking for a motivated and values-driven professional who brings:

• Significant experience in a senior operational, corporate services or business support role
• Strong organisational and leadership skills, with the ability to manage multiple functions
• Experience of governance, compliance and organisational systems or willingness to learn
• Confidence in managing external contracts and service providers
• Excellent communication and stakeholder engagement abilities
• A proactive, hands-on approach to work
• A commitment to the mission, values and ethos of Catholic Care

Experience within the charity or social care sector is desirable but not essential.

Pre-Application Discussion

Before applying for this role, it is mandatory to attend an informal discussion with our Chief Executive, either in person or via Microsoft Teams.

This is not an assessed part of the recruitment process. Instead, it is an opportunity for you to learn more about the role, our work and the mission of Catholic Care, helping you decide whether this is the right opportunity for you.

To arrange a meeting, please contact: Charlotte Grinham

About Us

Catholic Care is a values-led charity dedicated to supporting individuals, families and communities through empowering and high-quality services. Guided by our values and mission, we empower the Yorkshire community to deliver lasting impact where it matters most.

We are seeking an exceptional candidate for the role of Head of Finance to join our Strategic Leadership Team (SLT). This is a key leadership role with responsibility for the overall financial management of the Charity and the effective leadership of the Finance team.

The successful candidate will play a central role in shaping the financial sustainability and strategic direction of Catholic Care, ensuring that our Finances are managed effectively to support our mission and values.

Key Responsibilities

• Lead and manage the Charity’s financial strategy, planning and reporting
• Provide strategic financial advice to the Chief Executive, Board and SLT
• Ensure robust financial controls, compliance and risk management processes are in place
• Oversee budgeting, forecasting and financial performance monitoring
• Lead, support and develop the Finance team
• Contribute to the wider strategic development of the Charity
• Promote and uphold the values and ethos of Catholic Care in all areas of work

About You

We are looking for a motivated and values-driven finance professional who brings:

· A recognised accountancy qualification (e.g. ACA, ACCA, CIMA or equivalent)

· Significant experience in a senior finance leadership role (or someone looking to take the next step)

· Strong strategic thinking and analytical skills

· Experience of managing and developing teams

· Excellent communication and stakeholder engagement abilities

· A commitment to the mission, values and ethos of Catholic Care

Experience within the charity or social care sector is desirable but not essential.

Pre-Application Discussion

Before applying for this role, it is mandatory to attend an informal discussion with our Chief Executive, either in person or via Microsoft Teams.

This is not an assessed part of the recruitment process. Instead, it is an opportunity for you to learn more about the role, our work, and the mission of Catholic Care, helping you decide whether this is the right opportunity for you.

To arrange a meeting, please contact: Charlotte Grinham

JOB TITLE: Kinship Community & Family Support Worker

RESPONSIBLE TO: Kinship Services Manager

HOURS OF WORK Part-time 28hours (evening and weekend work will be required)

LOCATION: Hybrid – in person community delivery, with requirements to attend office base in Edinburgh/East Lothian, and home working possible

SALARY / GRADE: Fixed term 24 months (with potential for extension, funding allowing)

Grade 4 / £28,615 per annum fte – pro-rata

KEY WORKING RELATIONSHIPS

•Kinship Services Manager

•Adoption UK Scotland and Kinship service colleagues

•The Adoption and Kinship Community in Scotland

•Local Authorities and external commissioners

PURPOSE OF THE ROLE

·To support the community work of Adoption UK Scotland and their kinship services, to provide professionals, parents/carers, children, and young people access to information, resources, and services for kinship communities and to engage with families in their local communities.

·To offer a front-line service, primarily to kinship families based in the East Lothian Community, by supporting delivery and administration for activities and events, including regular support groups delivery, youth and family events. Support of events in other areas in Scotland based on resources and availability.

·To hold and manage kinship care family cases, providing direct family support within service guidelines and delivery model.

·Support planning, organisation of, and attendance at, in person and online events through funded projects and services to bring together kinship families and individuals, enable peer support, build a sense of community and promote an active and supportive Community Network.

·To respond to enquiries received via the Information and Support Service and relevant email inboxes with relevant information and/or signposting.

·To be part of the wider kinship service team within Adoption UK Scotland, working across teams and services.

·Work collaboratively with colleagues across all services areas of Adoption UK

MAIN DUTIES AND RESPONSIBILITIES

·Working alongside service leads within the kinship teams, and with the wider community team members to plan and deliver specific events and activities for East Lothian Council Kinship community members, and kinship families in wider areas where resources and availability allows.

·Provide administrative coordination for community groups, including collating event materials, gathering feedback and evaluations for reporting purposes, supporting delivery of events, maintaining records using existing required systems, and responding to enquiries via our Information and Support line and relevant email inboxes.

·To facilitate referral meetings with new kinship carers accessing the East Lothian Kinship Support Service, including initial assessment of need to identify suitable support and signposting requirements

·To hold responsibility for administrative requirements relating to referrals and cases within the East Lothian Kinship Support Service, including setting up new cases and recording service delivery interactions, using existing Adoption UK systems and processes

·To work with colleagues in the Foundations for Families kinship support service to support delivery where time and resources allow, and coordinate activities between services where appropriate.

·To report to line manager and directors in Adoption UK Scotland relating to service delivery, including contributing to monitoring and reporting on activities.

·To work alongside Adoption UK colleagues to develop and improve resources and services for kinship carers

Knowledge and experience

• Demonstrable knowledge and understanding of the kinship legislation system, issues and challenges faced by kinship individuals. (Essential)
• Experience of engagement and direct work with families (Essential)
• Experience of facilitation of in person and online groups (or commitment to learn) and commitment to digital safeguarding (Essential)

Qualifications and Education

• Relevant degree or qualification (e.g. community work, social sciences) or equivalent experience (Essential)

Skills and abilities

• Report writing and record keeping (Essential)
• Excellent communication skills, both written and verbal (Essential)
• Ability to build and maintain relationships (Essential)
• The ability to use Microsoft Office (Word, Excel, Outlook) (Essential)

Accountability

• Liaise with colleagues to share updates and information
• Report to supervisor and relevant managers and external commissioners on activities

Behaviours

• Takes pride in Adoption UK and promotes its values and mission in all interactions with external stakeholders.
• Demonstrates commitment to equality, diversity and inclusion in all aspects of role at all times.
• Follows all policies and procedures relating to risk assessments, safeguarding and youth service delivery
• Contributes to an open and honest culture
• Encourages challenge and creativity, transparency and consistency.
• Leads by example.
• Offers outstanding service to members.
• Promotes cross functional team working, sharing skills and knowledge
• Communicates clearly, seeking clarity when unclear and valuing the opinion of others.
• Valuing the opinion of other. Treating colleagues and other stakeholders with respect.
• Takes pride in own development, committed to achieving high standards and agreed objectives

Job Title - Head of Legal Aid and Billing

Contract - Permanent

Hours - Part Time, 28 hours per week (0.8 FTE) with some flexibility around working hours

Salary Range - £38,400 to £46,400 per annum (£48,000 to £58,000 FTE)

Location - London office - Coram Campus, 41 Brunswick Square, London WC1N 1AZ

About Coram

Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.

One of the twelve members of the Coram group, Coram Children’s Legal Centre (CCLC) is the UK’s specialist centre for children’s rights in education, immigration, community care and family law, and provides significant international legal systems consultancy. The centre is located on the Coram Campus in central London with a base in Colchester. We champion access to justice through information and advice, legal practice and representation, policy and strategic litigation. Our Legal Practice Unit provides advice and representation primarily under legal aid contract. Our Policy and Practice Change team promotes practice change through training and capacity building to professionals and secures systems change through research, policy and advocacy.

About the role

This role will provide leadership and management for CCLC particularly focused on the Legal Practice Unit’s legal aid billing operations. Through systematic and efficient management, the post-holder will play a pivotal role in CCLC’s financial and operational sustainability. The role will be accountable for maximising the unit’s legal aid billing in controlled work, certificated work and inter partes costs and will hold responsibility for the unit’s billing systems. It will also be responsible for private fees billing. The post-holder will oversee the smooth running of legal aid billing including through line management of the billing team. The post-holder will work very closely with legal, operations and administrative staff. The role will act as a key point of contact for a range of internal and external stakeholders including Coram’s central finance team who will support the role with grant fund management and overall accounting functions for CCLC. The post-holder will support the Managing Director of Legal Practice and Children’s Rights and department heads in the successful maintenance of our relationship with the Legal Aid Agency. Where appropriate they will be deputising for the Managing Director on legal aid and financial matters.

The role would suit a highly organised and efficient legal, or a finance or billing professional with solid experience of legal practice and a deep understanding of the challenges of legal aid. Whilst candidates with direct experience of legal billing (and more specifically civil legal aid billing) are welcomed, we recognise that this is a highly specialised and niche field. As such, this role could suit a highly experienced solicitor who appreciates the important role developing sustainable businesses plays in ensuring access to justice and who therefore wishes to move into practice and financial management. They will need an aptitude for processing large amounts of data, developing and managing spreadsheets and improving organisational systems. However, they will be well supported through training, an enthusiastic and competent junior billing team, the central finance team and an outsourced legal cashiering company, as well as a friendly and collaborative management team including the Managing Director and the Heads of Education Law, Community Care Law and Immigration and Asylum Law.

This is a largely office-based role in order to fully provide support to the billing team. However, some remote / hybrid working may be possible depending the experience of the candidate after the initial settling in period and there will be flexibility over how the four days will be spread across the week (within working hours). The team are mostly based in the London office and with one billing team member in Colchester so the post holder may require some occasional travel.   

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing date: Wednesday 29th April 2026 at 23.59pm

Test and Interview date: W/C Tuesday 5th May 2026

Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from global majority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.

If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

Salary: c.£48,000–£52,000 per annum with 3% employee / 8% pension contribution and other benefits
Hours: Full time
Contract: Permanent
Location: Hybrid (2 days a week in the London office; travel will be at own expense)

Application deadline: 9am on 27 April 2026
Interviews: Week commencing 4 May 2026

The Architectural Heritage Fund (AHF) is seeking an Operations Manager to support the organisation in delivering its mission of helping create sustainable futures for historic buildings across the UK.

This is a senior, hands-on role suited to a highly motivated and proactive self-starter who can manage the operations of a growing charity. The Operations Manager will work closely with the Director of Finance, CEO, Senior Management Team and Board of Trustees, and will line manage the Administration Assistant.

The role spans Governance and Office Management, People and Culture, Policies and Procedures, Data Protection, and IT Management and Security. The post-holder will act as Data Protection Officer (DPO), provide support and advice to the CEO and Board, and be the key liaison with external HR, IT and data protection advisers.

Key Responsibilities

Governance and Office Management

· Oversee arrangements and logistical support to the Board and Committees (including Grants Panel, Credit Panel and Audit and Risk Committee), including coordinating the annual meetings plan

· Produce draft minutes for Board of Trustee meetings and the Audit and Risk Committee

· Support the CEO and Chair with Trustee recruitment and Board management

· Develop and manage data recording and filing systems, including shared drive best practice

· Ensure effective office management, including health and safety, fire, security and equipment, liaising with the landlord as required

· Oversee correspondence handling and the premises maintenance register

People and Culture

· Act as the key link with AHF’s external HR consultant, triaging employee queries and overseeing the Employee Handbook

· Maintain accurate employee records and oversee new starter and leaver processes

· Support managers and the SMT with recruitment, inductions and employee performance matters

· Oversee staff benefits and training, including delivery of an AHF-wide training plan

· Ensure annual appraisals are completed and filed in a timely manner

· Organise team meetings, employee surveys and the annual away day, supporting the development of a positive hybrid working culture

Policies, Data Protection and IT

· Coordinate the timely updating of organisational policies and procedures, including the policy log

· Keep abreast of legislative and regulatory changes, particularly in HR and governance

· Act as Data Protection Officer, liaising with the ICO and retained data protection advisers

· Review and maintain UK GDPR compliance and arrange training as required

· Act as the key liaison with external IT providers, overseeing IT assets, security, policies and disaster recovery planning

Person Specification

Essential

· Highly motivated, proactive self-starter with a practical ‘can-do’ ethos

· Experience in a senior administrative or operations role within a small business, charity or not-for-profit organisation

· Strong experience of day-to-day HR, including employee records, people practices and policy review

· Experience of supporting Boards and senior leadership teams

· Excellent written and spoken English

· Highly computer literate, with strong skills in Word, Excel and PowerPoint

· Experience managing IT systems and third-party contractors

· Data protection knowledge and experience, with the confidence to act as DPO

· Line management experience

Desirable

· Management and/or HR training or qualifications

· Experience working with external consultants

· Company secretarial or governance experience

· Facilities or property management experience

· Experience supporting organisational culture within a hybrid working environment

About the AHF

Founded in 1976, AHF is a leading heritage charity helping charities and social enterprises across the UK to find solutions for vulnerable historic buildings through advice, grants and loans.

We are a charity committed to being inclusive and giving everyone an equal chance to succeed. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or socio-economic background.

How to apply

Please submit a CV and covering letter (maximum two sides of A4) via the application link. Covering letters created using AI will be discounted. Please write your own covering letter.

REF-227 594

Are you passionate about social justice? Do you want to help women heal and thrive?

One25 is a Bristol-based charity supporting women to move from crisis and trauma towards independence in the community. We are looking for an organised and proactive individual to take on the role of Support Team Assistant and play a crucial role in the smooth running of the charity and its core functions.

The Support Team Assistant will be part of One25’s friendly and skilled Organisational Support Team (OST) who together manage the charity’s administration, finance, HR, IT and premises, ensuring that One25’s systems are efficient and effective, and that staff work in safe and well-run premises.  This is a generalist role that would suit someone who is flexible, who thrives on variety and who enjoys finding solutions for things. This role would also serve as a good introduction for those looking to move into charity sector operations and administration. 

As the Support Team Assistant, you will have your own responsibilities, but you will also work closely with other team members across all aspects of the team’s work.  The successful candidate will be a team player who is proactive with a can-do, solution focussed approach, will possesses good interpersonal skills, will be organised with good attention to detail, and be able to use their initiative.  Above all though, they will be excited about working in a role that equips the One25 and its employees and volunteers to provide the best possible services to the women we work with.

Please refer to the job description for more information about the responsibilities in the role. You are also welcome to attend our online Ask Us Anything session on 2 April at 12:00 to find out more.

“When I first came through the doors, I remember being made to feel welcome, and I felt safe. At last, I knew I wasn't alone. I wouldn't have my flat without being supported when I was homeless. One25 has helped me throughout my addiction and what goes with it.“ – One25 Service User

At One25 we seek to imbed our values into the daily work and activities of One25 employees and volunteers. We are looking for candidates who understand, demonstrate and apply our workplace values:

· Compassion – we care

· Justice – we fight for change

· Learning – we grow together

These values reflect the way that we work with and for the women, each other, partners and within society and its systems.

One25 is committed to being an inclusive workplace that represents the diversity of the communities we serve. We actively encourage applications from candidates with diverse backgrounds and experiences. We particularly encourage applications from across the global majority, LGBTQ and disability groups, and those who have lived experience of multiple disadvantages as these groups are underrepresented within our workforce.

As part of our efforts to increase ethnic diversity, we are taking positive action under the Equality Act 2010 (Section 159). We will guarantee an interview to applicants from global majority backgrounds who meet the essential criteria for the role.  Applicants are therefore asked to ensure they complete the Equalities Form when submitting their details in order that their application can be considered appropriately. Please refer to One25’s Recruitment Data Privacy Policy for more information.

We are happy to discuss any reasonable adjustments individuals may require once in post, but also during the application and interview process to make it as inclusive as possible. This could include (but is not limited to) different ways of applying, sharing interview questions in advance, or allowing more time for tasks during the interview.

Occupational Requirement

This post is open to women only, as permitted under Schedule 9, Part 1, of the Equality Act 2010. Following the recent Supreme Court judgment, this part of the Equality Act now means we may only consider applications from women who were assigned female at birth for this role. We welcome applicants to get in touch with us if they’d like to discuss this further.

Basic DBS disclosure will be required.

Benefits: Generous leave allowances: 33 days holiday inc. bank holidays; additional holiday linked with length of service, 2 days wellness leave; up to 13 additional days’ time off in lieu; plus, additional time off on any working days that fall during the Christmas and New Year closure.

Enhanced company sick pay

Enhanced maternity, adoption and paternity/partner pay

Access to Employee Assistance Programme

Access to HSF Health Plan

Mental Health Champions & EDI Allies

Reflective practice sessions

Cycle Scheme

Opt-out pension scheme.

One25 are currently trialing a 4 Day Week. This means that staff work 20% less for the same salary following a successful probation period. It is a pilot and a decision about its continuation will be taken in May. With this in mind, we are highlighting it as a potential benefit, but not guaranteed.

Ask Us Anything session:   2 April at 12:00pm (online)

Closing Date:  Monday 13 April at 09:00am

Interviews: Tuesday 21 and Wednesday 22 April

Expected Start: As soon as possible  

The Royal College of Radiologists (RCR) and the College of Radiographers (CoR) jointly set the national benchmark for safe, effective and patient‑centred imaging services through the Quality Standard for Imaging (QSI). To support imaging services on their improvement journey, the Colleges have established a dedicated Quality Improvement (QI) Unit, hosted by the RCR.

As Quality Improvement Operations Manager, you will play a central role in leading and coordinating the operational delivery of the QSI scheme. You will manage and support the teams responsible for assessment activity, ensuring consistency, quality, and excellent experience for services engaging with QSI.
You will also lead a significant business process improvement programme, identifying opportunities to streamline workflows, improve efficiency, and embed sustainable ways of working using data, automation and practical system improvements.
This is an exciting opportunity to play a pivotal role in shaping and strengthening a nationally recognised quality improvement scheme that supports imaging services across the UK. You will work with a committed, expert team and contribute directly to improving the quality and safety of patient care.

What you’ll do:

• Lead and coordinate day‑to‑day operational delivery of the QSI scheme, ensuring systems, processes and resources are fit for purpose
• Working with your team and other teams across the orgnisation, you will identify, prioritise and deliver operational and business process improvements, embedding agreed changes into business‑as‑usual.
• Use data, feedback and insight to continuously evaluate effectiveness and drive improvement 

What you’ll bring:

• Experience leading operational teams and improving processes in a structured, pragmatic way
• Confidence managing multiple priorities, using data and insight to inform decisions
• Strong communication and relationship‑building skills, with the ability to work effectively with clinical and professional stakeholders
• A commitment to quality, continuous improvement, equality, diversity and excellent customer service
• The ability to work autonomously while collaborating effectively across teams and organisations.

This is an exciting opportunity to play a pivotal role in shaping and strengthening a nationally recognised quality improvement scheme that supports imaging services across the UK. You will work with a committed, expert team and contribute directly to improving the quality and safety of patient care. 

Learn more about the role, the RCR, and how to apply in the Quality Improvement Operations Manager candidate pack

Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme