The Youth Futures Foundation is a new, independent, not for profit organisation set up to tackle youth unemployment with a £90million endowment from the Reclaim Fund. We are looking for bold and impactful ways to help young people find and keep good jobs. There are over 750,000 young people not in education or employment in the UK. Young people are twice as likely to be unemployed than older adults in the labour market and BAME and disadvantaged young people disproportionately bear the brunt of it.

We are building an ‘empowerment foundation’ to identify practical solutions that work in a complex world yet are simple and cost effective enough to roll out across multiple locations, to reach as many young people as possible. To do this, we are now building our own inspiring team to help us achieve our vision.

As the Executive Assistant to the CEO, you will play a vital role in supporting Youth Futures Foundation to achieve our mission and deliver our ambitious strategy. You will develop and deliver a comprehensive organisational, administrative and management support service to the CEO, Chair and wider Youth Futures Foundation team. You will be dealing with a wide range of external and internal stakeholders and will be the first point of contact for the Chief Executive and Chair.

This role will suit someone who has experience as an Executive Assistant at executive level and would be excited at the opportunity to be involved across all aspects of the organisation to ensure we are operating efficiently and effectively to deliver on our purpose.  As part of a small and ambitious team, the post holder will have visibility of all areas of the organisation and have the opportunity to really help with shaping Youth Futures Foundation at this nascent stage.

The successful candidate will have at least three years' experience supporting a senior management team member (i.e. CEO or Director), ideally in the charity sector, and will have excellent organisational, written, verbal and general project management experience.

The closing date is 11.59pm 8th June 2020.

Are you highly-skilled and looking for a new challenge? Can you provide innovative strategic and operational solutions and lead others to deliver excellence as the CEO of The Veterans Farm-Able Foundation? Working closely with the Board of Trustees of The Veterans Farm-Able Foundation you will play a crucial role in securing the long-term sustainability of Farm-Able, facilitating its strategy, funding, governance and contributing to the successful implementation of future growth plans. A core component of the vision will be to consolidate the charity regionally, in order to establish a firm base to take it nationally within a 5-year period.

You will be an outstanding leader, a creative strategist, used to working in demanding roles with significant budget constraints and yet able to deliver wide ranging projects, with the ability to engage and influence various stakeholders and supported by a small but dedicated team.

Background

The Veterans Farm-Able Foundation is a fledgling organisation. Its purpose is to support Veterans and Emergency Service Personnel, transitioning from the uniformed services and or suffering from trauma related conditions, through undertaking farming and rural skills activities as part of a rehabilitation programme.

The requirement is to exercise thought leadership, build a strong funding base, develop the management team, and develop the short and long term strategy and governance structures in order to deliver the programmes in support of emergency services and military veterans. As CEO, you’ll need to be commercially astute with proven expertise in driving financial sustainability, effective fundraising and diverse partnership building. You’ll understand that success in income diversification means that we’ll be able to increase our services and support to the wider veteran community, locally, regionally and nationally.

Ideal Candidate

We are looking for candidates with the following profile:

• A strategic thinker and deliverer, with considerable operational experience and willingness to get in to the detail and get their hands dirty
• A track record of  leading, training and developing high performance teams  - from inception to full operational capability and be comfortable working with a very small team with big ambition
• Previous teambuilding, charity service delivery and core services responsibility experience (ideally in the third sector, preferably in the military or emergency services) would be an advantage
• Experience in building a solid funding base, business development, through engaging in Government , banking, business and corporate circles
• Working in fluid environments where strategy, plans, governance, management structures and financials all have yet to be put in place – and form the early objectives for the post holder

For detailed requirements associated with the CEO role please see the job and person specification attached.

• Location: Buckfast Abbey, Nr Exeter, Devon
• Salary: £50K - £65Kpa
• Holidays: 30 days plus public holidays and 30 days unpaid holidays
• Contract: Contract role for 1 year with full intention to make it permanent subject to achieving funding targets

Closing Date: 5pm Friday 26th June 2020

Short Listed: Wednesday 15th July

Intended Interview Dates: 27 / 28th July (detailed information will be provided to successful short listed candidates)

To apply for the role please submit your CV and a supporting statement (of no more than two A4 sides) to the Interim Chair of the Board of Trustees, Stewart Harrison . 

Chief Executive Officer (CEO)
Welwyn Garden City, Hertfordshire

If you are a high calibre leader with experience of working in a supported housing project, this is an amazing opportunity to take the helm of a forward-thinking organisation that is changing lives.  

About Us

Welwyn Hatfield Women's Refuge and Support Services (WHWR) is a vital resource for women and families in Welwyn Garden City and Hatfield, offering a safe haven away from domestic violence and abuse.

We provide ensuite bedrooms to women and children for up to four months at a time to enable a break from their situation or to allow them to start building a new life away from an abusive or violent relationship or home environment.

Our refuge is a private, secure women and children only space. We collect residents from an agreed location and bring them to the refuge to ensure that abusive partners or family members cannot know where they are. Once safe, we provide accommodation, practical and emotional support and help with benefits, schooling and even healthcare to make sure that our residents view their time with us as positive and affirming. 

We are currently looking for a CEO to lead our organisation and ensure that we continue to provide exceptional services to those who need us.  

The Benefits

- Salary of £32,878 per annum
- Oversee services that are making a huge difference to the lives of women and children 
- Supportive and welcoming environment
- Lead and develop an engaged team who are passionate about what they do

You will have the opportunity to influence the future of our organisation and ensure that we’re able to empower and support victims of domestic violence for as long as we are needed.

Women from all cultures, races, classes, sexualities, ages and levels of ability experience domestic violence and abuse. We are committed to ensuring that they can live safe, equal lives that are free of violence - if you can help us achieve our vision, we’d love to hear from you.

The Role

As our CEO, you will oversee the management and co-ordination of our services, ensuring that we provide exceptional support to families experiencing domestic violence.

In this important role, you will lead, inspire and support staff and volunteers to perform to the best of their ability and deliver services in line with good practice guidelines and legislation. 

You will ensure that we continue to provide a haven for women and children in need and build partnerships with external agencies to effectively respond to domestic violence issues. 

Reporting to the Board, you will: 

- Take responsibility for the day-to-day financial management of the organisation 
- Negotiate new agreements and contracts for our services and facilities 
- Assist the Board of Trustees to manage finances on a strategic level 
- Promote a culture of continuous improvement

About You

To join us as our CEO, you will need experience of the following:

- Working in a supported housing project
- Organisational leadership and line managing staff
- Income generation
- Promoting the rights of women
- Financial planning and management
- Developing and managing administrative systems and processes
- Engaging and managing external stakeholders

Knowledge of the below is also essential: 

- The issues facing women and children who have experienced domestic violence and abuse as defined by the Home Office
- The relevance and importance of policies and procedures in service delivery
- The legislation, policies and developments in this field of work
- The impact that working with this client group has on staff and volunteers

You will also require a degree or professional qualification in a relevant discipline (or equivalent experience) and a full driving licence and access to your own vehicle.  

Please note, it is WHWR’s policy that applicants should have objective distance in their work and not have been service users of WHWR or other domestic abuse services within the five years prior to their application.

This post is subject to an enhanced DBS check and open to women only. (Exempt under the Equality Act 2010 Schedule 9, Part 1).

Other organisations may call this role Managing Director, MD, Head of Operations, Head of Services, Director of Supported Housing, Head of Charity, Executive Director, or Charity Director. 

Webrecruit and Welwyn Hatfield Women's Refuge and Support Services are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are seeking your next challenge as our CEO, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Working hours: 37 hours per week

We are looking for an experienced, personable Executive PA who also has HR experience to join a national childrens charity.

The Charity A national childrens charity.

The Role
Act as executive PA to the CEO providing diary management and proactive PA services as required. This will require a solid understanding of the business of the charity and the ability to assist in the prioritisation of the work load of the CEO. There will also be a requirement to support the other directors (x3) as required but to a lesser extent.
Issue prepared Board papers in advance of Board meetings and arrange meeting details. Attend Board of Trustee meetings and act as minute taker.
Minutes to be written up and approved by the CEO.
Maintain central file of all employment contracts and employment related correspondence including offer letters, PDRs etc.
Responsible for BreatheHR holiday and sickness reporting and access to Staff Handbook.
New starter inductions and onboarding paperwork including arranging DBS checks.
Office Manager responsibilities including Landlord liaison for the office premises; ordering of office supplies and equipment maintenance; and, ad hoc projects.

The Candidate
Experience as an Executive Assistant with some HR experience or a HR manager who is happy to provide EA support.
Office Manager experience.
Knowledge of the on boarding process and employment contracts.
A flexible individual who has a hands on approach.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Chief Executive Officer

Salary: £43,600 - £45,000 (plus 3% pension contribution when matched by employee)

One Walsall is the voice of the voluntary sector in Walsall. We support local not-for-profit organisations such as community groups, charities and social enterprise

Our aim is to support a strong and vibrant voluntary and community sector in Walsall, and to encourage and grow local social action. We adopted a simple mission statement to capture this ambition; inspiring and supporting social action.

Our values

• Leadership –we lead by example and encourage others to do the same.
• Equality – We treat everyone fair and equally, specific to their needs, regardless of race, gender, disability, religion or belief, sexual orientation and age.
• Authenticity – We act with integrity, openness, transparency
• People-centred – we value the contribution of every individual

We are looking to appoint a full time Chief Executive Officer to succeed our current successful CEO who is moving on to a new post after several years in post.  

The successful candidate will bring a proven track record of both operational and strategic leadership within the charitable sector, relationship building as well as the capacity to motivate and inspire. Working with a committed group of Trustees you will be a capable, energetic, sensitive and creative leader who has recent experience of working at a senior level within the Voluntary sector.  Our new Chief Executive will resonate strongly with the ethos and mission of One Walsall and have an unrelenting focus on achieving a strong a vibrant voluntary sector in Walsall. They will have an up-to-date understanding and knowledge of current policy relating to models of care that the voluntary sector is part of and have so much to offer. They will also be familiar with the regulatory framework within which the Voluntary sector generally and One Walsall as a Charity itself needs to operate within.  There will also be a specific requirement to provide vision and direction for the organisation post the current COVID-19 response, building on the current momentum of volunteer and community responses.

One Walsall has a small management team, so you need to be equally happy working alone and as an effective team player providing strong line management and support.  You will provide support to the active Board of Trustees and Board sub Committees and will need to be comfortable leading and representing the organisation at key Borough wide engagement processes and committees.

For more information about the Charity and the position, please download the attached recruitment pack. 

Please note, the current vacancy is being filled by Davina Lytton as Interim CEO, who will not be applying for the permanent position. 

If you would like an informal discussion about the role please contact Davina, office details are available on our website. 

Closing date for applications: Sunday 14th June 2020

Interviews to held over 1st and 2nd July 2020

NB: Due to limited resources, feedback to applicants will only be supplied to those candidates who are interviewed

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to build the best culture and deliver excellence in HR and Office Management.  Our new management team believes we can be great together.  Join us.

Job Purpose

• Manage the main London office environment, including completion of statutory and health and safety obligations
• Develop a 'best in class' HR facility, supported by the Director, for our small team
• Maintain employee records, including payroll and management of the online HR system
• Oversee maintenance of the contract register system
• Manage insurances with the GH broker
• Manage pension liabilities with the GH pension administrator

Key responsibilities

• Support the Finance Director in overseeing the HR function of Greenwich Hospital, including documenting HR processes, staff record maintenance, and delivery of HR strategy
• Prepare monthly payroll, and any other HMRC requirements for employers
• Manage GH’s online HR system
• Ensure the London office site follows necessary statutory obligations
• Engage with the London office’s landlord and representatives on relevant matters
• Oversee PAT testing, and other health and safety obligations of the London office
• Oversee onboarding processes for new staff and exiting processes for leavers
• Input details of GH contracts onto the contract register system, and support staff and auditors in reviewing relevant contract details
• Manage communications and administration of pensions, including the defined benefit scheme
• Update the staff intranet for news and changes to centrally managed documents
• Provide training, as required, to staff on office and HR matters
• Support GH Staff in responding to simple HR queries
• Liaise with the external HR advisors (and the Finance Director) on complex HR matters
• Answering the main office phone, and handling general enquiries
• Ensure office equipment is maintained and repaired
• Managing stationery, office supplies, couriers and post (including the franking machine)
• Develop and deliver internal communications (supporting the intranet)
• Oversee the maintenance of the London office calendar, and support the GH Director in managing their calendar
• Set up meeting rooms for external guests
• Collect and maintain GH archive material in accordance with National Archive requirements

Accountabilities

• Accurate staff records
• Compliance on London office obligations
• Compliance with employment taxes and legislation
• Management of HR, payroll, contract management and intranet systems

Goals

• Lead GH in developing a best practice approach to HR
• Deliver a strong, dynamic and supportive culture across Head Office through initiatives
• Ensure good governance is achieved in all relevant areas
• Drive appropriate efficiencies and cost-savings

Knowledge, skills & abilities

[Essential (E) / Desirable (D)]

• Excellent communication skills (written and spoken) [E]
• Knowledge of Microsoft Office apps [E]
• Knowledge of UK employment taxes [D]
• Knowledge of statutory compliance matters regarding office spaces (eg PAT testing, fire safety, staff training requirements) [D]
• Ability to negotiate with suppliers [D]
• Ability to self-manage and anticipate needs [D]

Education & Experience

[Essential (E) / Desirable (D)]

• Experience of managing an office environment [E]
• Experience of supporting staff [E]
• Experience of managing a cloud-based system [D]
• Experience of developing organisational culture and internal communications [D]
• Experience of managing/overseeing an organisation's HR facility [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player

We are looking for a very organised individual, with strong written and verbal communication skills, to support the CEO, team and Board of Trustees and ensure the smooth running of the Community Foundation. 

You will join a small, busy, friendly and capable team and have opportunities to work across a variety of projects and spheres, including contact with other community foundations nationally.

PLEASE NOTE THAT BECAUSE OF THE CORONAVIRUS CRISIS WE ARE UNABLE TO PROGRESS RECRUITMENT FOR THIS ROLE. WE ARE LEAVING THE ADVERTISMENT UP AND WILL LOOK AT YOUR APPLICATION SHOULD YOU WISH TO SEND IT IN, BUT WE ARE UNABLE JUST AT PRESENT TO GIVE A TIMESCALE FOR A RESPONSE. AS THE SITUATION REMAINS SO UNCERTAIN, WE ARE NOT YET SURE WHEN AND IF WE WILL READVERTISE. 

WE ARE SORRY ABOUT THIS AND LIKE EVERYONE ELSE HOPE TO BE BACK TO NORMAL AS SOON AS POSSIBLE. TAKE CARE.

Are you inspired by birds and nature and passionate about science? 

The British Trust for Ornithology (BTO) is seeking a new CEO to lead this vibrant organisation, champion its values and deliver its vision of ‘a world inspired by birds and informed by science’.

You will take overall responsibility for design and execution of the BTO strategic vision, building our thriving organisational culture, and providing leadership to our people and network of volunteers who deliver world-class science, engagement and communication.

We seek a CEO with a participative leadership style, capable of providing clear direction, being a confident advocate for the BTO vision and a first-class communicator.

You will be able to demonstrate experience in strategic leadership, the development of successful organisational culture and partnership-working, skills in communication to a wide range of audiences, and knowledge of science and wildlife conservation.

The Chief Executive is accountable to the Board for delivering the mission of BTO.  You will report to the Chair of the Board, Professor Jenny Gill, and be supported by department Directors and 130 committed and hard-working staff, based at our headquarters in Norfolk, our country offices in Scotland, Wales and Northern Ireland, and Porzana in East Sussex.

The post of CEO of the BTO will become vacant on the retirement ofDr Andy Clements in December 2020.

‘This is an extremely exciting opportunity to lead a wonderful charity, in which skilled professionals and volunteers work together to deliver world-class science, outreach and impact. The BTO has a clear vision and goals, underpinned by the shared passion and commitment of staff, trustees, members and volunteers, and has been skilfully led by our exceptional outgoing CEO, Dr Andy Clements. The response of the BTO to the current pandemic has been agile and innovative, and the charity has continued to grow and develop during these unprecedented times. It is a pleasure and privilege to serve as Chair of BTO Board of Trustees, and I look forward to supporting the next CEO in helping the BTO continue to flourish’ (Professor Jenny Gill, Chair of BTO Board).

For further information about BTO and the role see the attached role description. 

MAKING AN APPLICATION

Your application should consist of a CV and covering letter responding to the following questions:

1. The BTO is reaching the end of the 2015-2020 strategy period. How would you approach the next strategy period? 500 words.

2. Think about a time when you were involved in the introduction of a new system or process. How did you bring people together to make it successful and resolve issues? 300 words.

3. Imagine you are talking to a potential donor. How would you explain the role of BTO? 200 words.

Closing date for receipt of applications is 1pm on Friday 5 June.

It is anticipated that interviews will be held remotely on Wednesday 8 July

Charity No. 216652 (E&W); SC039193 (Scotland)

After two years of incubation at the RSA, the Food, Farming and Countryside Commission has now become an independent charitable organisation.

The charity is shifting gear from generating ideas and recommendations to supporting practical actions and real change. It is focussing wholeheartedly on its core mission of connecting food, farming, countryside and the public's health for a just transition to a greener, fairer economy in response to climate and nature, public health, and now Covid-19 emergencies. Providing practical, evidence led recommendations, FFCC will be working to help create a more sustainable and fairer economy for everyone. It is now looking for new team members who are also committed to its mission and purpose, with a fierce optimism that what we all do matters and who want to help grow the movement for change. FFCC is a national organisation with a commitment to offering and developing modern and adaptable working practices. They welcome applicants from anywhere in the UK and will be happy to explore flexible and work from home arrangements which meet the needs of its work.

We are delighted to be working with FFCC to recruit an outstanding EA to the CEO to join the charity at this very exciting time.

This role will be responsible for providing a very high level of professional administrative support to the CEO and the FFCC Board in addition to taking on various project and programme management tasks when necessary. This will include extensive diary management, arranging and minuting meetings, organising and preparing the CEO for speaking engagements, committee servicing and helping maintain project and finance systems. The role will also allow for deeper project involvement around managing funder/stakeholder relationships and developing networks in cooperation with the CEO. Supporting the CEO in managing her very busy schedule will be important whilst keeping a careful eye on detail to ensure planned, logical responses to short notice needs and changing priorities.

This person will have a proven track record in supporting senior members of organisations ideally but not essentially in the charity, local/central government, higher education or food, farming or countryside business settings. Warm, unstuffy and approachable, this person will reflect the ethos of the organisation and will be highly organised, a good listener and emotionally mature. Excellent written skills, a firm handling of social media platforms and the ability to communicate effectively with wider teams internally and with external high level stakeholders including government ministers and industry leaders. All of these skills underpinned by a positive outlook and a helpful, robust nature will be the recipe for success in this vital role.

Visit our dedicated careers site to find out more and apply for the role.

Apply Link:

Chief Executive Officer (3 days a week, £40,000 pro rata)

We are looking for an energetic and enthusiastic leader to take the Trust for Oxfordshire’s Environment (TOE) into the next stage of its development.

TOE, an independent county-based environmental funder, is seeking a part-time CEO to lead its small team.  This post offers an opportunity to drive a significant increase in the value and efficacy of funding and secure TOE as a model of locally based funding to support long term environmental gains.  We are looking for someone to provide effective leadership and oversight to take TOE forward in its organisational aims and objectives according to its current strategy.

The role will be based at the TOE office, Earth Trust Centre, Little Wittenham, Abingdon, OX14 4QZ. 

Please visit our website for more information.  Completed applications to be submitted to Anita Prosser by midnight on the 22nd June 2020

Incorporated Society of Musicians

Are you a dynamic digital and marketing professional looking for a new role where you can use your experience and make things happen? 

Central London –Digital and Marketing Manager

Permanent – circa £38k
 
This is an exciting time for a digital and marketing professional with at least five years experience working in digital to join the ISM. We are the leading professional body for musicians with a reputation for top rate services and campaigning. The ISM with its two sister charities has doubled in size over the past 10 years and now has over 10,000 members who come from every part of the music world. Covid-19 has hit the music sector very hard and our services have never been more in demand.

We recognise the vital importance of digital in the post Covid-19 world and so we are looking to recruit an experienced, dynamic and innovative digital and marketing professional with a deep understanding of using digital to build brand and grow business and profile across all platforms. You will be experienced in using digital to capitalise on the changing ways business is being done while also ensuring that we are promoting compelling messages to different audiences.

A team player, you will thrive on innovation and collaboration, and will be excited by going the extra mile to support the music sector, as well as possessing great design and copy writing skills. You will have high levels of emotional intelligence and excellent interpersonal skills.

 You will be joining a professional staff team who are normally based in Bayswater, London where the emphasis is on good communication and team work.

To apply please send a full CV and covering letter saying why you are right the person for the job.
Closing date is Monday 8 June 2020 at 9.00 a.m. Interviews will be held during the following two weeks.

The ITF is an international federation of transport workers’ trade unions recognised as the world’s leading transport authority. We fight passionately to improve working lives, connecting trade unions from 150 countries that may otherwise be isolated and helping their members to secure rights, equality and justice. We are the voice for 20 million members working men and women across the world. The ITF Head Office is based in Borough, London. International offices include Amman, Hong Kong, Montreal, Nairobi, New Delhi, Abidjan, Rio de Janeiro, Singapore, Tokyo and Sydney. 

The role would suit a leading project professional, with a strong Union background, with excellent communication skills, with proven experience in industrial relation at a global level. An extensive knowledge of the relevant industries and related trade union structures worldwide and proven field experience of organising and campaigns methodology. We are also seeking someone with sound organisational skills, the ability to work under pressure, readiness to acquire new skills, knowledge and experiences in a multi-cultural working environment and the ability at all times to exercise discretion, diplomacy, judgement and initiative.

Due to the international aspects of the organisation’s work, a good working knowledge of another language would be an advantage. Proficient in using standard office equipment and other relevant software.

This role offers a starting salary of £57,911.00 plus per annum, plus a non-performance related, guaranteed bonus equating to 1/12th of your annual salary.

The ITF offers a highly competitive final pension salary scheme, flexible working as well as the opportunity to work in a state of the art modern office building in central London. For further information on the staff benefits that we provide please see our website.

If this sounds interesting to you, please apply by sending your CV and covering letter by midnight, Sunday 28 June 2020. Interviews will take place week commencing second week of July 2020.  Please note, due to COVID-19 all interviews will take place online.

Specifications: Part Time (0.6 FTE), Permanent

Salary: £24,500 FTE, 14,700 pro rata

Location: Flexible – Preferably London or Freiburg

Application Closing Date: 29th March 2020
 

This role is an exciting opportunity to use your experience as an Administrative Assistant to make a difference in the field of health care research. 

The Administrative Assistant will provide effective and efficient administrative support to the Chief Executive Officer’s Office, primarily supporting the Governance and Strategy Unit and the External Affairs and Geographic Groups’ Support Unit.

The key areas of this role include:

1. Support to the Head of External Affairs & Geographic Groups’ Support:

• Scheduling quarterly meetings between the Head of Unit and Geographic Groups;
• Administrative/logistical support for Cochrane Geographic Network meetings (including US, China and India);
• Maintaining the fundraising database and other Excel databases;
• Maintaining Centres and Directors profiles on our membership database.

2.  Support to the management of Cochrane’s Governance, strategic planning, monitoring, evaluation and reporting Unit, including:

• Assisting the CEO Office’s governance support to the Cochrane Council and Executives;
• Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes;
• Maintaining administrative systems (databases/spreadsheets);
• Assisting the CEO Office’s governance support to the Cochrane Council and Executives.

3. Support to both Units:

• Diary support for the Head of Governance and Strategy Unit and the Head of External Affairs and Geographic Groups Unit, as required;
• Arranging travel and accommodation for the Heads of Units;
• Administration of the annual financial monitoring of all Cochrane Groups;
• Assisting with the production of PowerPoint presentations and other materials for use at meetings;
• Minute taking and following up on action points;
• Management of mailing lists related to the CEOO;
• Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service;
• Undertaking other duties as necessary.

We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  The successful candidate will also have:

• Previous experience of providing administrative support to a team, many of whom are remote workers;
• Experience in complex scheduling and diary management;
• Intermediate level IT skills, including Word, Excel and PowerPoint;
• Strong organization and prioritization skills;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills;
• Professional telephone manner;
• Ability to work methodically and accurately;
• A flexible approach with the ability to respond quickly to issues as they arise;
• A pro-active approach to problem-solving;
• Awareness of handling confidential and sensitive information.

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “CEOO Administrative Assistant” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attachments.

Deadline for applications: 29th March 2020 (12 midnight GMT)

Interviews to be held on: From 17th April 2020 onwards

We are recruiting for a Part Time ( 21 hours ) Office Manager for an independent advocate for science and engineering , this is 12 month maternity cover.

The Role
Executive Assistant to the Executive Director; managing her diary and meetings, email monitoring, arranging travel and supporting additional projects when required
Office management; overseeing processes across HR and staffing, liaising with suppliers, estates, health and safety, compliance and insurance
Financial administration; payroll, invoicing, bank processes, monthly bookkeeping and supporting the financial administration of membership income
Oversight of annual financial cycle; preparing budgets, forecasts and statutory and financial returns, in collaboration with the Executive Director and Honorary Treasurer
Providing secretariat support to the Board of Trustees and its committees; organising meetings, preparing agendas and papers and minute taking at meetings
Ensuring organisational compliance with regulation e.g. HR, health and safety and data protection
First point of contact for external correspondence and queries
Supporting and enhancing the work of other staff members as part of a small team

The Candidate
Experience in PA, HR, finance and office administration
Proven experience of effective prioritisation, good time-management and meeting competing deadlines
Professional regard for the responsibility of holding and maintaining data and experience dealing with GDPR compliance
Competent user of Microsoft Word, Excel and diary systems
Graduate or equivalent professional experience

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.