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Royal Society of Tropical Medicine and Hygiene, Holborn (Hybrid)
35-40k subject to experience
Posted 1 day ago Apply Now
Closing in 5 days
AMMF, Stansted, Essex (On-site)
£35,000 to £40,000 per annum
You will work closely with the CEO and AMMF team on major events, i.e. Westminster receptions, nurse study days, and the annual conference
Posted 2 days ago Apply Now
Cherie Blair Foundation for Women, Marylebone (On-site)
£50,808.0 - £61,502.0 per year
Join the Cherie Blair Foundation for Women as Head of Principal Donors and help drive lasting global progress toward gender equality.
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Hearing Dogs for Deaf People, Princes Risborough (Hybrid)
£45,000 - £50,000 per year
Posted 1 day ago
Closing in 4 days
Prospectus, London (Hybrid)
£50,000 per annum
Posted 1 week ago
The Royal College of Radiologists, Remote
£53,793 per annum with pay progression up to £59,454 per annum within two years of employment, plus excellent benefits
Posted today
Royal Society of Tropical Medicine and Hygiene, Bloomsbury (On-site)
£35,000 - £40,000 per annum, accordingly to experience
Posted 1 day ago Apply Now
The School Library Association, Remote
£21,945 per year (pro rata, based on a FTE salary of £29,000)
Posted 1 day ago Apply Now
Page 4 of 13
Holborn, Greater London (Hybrid)
35-40k subject to experience
Full-time or part-time (Initially Part-time, moving to Full-time.)
Contract (Fixed term contract to end September 2028)

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

The opportunity to help organise one of the world’s biggest global health events in 2028.

Job title: ICTMM Events Manager
Reports to: CEO
Hours of work: Part time moving to full-time
Salary: 35-40k subject to experience
Job type: Fixed term contract to end September 2028
Location: Initially based in the London Office with some travel to Liverpool

Job summary

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity that supports members who work in, or are interested in, tropical medicine and global health.

In September 2028 it is hosting the International Congress for Tropical Medicine and Malaria (ICTMM) on behalf of the International Federation for Tropical Medicine (IFTM), in Liverpool, UK.

ICTMM 2028 expects to receive over 1,500 attendees, hopefully with over 40% coming from outside of Europe. It is an educational meeting with a high proportion of the content driven by abstracts. The event is being delivered by RSTMH with the support of a Professional Conference Organiser (PCO).

The ICTMM Events Manager has responsibility for coordinating the development and delivery of ICTMM 2028 at RSTMH, working with the RSTMH team, the PCO, the event venue ACC Liverpool, IFTM, and other suppliers.  The individual would be based at RSTMH where the role would start on a part-time basis and move to be full-time 17 months before the event.

The role requires an able self-starter who understand the logistics and considerations of running a scientific, abstract-driven event of 1,500+ attendees, of working with a PCO and of educational events attended by a high number of international guests.  There will be some travel to Liverpool and the role would require some overnight stays there before and during the event.

The candidate needs to have excellent event management and project management skills, communication and relationship building skills, and to be organised and flexible with a great attention to detail.  They should be as comfortable developing an events strategy, as answering queries about tickets sales, and negotiating sponsorship. Alongside delivering the ICTMM meeting there are opportunities for partners to deliver events at the same venue, which are also the responsibility of the events manager.

The role will start as one day per week and then move to be full time as we approach the event. The current expected timings are

  • Up until 31 March 2026 – 7 hours/1 day per week
  • 1 April 2026 to 31 March 2027 – 21 hours/3 days per week
  • 1 April 2027 to 30 September 2028 – 35 hours/ 5 days per week

Up to 1 April 2027 the role is purely office based, and there is flexibility to work the hours between Tuesday and Friday (not Mondays). The role has core hours of 10am-4pm so the working day needs to be within these hours.

The role may require work in the evenings or weekends and potential time staying in Liverpool.

Main responsibilities

  • Develop a comprehensive project plan for all aspects of ICTMM 2028, working with the PCO, and be responsible for ensuring all stakeholders meet deadlines leading up to the event
  • Coordinate stakeholders working on ICTMM 2028, ensuring all are up to date with progress and relations run smoothly – including RSTMH, PCO, conference venue, IFTM, ICTMM Strategic, Sponsorship and Scientific Committees and other third parties
  • Work with RSTMH CEO to recruit Committee Chairs and members, develop a long list of partners and sponsors for funding and support, and develop legal agreements for these
  • Develop and disseminate accurate and timely content about ICTMM through a dedicated website, a dedicated newsletter and other marketing materials, which is high quality, and accessible
  • Work with the RSTMH CEO and PCO to deliver sponsorship and other financial support for the event
  • Help coordinate meetings of the ICTMM Committees where needed
  • Assist the PCO with activities to maximise attendance to the event
  • Help deliver travel and accommodation, plus assist with visas for speakers and sponsored attendees
  • Oversight and responsibility for the budget, and re-forecasting of income and expenditure for the event
  • Work with the PCO on the logistics of the event management e.g. exhibition space and registration
  • Assist RSTMH and the Scientific Committee to secure plenary speakers, assisting with logistics
  • Establish and manage a system to monitor and evaluate progress towards ICTMM 2028
  • Manage all ICTMM event enquiries that come through to RSTMH and forward to the relevant team
  • Develop systems and processes to ensure we capture all data from ICTMM into our CRM

Person specification

  • Strong event and project management and organisational skills
  • Excellent problem-solving skills with a proactive approach and mind-set
  • Excellent communication skills, both written and verbal
  • Brilliant time management and task prioritisation skills
  • Meticulous attention to detail
  • Good writing skills and ability to produce creative content
  • Relationship building skills, being able to inspire others and bring them with you
  • Professional and articulate
  • Experienced team player – able to fit in and work with other team members
  • Interest in tropical medicine and international health
  • At least 3 years proven track record of managing and delivering successful national and ideally international events, measured in terms of attendance, budgets, and achieving sponsorship
  • Understanding or experience in coordinating events of the scale and diversity of ICTMM 2028
  • Experienced working with PCOs, Committees, and ideally Board members and high profile speakers
  • Numerate with experience of budget management including forecasting, and financial monitoring
  • Experience of working with a CRM system, running reports and analysing data as needed
  • Willingness to work unsocial hours, and to travel outside of London, with reasonable notice

We will be interviewing candidates as applications are received and so may close the application process early.
Please do apply as soon as possible.

To apply for this role please send us your cv and a supporting statement of no more than 1,000 words which lays out clearly how your experience matches the key responsibilities and person specification. Please also include a statement to confirm if you are able to work in the UK without a visa. (Please insert your supporting statement where it asks for your cover message or covering letter). 

No agencies please.

Application Instructions

To apply for this role please send us your cv and a supporting statement of no more than 1,000 words which lays out clearly how your experience matches the key responsibilities and person specification. Please also include a statement to confirm if you are able to work in the UK without a visa. (Please insert your supporting statement where it asks for your cover message or covering letter).

Posted by
Royal Society of Tropical Medicine and Hygiene View profile Organisation type Registered Charity Company size 6 - 10
Posted on: Friday, 13 June 2025
Closing date: 13 July 2025 at 23:30
Job ref: 167274_RST
Tags: Administration, Campaigns, Communications, Project Management, Business Development, Operations, Brand, Commercial, Compliance / Quality, Culture, Customer support, Database Management, Delivery, Engagement / Outreach, Global Health, Health / Medical, Partnerships, Strategy, Events / Activities, Governance / Management