63 Executive jobs in Westminster, Greater London

Executive Assistant - 2-Month Contract

Location: South-West London - Hybrid (3 days office / 2 days home)
Contract: 2-month minimum, with potential to extend
Day Rate: £250-£300 per day via Umbrella company
Working Hours: 8:30am-5:30pm
Start Date: ASAP - applicants can have a maximum 1 weeks' notice

Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension.

This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation.

The Role

You will provide high-level executive support to the COO and CPO, taking ownership of complex diary management, international travel coordination and day-to-day executive administration.

The role will suit an EA who is highly detail-focused, proactive and confident operating as a trusted and diplomatic gatekeeper for senior stakeholders.

Key Responsibilities

• Calendar & Schedule Management

  • Manage complex, shifting calendars for both executives, proactively resolving conflicts and prioritizing time based on business impact
  • Schedule and coordinate internal and external meetings, including cross-time-zone coordination
  • Anticipate scheduling needs around offsites and Exec Team staff meeting
  • Build relationships with other EAs/leadership teams to ensure smooth cross-departmental coordination

  Meeting & Event Coordination

  • Organize and manage logistics for leadership meetings, offsites, and team events (venue, catering, AV, materials)
  • Prepare agendas, capture action items/minutes, and follow up on outstanding items

  Travel Management

  • Book and manage domestic/international travel itineraries, accommodations, and ground transport
  • Handle last-minute changes and disruptions efficiently
  • Prepare travel expense reports and reconcile receipts
  • Maintain trackers/dashboards for key initiatives owned by the CPO and COO

  Confidentiality & Judgment

  • Handle sensitive company, personnel, and strategic information with discretion
  • Exercise sound judgment on prioritization and escalation without explicit direction
  • Manage conflicting priorities between two executives with tact and diplomacy

  Administrative & Office Support

  • Process expense reports, invoices, and reimbursements

About You

We're looking for an experienced EA who can hit the ground running and immediately provide high-quality support.

The three key qualities are:

Exceptional attention to detail - you will spot the small things others might miss and proactively ensure nothing falls through the cracks.

Proactive and "on the ball" - you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities.

Gravitas, integrity, discretion and executive presence - you'll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper.

Required Experience:

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience working in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive and confidential information.
• Strong minute-taking and broader executive administration skills.
• A collaborative approach and the ability to work effectively alongside other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

What's on Offer?

• £

OVERVIEW OF THE ROLE

This exciting role will support on the delivery of income from a range of high-value donors within our philanthropy and corporate income streams. This position is key for both Helen Bamber Foundation and Asylum Aid and the postholder will work closely with the fundraising team, enabling the Senior Corporate and Philanthropy Executive and the Group Director of Fundraising to build successful funding partnerships.

We’re looking for a someone who is an effective communicator with a flair for writing, who is results-focused and organised. This role best suits someone who is eager to learn and work as part of a tight-knit and successful team, and who can respond creatively and consistently to our current and future donors’ requests.

This is an exciting opportunity for someone looking to begin their career in charity fundraising. The candidate will preferably have some experience working or volunteering in the charity sector, and we welcome applications from candidates with transferrable experience, such as working in a client-facing role, in communications, copywriting or in event planning. 

HOW TO APPLY

The first stage is to complete on our online application form on our website by 10:00 am on Monday 28th Sep 2026. 

The website form will ask you to: 

• Upload a short covering letter. Please tell us why the position appeals to you, and how your relevant skills and experience, including any voluntary experience and lived experience, matches the listed responsibilities and person specification. Please also state in your covering letter when you would be available to start the role.
• Upload your current CV 
• Complete an online Equal Opportunities monitoring form – completion of this form will help us ensure that our recruitment procedures operate in such a way as to provide genuine equality of opportunity. The questions are entirely optional and this information will not be available to members of the selection panel.

TIMELINE

Closing date: Monday 28th Sep 2026 at 10:00am 

Preliminary interviews (online): 6th Oct 2026

Final panel interviews (in person): 13th Oct 2026 

ELIGIBILITY 

Please note that the successful candidate must have the right to work in the UK (as a small charity we do 
not have the capacity to sponsor work visas).
(Full details available on the Job Description) 

ADJUSTMENTS 

We are committed to providing reasonable adjustments throughout our recruitment process and we’ll 
always endeavour to be as accommodating as possible. If you require a different format of the application 
form, such as large print or Word format, or if you would like to discuss any specific requirements, please 
get in touch with us.

EXPERTS BY EXPERIENCE SUPPORT

We are also proud to be a member of the Experts by Experience Employment Network , which aims to increase representation of people with lived experience in the charitable sector.

If you are an expert by experience (a refugee or a migrant with direct, first-hand experience of issues and challenges of the UK asylum or immigration system), you can ask for an independent and confidential support for your job application from the Experts by Experience Employment Network.

OVERVIEW OF THE ROLE

The Fundraising Executive will provide essential operational support to the Fundraising Team, with primary responsibility for maintaining accurate, timely and useful information in our CRM system, Donorfy. The postholder will process and reconcile donations, maintain high-quality supporter records, coordinate prompt and personalised donor acknowledgements, and produce clear insights to support fundraising decisions across Helen Bamber Foundation and Asylum Aid.

We are looking for someone who is methodical, numerate and detail-focused, with the confidence to work across a CRM, banking and income records. They will combine excellent data discipline with warm donor care, helping colleagues use Donorfy consistently and sharing regular reports, trends and actionable insights with the Fundraising Team.

This is an excellent opportunity for someone looking to begin or develop a career in charity fundraising operations. We welcome applicants with transferable experience in database or CRM administration, finance processing, customer or supporter care, reporting, or a detailoriented administrative role.

HOW TO APPLY

The first stage is to complete on our online application form on our website by 10:00 am on Monday 28th Sep 2026. 

The website form will ask you to: 

• Upload a short covering letter. Please tell us why the position appeals to you, and how your relevant skills and experience, including any voluntary experience and lived experience, matches the listed responsibilities and person specification. Please also state in your covering letter when you would be available to start the role.
• Upload your current CV 
• Complete an online Equal Opportunities monitoring form – completion of this form will help us ensure that our recruitment procedures operate in such a way as to provide genuine equality of opportunity. The questions are entirely optional and this information will not be available to members of the selection panel.

TIMELINE

Closing date: Monday 28th Sep 2026 at 10:00am 

Preliminary interviews (online): 6th Oct 2026

Final panel interviews (in person): 14th Oct 2026 

ELIGIBILITY 

Please note that the successful candidate must have the right to work in the UK (as a small charity we do 
not have the capacity to sponsor work visas).
(Full details available on the Job Description) 

ADJUSTMENTS 

We are committed to providing reasonable adjustments throughout our recruitment process and we’ll 
always endeavour to be as accommodating as possible. If you require a different format of the application 
form, such as large print or Word format, or if you would like to discuss any specific requirements, please 
get in touch with us.

EXPERTS BY EXPERIENCE SUPPORT

We are also proud to be a member of the Experts by Experience Employment Network , which aims to increase representation of people with lived experience in the charitable sector.

If you are an expert by experience (a refugee or a migrant with direct, first-hand experience of issues and challenges of the UK asylum or immigration system), you can ask for an independent and confidential support for your job application from the Experts by Experience Employment Network.

About the role

In this busy role, you’ll assist in the delivery of legacy marketing campaigns

channels across a range of channels, including digital, telemarketing, legacy events and direct mail, and help to promote gifts in wills to internal audiences too. You’ll be allocated your own campaigns to project manage and you’ll monitor income, expenditure and KPI’s for all activity.

You’ll provide support for the administration of gifts in wills, including managing both legacy enquiries and legacy notifications, ensuring these are handled efficiently and to agreed timescales. This is a great role within a growing legacy program that will build your legacy and direct marketing skills and give you plenty of opportunity for development.

With combined individual giving income growing strongly and expected to reach £31 million in 2026-27, this is the perfect time to join an experienced and effective individual giving team.

About you

You’ll have some experience of working in a similar environment such as fundraising, marketing, sales or customer services, or have experience of managing your own projects.

You enjoy the variety of working on campaigns across a range of channels seeing

the results of your work. As a well-organised person with great communication

skills, you’ll be at ease liaising with external suppliers and in-house stakeholders across the charity to support the delivery of legacy marketing campaigns. Your close attention to detail will ensure accuracy with campaign reports, record keeping and invoice processing. And you’ll be able to use your excellent writing skills to craft copy that inspires both internal and external audiences about gifts in wills.

Job description and benefits

The job description and our attractive benefits are available for you to download.

Primary location of role and hybrid working

This role is primarily based in our London office. Our hybrid working model allows you to work up to 3 days per week at home.

The salary range is:

£26,936 to £28,000 per annum London based

When applying

We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement. Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please email

Our commitment to equity, diversity and inclusion

We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who
we support.

We reserve the right to close this advert early. Therefore, to avoid disappointment please submit your application as soon as possible, if you’re interested in this opportunity.

Closing date  Wednesday 30 September 2026 11:59 pm

Interview date Week commencing12 October 2026

Supporter Care Executive (Temporary)
34 hours per week
£15.27 per hour (£27,000 FTE equivalent)
Hybrid working with a minimum of 2 days per week in our London office
Temporary assignment until November 2026

Help deliver an exceptional experience for supporters!

We're looking for a friendly, organised and customer-focused Supporter Care Executive to join our team on a temporary basis. This is a fantastic opportunity to play a key role in supporting a well-known health charity, ensuring every supporter receives excellent service and feels valued.
Working as part of a supportive team, you'll manage enquiries by phone and email, assist with donation processing and help supporters taking part in major fundraising campaigns. This is a varied, fast-paced role that offers valuable experience across fundraising operations and supporter engagement.

What you'll be doing:

Managing a wide range of supporter enquiries by phone and email.
Supporting enquiries relating to fundraising campaigns and awareness activities.
Providing guidance on fundraising events, materials and donation processes.
Updating supporter records accurately and maintaining high-quality data.
Recording conversations and ensuring supporter information is kept up to date.
Assisting with donation processing, including preparing incoming donations and administering acknowledgements.
Working collaboratively with colleagues across supporter care and the wider organisation.
Providing additional administrative support as required.

What we're looking for:

Experience in a supporter care, customer service, contact centre, fundraising support or similar role, with a track record of providing excellent service by phone and email.
Comfortable handling a high volume of enquiries and speaking with a wide range of people throughout the day. During peak periods the team collectively manages approximately 120 calls per day.
Experience resolving enquiries, updating records and ensuring information is accurately captured in a CRM or database system.
Strong administrative skills, with excellent attention to detail when processing information and maintaining records.
Able to balance supporter enquiries, data entry and administrative tasks while working in a fast-paced environment.
A collaborative team player with strong written and verbal communication skills.

Why join us?

This role offers a great opportunity to gain broad exposure to fundraising and supporter operations while making a meaningful contribution to an organisation that works to support people affected by serious health conditions. You'll join a welcoming team and play an important role during a busy and exciting period for the organisation. If this sounds like you – apply today!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

£33,964 per annum  

Fixed term (12 months)  

Part home/Part office (London) based 

UNICEF ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children. 

This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) for someone looking to develop their career in high-value fundraising within one of UNICEF UK's most ambitious growth areas. Working alongside experienced relationship managers, you will help steward major philanthropic partnerships and contribute to securing transformational seven-figure gifts that create lasting impact for children worldwide. 

The ideal candidate will be supporter-driven and mission-aligned, with the ability to build positive relationships that balance supporter needs with the best interests of children. They will be an effective communicator who can manage competing priorities, convey complex information clearly, and collaborate confidently across teams and with high-value supporters. 

They will also be results-focused and resilient, using insight and learning to improve performance, adapting to challenges, and taking a proactive, solution-oriented approach. Experience in donor communications, relationship management, event delivery, and the confident use of systems such as Salesforce and Microsoft Office will be important to success in the role. 

Act now and visit the website via the apply button to apply online.  

Closing date: 9am, Friday 25 September 2026. 

Interview date: Week commencing Monday 12 October 2026. 

In return, we offer: 

• excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools) 

• outstanding training and learning opportunities and the support to flourish in your role 

• impressive open plan office space and facilities on the Queen Elizabeth Olympic Park 

• an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children.

• the opportunity to work in a leading children’s organisation making a difference to children around the world 

Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process. 

We anticipate most colleagues will work one or two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances. 

We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children. 

UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. 

We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit. 

The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences. 

We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.

If you require support in completing the online form or an application form in an alternative format, please contact the Supporter Care line during office hours. 

If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.

Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland).

MEMBERSHIP RELATIONS EXECUTIVE

Based: Bloomsbury, Central London

Salary: £26-30,000 PA Dependent on Experience

BACKGROUND AND PURPOSES OF THIS ROLE

The BioIndustry Association is the UK’s trade and membership organisation for biotech and innovative life sciences.  With 600+ members and a full programme of advocacy and connecting people across the sector - through committees, communities, publications, campaigns, online and in-person events – the opportunities for organisations keen to support the sector and connect with companies are significant.

With the growth of our membership and activities, we have had a strong focus on member relationship management and retention, with a growing need to help service the membership and assist them in utilising the benefits.

We are now looking for a membership relations executive who understands our ethos and the value of excellent customer relations to help service, engage and maintain close connections with our membership.

DUTIES AND RESPONSIBILITIES

Member Support

• Support the Associate Director for Membership and Business Development & the Senior Membership and Business Development Manager in building and maintaining relationships with BIA members
• To form effective connections with key personnel at member organisations to encourage engagement, event attendance, wider use of benefits and participation in BIA business solutions programme
• Gain a strong understanding of all BIA activities/initiatives in order to present the benefits and opportunities of BIA membership to potential and existing members in a professional manner
• To provide administrative support to BD and Membership function
• To work closely with the wider BIA team to deliver the overall membership strategy
• To support in coordinating email responses to new and existing member enquiries
• Work with wider team to ensure that lead capture through all channels (website, online communications, printed collateral, events, networking etc.) is comprehensive and provides the information necessary for effective follow up
• Work with contacts at our business solutions partner programmes to develop these schemes further – maximising membership benefit and income for BIA

Retention and renewals

• Assist in member retention calls/meetings
• Work with the wider team to design engagement campaigns and target existing members informing them of latest benefits
• Work with Membership team to ensure any issues with renewing members are addressed promptly and to a satisfactory conclusion

Events and networking

• Attend relevant industry and BIA events (UK & overseas) to network and to promote the benefits of BIA membership and build a professional network of contacts. This will include occasional evening and weekend work.
• Regular visits to BIA members offices and external events throughout the UK where appropriate

Maintaining accurate records on the CRM

• Work with Membership team to monitor and keep membership data up to date at all times

KNOWLEDGE, SKILLS AND EXPERIENCE

Essential Demonstrable Skills:

•  Excellent customer service skills
• Professional and clear communicator
• Efficient and confident networker
• Strong desire to work for a mission driven and purposeful organisation
• Personable, conscientious and willing to adapt and be flexible
• Ability to grasp and convey a membership/service/NFP based offering
• Professionalism and ability to confidently liaise with decision makers
• Strong attention to detail and ability to multitask
• Excellent presentation and written communications
• Experience in using all standard Microsoft programmes
• A self-starter who can work independently and as part of a team
• Proven ability to get to grips with complex subject areas quickly
• Experience of using CRM databases in relation to contact management or sales leads
• Degree-level education or equivalent

Desirable Skills:

• Ideally 1- 2 years’ experience from a similar membership relationship role  
• Experience of using Microsoft Dynamics for contact management
• Experience working within a not-for-profit/trade association
• Life science background (ideal, not necessity)

WORKING FOR THE BIA

Building a thriving, diverse workplace is a priority across all industries. The BIA is committed to providing a fair and equitable working environment, to attract and nurture people from all backgrounds. We value the individuality and diversity that employees bring to the company throughout our activities.

WORKING PATTERN

We are currently working in a hybrid pattern, whereby we work 3 days in the office and 2 from home. If the successful candidate is located within 40 miles of the London office, we expect them to adhere to this pattern.

HOW TO APPLY

Interested candidates are invited to submit their resume/CV and a cover letter detailing their relevant experience, with reference to the job description, outlining their approach to the role.

Please note that all offers of employment are subject to two satisfactory references and proof of eligibility to work in the UK. Applications written using an AI generator will not be accepted.

Deadline for applications is Wednesday 30th September 2026 at 9am. There may be an accelerated recruitment process, so interested applicants are strongly encouraged to apply as soon as possible ahead of this closing date.

Initial interviews will take place during week(s) of 5th October, dependent on availability. We are committed to providing equal opportunities and creating an accessible workplace. If you require any reasonable accommodations during the application, interview or assessment process, please let us know when you apply.

Our Team: How we enrich everyday life

Cash for Kids is a grant-giving charity helping the children that need it most across the UK. Our mission is to improve the lives of disadvantaged children and young people in our communities who are affected by poverty, illness, neglect or have additional needs. We work with grassroots organisations that aim to make a difference to young lives, directly supporting families who often have nowhere else to go.

Working in collaboration with central partnerships, campaign and communications team to drive projects to benefit all. The small team you will be joining are passionate and driven about the children we want to help throughout the year.

The Difference you will make

As The Corporate Fundraising Executive you will drive new business and income generation by identifying, researching and securing new corporate partnerships, while nurturing a pipeline of wider prospective supporters. This includes major donors, events and other relevant income streams.

Working closely with the National Brands Charity Manager and National Partnerships Manager, you will be leading on developing and converting new funding opportunities, maximising income through proactive prospecting, relationship building and tailored fundraising approaches. 

Your role

• Develop, maintain and grow relationships with long term corporate supporters. 
• Help partners develop their fundraising plans by providing ideas, support and resources.
• Research new corporate partners and corporate trusts to approach for support. 
• Inspire and motivate supporters, providing creativity and resources maximise fundraising.
• Working with the wider team to develop proposals for corporate Charity of the Year partnerships.
• Help to deliver Cash for Kids corporate engagement events.
• Identify any multisite/national opportunities with locally based businesses and work with the National Partnership Manager to expand support.
• Maintaining excellent working relationships with stakeholders and representing our charity, establishing strong relationships and building trust.

The Skills you will bring

• Experience in developing relationships with corporate partners, ideally within a sales or third sector role.   
• Experience developing targeted proposals for presentation to prospective corporate partners.
• Strong presenting and communication skills with the ability to negotiate.
• Be proficient in using Microsoft Office, Excel, Outlook & presentation systems. 
• Energetic, enthusiastic and confident with a hands-on approach.

Working Pattern/Location

This is fulltime role, Monday – Friday, 9am – 5.30pm with flexible working hours. We also offer a hybrid way of working that supports a balance of working from home and our office in London 2 – 3 days a week.  Some flexibility to work evenings/weekends will be needed depending on partner events.

What’s in it for you

• You’ll have 28 days holiday, bank holidays & 2 volunteer days to use.
• Your development matters, so access to our internal training provider – Bauer Academy, is a huge win. 
• We have enhanced Maternity/Adoption, Paternity and Shared Parental Leave Pay.
• You’ll have the opportunity for flexible working. 
• And much more! Find the full details of our benefits here

We are looking for a Corporate and Community Fundraising Executive for an incredible children's health charity to be responsible for developing relationships and stewarding supporters, with a particular focus on community organisations and individual fundraisers.

The role will primarily focus on Community Fundraising but also work with the Corporate Fundraising team.

This is a hybrid role with 4 days in the Surrey office and one day homeworking after probation.

The Charity:
A passionate charity, dedicated to providing practical and emotional support to children and families in times of need.

You would be joining a highly respected organisation who prioritise a supportive and inclusive working culture. Repeatedly named as one of the top non-profit organisations to work for, they offer fantastic benefits, including flexible working, a minimum of 25 days' holiday, along with a range of professional development opportunities as well as much more!

The Role:
Manage the Community Fundraising plan, ensuring key income streams are applied to and managed effectively.

Research and identify new business opportunities within care team locations.

Work collaboratively to recruit, steward and support volunteer fundraisers to achieve their fundraising goals.

Support the Corporate and Community Fundraising team with a variety of events and campaigns.

The Candidate:
Proven experience of building relationships.

Proven experience of demonstrating proactivity and a desire to succeed.

Confident verbal communicator - face to face and over the phone.

Confident presenter.

Strong negotiation, networking and relationship management skills.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you haven't been contacted within 5 days your application has been unsuccessful , but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Want to make a difference to people experiencing homelessness? Step into a meaningful role helping run one of our most important services.

The Programmes Executive plays a central role in making our weekly Drop-in a welcoming, well-organised and valuable space for homeless and vulnerably housed adults.

The Drop-in is the primary focus of this role. It is a hands-on operational and frontline position, with responsibility for helping the Drop-in run smoothly from preparation through to close. This includes managing deliveries and donations, ensuring the venue and kitchen are properly set up, organising resources, coordinating and briefing volunteers, working with security and overseeing the practical flow of the evening.

The role is about more than logistics. The Executive will be a key guiding presence in the space, helping to shape its structure, atmosphere and culture. They will be visible and approachable, build positive relationships with guests, anticipate and manage issues, support volunteers and help ensure that the Drop-in is calm, welcoming, safe and respectful.

The Executive will also listen to what is happening on the ground, identify what is working and what could be improved and feed this back to the wider team. They will help guests understand and access relevant RESTART LIVES programmes and opportunities. They will be an important part of the Programmes team, supporting essential data and reporting, researching and sourcing facilitators, helping with programme logistics, contributing ideas for new activities and opportunities for guests and attending selected sessions. As part of this, they will run or help to run some activities such as Zumba, film club and board games before the main Drop-in service. These provide another opportunity to build trusted relationships with guests and encourage engagement with wider support.

This is an energetic, varied and hands-on role, offering the opportunity to have a genuine and positive impact on the experience of our guests and the wider work of RESTART LIVES. If this sounds like the kind of role you’d enjoy and you think you could bring the energy, warmth and initiative we’re looking for, we’d be delighted to hear from you. 

We’re looking for highly organised, proactive and resilient Executive Assistant & Office Manager to provide exceptional support to our CEO and Senior Management Team and help ensure the smooth running of our Reception and Administrative Office.

This is a varied and pivotal role at the heart of a small, retirement community on a beautiful 13-acre site in South-East London (Kent/Surrey border).  You will manage the CEO’s diary and inbox, prepare papers and correspondence, support the Senior Management Team, coordinate key organisational projects, and personally deliver day-to-day office administration, including covering reception.

This role would suit an individual who thrives in a varied environment, is confident managing multiple priorities, and is willing to take a practical, hands-on approach - no two days are the same. You will anticipate needs, help drive priorities forward, and play a key role in enabling the CEO, Senior Management Team and central officer to operate effectively.

The role

• Provide proactive executive support to the CEO, including diary and inbox management, briefing preparation, correspondence and research.
• Coordinate and service Senior Management Team meetings, ensuring agendas, papers, notes and actions are well managed.
• Project manage key organisational initiatives, including policy reviews, compliance-related projects and organisational documents.
• Oversee the efficient running of the office, including reception, office systems, supplies, meeting rooms and administrative procedures.
• Support resident services administration.
• Maintain accurate records, support reporting and act as a confident user of office and CRM systems.

About you

You will have a track record of supporting senior leaders, excellent organisational skills and the confidence to manage competing priorities with discretion and sound judgement. You will be a clear communicator with a high standard of written English and strong Microsoft 365 skills.

It is important that you enjoy working in a hands-on role in a varied customer facing environment.

Further details can be found in the job description and person specification

Executive Assistant – 2-Month Contract

Location: South-West London – Hybrid (3 days office / 2 days home)
Contract: 2-month minimum, with potential to extend
Day Rate: £250–£300 per day via Umbrella company
Working Hours: 8:30am–5:30pm
Start Date: ASAP – applicants can have a maximum 1 weeks' notice

Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension.

This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation.

The Role

You will provide high-level executive support to the COO and CPO, taking ownership of complex diary management, international travel coordination and day-to-day executive administration.

The role will suit an EA who is highly detail-focused, proactive and confident operating as a trusted and diplomatic gatekeeper for senior stakeholders.

Key Responsibilities

• Manage complex diaries and coordinate multiple C-suite calendars across different time zones.
• Coordinate international travel to the USA and India, working closely with the dedicated Travel Coordinator.
• Liaise effectively with executives, other EAs and internal stakeholders to ensure seamless coordination.
• Act as a professional and diplomatic gatekeeper, handling sensitive information with integrity and discretion.
• Identify potential diary conflicts, cancellations and changes proactively, ensuring stakeholders are kept fully informed.
• Provide comprehensive executive support, including meeting coordination, minute taking and general administration.
• Work collaboratively with the wider EA team to maintain a consistent and highly responsive support function.
• Operate effectively in a fast-paced environment, prioritising competing demands and responding quickly to changing requirements.

About You

We're looking for an experienced EA who can hit the ground running and immediately provide high-quality support.

The three key qualities are:

Exceptional attention to detail – you will spot the small things others might miss and proactively ensure nothing falls through the cracks.

Proactive and "on the ball" – you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities.

Gravitas, integrity, discretion and executive presence – you'll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper.

Required Experience:

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience working in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive and confidential information.
• Strong minute-taking and broader executive administration skills.
• A collaborative approach and the ability to work effectively alongside other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

What's on Offer?

• £250–£300 per day via Umbrella company, dependent on experience.
• Initial 2-month contract with potential for extension.
• Hybrid working – 3 days onsite and 2 days from home.
• Working hours of 8:30am–5:00pm, with no regular evening or late-night calls.
• Free onsite parking.

If you are an experienced EA and have all the required experience, please ensure this is all captured in your CV in bullet point form under your previous organisations and send to  ASAP to maximise your chances of being progressed. 

Closing Date: 22/09/2026 at 11:59 pm

Role Overview

You will be a strategic partner to the CEO and Senior Leadership Team, operating at the heart of the organisation to enable effective leadership, decision-making and delivery.

This role requires strategic project management, stakeholder engagement and organisational coordination. Acting as an extension of the CEO, you will help ensure priorities remain aligned, actions are delivered and the leadership team operates effectively in pursuit of Greenhouse's mission. Additionally, you will provide senior level executive support to the CEO.

You will be passionate about our purpose and committed to making a meaningful difference for young people. As a trusted representative of the organisation, you will build strong relationships with colleagues, partners, donors and other key stakeholders. The role could be done full time, or 0.8 FTE spread across five days. 

Job Description

Senior Leadership Team Support & Coordination

• Serve as a key point of coordination for the Senior Leadership Team, driving alignment, communication and accountability across the organisation.
• Organise and facilitate SLT meetings, including agenda planning, preparation of papers, minute-taking, action tracking and follow-up.
• Ensure actions arising from SLT meetings are clearly assigned, monitored and progressed to completion.
• Support the CEO and SLT in translating strategic objectives into actionable plans and tracking delivery against agreed priorities.
• Coordinate leadership away days, strategic reviews, planning cycles and organisational planning activities.
• Build effective working relationships with department leads to support collaboration and alignment across functions.

Strategic Planning & Business Operations

• Lead and coordinate projects and strategic initiatives on behalf of the CEO, ensuring delivery against agreed objectives, timescales and outcomes.
• Track progress against organisational objectives, providing oversight of actions, risks, dependencies and deadlines.
• Produce executive reports, dashboards and briefing papers to support strategic decision-making.
• Support governance activities where required, including preparation of papers, actions and documentation for Board, Committee and Trustee meetings.
• Drive business improvement initiatives that enhance efficiency, consistency and effectiveness across executive and organisational processes.

Stakeholder & Relationship Management

• Build and maintain strong relationships with internal and external stakeholders, including partners, funders, trustees and senior leaders.
• Act as a professional representative of the CEO and SLT in meetings, correspondence and stakeholder interactions where appropriate.
• Facilitate effective communication between the CEO, SLT and wider organisation, ensuring key messages and priorities are clearly communicated and understood.

Organisational Effectiveness & Change Support

• Identify risks, bottlenecks and competing priorities, escalating issues and recommending solutions where appropriate.
• Continuously review and improve executive and organisational processes to increase efficiency and effectiveness.
• Support change initiatives and organisational development activities aligned to Greenhouse's strategic objectives.
• Support the planning and delivery of organisation-wide events, staff engagement initiatives and cultural activities.
• Mentor and support junior colleagues, sharing knowledge and promoting best practice across the organisation.
• Contribute positively to leadership discussions and demonstrate a collaborative, solutions-focused approach to challenges and opportunities.

Executive Support to the CEO

• Act as a trusted partner to the CEO, providing proactive, high-level support to maximise effectiveness and focus on strategic priorities.
• Manage and prioritise the CEO's complex and dynamic diary, inbox and commitments, ensuring alignment with organisational priorities.
• Exercise sound judgement in managing competing demands, anticipating needs, risks and opportunities while acting as an effective gatekeeper and maintaining strong stakeholder relationships.
• Coordinate all travel, accommodation, expenses and logistics for the CEO.
• Prepare executive briefings, correspondence, presentations, reports and meeting materials to support informed decision-making.
• Proofread and quality assure high-profile communications, proposals, reports and presentations, ensuring consistency, accuracy and professionalism.
• Provide executive support to other members of the SLT as required.

Experience & Skills

• Proven experience leading and delivering cross-functional projects involving multiple stakeholders, with the ability to manage multiple workstreams and drive successful outcomes.
• Strong business acumen with the ability to understand organisational priorities, identify risks and recommend solutions.
• Experience drafting, reviewing and implementing organisational policies, procedures and governance documentation.
• Demonstrable experience managing competing priorities, exercising sound judgement and operating effectively within a highly confidential environment.
• Exceptional written communication skills, with experience preparing reports, executive briefings, presentations, policies and stakeholder communications.
• Proven ability to build trusted relationships and influence effectively at all levels of an organisation, including senior leaders, trustees, funders and external partners.
• Significant experience providing executive-level support to a CEO, Executive Director, Board or Senior Leadership Team within a complex and fast-paced environment.
• Highly proficient in Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint, with confidence using project management, collaboration and reporting tools.

• A track record of improving processes, systems and ways of working to increase organisational effectiveness.
• Experience working across multiple functions, building alignment and enabling effective communication between teams.
• Passion for Greenhouse's mission and commitment to making a positive difference for young people.

Who You Are

• A trusted and highly professional executive who operates with discretion, integrity and confidentiality.
• Strategic and commercially aware, able to understand the wider organisational context while maintaining excellent attention to detail.
• Proactive and forward-thinking, anticipating needs and taking action before issues arise.
• An exceptional organiser who thrives in a fast-paced environment and remains calm, resilient and solution-focused under pressure.
• A confident relationship-builder who quickly establishes credibility and trust with colleagues, senior leaders and external stakeholders.
• Comfortable working independently, exercising sound judgement and making decisions within agreed parameters.
• Skilled at navigating ambiguity, managing competing priorities and adapting to changing organisational needs.
• Confident providing constructive challenge, driving accountability and ensuring commitments are delivered.
• Passionate about Greenhouse's purpose, values and culture, acting as a positive ambassador for the organisation.

You will be the main person responsible for our UK phone line and be the first point of contact
for our many supporters. You will be working closely with the rest of the Supporter Care Team to ensure every interaction supporters have with our charity is a positive one and that they understand how integral they are to our mission.

You will communicate with supporters on our progress and ensure we utilise every opportunity for positive engagement. You’ll work with a wide range of people, efficiently gathering and providing information as well responding to whatever queries or situations may arise.

As a Supporter Services Executive, you will be working closely with our external fulfilment partners, ensuring that they deliver the high standard of service that we and our supporters expect. With them, you will provide a seamless, first-class end-to-end donor experience.

You’ll be well-organised, self-motivated and display a high level of accuracy, consistency and attention to detail and be comfortable working with supporters and colleagues across all of our markets and teams.

Supporter Care and Communications

• Work collaboratively across a global Supporter Experience team to ensure supporter enquiries are handled to the highest standard, providing prompt, efficient, accurate responses in line with the charity’s messaging and service level expectations
• Keep up to date with programme activities and news from across the organisation to ensure you can provide informed supporter communications and deal with supporter enquiries confidently, efficiently and consistently
• Handle difficult or distressed supporters in a sensitive and skilled manner, displaying empathy and establishing rapport whilst balancing the needs of Animals Asia
• Use agreed letter templates and produce bespoke responses as required
• Coach and co-ordinate with external colleagues to deliver the Animals Asia magic through their work for us

Gift Processing & fulfilment coordination

• Work closely and coordinate with colleagues in the Gift Processing team to ensure that donations are processed in a timely and efficient manner
• Liaise with external partners to ensure that our gift processing is delivered to the highest and most efficient standards
• Work with internal colleagues and external partners to ensure supporter queries are managed effectively and requests for materials to be mailed are fulfilled promptly
• Generate ad hoc acknowledgements and receipts for all offline payment channels, including annual statements to regular donors
• Process donations, online and offline, across all fundraising products
• Administer the end-to-end recurring gift process
• Ensure donations are processed on time and with accurate coding to track the source of fundraising income
• Assist where required in the review and implementation of new payment channels to ensure smooth and accurate gift processing
• Develop and maintain a good understanding of local payment channels and processes

Administration and financials

• Ensure procedure manuals are updated in line with changes
• Occasionally help to organise postal mailings
• Proactively liaise with supporters to capture missing / incomplete donation and supporter information

Legal and compliance

• Keep abreast of GDPR (UK and EU)
• Ensure full participation in training when provided
• Ensure that all processes are carried out in line with the mandatory regulations relevant to each country that we operate in and in line with training protocols

Database Management

• Help to maintain donor records & data integrity
• Accurately enter new data and amend existing data on the fundraising database following contact from supporters, and in line with Animals Asia’s policies and procedures
• Ensure supporter interactions are recorded accurately and consistently
• Ensure recurring gifts records are clear and neat on the fundraising database

Fundraising Support and Supporter Journey

• Assist with the delivery of fundraising materials to supporters
• Assist in acquiring and managing UK Gift Aid declaration from the donors to maximise income from Gift Aid
• Train & supervise volunteers as required

Miscellaneous

• Promote and advocate AAF to the general public
• Actively participate in team meetings
• Always keep the supporters and interests of Animals Asia at heart when dealing with supporters so as to develop and maintain positive long-lasting relationships

Person Specification
 

Qualifications, knowledge & skills required:

• Excellent written and oral communication skills, with extensive experience communicating with a broad range of people
• Demonstrable experience in a customer service role responding to a high level of enquiries via telephone and email with excellent interpersonal skills and telephone manner
• Experience of working on a customer relationship database (experience with Blackbaud CRM - a NFP database - is highly valuable, but not essential)
• Ability to understand and streamline processes and procedures
• Proven high level organisational and time management skills, including ability to manage workflows and balance competing priorities
• Understanding of working in a fundraising environment
• Accuracy and excellent attention to detail
• Demonstrable ability to respond effectively to challenges, to work effectively in a small, diverse and busy cross-functional team environment with minimal supervision
• Highly organised, able to prioritise varied workloads and meet deadlines
• Understanding of Data Protection (GDPR in UK & EU)
• Understanding of animal welfare issues and conservation is desirable but not essential 

Personal attributes required:

• Innovative, flexible and resilient
• Always acts professionally, with integrity and discretion
• Excellent attention to detail
• Well presented, articulate and polite
• Genuine enjoyment of meeting and interacting with people and building relationships
• Strong people skills with a high level of organisational awareness and ability to liaise with a broad and diverse range of stakeholders
• Commitment to professionalism, discretion and confidentiality
• Solution-focused with a creative approach to issues and a “can do” attitude
• Be able to take on accountability and to take the lead while being a strong team player
• Ability to display initiative, common sense and diplomacy
• Thoughtful and considerate
• Passionate about animals and animal welfare

Circumstances (essential):

• Able to work efficiently and effectively from home without disruption
• Able to connect to sustained, high quality internet connection from home
• Able to be work occasional extended hours and weekends as required
• Able to accommodate global meetings in the early morning or late evening (flexible working hours)

Conditions and Benefits 

Place of work : Home based – anywhere in the United Kingdom.

Working hours : Full time – standard hours are 37.5 hours per week.

You will be required to work such additional hours as are necessary to fulfill your role which may include evenings and weekends. You will be expected to manage your hours, responsibilities and workload accordingly.

Reports to : Global Head of Supporter Care.

Manages : n/a.

Budget responsibility : n/a.

Probation : The appointment will be subject to the satisfactory completion of a 3 month probationary period.

Annual leave : Annual paid vacation entitlement of 32 in each holiday year, this entitlement includes the eight bank and public holidays.

Other benefits : Training will be provided as required.  Flexible working conditions.

How to apply

Applications should be in the form of a CV with a covering letter explaining your interest in and suitability for the role. Please provide both email and telephone contact information for yourself. . Candidates must be eligible to work in the UK. Please note that only short-listed candidates will be contacted. 

Applications should be received by 11:59pm on Sunday 13th September 2026 at the latest.

Using AI During Interviews
 Animals Asia is committed to ensuring a fair and authentic interview process. The use of artificial intelligence (AI) tools, including but not limited to real-time transcription, automated response generation or assistance in formulating interview answers, is strictly prohibited during any stage of the interview process.We will take a candidate's agreement to participate in an interview with us as confirmation that they will not use AI tools in any form during the conversation. If it is discovered or reasonably suspected that AI has been used, the interview will be terminated immediately, and the candidate will no longer be considered for the role.We appreciate your understanding and adherence to this policy, which is in place to maintain the integrity, professionalism and reliability of our recruitment procedures.