Executive personal assistant jobs in birmingham, west midlands

Assistant to the CEO
Lichfield/Hybrid with 1-2 days in the office in Lichfield
Salary £39,000
Permanent
Full time, with flexible working hours
Excellent benefits including 25 days annual leave plus bank holidays, pension and flexible working

Are you an experienced Executive Assistant looking for your next role to make a meaningful impact providing comprehensive and high-level support to the CEO?

Charity People are delighted to be partnering with a charity which unlocks a world of audio content for people living with sight loss through free audio devices, to recruit an Assistant to the CEO.

The charity provides audio solutions, services and support that enhance the lives of people living with sight loss. Their vision is to be the 'go to' organisation for innovative, inclusive and trustworthy audio solutions and services. They do this by giving people free audio devices and support. They help people directly and via referrals, and work in partnership with other charities and organisations to ensure they reach as many people as possible.

The Assistant to the CEO will provide comprehensive administrative and executive support to the CEO, assisting in the day-to-day management of the charity. This includes managing policies and procedures, coordinating diaries, overseeing GDPR and Health & Safety compliance, providing HR support and administration, and ensuring the smooth operation of administrative tasks to support organisational efficiency.

Key Responsibilities
* Governance and Compliance: Manage and maintain the charity's policies and procedures, ensuring regular updates and compliance with relevant regulations and best practice, including GDPR compliance, data protection policies, privacy impact assessments, data breach procedures, and staff training on data protection requirements.
* Health and Safety: Act as the primary conduit between the charity and the external Health & Safety management company, coordinating risk assessments, incident reporting, policy updates, and ensuring adherence to relevant legislation.
* HR and Systems Support: Liaise with HR agency to ensure that the charity and the team have access to information and support needed, and lead all filing systems relating to HR, GDPR and Health & Safety, accurate records systems and databases to ensure efficiency and accessibility. Lead admin relating to new staff inductions.
* Executive Support: Provide executive-level administrative support to the CEO, including diary management, organising meetings, and preparing documents. Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action points.

To be successful in this role, you will need to demonstrate the following essential experience:
* Executive PA Experience: Proven experience as a Personal Assistant at executive level, demonstrating the ability to support senior leadership effectively.
* Health & Safety Management: Practical experience in managing health and safety compliance within an organisation, including knowledge of relevant legislation and best practices.
* GDPR Expertise: Hands-on experience with GDPR compliance, data protection procedures, and privacy management.
* Knowledge of Compliance and Regulations: Familiarity with charity governance, policies, and relevant regulatory requirements.

You will also need to be able to demonstrate exceptional organisational, attention to detail, problem solving and project management skills. You will be a strong communicator with advanced interpersonal skills and able to work confidentially with initiative and adaptability. A key part of this role is being proactive and taking ownership of tasks to anticipate the needs of the CEO and the organisation. You will have proficiency in IT, including Microsoft Office, project management tools, and CRM systems.

The role is home-based with 1-2 days in the office in Lichfield.

If you are excited by this role and have the relevant skills and experience to apply, we would be delighted to hear from you.

How to apply:

The application process is CV and Supporting Statement. In the first instance, please send your up-to-date CV to via the link below for further details about next steps. The closing date is 12 noon on Thursday 9 October. The interviews will take place in person in Lichfield on 15 and 16 October. The ideal candidate would be able to start in October or November.

We want you to have every opportunity to demonstrate your skills, ability, and potential. Please inform us if you require any assistance or adjustment to help ensure the application process works for you.

Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.

We’re looking for an experienced and energetic Executive Assistant to join our friendly and hardworking team. Reporting into the Head of CEO Office, you’ll play a crucial role in providing executive and administrative support to the Executive Team and Leadership Group, as well as external stakeholders to keep everything moving smoothly. 

What we’re looking for 

· Proven experience of providing Executive Assistant support to senior executives, including managing complex diaries and coordinating meetings/events and travel/accommodation 

· Confident supporting multiple people and handling a fast-paced role with frequent change and shifting priorities 

· Completer/finisher mindset to deliver work at pace to a high standard 

· Clear and effective communicator who inspires confidence 

· Team player and collaborator who strives for excellence and continual improvement 

· Positive and can-do attitude; someone who rolls up their sleeves and gets the job done in a range of scenarios (whether untangling headsets in preparation for visitors to the Contact Centre or participating in a meeting on colleague engagement) 

· Strategic and project manager mindset – spotting ways to help everyone work smarter 

· Excellent organisational and forward-planning skills; always thinking one step ahead 

· Discretion and professionalism 

· Swift and accurate minute-taking, notes and action tracking 

· Someone who is adaptable and comfortable with change and getting to grips with new ways quickly 

· Excellent time management and transparency regarding workload and priorities 

· Proficiency in Microsoft Office (Outlook, Teams, OneDrive, CoPilot), familiar with NetSuite would be helpful 

· Someone who is open to trying different technologies/approaches 

Regular office attendance and flexibility will be required due to the nature of the role, as well as occasional travel if required. 

What We Offer: 

We believe in taking care of our people, and we offer a great range of benefits, including: 

· 29 days annual leave plus bank holidays 

· A contributory pension scheme 

· Flexible hybrid working arrangement 

· Generous Life Insurance 

· Wellbeing days to support your mental health 

· A healthcare cashback scheme 

· Access to an Employee Assistance Programme 

· Working outside the UK (up to 30 days in a 12-month period) 

· Free on-site gym (Birmingham) 

· Enhanced maternity pay 

· A birthday voucher to celebrate your special day 

How to Apply 

We’d love to learn more about you! Please send us your CV and a short cover letter (max 500 words) explaining how you meet the criteria and why you’d be a great fit for our team. 

We value authentic applications, so please refrain from using AI-generated content. We’re interested in hearing your own words, experiences, and motivations, this helps us understand your genuine interest in the role and what makes you unique. 

If you need any adjustments to help you perform at your best during the recruitment process, please contact us and we’ll be happy to discuss them. 

· First interviews: 16th / 17th October (via Teams) 

· Second interviews: 23rd October (please note these will be held in person at our Birmingham offices) 

Important Information 

We may close this role early if we receive a high number of applications, so please apply as soon as possible. 

We will only use the data you supply to us for recruitment purposes, and it will be held for twelve months. For further details, please see our Privacy Notice for Job Applicants on our vacancies page. 

Our Commitment to Inclusion 

We take diversity seriously and are committed to creating a workplace that reflects the communities we serve. Our values: ‘We put people first, We support each other, We solve problems’ underpin our vision to be a place where everyone feels welcome, respected, and empowered to bring their authentic selves to work. 

We use a blind recruitment system to ensure fairness. Personal details such as name, address, gender, ethnicity, sexual orientation, or educational institution remain hidden until shortlisting is complete. We warmly welcome applications from all backgrounds. 

We're looking for someone to help manage Crimestoppers in the Avon and Somerset area.

Contract: Fixed term until 31 March 2026

Location: Home-based (with regional travel across Avon & Somerset)

Hours: 15 hours per week (0.4 FTE, flexible, including some unsociable hours)

Salary: £15,531 per annum (£38,828 FTE)

Crimestoppers is seeking a Regional Manager to act as our representative across the region. This key role will:

• Lead the creation and delivery of impactful crime prevention campaigns with law enforcement and community partners.

• Coordinate cross-border and national initiatives in support of ROCUs, the NCA, and other agencies.

• Drive funding opportunities to support our work, from campaigns to outreach.

• Empower volunteer committees to thrive and achieve their full potential.

• Act as a spokesperson for Crimestoppers with local and regional media.

We are looking for someone with strong project management and budget management experience, confident in working under pressure, building strategic relationships, and occasionally working unsociable hours. Experience with the voluntary sector, media campaigns, or policing practice would be an advantage.

This is a really exciting opportunity to make a real impact in crime prevention.

You'll find more details in the job pack here.

Please apply using our Application Form which can be downloaded via Charity Job. Working days are to be agreed with the successful applicant for this part-tme, 21-hour position. 

The West Midlands Synod of the United Reformed Church is looking for an individual to provide technical expertise on buildings and property in support of Synod Officers, members of Synod Committees and local churches.

This post will involve some travel to properties around the West Midlands (Shropshire, Staffordshire (including the Black Country), Herefordshire, Worcestershire, Warwickshire, Birmingham (including the Royal Town of Sutton Coldfield and Solihull Metropolitan Borough) and all of Gloucestershire except that covered by the South Gloucestershire Local Authority)

The successful candidate will be working to a wide brief and is expected to undertake a range of duties including, but not limited to, advising and initiating action on property issues in local churches, overseeing quinquennial inspections and manse inspections, and providing advice on property-related matters to Synod Committees.

We are looking for someone who:

• has experience of property matters either through extensive operational management or through the practice of a relevant profession, while holding appropriate qualifications at higher or professional level
• has some knowledge of charity procedures
• is a team player and is used to working collaboratively
• possesses effective oral and written communication skills
• possesses sound IT skills
• has a willingness to work within the Christian ethos of the United Reformed Church
• can work flexibly with some evening and weekend work
• is a car driver (as many of our properties cannot be easily reached by public transport)

In return we can offer a friendly, supportive and flexible working environment, five weeks’ annual leave and a contributory pension scheme. 

We do not accept CVs and require candidates to fill in an application form to ensure we consider each person on equal terms. We follow United Reformed Church Safer Recruitment Policy and Practice.

Closing date for applications: 5pm on Monday 20 October 2025.

Interviews will be held in the week beginning 17 November 2025.