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Facilities and administration officer jobs

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Top job
Concern Worldwide UK, Belfast, Belfast (On-site)
£24,060 - £26,733 per year
Concern Worldwide (UK) is looking for an Administration and Facilities Officer to join the Belfast team on a part time, permanent basis.
Posted today
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St Stephen's Church, East Twickenham, Twickenham (On-site)
£33,500 - £35,000 per year
Posted 6 days ago
Epic Foundation UK Ltd, St. James's (Hybrid)
£32,000 - £37,000 per year
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Raw Material Music and Media, London (On-site)
£28,000 pro rata
Seeking an individual for the vital role of Community Connector in our vibrant community music and creative arts charity based in Brixton.
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English Touring Opera, Sheffield City Centre (Hybrid)
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Students' Union UCL, London (On-site)
£23,905 - £25,032 per year (including London Allowance)
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RSPCA Little Valley Animal Shelter, Exeter, Devon (On-site)
circa £65,000 per year
Are you a visionary, values driven leader ready to shape the future of one of Devon’s most respected animal welfare charities?
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Seeking an experienced income generation leader to take our hospice to the next level.
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Victoria League for Commonwealth Friendship, London (On-site)
£50,000 - £60,000 per year, based on experience.
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Latymer Upper School, Hammersmith (On-site)
Circa £63,000 per annum, depending on experience (£75,000 FTE).
We seek a Compliance Officer to ensure adherence to statutory, regulatory and internal policies, fostering a strong culture of compliance.
Posted 1 week ago
The Access to Justice Foundation, London (Hybrid)
£35,646 per year
Posted 2 weeks ago Apply Now
Housing Matters (Bristol), Easton, Bristol City (Hybrid)
£29,938 - £33,576 per year
Posted 5 days ago
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2wish, Pontyclun (On-site)
Starting salary £29,500 per annum
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Page 1 of 3
Belfast, Belfast (On-site)
£24,060 - £26,733 per year
Part-time (28)
Permanent
Job description

We are seeking an organised, proactive, and resourceful Administration and Facilities Officer to support the Northern Ireland Director in ensuring the smooth day-to-day running of the office . The role will ensure:

  • The efficient operations and facilities co-ordination of our Northern Ireland (NI) office
  • Provide administrative support to the NI Director
  • Facilities and admin support to the NI retail function when required

The successful candidate will play a pivotal role in fostering a collaborative and well-organised office environment, enabling the Concern NI team to effectively develop and grow as a regional team.

About You: 

ESSENTIAL

Experience & Knowledge

  • Experience in financial administration tasks (e.g., petty cash, expense processing, purchase orders).
  • Familiarity with health & safety regulations and compliance (e.g., risk assessments, fire safety, first aid).
  • Experience coordinating with multiple stakeholders, such as suppliers, landlords, fundraising teams, and senior management.
  • Experience in a supporter care, customer service, or donor relations role, handling inquiries professionally.

Skills & Competencies

  • Excellent organisational skills, with the ability to multi-task and manage competing priorities.
  • Strong interpersonal skills (verbal and written), with the ability to liaise effectively with internal and external contacts, working as a team and contributing your ideas
  • Strong administration skills and attention to detail and accuracy in record-keeping, document preparation, and financial processing.
  • Confident in IT and picking up new systems
  • Good working knowledge in Microsoft Office (Word, Excel, Outlook) and ability to work with CRM/databases (e.g., Dynamics 365 or similar).
  • Ability to problem-solve and improve processes to enhance efficiency in office operations.
  • Ability to multi task and handle a varied role
  • Good time management, self-motivated and ability to meet deadlines

Personal Attributes

  • Proactive and resourceful, with the ability to work independently and take initiative.
  • Ability to handle confidential information with discretion and professionalism.
  • Strong commitment to the values of an international development charity, including diversity, equality, and inclusion

DESIRABLE

  • Experience in the charity or fundraising sector.
  • Experience in event coordination or supporter engagement activities.
  • Understanding of budget management and supplier contracts

Please visit Concern Worldwide (UK) careers page to view the full job description and person specification.

About us: 

We are an international humanitarian organisation that strives for a world free from poverty, fear and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind. With almost 4,500 staff of more than 50 nationalities, Concern operates in 24 of the world’s poorest countries, helping people to achieve major and long-lasting improvements in their lives. 

Benefits
•    25 days’ annual leave, pro-rated for part-time employees.
•    Office closure between Christmas Day and New Year’s Day
•    Flexible hours and hybrid working
•    Annual leave purchase scheme
•    Enhanced parental leave pay
•    Stakeholder pension
•    Season ticket loan
•    Cycle scheme
•    Life assurance
•    Access to Employee Assistance Programme (EAP)

Details of our benefits could be found on our website

Job Location: Belfast (Hybrid)

This post is hybrid with Mon-Thurs office based and Friday’s working from home. This is a great opportunity to be part of a vibrant team focused on transforming the lives of people living in extreme poverty.

Equality, Diversity, and Inclusion: 

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. 

Candidates must be legally entitled to work in the UK at the time of application.

Conditions of Appointment: 

Salary Band: GB4

Salary: £24,060–£26,732.80 per annum (based on 28 hours per week).

Full‑time equivalent: £30,075–£33,416 per annum (35 hours per week).

New employees will normally start at the minimum of the pay band, with scope for progression over time.

This is a permanent, part-time post based on 4 days working week (28 hours per week - 0.8fte). The normal full-time working week is 35 hours.

The successful post holder will be required to complete a Basic AccessNI check and sign a criminal records self-declaration form.

Having a criminal record will not necessarily debar you from working with Concern Worldwide. This will depend on the nature of the position, together with the circumstances and background of your offences. 

Application resources
Organisation
Concern Worldwide UK View profile Organisation type Registered Charity Company size 51 - 100

Our mission is to permanently transform the lives of people living in extreme poverty, tackling its root causes and building resilience.

Concern Worldwide UK logo Play
Posted on: 01 April 2026
Closing date: 19 April 2026 at 23:00
Tags: Administration, Data Protection, Facilities, Office Management

The client requests no contact from agencies or media sales.