Finance and administrative officer jobs near Bristol, Bristol City

The NFCC works with all Fire and Rescue Services and the fire sector across the UK to provide best practice, shared resource and ensure continuous improvement and deliver our charitable aim. We are a small charity but have a big impact. The successful candidate will have a fantastic opportunity to make a difference across Fire and Rescue Services, Government, and the Home Office.

We are currently looking for a Finance Administrator to join our growing team and undertake a range of general administrative duties to support the efficient operation of NFCC. The role will have a particular focus on supporting the Finance and Admin Officer and the Finance Team. This is a new role so the candidate will need to have a flexible approach to work with a willingness to support various tasks as the need arises.

The ideal candidate will be a proactive individual with excellent organisational skills and initiative.

Responsibilities:

• Managing the general finance mailbox on a day-to-day basis
• Supporting the processing of purchase orders.
• Recording data and ensuring information is kept up to date
• Providing general administrative support

Person Specification:

• Experience of working with Sage accounting software (or similar).

• High levels of literacy, numeracy, accuracy, communication and writing skills with a strong attention to detail.
• Willing to learn and develop your skills to ensure a high level of understanding of the standards & procedures.
• Ability to think individually and apply reasoning and knowledge to decision-making and solving problems.
• Confident working alone or as part of a wider team.
• Capable of working to tight deadline.

Desirable

• Competent in using Microsoft software – Excel, Word, Teams and SharePoint in particular.
• Awareness of GDPR legislation and Data Protection Principles in practice.
• Experience or interest in general finance administration.
• Experience of working within project and programme environments.

We are looking for a part-time, UK-based Finance Manager who wants to work flexible hours from home and be a key member of a small, but influential, charity that helps museums work with the information that connects collections and audiences. This is an exciting time for Collections Trust, as we and our partners enter the detailed planning phase for a museum data service that will transform the way UK museums and their users work with the nation’s collections over coming years.

Aims and scope of the post

The aim of this post is to ensure sound financial management to support the organisation’s ongoing charitable work. The Finance Manager is responsible for CT’s financial strategy, timely and accurate financial administration, maintenance of financial and management accounts, as well as cash flow, stock control, payroll and pension.

Responsibilities and tasks

Budgeting and forecasting

• Produce annual budgets, quarterly reforecasts, and scenario models for the organisation budget.
• Support budget forecasting for project tenders, ensuring due diligence and financial viability.

Reporting

• Produce quarterly management accounts, including variance reports, analysis by income streams, and cashflow forecasts.
• Prepare and present financial reports for the quarterly board meetings and biannual audit committee meeting.
• Produce minutes of the audit committee meetings and contribute to the minutes of board meetings.
• Complete statutory reporting to Companies House, the Charity Commission and HMRC.
• Submit the relevant reports to funders to ensure timely receipt of grant payments.

Financial management

• Process supplier invoices and carry out twice-monthly payment runs.
• Raise customer invoices for consultancy work, licensing agreements, training, and other income due.
• Carry out credit control for overdue customer invoices.
• Manage payroll, including monthly payments to HMRC, payroll year end, and pension contributions.
• Manage CT bank accounts, including weekly monitoring of transactions and income matching, managing bank mandates and online access.
• Manage company credit cards, ensuring strong controls and adequate accounting for individual cardholders’ usage.
• Respond to financial queries from customers, suppliers, funders and staff members.
• Manage grant receipts.
• Oversee the retail function, responding to queries and issues regarding sales of items through the CT online shop.
• Oversee the purchase ordering system.

Accounting

• Carry out monthly bank account and credit card reconciliations.
• Complete month-end procedures, including processing accruals, prepayments and depreciation.
• Maintain the fixed asset register and inventory list.
• Ensure accurate accounting for restricted and unrestricted funds.
• Complete quarterly VAT returns, ensuring the correct VAT treatment for all transactions (specifically regarding business/non business, and irrecoverable VAT designations).
• Complete year-end procedures and prepare draft statutory accounts for audit, together with schedules to support the figures and workings in the statutory accounts.
• Act as the main point of contact to external auditors, providing all required information.

Risk management

• Lead on maintaining the organisation’s strategic risk register.
• Ensure adequate annual insurance.
• Regularly review the reserves policy to ensure that it meets the needs of the organisation.
• Lead in liaising with the pension fund, actuary and trustees in the management of the (legacy) defined benefit pension scheme (now closed to new members).
• Carry out regular reviews of systems, procedures and financial controls to ensure they are fit for purpose.

Line management

• Management of the part-time Retail and Administration Officer (0.6 FTE).

General responsibilities

• Following the principles of Collections Trust’s policies and procedures.
• Additional duties as may reasonably be required from time to time.

Line management

The Finance Manager reports directly to the Chief Executive, and is in turn responsible for the line management of the 0.6 FTE Retail and Administration Officer.

Person specification

Collections Trust is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our sector, and for each employee to feel respected and able to give their best. Please note that the Finance Manager will need to have the right to work in the UK.

Essential knowledge, skills and qualities

• A part-qualified accountant or equivalent knowledge gained through relevant experience.
• Three years’ experience in a similar role, ideally in the charity sector.
• Strong ICT skills including relevant accounting software and Microsoft Office 365 (particularly Excel).
• Ability to write clear and concise board reports, with the ability to communicate complex financial information to a non-financial audience.
• An excellent eye for detail and consistency.

Desirable knowledge, skills and qualities

• Honesty and integrity.
• A working knowledge of Xero or comparable accounting software.
• Familiarity with appropriate charity accounting practices (SORP regulations).
• Autonomy and ability to work effectively under own initiative.
• Strong verbal communications skills, able to convey financial information to a non-financial audience.
• Good organizational skills.
• Ability to work well within a team and manage others effectively.
• Enthusiasm, flexibility and proactive approach.
• Commitment to ongoing personal and professional development.
• An understanding of relevant retail and/or consultancy operations.

Finance Manager | £45,499 + Benefits | Permanent | Remote

On behalf of an important female-led charity providing vital services nationwide, we are recruiting a Finance Manager on a permanent basis. Reporting to the Head of Finance and Operations, the Finance Manager will develop a small team of 2 staff responsible for the day-to-day financial processing, management accounting and control systems.

Main Duties:

• Manage, supervise, and appraise small team of 2 staff to ensure high quality services
• Develop team by coaching, mentoring, and sharing knowledge
• Produce monthly management accounts and reconciliations
• Produce annual accounts
• Produce and take ownership of funders' reports for donors and external parties
• Support the Head of Finance with budget setting and forecasting
• Oversee the sales and purchase ledger, approve payment runs and oversee bank reconciliations
• Review monthly payroll from external bureau
• Prepare and submit VAT returns and provide VAT advise
• Complete statutory returns, Gift Aid, and legacy income administration
• Business partner with managers across the charity to help them understand budgets, financial statements, forecasting and other project work

Person Specification:

• Part or fully qualified accountant (ACCA, ACA, CIMA)
• Experience of managing a small team including development and training
• Experience in preparing monthly and annual accounts
• Excellent business partnering skills and the ability to form relationships with internal and external stakeholders
• Strong experience of Excel and ideally Xero
• SORP and Charity Commission, HMRC and VAT experience
• Women only need apply under schedule 9 (Part 1) of the Equality Act 2010.

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

We are excited to launch our search for our next Finance Manager. 

About Rethinking Economics International

Rethinking Economics (RE) is an international network working to build better Economics in society and the classroom. Our vision is of economies which serve people and the planet. Our purpose is to build a diverse movement of people who challenge, interrogate, and renew the practice, teaching and application of economics. 

We started as a student movement in 2012 and have since grown to become a registered charity with an eight-person staff team. Through a mixture of campaigning, events and projects, we support over 120 student groups in 30 countries around the world, who work alongside thousands of supportive members of the public.

Due to the nature of our network, the Finance Manager will be responsible for supporting our network team by making international payments to the 30 countries where we have student groups. We distribute funds to these groups for events, activities and general expenses.

What we’re looking for

We are looking for someone methodical, systematic, good at problem solving, and who has a high level of accuracy in their work. You will manage your time effectively and will work with team members in a way that is time efficient for both you and them.

You will be able to manage the day-to-day finances of the organisation through our Xero accountancy system. You will ensure payments are made promptly through our bank (Triodos) and our other platforms of payment (e.g., PayPal, Pleo virtual card system and international transfer platforms such as Wise and MoneyGram). You will also raise invoices and ensure all our payments from grant givers are paid promptly.

We also want someone who can look at our current processes to develop them, so they are more streamlined, effective and reflect good accounting practice.

In addition, we want someone who can create and interpret budgets, including the organisational budget, and manage the reporting for grant budgets.

You will be proactive and driven, with strong analytical, communication and skills as well as a desire to tackle new challenges.

You do not have to be based in the UK, but you do need to have a good understanding of UK accountancy, and what is expected for the Charity Commission with regards to the annual report and accounts. Our accounts are currently independently prepared by WYCAS, and we are not yet at te threshold for a full audit.

Diversity, Equality and Inclusion

We are committed to providing equality and fairness for all and not to discriminate on grounds of gender, marital status, racialised identity, ethnic origin, colour, nationality, national origin, disability, sexual orientation, mental health, religion or age. We encourage and celebrate the different qualities that our colleagues, and others we work with, bring to our work. And we believe that seeing things from a wide range of different perspectives helps us to resolve problems, adapt our approaches and develop as an organisation. We want to bring greater diversity to our team and we’re keen to hear what you think you’ll bring from your own background and experience (beyond your professional skills and knowledge).

Before you apply, please visit our website for the full job role, and information about the key skills and experience we are looking for in our candidates for this role.

New vacancy for a Finance Officer with the Forest of Avon Trust.

We are looking for someone to support all of our financial work of the charity, working with the team, to include grant administration and working with our auditors.

This is a role with the potential to support impactful, multi million pound projects and to take on greater responsibility into the future, if desired.

The Forest of Avon Trust is the West of England’s tree and woodland charity, an independent charity and one of a national network of England’s Community Forests. We are growing our work and impact through implementing the Forest of Avon Plan: A Tree and Woodland Strategy for the West of England launched through a wide scale partnership, delivering a multi-million pound Defra Nature for Climate tree planting programme, land acquisition and delivering a growing series of courses in woodland health and wellbeing. We work across Bristol, Bath and North East Somerset, North Somerset and South Gloucestershire. Our main activities are based around tree planting, woodland management, delivering health and wellbeing activities, education and training.

One-year fixed term contract to start as soon as possible. The intention is that the contract will be annually renewable, subject to funding.

• 3 days per week minimum (22.5 hours)

• Flexible working hours and days

• Hybrid working with more time initially in the office and then flexibility to work from home

• Starting salary of £29,217, per annum pro rata

• Employee Pension Scheme with 3% employer contribution

• Expenses paid for approved mileage or travel costs incurred within the West of England

• Opportunity to play a key role in a growing charity with development and training potential

Job Description

Managing the financial functions of the charity to include financial and grant accounting and processes. This work can be supported with our General Assistant role.

Finance and Contracts

• Maintaining effective and accurate financial systems, including the timely production, inputting and processing of orders, invoices, payroll and payments. Addressing gift aid claims, VAT issues and managing restricted funds.

• Supporting the Executive Director with reporting to the Board on budgetary projections, actuals and variance.

• Supporting and supplying information for the preparation of the Accounts and auditing, working with the appointed Auditor and Executive Director.

• Supporting the Executive Director with the oversight of third party contracts.

Grant administration

• Maintaining the financial and administrative components of the Trees for Climate grant scheme and all other grants and funding awarded to the charity, including recording ofgrant agreement figures, claims processing and end of year reconciliation and reporting.

Donations and other funding

• Managing any complex financial elements of the donor journey, recording and reporting on donations and preparing reports.

Board, Policy and Governance

• Supporting Board meetings by sending out agendas and papers, coordinating attendance, taking and circulating minutes and reporting to the Board on the financial reports, where required.

• Supporting the Executive Director and team in inputting into staff policies and charity governance and complying with all health and safety and other legislation, to include diarising key dates.

• Support yearly GDPR information audits and to maintain all Trust financial information in an orderly manner in accordance with charity and GDPR regulations.

Job Specification

Essential Criteria – evidenced with experience and skills:

• Accounting qualification at AAT level 3 or equivalent.

• Strong administration skills and ability to organise work and coordinate multiple tasks with a clear plan and approach.

• Ability to support the management of grant funding both as grant provider and grant recipient.

• Ability to support the management of substantial funding budgets, comprising diverse funding streams and donor and sponsor relationships.

• Ability to use Excel or an equivalent programme to clearly present budgets and financial and project management information to staff and Board members.

• Ability to use Xero or another financial management system to process and record financial transactions and to generate and track orders and invoices and ensure their timely payment and to generate financial reports,including for annual accounts and audits.

• Ability to use own initiative, improve systems and work proactively to support the team.

• Accuracy and attention to detail.

• A professional manner in representing the charity and its work.

• A commitment to the Forest of Avon Trust’s goals and values.

• Access to a vehicle or the ability to travel to the office and to meetings and other commitments in the West of England.

Desirable Criteria:

• Experience of a financial/administrative role within a charity and/or experience of related charity policy and best practice.

• Experience of audits.

• Good knowledge of grant scheme conditions and reporting requirements.

• Experience of taking and preparing minutes for Boards and working with a Board of Trustees.

• Experience of gift aid regulations and practices, GDPR compliance, VAT issues and managing restricted funds.

• Experience of administering staff payroll (We work with an accountants firm to support payroll). 

The above overview contains the main duties and responsibilities for this position. However, in a small organisation such as The Forest of Avon Trust, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably proposed but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee. We encourage applications from diverse backgrounds, in particular candidates from communities and catchments in which The Forest of Avon Trust is engaged. We are pleased to be an equal opportunity employer and applications will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, veteran status or age. The Forest of Avon Trust is committed to safeguarding and promoting the welfare of vulnerable people and expects all members of staff to share this commitment.

Deadline to apply: 5 pm on Sunday 21 st August 2022 with interviews anticipated to take place between 24th - 26th August.

Please download PDF for further detail on how to apply for this role or visit the Forest of Avon Trust website for more information on how to apply and what we do.

MAIN PURPOSE OF POST
Support the Head of Finance & Operations in developing a small team of finance professionals. Be responsible for the day-to-day financial administration and information systems, in accordance with Women’s Aid’s financial procedures, control systems and other relevant policies and statutory requirements.
DUTIES AND KEY RESPONSIBILITIES
1. Financial Management
• Supporting the Head of Finance and Operations with implementing the finance strategy and assisting in new ventures
• Implementing and improving accounting procedures
• Produce monthly management accounts and reconciliations
• Preparing annual accounts
• Produce and take ownership of funders’ reports for donors and external parties
• Supporting the Head of Finance and Operations with the budget setting and reforecasting cycle
• Overseeing the sales and purchase ledger, including approving of payment runs
• Bank reconciliations
• Treasury management and Cashflow forecasting
• Supporting the Head of Finance and Operations to ensure there is an effective system of financial control to protect the charity from losses as a result of fraud and error
• Review monthly payroll from external bureau
Page 2 of 5
• Preparing and submitting VAT returns, and provide VAT advice as required
• Administration of Gift Aid and legacy income
• Completing statutory returns
• Participate in funding application bids
2. Line Management
• Carry out the management, supervision, and appraisal of staff in the finance department to ensure high quality services
• Proactively develop the other members of the team by coaching, mentoring, and sharing knowledge, as necessary
3. General Responsibilities
• Fostering relationships with external and internal stakeholder to help them understand budgets and financial statements
• Business partner and working collaboratively with other teams across the organisation
• Work with other members of the management team to provide leadership, guidance and support to the staff team
• Any other ad hoc duties as required
Page 3 of 5
PERSON SPECIFICATION: Finance Manager
EXPERIENCE
Essential:
• Experience of managing a small team
• Knowledge and experience of financial packages
• Experience in preparing monthly and annual accounts
• Have excellent business partner skills
• Be able to create relationships with internal and external stakeholders
Desirable:
• Working in the not-for-profit sector
• Experience of Xero accounting, Receipt Bank and/or Approval Max
SKILLS & ABILITIES
Essential:
• Highly organised and methodical approach to work
• Superior command of Excel
• Ability to work across multiple teams with managers of differing finance abilities
• Excellent analytical skills and attention to detail
• Exceptional people skills
• Develop and train team members
Desirable
• Exceptional negotiating and diplomacy skills
KNOWLEDGE
Essential:
• HMRC & VAT regulation
Desirable
• SORP and Charity commission protocols
• An understanding of Domestic Abuse and its impact
EDUCATION/TRAINING
Essential:
• Relevant continued professional development
• Part qualified accountancy qualification
Desirable
• Accountancy qualification (ACA. ACCA or CIMA)
• Degree in accountancy, or equivalent
Page 4 of 5
• Post qualification experience
OTHER REQUIREMENTS
Essential:
• Able to demonstrate a commitment and sensitivity of the aims and objectives of Women’s Aid
• Commitment to anti-discriminatory practice and equal opportunities
• Willingness to work occasional unsocial hours as required.
Page 5 of 5
SUMMARY OF TERMS AND CONDITIONS OF EMPLOYMENT
Terms of appointment: Confirmation of appointment will be subject to the satisfactory completion of a probationary period. This will normally be of six months (less for short term contracts). During this time an employee will be expected to establish their suitability for the post. During the probationary period employment may be terminated in writing, giving one week's notice by either party (this may be waived by mutual agreement). Only any statutory dismissal procedure will apply during the probationary period. There is no probationary period for contracts of under 3 months.
Salary: Starting annual salary £41,110 + £4,389 MS + benefits. Salary is paid in arrears through bank credit by the 25th of each month. Part time staff receive pro-rata payment based on hours worked.
Working hours: The standard working hours for this post are 37 hours per week; benefits include a generous bank holiday and annual leave package and contributory pension scheme.
Support and supervision: Women’s Aid has a commitment to providing regular supervision and support to staff with annual appraisals forming a key part of staff development. We have a training policy in place and encourage staff to take an active role in their career development plan.
Pension: Women’s Aid is enrolled with the People’s Pension scheme. Women’s Aid normally contributes 7% of salary and the employee contributes 3% towards the group pension scheme. Eligible staff will be automatically enrolled on the scheme when they have successfully completed the 3-month interim probationary review.
Annual Leave: Women’s Aid offers an annual leave entitlement of 25 days per year rising by one day per year until 30 days annual leave per year is reached. In addition, we offer 8 days public holidays plus 2 additional days in March and August. All leave entitlement is calculated pro-rata for part time employees.
Other leave: Employees have contractual rights to time off for reasons of sickness, maternity and other circumstances.
Period of notice: 2 months after your probationary period has been completed.
Union: You have a right to membership of a trade union. Women’s Aid recognises Unison.
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Asylum and Immigration Act 1996: To confirm your right to work in the UK, Women’s Aid will need to see the original of at least one document from a specified list. Most commonly this is a British Passport.
Additional information is available on request

About BASIC:

BASIC is a think tank that takes an inclusive, hands-on approach to prevent great power conflict that could lead to nuclear weapons use, and facilitate transition towards a more secure and sustainable global security system.

We are recognised as a leading light in the nuclear threat reduction agenda, bringing together high-quality thinking and innovative research with internationally-trusted dialogue convening and inspiring facilitation that has measurable policy impact.

Role Description:

We are seeking an experienced finance professional who thrives in a high performance environment. The candidate must have a strong competency and confidence with financial systems and best practices, and have a track record as an agile and highly-organised team player who can stay on top of evolving tasks.

The successful candidate will become an important part of a vibrant and growing think tank team. This role offers the opportunity to improve, develop and implement systems to ensure the efficient running of the organisation. This includes reviewing existing systems in order to improve them and supporting BASIC’s performance and impact.

Main Duties:

Financial Management

• Manage and develop BASIC’s financial systems, working with BASIC’s Treasurer and Co-Directors
• Monitor grant spending and grant reporting deadlines and report proactively to Co-Directors and Programme Managers 
• Support grant application and reporting processes with financial reports and budgets
• Manage monthly payroll and expenses
• Oversee spend and payment of invoices to external suppliers
• Support the annual financial examination process

Role Requirements:

Essential Criteria: 

• Finance-related degree or studying towards a recognised professional finance qualification (e.g. CAT, AAT, ACCA)
• 2+ years of work experience in an finance administrator/manager role or similar previous financial administration experience
• Strong organisational skills and an eye for precision and detail
• Passion and commitment to our organisational mission of promoting dialogue to advance global security
• Ability to multitask effectively
• Previous experience of working to tight deadlines and in a fast-paced environment
• Ability to communicate effectively with stakeholders from a variety of professional and cultural backgrounds and with broad variations in seniority and function
• Well-developed interpersonal skills, including evidence of working successfully as part of a team
• Comfortable working remotely
• Experience using standard Office suite software, particularly good knowledge of formatting documents and proficient using Google Sheets/Microsoft Excel
• Experience with QuickBooks or similar software

Desirable criteria:

• Previous fundraising experience

Further information:

Interviews: week commencing 5 Semptember 2022 - it is expected that you will be available to interview during the week.

Please note that you must have the right to work in the UK.

Due to the large number of applications we receive, we are not able to acknowledge receipt of all applications and only shortlisted candidates will be notified. If you have not heard from us within two weeks of the closing date, you have not been successful.

We’re looking for someone with experience in financial administration who loves numbers (and spreadsheets), has great attention to detail, is an excellent communicator and brings a positive approach to their work. Working closely with the Director, you will be responsible for the administration of the Charity’s finances, leading on tasks including:

• Weekly - invoice processing, payments, petty cash, bank deposits and reconciliation etc
• Monthly - compiling monthly payroll, creating management accounts/financial reports, supporting Project Managers with financial analysis, and reporting to Director/Trustees
• Annual – preparing budgets, submitting financial returns, reporting at the Annual General Meeting, and working with the accountancy firm to complete the financial audit.

Your skill set 

• A minimum of 2 years’ experience in bookkeeping / undertaking financial tasks of £350k pa +
• Prior experience in Xero, QuickBooks, Sage or other similar accountancy software and familiar with Excel spreadsheet creation and equations 
• Analytically focused and articulate to lead on financial reporting and budget development
• Experience on administration, undertaking HR tasks and implementing policies and procedures  
• Experience in budgeting and financial reporting
• Experience in (or willingness to learn) about audit procedures, HMRC, trust and foundation fundraising and other statutory regulations and reporting requirements/returns
• Experience of working within the Voluntary / charitable sector (including Charity Accounting SORP) is desirable but not essential.

Your approach  

• Excellent planning, administrative and organisational skills
• Reflective of your work and a willingness to learn new skills
• Able to work independently and prioritise a demanding workload
• Commitment to inclusion, equity and accessibility 
• Positive, confident and honest in the way that you work

Who we are

St Werburghs City Farm connects people through land, nature and food. Each year, we engage 60,000 people in spaces and services that build resilience, reduce isolation and strengthen community. Our activities include accredited gardening placements for adults with learning disabilities, animal husbandry courses for inner-city children, woodland mindfulness for adults experiencing poor mental health and conservation courses for people looking to develop new skills and connections. We pride ourselves on supporting people, from all walks of life, to learn, grow and thrive.  We are a community-focused employer that values all forms of diversity.

What you will love about working here

• Flexibility for those with families and other commitments
• Hybrid working opportunities (The Finance Manager needs to work from the office a minimum of 1 day per week)
• Generous annual leave entitlement of 25 days and bank holiday pro rata
• Access to the cycle-to-work scheme
• Dog friendly office (conditions apply)  
• Access to training opportunities and reflective practice
• Being part of a team that strives for greater inclusion and equity
• Opportunity to pop outside and say hi to a goat when the numbers get too much!

In your first six months you will

• Learn what St Werburghs City Farm is all about and how our sites, services and values support our new vision and mission
• Complete handover and knowledge transfer to confidently, efficiently and accurately lead on daily/monthly/quarterly financial management processes, procedures and transactions using Xero
• Work closely with the Director to develop financial reporting templates that will be presented to the Board of Trustees (bi-monthly), and used to inform project staff and funders
• Develop a close working relationship with our appointed accountancy firm
• Take on line Management for the Office Administrator and help to coordinate general Office tasks / supplies including covering reception/enquiries when the Office Administrator is on holiday/leave
• Identify key suppliers, contractors and partners and start to develop these working relationships
• Have regular meetings with the Director to identify any training needs, and discuss any ways we can improve our systems/processes to maximise the impact of our income, for people and planet.

We are looking for a Finance Coordinator who is inspired by Finance and Nature.

Job title: Finance Coordinator
Contract: Permanent
Salary: Starting from £25,000 per annum (FTE)
Working hours: 28 hours per week
Location: Home-based (UK)
Benefits: 32 days of paid annual leave, including public holidays per annum (FTE), flexible working and TreeSisters operates a discretionary wellness scheme which currently offers six wellness days (FTE) pro-rata per annum
 

About the Role

At TreeSisters, we envision a world where it is normal for everyone to protect and restore themselves and their world.  Our mission is to inspire everyone to rebalance with nature and lead global action to increase reforestation.

The Finance Coordinator is responsible for all aspects of the organisation's financial administration, from processing payments, raising invoices and keeping the accounting system up to date and functioning effectively and efficiently. They will be responsible for all balance sheet items, including monthly bank reconciliations, fund reporting and production of the monthly management accounts. 

Core accountabilities of the role

• Prepare management accounts.
• Make all company payments and monitor income streams.
• Ensure compliance with Government institutions.
• Assist with the audit.
• Administer payroll.
• Support the Head of Finance.

Interested? 

For more information, please see the job description.

To apply for this position, please complete our employment application form on the link above.  Please note that the application closing date is 9am (BST) on the 8th of September.

Our Commitment to Diversity and Inclusion
TreeSisters is committed to a long-term, ongoing, organisation-wide journey of dismantling systemic racism and making our team and network as inclusive as possible. At TreeSisters, we want to encourage everyone to become restorers of the planet. We accept and welcome all whatever their culture, nationality, religious persuasion, physical and mental ability, sexual orientation, gender, race or age. We aim to be an inclusive organisation allowing people to be themselves.

Who Are We?
TreeSisters is a UK registered social change and reforestation charity that places restoration into everyone’s hands. Our mission is to inspire everyone to rebalance with nature and lead global action to increase reforestation. 

We bring communities together and put solutions in their hands. By ethically funding the planting of over 26 million trees in places like Brazil, Borneo, Kenya, India, Madagascar and West Papua, we provide a measurable way to restore life and mitigate climate change. 

Our mantra is to make restoration the new normal. We actively encourage the cultural and behavioural shift required to move from a consumer to a restorative culture. With a focus on gender parity, we seek to empower women globally and champion the feminine within all of us toward personal and collective action on behalf of the earth. With our relentless desire for integrity, ethical, environmental action, decolonisation, and deep listening to Original Peoples, TreeSisters is looking to change the world. We want to inspire and encourage the feminine in everyone and allow people to fully and generously express their unique gifts on behalf of themselves, each other and the forests we love and need.

Are you passionate about Finance and preserving the Environment?

Job title: Head of Finance
Contract: Permanent
Salary: Starting from £48,000 per annum (FTE)
Working hours: 28 hours per week
Location: Home-based (UK)
Benefits: 32 days of paid annual leave, including public holidays per annum (FTE), flexible working and TreeSisters operates a discretionary wellness scheme which currently offers six wellness days (FTE) pro-rata per annum
 

About the Role

At TreeSisters, we envision a world where it is normal for everyone to protect and restore themselves and their world.  Our mission is to inspire everyone to rebalance with nature and lead global action to increase reforestation.

As Head of Finance (HoF),you will be responsible for the daily operation of the finance function and its members. You will ensure statutory compliance and implement best practices for financial activities to flow smoothly throughout the organisation. You will drive insight and analysis to support and influence TreeSisters' strategic decision-making. 

Core accountabilities of the role

• Financial Management & Governance. Responsible for creating an annual review of all financial policies and procedures and ensuring adherence to them. Manage all accounting and reporting and have complete responsibility for Banking and payroll management. Support the process of granting funds to our Tree Partners, including understanding tree price, supporting due diligence, monitoring, reporting and timely payments.
• Financial Viability. Oversee and report on all funding streams that support financial growth.
• Strategic Direction. Assess and explore ways to manage financial activities in line with paradigm shifts in global economics. Provide recommendations for sustainability and maximising income. 
• People and Culture. Represent our organisation internally and externally.   Build and maintain relationships and line management for the Finance team.

Interested? 

For more information, please see the job description. 

To apply for this position, please complete our employment application form on the link above.  Please note that the application closing date is 9am (BST) on the 8th of September.

Our Commitment to Diversity and Inclusion
TreeSisters is committed to a long-term, ongoing, organisation-wide journey of dismantling systemic racism and making our team and network as inclusive as possible. At TreeSisters, we want to encourage everyone to become restorers of the planet. We accept and welcome all whatever their culture, nationality, religious persuasion, physical and mental ability, sexual orientation, gender, race or age. We aim to be an inclusive organisation allowing people to be themselves.

Who Are We?
TreeSisters is a UK registered social change and reforestation charity that places restoration into everyone’s hands. Our mission is to inspire everyone to rebalance with nature and lead global action to increase reforestation. 

We bring communities together and put solutions in their hands. By ethically funding the planting of over 26 million trees in places like Brazil, Borneo, Kenya, India, Madagascar and West Papua, we provide a measurable way to restore life and mitigate climate change. 

Our mantra is to make restoration the new normal. We actively encourage the cultural and behavioural shift required to move from a consumer to a restorative culture. With a focus on gender parity, we seek to empower women globally and champion the feminine within all of us toward personal and collective action on behalf of the earth. With our relentless desire for integrity, ethical, environmental action, decolonisation, and deep listening to Original Peoples, TreeSisters is looking to change the world. We want to inspire and encourage the feminine in everyone and allow people to fully and generously express their unique gifts on behalf of themselves, each other and the forests we love and need.

The role:  

An exciting opportunity has arisen for a talented and creative Finance professional to join and be part of our dynamic, labour rights focussed non-profit; supporting businesses to tackle labour exploitation and embed responsible recruitment and fair work.

This is a newly created position, leading our finance function to ensure the financial sustainability of our organisation, including developing and maintaining effective governance and controls and rigorous legal and ethical compliance alongside supporting the directors in developing and delivering strategic plans to achieve our organisational objectives in line with our values.

Together with one direct report, you’ll be responsible for the day-to-day operation of the finance function, including management accounts, forecasts, board reports, preparation of budgets and annual accounts, cashflow, payments and banking.

You’ll also monitor our spending, support bids, contracts and tenders with budget preparation and provide professional advice and guidance to all areas of the business.

You’ll work from home in the UK, in close cooperation with the co-CEOs but with a high degree of autonomy, and will join a friendly, supportive and committed global team, contributing towards creating systemic change.

Who you are:

• A CIMA, CIPFA, ACA (or other relevant professional qualification) qualified accountant with relevant experience of working in a finance role at a management level for a multi-country organisation
• Comprehensive experience with accounts and budgetary software (preferably QuickBooks) and meticulous attention to detail
• A clear and confident communicator with excellent written and spoken English – spoken and written Spanish would be an added bonus!
• Motivated and enthusiastic, able to work independently and with remote colleagues/stakeholders, delivering day-to-day workload with minimal supervision
• Excellent interpersonal skills to build trust and rapport with colleagues across the UK and global teams
• A great organiser, with the ability to set and meet demanding targets and deadlines, and to hold others accountable to those
• UK-based with eligibility to work in the UK

What we can offer you

• A permanent, part-time (0.6 FTE) contract with an initial six-month probationary period
• A competitive salary (salary band £23,625 - £29,925 gross annually pro-rata (£39,375 - £49,875 full-time equivalent) and enhanced employee benefits
• Being part of a growing, innovative, and exciting not for profit organisation
• A friendly global team which is passionate about and committed to fair work, ethical recruitment and systemic change
• Flexible and family-friendly working arrangements
• Working remotely (UK-based), with regular in person and online meetings and social team gatherings
• Employer Pays Principle employer – the full costs of recruitment are covered by Stronger Together in accordance with the ILO Definition of Recruitment Fees and Related Costs.

How to apply

Please send us your CV and motivation letter (max. 2 pages of A4) outlining the skills and experience you have that meet the requirements of this role as outlined in the Job Description 

Details: Closing date: 21st August 2022 | Interviews w/c 29th August | Starting date: asap | Location: UK based but working from home| Contract: 0.6 FTE; permanent | Salary: £23,625 - £29,925 pro rata (equivalent of £39,375 - £49,875 for FTE)  

The job of a Save the Children UK's Finance and Awards Manager (DEC Funding) is busy and varied.

• Do you have experience of managing award and financial aspects on large, complex donor awards and a strong understanding of the award (grant/contract) management processes from institutional donors?
• Are you experienced in partnerships management for Direct Spend awards, including proposal and budget development with partner agencies?
• Are you experienced of creating financial plans, budgets and reports with an understanding and experience of audit readiness/processes?
• Are you motivated by our vision of creating a world where every child doesn't just survive, but thrives, and can go on to change the world?

If the answers to these questions are yes, we would love to hear from you!

About Us

 The number of children requiring humanitarian assistance is rising as the climate crisis, entrenched conflict, and fragility, forced migration and infectious diseases all lead to an increase in the frequency, duration, and severity of catastrophic events. With needs continuing to grow and rapidly outpacing available resources, humanitarians around the world are once more forced to do more with less. Recognising the changing humanitarian risk landscape, the need to stay relevant, and to step up for greater impact, Save the Children has adopted a bold vision for the future of its humanitarian work and as part of this, there is an important role for SCUK to play in identifying and supporting next-generation collaborative initiatives that will ultimately deliver impact for disaster-affected children and their families.

The Humanitarian Leadership Academy (HLA) as part of SCUK's humanitarian department provides high-quality humanitarian capacity strengthening for the movement, as well as the wider sector, as part of our shifting the power agenda. The HLA's mission, as a team within the humanitarian department, is to enable people around the world to prepare for and respond to crises in their own countries, by providing quality learning opportunities.

The HLA's approach spans from focused needs-based learning in countries hit by crises to the huge international reach of our learning platform, Kaya.  They are a global team that has a full suite of in-house skills to provide and develop the offer; technical and learning experts, platform specialists, a digital and design studio, communications support and more.  The HLA enables SCUK to offer the most effective and impactful humanitarian capacity strengthening resource for both the Save the Children movement, the wider humanitarian sector and beyond. 

As part of Save the Children's regional response for Ukraine, HLA is leading SCUK's “Engine 2” response, funded through the Disasters Emergency Committee (DEC). 

Job Purpose

The role will sit within the Operations team within the HLA, which is responsible for ensuring operational excellence and high performance.  The Finance & Awards Manager will work closely with the Head of Operations, Operations Lead and HLA Finance Business Partner with finance and awards management responsibilities as part of SCUK's DEC funded response to the Ukraine crisis.

The purpose of this role is to ensure both financial and awards management compliance for HLA's DEC funding alongside the rapid implementation of our Engine 2 programming – which includes supporting delivery of quality programme implementation in accordance with the agreed donor budget, knowledge management and maintenance of all documentation audit trails, and oversight staff costs recovery.  

The Finance and Awards Manager will ensure that SCUK standards and processes are followed across the teams and acting as the focal point for the finance and awards management and compliance activities of the team.  You will also liaise regularly and consistently with HLA's Operations Lead and Finance Business Partner, keeping up-to-date on all SCUK finance and awards management processes.

Main Accountabilities

The Finance and Awards Manager's key duties will be to:

General and Award Management

• Lead on financial and award management for HLA's Engine 2 DEC funding – throughout the project cycle ensuring at all stages that the control framework of the funding is consistent with the situation.
• Ensure robust award management systems are in place for the DEC award funding (e.g. procurement, contract amendments, income processing, and reporting) and that all donor compliance and SCUK quality requirements are met fully.
• Provide advice on donor relations strategy with the DEC, leveraging on funding opportunities, and managing donor expectations.
• Manage and process monthly HLA DEC staff salary recharges and maintain current recharge information on HLA's recharge tracker.
• Ensure that awards management information systems are up-to-date and global and internal processes are followed.
• Ensuring that award risk assessments are completed and periodically reviewed, taking timely actions to mitigate risk when needed
• HLA DEC lead for both internal and external audits.
• Periodically run award reviews to ensure that audit documentation is being adequately maintained and that all awards are compliant in case of audit.
• Liaise with HLA's Operations Lead to address complex or systemic issues, coordinate communications to DEC stakeholders, and ensure needs and are effectively prioritised.

Finance

• Consolidate financial data across multiple HLA and SCUK stakeholders, plus external partners to deliver timely and accurate reporting to the DEC.
• Manage highly attentive and detailed monitoring of the DEC funding's budget vs. actuals (BVA) data, including thoroughly explaining variances to the Finance Business Partner for the purposes of financial month-end commentary to the senior leadership team, and flagging all key issues in a timely fashion as they arise.
• Partner with the relevant HLA DEC programme managers (PMs), to provide consistent BVA information and spending planning
• Work with the HLA Finance Business Partner and HLA team to ensure that the DEC budget is effectively re-phased as needed at the time of the quarterly organisational (re)forecasting process
• Develop HLA and partner SCUK teams proposal budgets for future DEC programme funding.
• Provide high quality donor financial reports, and respond to donor financial report queries.
• Consolidate financial data from with various stakeholders across HLA, SCUK and external partners to deliver timely and accurate reporting to the DEC.
• Work closely with the HLA Finance Business Partner to ensure that the DEC funding is correctly processed at SCUK financial year-end.

Person Profile

Experience and Skills

• Experience of working with aid agencies'(such as the Disasters Emergency Committee) projects and funding
• Experience of managing award and financial aspects on £10m+ donor awards with multiple departments, stakeholders, and sub-grantees / financially managing a consortium of multiple partners
• Demonstrated partnerships management for Direct Spend awards, including proposal and budget development with partner agencies, compiling and reviewing Sub-grant Agreements, monitoring partners' activities and creating donor financial reports.
• Demonstrated competency with financial plans, budgets and reporting including construction and monitoring of budgets.
• Project management experience and skills, with a knowledge of governance tools and techniques and experience of managing complex cross-organisational projects with multiple stakeholders.
• Excellent understanding of audit readiness and experience of the audit process.
• Experience of managing award and financial aspects on a large donor award with multiple stakeholders

Abilities 

• Highly numerate with the ability to monitor and manage financial information.
• Excellent organisation and administration skills with the ability to plan and prioritise work for self and others.
• Strong analytical skills with the ability to identify key points from complex material or information.
• Professional interpersonal and communication skills with ability to communicate to wide range of people at all levels of seniority from a variety of countries and backgrounds, partner organisations, donors and other external contacts.

Aptitude

• Strong understanding of the award (grant/contract) management including but not limited to institutional donors.
• Highly computer literate and confident with MS Office

Remote Working:

The majority of SCUK employees are currently working remotely within the UK in line with UK Government guidance. Commencing July 2021 we will transition to flexible and hybrid ways of working (i.e. a mixture of remote/home and office-based working) as social distancing restrictions ease.

We are happy to discuss flexible working options at interview.

Commitment to Diversity & Inclusion: 

Save the Children UK is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds. 

To see our full statement please visit our website. 

Are you an immediately available candidate looking for great opportunity within a supportive professional body who promotes excellence and are you looking for a temp to perm, remote position? If so, please contact me immediately!

Job description:

Core role responsibilities:
* Assisting with management accounts and regular forecasts preparation for budget holders
* Overseeing nominal ledger, sales ledger, purchase ledger, journal entry postings
* Responsible for bank and cash transactions, direct debits including reconciliation of all bank accounts, credit cards and PayPal account
* responsible for payroll control account reconciliation and processing pensions (payroll is outsourced)
* Ensure credit control management and supplier statement reconciliation
* Schedule and undertake regular payment runs
* Responsible for month end close and assisting with accruals and prepayments entries
* Assisting with budgeting and year end
* Assisting with VAT calculations and returns
* Maintaining the fixed asset register and depreciation calculations
* Processing Intercompany transactions and postings
* Assisting with providing accurate, timely financial information for external auditors
* Prepare income, expenses and cashflow analysis
* Assisting with preparing costings for programmes and events
* Assisting with financial administrative tasks

General responsibilities:
* Quality assuring financial data and information management, ensuring accurate financial coding and record keeping at all times
* Improving and exploring the use of different functionalities and modules of Sage 50 accounting software to improve the recording, processing and use of financial information
* Building and maintaining effective relationships with the internal team and external customers and stakeholders (eg suppliers and contractors)
* Act as the first point of contact for investigating and resolving invoicing and payment queries
* Processing and applying monthly expenses to appropriate budget line items, tracking outstanding balances and receipts, updating forecasts, and escalating any unusual variances in spend
* Engaging with suppliers and colleagues to ensure invoices received, submitted and processed in a timely manner, and to quality standards, escalating any risks to income
* Assist with maintaining financial policies, processes and systems used, supporting the wider team with interpretation and understanding, as well as undertaking regular quality checks and improvements
* Apply knowledge of financial regulations and Data Protection Act across all areas, keeping up to date with updates and changes.
This role will require the following as standard, as and when applicable:
* Occasionally, perform any other duties appropriate to the role as reasonably required
* Seek to minimise environmental impact in the performance of the role and promote environmental sustainability within area of responsibility
* Comply with the Equality Act 2010, eliminating unlawful discrimination, advancing equality of opportunity and fostering good relations with particular attention to the protected characteristics.

Requirements
Skills and experience Essential Desirable Education & qualifications
Educated to degree level or equivalent experience

Part qualified ACCA/CIMA/ACA or AAT level 4 equivalent

Experience
Five years of relevant financial and accounting experience
Experience of working in the charity sector
Experience of working in an education, professional membership organisation
Experience of supporting external audits
Practical understanding and application of the Data Protection Act
Experience of data analysis and reporting
Organisation and planning
Strong attention to detail and ability to undertake quality checks
Can deliver to tight and/or unforeseen deadlines
Demonstrable organisational and scheduling skills with an emphasis on forward planning capabilities
Good understanding of financial planning and delivery cycles
Ability to improve processes and systems to ensure efficiency and effectiveness

IT
Proficient in Sage 50 accounting software
Demonstrable IT skills, specifically Microsoft Excel, Word
Able to utilise online learning systems, platforms and CRM database

Communications
Ability to communicate effectively, verbally and in writing with a range of stakeholders
Experience of building effective working and interpersonal relationships within teams
Professional approach to communicating sensitive information
Experience of creating and maintaining written processes and protocols

Personal attributes
High level of integrity and personal accountability
Discreet and calm under pressure
Adaptable with a willingness to learn from others
Assertive and confident in managing own workload and communicating risks and issues with delivery
Commitment to equality, diversity and inclusion and an understanding of how to demonstrate this within the role and organisation

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Homeworkers Worldwide is looking for a flexible and well organised Administrator, to support our Director in delivering projects and developing our organisation, both here in the UK and internationally.

This role will provide administrative support both for our Brand Engagement role within the EC-funded Hidden Homeworkers project in South Asia, and for HWW as an organisation. Typical tasks would include maintaining monitoring and financial records, organising events and minuting meetings, supporting with project communications, and with internet-based research tasks.

The postholder will bring strong administrative skills, with solid experience in using word processing, spreadsheets, e mail and the internet, with a calm and methodical approach and the ability to work independently on occasions. Ideally, they will also have experience of book-keeping, event organisation, and communications work, particularly social media/updating websites (we are currently using Squarespace, Mailchimp and Canva).

Homeworkers Worldwide is a small NGO established in 1996 to support homeworkers around the world, most of whom are women, to come together to claim their rights and earn a fair and secure wage in decent working conditions. We:

• Support grass roots organising of homeworkers to bring about change
• Engage with brands and suppliers to work to improve conditions in their supply chains
• Carry out research and policy work, to understand the challenges homeworkers face and identify solutions
• Campaign to hold governments and companies to account and scale up change.

At the moment we have resource for a part time (21 hours/week) position on a six month contract, but we plan to continue the role beyond this date, depending on funding. In the future, there may also be scope to increase the hours, depending on the post holder’s situation. We are also open to hearing from freelancers who may be interested in the role on a self-employed basis.

Homebased position, based in the north of England and able to travel to Leeds and possibly other locations in Yorkshire/Lancashire at least once a month.

Download full details from our website, or use the Contact page if you require further information. Please ensure your Cover letter addresses the Essential requirements as set out in the Person Specification. We are also requesting candidates to complete the Equal Opportunities Monitoring Form, to help us monitor the effectiveness of our advertising strategy in attracting a diverse pool of candidates.

Closing Date: Monday 5th September 2022 (9am)

Interview Date: Tues 13th September 2022