Youth Liaison Officer – Lincolnshire Region

25hrs a week, term time only.

Salary £22,000 pro rata at 25 hours per week for 39 weeks per year. (£12,805)

Who are we?

The Jon Egging Trust is a dynamic and innovative youth engagement charity supporting vulnerable young people to get back on track and realise their potential. We are an early intervention organisation, stepping in to help young people whose life challenges may put them at increased risk of becoming NEET (not in education, employment or training).   

Over the past decade, JET has supported more than 30,000 young lives through our unique motivational, inspirational and confidence-building programmes in schools which we deliver in collaboration with corporate and military partners across the UK. The Covid-19 pandemic has had a profound impact on young people, with those from disadvantaged backgrounds disproportionately affected, our interventions are needed more than ever. With ambitions to reach out to 1 million young people by 2031 it’s truly an exciting time to join our team.

The Trust was set up in honour of Flt Lt Jon Egging, who lost his life following a display at the Bournemouth Air Festival in 2011. He was coming to the end of his first year with the world famous Royal Air Force Aerobatic Team ‘The Red Arrows’ flying in the position of Red 4.

The Jon Egging Trust currently has two main youth programmes: Blue Skies and Inspirational Outreach.

Blue Skies works with young people 12 – 16 years old over 3 years through a set and standardised curriculum, in partnership with a particular school in each region, and military and civilian partners. Blue Skies Inspire Packages are bespoke sessions of 5 or more totalling 10 hours and agreed in partnership with Schools to meet learning objectives from the Blue Skies curriculum.

Inspirational Outreach works with children and young people from key stage 2 through to school leavers participating in bespoke programmes developed in partnership with schools to meet specific needs.

Work with us…

The Jon Egging Trust is looking for a highly motivated and inspirational individual with experience of working with young people, to facilitate and deliver Blue Skies and Inspirational Outreach programmes in the Lincolnshire area in conjunction with the RAF and other local businesses.

 We are looking for someone who can inspire young people on our programmes but can also liaise professionally with school staff, local partners and volunteers. You will work closely with the Regional Manager Lincolnshire to help grow the trust's presence locally and identify new opportunities.   

To find out more about the programmes phone 077 14 25 8 528 if you have any questions

Sherman Theatre wishes to appoint a Finance & HR Manager to support the Head of Finance and Administration in all aspects of Financial Management, HR Compliance and Reporting.

Closing date: 12noon on Friday 15 October 2021

Interviews to be held on Monday 25 October 2021

We are looking to add to the diversity of our workforce and would therefore particularly welcome applications from communities who are currently under represented in our team. Our building is accessible both Front of House and backstage. 

Sherman Theatre is funded by Arts Council of Wales. We are committed to Equal Opportunities and a Registered Charity.

Mae Theatr y Sherman yn dymuno penodi Rheolwr Cyllid ac Adnoddau Dynol i gefnogi’r Pennaeth Cyllid a Gweinyddiaeth ym mhob agwedd ar waith Rheoli Ariannol, Cydymffurfiaeth Adnoddau Dynol, ac Adrodd.

Dyddiad cau: Hanner dydd, ddydd Gwener 15 Hydref 2021

Cynhelir y cyfweliadau ddydd Llun 25 Hydref 2021

Rydyn ni’n awyddus i ychwanegu at amrywiaeth ein gweithlu, felly rydyn ni’n croesawu ceisiadau gan gymunedau sy’n cael eu tangynrychioli yn ein tîm ar hyn o bryd yn benodol. Mae ein hadeilad yn hygyrch i gyrraedd Blaen y Tŷ a chefn llwyfan. 

Ariennir Theatr y Sherman gan Gyngor Celfyddydau Cymru. Rydym yn ymroddedig i Gyfleoedd Cyfartal ac yn Elusen Gofrestredig.

All Nations Christian College is looking to recruit an experienced HR & College Administration Manager to play a key role in providing support to the College staff and leadership team.

Role Overview

The successful candidate will have responsibility for the full employee life cycle as well as managing all areas of the Human Resources function working closely with the Head of Finance & HR. You will act as the first point of contact, advising, updating and implementing College policies and procedures in addition to managing staff welfare, development and performance.

Key responsibilities

• Monitor and implement College HR processes & procedures
• Guide and advise the Senior Leadership Team (SLT) and employees through all HR-related issues and aspects of the employee life cycle
• Work closely with the Finance Department to ensure employee information is kept up to date and payroll instructions are accurate and meet deadlines
• Co-ordinate learning and development sessions for college staff
• Keep up to date with HR policies & best practice and implement changes in line with employment law updating the Staff Handbook and Additional Staff Policies document as appropriate
• Mentor and support volunteers and voluntary workers
• Oversee employee safety and welfare in the workplace
• Maintain a filing system to ensure documents and information are retained and easy to locate.

It is a general requirement that all the College’s staff be in sympathy with and understand the Christian aims and objectives of the College.

If you are passionate about helping others this could be the role for you. This is an exciting opportunity to join our successful and growing People and Culture team, which aims to build strong teams that provide fruitful ministry. You will be instrumental in fulfilling this vision.

We are looking for an enthusiastic HR professional to join our International Services UK team. This is a fantastic opportunity to be part of a close-knit HR team, within a Christian charity with unrivalled global reach. You will be joining us at an exciting time as we prepare to launch our new strategic plan under the leadership of our new General Secretary.

Reporting into the HR Manager of Operations, you will be responsible for providing operational service through the HR department, developing and implementing HR procedures and systems to serve IFES staff and volunteers. You will be responsible for areas including recruitment, employee relations, and staff well-being.

You will be friendly and approachable, able to build strong working relationships with colleagues. You should have a good understanding of HR policies and practice, with a minimum of two years’ experience in administration or management, preferably in the charity sector.

As this is a role in an international organisation, you will have significant experience in cross-cultural contexts, and enjoy working with a diverse team and range of partners.

If you recognise the importance of evangelical student ministry, are confident in your ability to work internationally, and are looking for a challenging role in a forward-thinking team we would love to hear from you.

What we offer:

• generous pension scheme contribution
• 25 days of annual leave plus bank holidays
• on the job training in various aspects of HR and professional development with the CIPD is offered as appropriate

For further information and details of how to apply please refer to our website

APPLICATION DEADLINE: 12 NOON ON TUESDAY 5 OCTOBER 2021

PROVISIONAL DATES FOR INTERVIEWS: WEEK COMMENCING 11 OCTOBER 2021

Our primary calling is to pioneer and nurture a nationally led student witness in every country of the world. The work of the International Service Centre is to support this frontline ministry.

IFES is an organisation with a distinctive Christian ethos. This post is subject to an Occupational Requirement under provisions made in the Equality Act 2010. Applicants should therefore demonstrate a firm Christian commitment and agree with the IFES doctrinal basis and ethos statement.

This job will not qualify for a Certificate of Sponsorship, so you will have to prove you have other means to work legally in the UK before we would consider your application.

Sherman Theatre wishes to appoint a Finance & Admin Assistant to support the Finance & HR Manager to ensure the smooth running of the Finance and Admin department.

Closing date: 12noon on Friday 15 October 2021

Interviews to be held on Tuesday 26 October 2021

We are looking to add to the diversity of our workforce and would therefore particularly welcome applications from communities who are currently under represented in our team. Our building is accessible both Front of House and backstage. 

Sherman Theatre is funded by Arts Council of Wales. We are committed to Equal Opportunities and a Registered Charity.

Mae Theatr y Sherman yn dymuno penodi Cynorthwyydd Cyllid a Gweinyddiaeth i gefnogi’r Rheolwr Cyllid ac Adnoddau Dynol i sicrhau bod yr adran Cyllid a Gweinyddiaeth yn rhedeg yn esmwyth.

Dyddiad cau: Hanner dydd, ddydd Gwener 15 Hydref 2021

Cynhelir y cyfweliadau ddydd Mawrth 26 Hydref 2021

Rydyn ni’n awyddus i ychwanegu at amrywiaeth ein gweithlu, felly rydyn ni’n croesawu ceisiadau gan gymunedau sy’n cael eu tangynrychioli yn ein tîm ar hyn o bryd yn benodol. Mae ein hadeilad yn hygyrch i gyrraedd Blaen y Tŷ a chefn llwyfan. 

Ariennir Theatr y Sherman gan Gyngor Celfyddydau Cymru. Rydym yn ymroddedig i Gyfleoedd Cyfartal ac yn Elusen Gofrestredig.

We are seeking a Director of Operations to join Get Further as a core member of the leadership team and right hand (wo)man to the CEO. The Director of Operations will be responsible for ensuring Get Further's business operations fully support programme delivery and, along with the CEO, for ensuring it achieves its ambitious goals.

Location: Our main office is in London. We support remote working and also recognise the importance of staff meeting in person for work and social purposes and aim to find a happy balance between the two.

Hours: Full-time or part-time (min 4 days/wk). We can discuss flexible working patterns as needed.

Duration: Permanent

Salary: £49,000-55,000 pro rata, including £3,000 London weighting if applicable

Start date: As soon as possible

Who we are looking for

We are looking for a talented leader who is ready to wear many hats and help shepherd an ambitious and mission-driven organisation through a period of rapid growth and consolidation. You will be a core member of the executive leadership team, working alongside the CEO and the leaders of our programmes. You will have direct exposure to the Board of Trustees and the opportunity to fundamentally shape the organisation and its direction.

The Director of Operations is responsible for all aspects of business operations, including finance, HR, legal and governance. You will also play a leadership role in the overall direction of the organisation and work with the programmes team on programme operations, including how the programmes are delivered and what systems, processes, or ways of working need to be in place for the organisation to succeed.

Get Further was founded in 2018, after winning the Teach First Innovation Award – a nationwide competition to find the best new ideas to tackle education inequality. This role is a fantastic opportunity for someone who is passionate about improving social mobility and tackling educational inequality. It will be of particular interest to someone with or wanting to gain senior leadership experience in the education and charity sectors. As a fast-growing organisation, there is a lot of scope for you to make your mark on the organisation and be directly responsible for its success.

Main Duties and Responsibilities

As Director of Operations, you will be responsible for ensuring that Get Further achieves these core outcomes:

Financial:

• Get Further’s executive leadership and trustees have a clear and actionable understanding of the organisation’s financial situation, and uses this to support decision-making
• Get Further has financial controls, systems and processes such that the leadership retains full oversight of its income and spend and the organisation meets all statutory requirements

People:

• Along with the wider leadership team, ensuring that Get Further has the culture, working environment and professional development opportunities to ensure a thriving workforce that is well equipped to deliver high quality programmes
• Get Further has the internal HR systems and processes to manage the employment of a high-quality central staff and distributed tutor workforce

Organisational growth and delivery:

• Get Further has the systems, processes and ways of working across our business operations and programme delivery to enable the team to deliver now and in the future, and that we proactively make improvements that will lead to greater efficiency or efficacy

Statutory:

• Get Further meets all statutory requirements, including expectations of the Charity Commission, Companies House, HMRC, GDPR and others

External relationships:

• Ensuring that our external business relationships, e.g. with our accountants, payroll providers, HR and legal experts, are managed in such a way as to maximise their long-term value to Get Further

Our Team

Our central team comprises some 14 members, all motivated to reduce educational advantage and ensure young people get the gateway qualifications they need to succeed. Our main office is in Notting Dale, London, although we also have team members based in Yorkshire and elsewhere. We share our office with Ark and its ventures and enjoy the perks of unlimited tea, coffee and free fruit.

About Get Further

Without GCSE English and maths, young people are more likely to drop out of education and are locked out of many university courses, apprenticeships and key professions. This is a huge challenge for social mobility in our country.

We want to change this story. Get Further is the first charity dedicated to providing free, innovative catch-up tuition to young people who missed out on gateway English and maths GCSEs at school. Our tuition is delivered by subject-specialist graduates, who are trained by expert English and maths teachers.

We know that having a tutor can help to close gaps in education – but too often, this is out of reach for young people from disadvantaged backgrounds studying in further education. With the disruption to education from COVID-19, now, more than ever, many students are in need of extra help to address the learning they have lost. This year, we are expanding our programmes, so that we can support more students to get back on track in education and have greater opportunities for progression in their chosen career.

If you are an experienced HR Administrator with a passion for recruitment, Royal Trinity Hospice has a role that will enable you to to develop your HR skills in a meaningful, supportive environment.

As the oldest hospice in the UK, we provide compassionate end of life care and support to patients and their families across seven London boroughs. As HR Administrator, you will be helping us ensure our staff are well taken care of. The roles you will help us recruit for are varied and interesting, from retail managers to therapists and nursing staff.

Skills and experience

• Excellent verbal and written communication skills 
• Previous experience of end to end recruitment, including on-boarding 
• Excellent attention to detail and administrative accuracy
• Confident user of MS Office
• Ability to prioritise conflicting demands

Benefits of working at Trinity

• A generous 27 days annual leave increasing to 29 after 5 years and 33 days after 10 years, plus bank holidays 
• Group personal pension scheme
• Non-contributory life assurance scheme
• Store discount
• Cycle to work scheme

How to apply

If you have the skills and experience we’re looking for, click on the 'apply on website' button. You find more information there including the job description and person specification. 

Head of Finance required for leading East Surrey based Charity

ACA/ACCA/CIMA Qualified Accountant

Client Details

Head of Finance required for a well-known Charity in East Surrey. The successful applicant will be expected to manage the finance team and to provide strategic and financial planning and guidance to ensure that the company's financial commitments are met. To develop all necessary policies, procedures and systems to ensure the sound financial management of the charity. The Head of Finance is a senior position with considerable levels of responsibility. You will work closely with the CEO, the Treasurer and the Board to provide financial information and guidance that can assist with strategic decisions

Description

1. Develop, review and maintain financial systems, policies and procedures and monitor adherence to them
2. Oversee and be responsible for all financial business planning, budgeting and forecasting processes (including cash flow management) in order to deliver the overall strategy.
3. Liaise with the CEO and budget holders to prepare individual budgets and to monitor actual income and expenditure against these budgets.
4. Ensure budget holders are fully aware of their responsibilities in managing budgets and following financial control procedures.
5. To work with HCS to take responsibility for the Charities financial and IT systems, and any systems where financial information is fed into the accounting records.
6. Produce timely and accurate monthly management accounts and other financial reports as required by the Finance and Resources Committee, Board of Management and CEO.
7. Monitor and control the financial risks to which the Charity is exposed and report on those risks to the Finance & Resources Committee and the Board.
8. Offer financial advice and strategic guidance to the CEO, Project Managers, Finance & Resources Committee and the Board of Management as required, and to attend and report at Senior Leadership Team and Managers meetings
9. Provide financial planning to help the Charity achieve its strategic objectives and to advise the Board on the Charities investment policy to ensure that maximum return is achieved with minimum risk.
10. Oversee the Charity bank accounts, and monthly bank reconciliations, including acting as a signatory to the accounts.
11. Organise the work of the finance team to ensure income and expenditure are accurately recorded and restricted fund transactions can be tracked and reported on individually.
12. Act as the focal point of liaison with the Charities auditors, bankers and pension advisors.
13. Prepare the Annual Report and Financial Statements and lead on the annual audit and filing of financial statements.
14. Advise of VAT, and refer to specialist VAT advisers to ensure that VAT regulations are complied with and VAT returns are accurately prepared and submitted electronically to HMRC as per regulations.
15. Manage the relationship with the external payroll bureau.
16. Review payroll returns prepared by the HR team and monthly payroll analysis for approval by the CEO and Chair of Finance & Resources Committee
17. Line manage the finance team, and to be responsible (with HR support) for their recruitment, training, development and appraisals
18. Support senior management and fundraisers by producing supporting information for fundraising bids and financial information for monitoring reports
19. Maintain liaison with the fundraising team and deal with the submission of gift aid claims to HMRC
20. Undertake any additional tasks commensurate with the grade and level of responsibility of this post, which may from time to time be required

Profile

• Accountancy qualifications i.e. ACA, ACCA, CIMA, CIPFA
• Knowledge of statutory financial regulations especially those relating to SORPS
• A sound knowledge of business control systems including audit procedure and financial planning
• Management experience within the voluntary/charitable sector
• Experience of accounting in a charitable organisation
• Experience of preparing monthly management accounts and annual accounts
• Ability to communicate clearly on financial matters to those who do not have specific finance skills
• Ability to train and support managers so they can better understand financial matters

Job Offer

35 hour working week

Salary of £45-50k

25 days annual leave plus bank holidays

Defined contribution scheme which includes an employer's contribution.

Free use of Fitness Centre

Half price childcare for dependants

Bike to Work Scheme

Are you an experienced finance professional, looking for a new role within a front line charity?

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

We are looking for an experienced, enthusiastic and ambitious finance professional to join our team in the role of Finance Manager.

This post reports into the Head of Finance and Resources, and is a core part of the Resources team, having responsibility for the day-to-day running of finance. You will ensure that all financial records are up to date, and provide reliable financial information for planning, reporting and audit purposes. You will be instrumental in supporting with the annual organisational budget and in-year forecasts, and will support front-line staff manage their in-year finances, ensuring that financial assumptions are reliable and that variances are understood.

You will be at least part-qualified in a chartered accountancy qualification (ACA, ACCA, CIMA) or be a fully qualified AAT with extensive experience. You should be committed to self-improvement and respond positively to constructive feedback when given, and be a committed team player. You should be highly organised with strong people and communication skills and have a good working knowledge of charity accounting standards, having worked within financial management within a similar sized organisation.

Due to Covid-19 we have moved to a hybrid office/home working model, and this role will be part office based and part remote.

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

For more details about the job and to apply, please complete the application form on our website. 

Employee Relations HR Partner: £34,000 - £37,000 + Bonus. London

For a clinical and health organisation, we're recruiting an Employee Relations HR Partner. The ER HR Partner support the UK HR Business Partner with a first-class Employee Relations service to clinical and non-clinical line managers and employees. The ER HR Partner will manage ER caseloads relating to investigations, grievances, TUPE, absence and performance issues. This role will have an element of generalist HR responsibilities too, and will suit someone proactive, autonomous and able to work collaboratively with key business stakeholders, whilst coaching junior HR team members.

Main Duties:

• Manage ER caseload including investigations, disciplinary, absence, performance, grievance, organisational change and TUPE cases
• Produce and present documentation, KPI reporting and creating / delivering ICan ER training modules
• Liaise with Occupational Health regarding complex colleague management referrals and long-term sickness
• Work proactively with the HR Business Partner regarding escalation where necessary
• Coach and mentor key stakeholders to improve performance and organisational plans
• Support and coach junior HR team members
• Lead on all systems and HR processes to ensure effective HR administration is provided to all stakeholders

Person Specification:

• CIPD level 7 or studying
• Strong experience of working with a healthcare, clinical or NHS environment
• Significant experience with Employee Relations (ER) processes including sickness absence, disciplinary, and performance issues
• Strong knowledge and understanding of employment law
• Proactive, confident and collaborative

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

We are looking to recruit an enthusiastic and hardworking individual with excellent communication skills and a strong background in finance to join our central finance team as a Finance Officer. We have recently centralised the finance function of our Multi Academy Trust and we have a vacancy for this exciting new role to be part of a team of three Finance Officers.

SECAT is a Multi Academy Trust, which consists of one large secondary school, three primary schools, and an infant and a junior school all within 1.6 miles of each other. We have a mixture of long-standing and newer Headteachers within our SECAT community who all work well together to deliver the outcomes we have come to expect and to work with our colleagues in the Local Authority and other schools in Southend.
The role is critical to ensuring efficient and successful delivery of Finance. The candidate will be an organised team player, with the ability to work under their own initiative. This role offers a unique opportunity to contribute to the vision of the MAT.

The successful candidate will contribute towards the provision of professional management and leadership of financial services for the Multi Academy Trust.

To support with promoting best practice and ensuring compliance with the financial processes and procedures for 350 staff members providing services for over 3,500 pupils across the Trust.

As part of SECAT, we offer our staff excellent CPD opportunities and support through our network of experienced professionals, and access to the Local Government Pension Scheme. Applications are invited from candidates who have excellent administrative and interpersonal skills and the dedication and enthusiasm to be part of a thoroughly committed team. Our schools benefit from wonderful children, engaged parents and a supportive working environment.

A copy of the SECAT Recruitment and Selection Policy and Privacy Notice for Job Applicants can be found in the policies section of the SECAT website. 

SECAT is committed to safeguarding and promoting the welfare of children and expects all staff and visitors to share this commitment. All appointments are subject to an enhanced DBS check, medical clearance, and satisfactory references. We are an equal opportunities employer.

SECAT reserve the right to appoint before the closing date.

West London Zone helps children and young people in West London to build the relationships and skills they need to get on track Socially, Emotionally and Academically so they can thrive in adulthood. We call this “creating SEA change”.

We are looking for a dedicated Finance Manager as a key member of our Finance Team to support us as we continue to grow. This is a new role and a fantastic opportunity to join this organisation at a time of ambitious change and organisational development.

Responsibilities include

• Provide day-to-day financial control and reporting and general finance and management information support for the organisation
• Responsible for processing all supplier and customer invoices to ensure complete and accurate transaction processing, payment of suppliers and collection of debts
• Provide monthly management accounts that feed into SMT and Board reporting narratives and to drive the highest quality and transparency of financial management and reporting
• Responsible for the production of clear and practical departmental budget reports for budget holders on a monthly basis and to drive a value-for-money culture
• Provide financial support to managers and heads of department to assist them to operate within agreed budgets
• Support the Business Development team with necessary financial and budget information for bids and reports and managing restricted funding
• Support the preparation of the year-end accounts, liaising with auditors as required
• Work to the highest standards of team working and collaboration within the Finance and Resources team and across the organisation

More details about the benefits, values and roles at West London Zone are available in the job pack and the “Join the Team” page on our website.

To apply, please complete our online application form by clicking the Apply button link.

• The deadline for applications is 11.30pm on Friday 1st October 2021 
• We expect to hold first-round interviews on Thursday 7th October.
• Interviews will be held in person, in line with the latest government guidance.

If you have any questions please contact our friendly HR Team.

Do you want to play a key role in the operation of a Charity and its projects? If yes, this could be the role for you.

Salary: £22,000 - £24,000 pro-rata (actual salary £13,378 to £14,595)

22.5 hours per week (flexible working arrangements will be considered) including occasional early evenings

This role is to provide finance and administration support to Self Help UK, supporting peer support groups for people with long term health conditions, promoting the value of people helping people and through volunteer projects empowering people living with conditions such as cancer to live well.

Self Help UK works directly with individuals affected by cancer across Nottinghamshire and Derbyshire (including the Deaf community) in partnership with Macmillan. Working closely with the CEO, you will play a key role in the operation of the Charity and its projects. As part of this role you will have responsibility for financial administration including the management of the accounts for the board of trustees. Also responsibility for the financial information required for various funding returns, the day to day financial management, as well as undertaking general admin tasks under the guidance of the CEO.

As part of the role you will also provide administrative support to the board of trustees including minute taking, preparation of board paper packs and support to board meetings and away days. This will include evening and occasional weekend working.

Please note we do not accept CVs, please complete the application pack on our website.

Closing date - 11th October at 9:30am

Interview Date – TBC

If you have any difficulty opening any of the attachments please get in touch on 0115 111662 and we will email you a copy.

HR Services Officer

Starting Salary: £29,758 - £31,252 pro rata

Contract: Up to 6 months, starting at 21 hours per week

Job Profile

As one of CAFOD’s HR Services Officers you will be working at the heart of the People team and playing a key role in delivering a quality day to day service to our employees. You will work as part of the HR Services Team to provide Recruitment, HR & Learning support. This will include managing recruitment campaigns, processing of staff payroll changes and providing advice to staff on benefits / entitlements policies and procedures, plus ad hoc project work.

You will have demonstrable UK HR experience, CIPD or equivalent. In addition, you will have current experience on recruitment and HR systems and ideally be familiar with SharePoint or other document management systems. The ideal candidate will be able to manage their own work, working collaboratively to a high professional standard.

You will focus on a named area/s of the organisation providing end to end UK HR services supporting other members of the team as directed by the HR Services Manager.  The team provide global support for all CAFOD staff and managers; however, the range of services provided outside the UK is administered locally by HR focal points.  HR Services Officers will develop good working relationships with the HR focal points, supporting them as necessary.

You will report to the HR Services Manager and work closely with team colleagues, you will also work closely with HR Advisers, the Payroll & Accounts Co-ordinator and the Learning & Development Co-ordinator.

Key Responsibilities

1. Recruitment coordination

Provide a seamless internal and external recruitment service:

• Work alongside line managers to collate required documentation, schedule and coordinate their recruitment providing advice as necessary (e.g. agreeing panel members and ensuring appropriate events are planned and diarised) including guidance on policy and best practice
• Create recruitment positions in our ATS and workspaces in SharePoint, supporting the manager through the whole life cycle, across all systems.
• Place recruitment adverts in accordance with CAFOD’s standards and budget
• Provide longlisting support where agreed and coordination of shortlisting and selection events including liaison with candidates and arranging any associated travel and accommodation
• Meet and greet candidates who attend for selection events, arranging payment of their expenses
• Ensure compliance with pre-employment checks (e.g. DBS/right to work/medical/references)
• Ensure offer process and correspondence is completed with HR systems updated appropriately
• Oversee new employees through Onboarding ensuring all policies and checks have been completed prior to start date and undertake 121 HR inductions with new starters
• Ensure all records of recruitments are maintained (e.g. interview notes, diversity information / pre-employment checks etc.)
• Respond to speculative enquiries

1. Staff & post changes

Responsible for ensuring that HR data for staff and posts are up to date and accurate, specifically to:

• Input, edit and maintain staff changes on CAFOD’s HR systems.
• Participate in data checking / cleaning exercises that audit the HR Information, as directed by the HR Services Manager
• Support the annual salary and holiday review projects
• Ensure ongoing maintenance and improvements of HR filing systems (paper and electronic) ensuring continued compliance with Data Protection requirements. This will include the staff personnel files, HR document libraries and archiving.

1. HR correspondence and communications

Ensure that HR communications and correspondence to staff are maintained. This will include:

• Working with Word template, offer letters, contracts of employment, joining material and other staff change letters for individual staff members
• Organising communications to the whole organisation, using SharePoint and Yammer, such as advising staff of job opportunities, employee wellbeing promotion and communicating changes to policies.
• Supporting maintenance of the HR SharePoint workspaces, including updating and formatting documents and other communications on the Intranet
• Facilitating workshops and briefings to staff and managers as appropriate and directed by the HR Services Manager.

1. First line advice for staff and managers

Provide advice, guidance and support on HR policy, procedure and contracts, which may include:

• Answering queries from staff and managers on contractual entitlements and benefits
• Taking notes at formal hearings
• Deliver HR inductions, exit interviews, and parental leave meetings
• Referring more complex employee relations issues to the HR Advisers.

1. Financial records

Responsible for arranging, obtaining authorisation, processing and maintain records of expenses incurred by HR.  Ensuring appropriate reconciliation of costs against invoices and providing information on expenditure as required by the management team.

1. Administrative coordination and project support for the Group

Provide support as required by the People management team for specific projects and pieces of work as well as ongoing activities such as arranging and taking minutes at team and departmental meetings.  Tasks will be allocated by the HR Services Manager however ongoing support is required for current benefits:

• The Employee Assistance Programme
• Life Assurance & Permanent Health Insurance schemes
• Salary sacrifice schemes

This list of duties and responsibilities is by no means exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of, and consent to, these recruitment procedures.

Person Specification /Essential Criteria

Understanding our context

• Understanding Catholic identity – An understanding of the Catholic Church. You recognise the intrinsic dignity of every person and respect other faiths and beliefs.

Working together

• Managing ourselves: Good attention to detail; ability to produce and maintain accurate, detailed records
• Working with others: Able to provide advice and guidance to internal stakeholders using a variety of communication methods, including informal discussion, meetings & briefing sessions
• Communicating: Able to build rapport and communicate effectively at all levels, taking into account cross cultural settings

Making change happen

• Managing resources: Possesses excellent administrative & organisational skills and makes effective use of ICT, particularly Microsoft Office, including Word, Excel, Outlook & PowerPoint, databases, document management systems (e.g. SharePoint), email and Internet.
• Achieving results: Able to manipulate data to produce management information

Job-specific competencies

1. Demonstrated interest and involvement in recruitment and setting up and coordinating complex events taking into account time differences and travel requirements
2. Demonstrated understanding and application of HR policies and practices

III.  Sound analytical and numerical skills; attention to detail and able to prepare and present information both written and statistical

Desirable Criteria

1. Written and spoken language skills (particularly French and/or Spanish)
2. CIPD member or HR Qualification

Interview Date: Wednesday, 20th October 2021

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities. CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.