Finance And Operations Manager Jobs in Liverpool

You will be responsible for overseeing the efficient and effective running of our three respite homes providing our wrap-round services:

• Stress busting Residential Respite Breaks, giving young carers the opportunity to make happy memories.
• Three- week SEAL education booster program including a four-day residential stay at Honeypot, to help young carers who struggle to progress in school due to poor confidence and self- belief that they can learn, to find the confidence that they can succeed in education.
• Wellbeing grants, for essential items no child should lack, such as a clean bed, or new school clothes.
• Face to face outreach including memory making days out at the beach, countryside, or fun park for young carers who never get this experience.
• Pastoral Care promoting the welfare of children and ensuring their needs are being met.
• Healthy Eating and Nutrition, for children who receive free school meals during term time but resort to sugary drinks and snacks during school holidays. Honeypot helps children to perfect a healthy signature dish and provides funds for the ingredients.
• Urgent Pastoral Care, for young carers and their families, who are struggling to cope.

As Operations Director you will be an integral part of the Senior Leadership Team with the responsibility of developing and embedding the new 3-year plan and the Charity’s values, ensuring service delivery supports the overall business strategy and plans of Honeypot, whilst meeting budget guidelines.

Please see the JD for full details.

We are looking for an experienced Finance Manager who has a passion for justice and wants to make a difference in the world. Could you take a charity leadership role within a growing and developing UK team? You'll hold responsibility for ICC UK’s overall financial position and how it best supports the work in China and manage the use and appropriate investment of ICC UK funds to maximise returns.

31 days holiday (pro rata),    auto enrolment pension scheme, free parking on site, flexible working arrangements.

International China Concern (ICC) helps children with disabilities in China live full and meaningful lives in families and communities that treasure them.  Our vision is to see all children with disability living fulfilling lives in a welcoming society that accepts and respects them.

This post is subject to an occupational requirement under Schedule 9 of the Equality Act that the post holder be a practising Christian (see application pack for details).

Appointment subject to satisfactory references and proof of right to work in the UK.

This new role will be the organisation’s key lead on the systems, policies, procedures and training that support the smooth running of our operations, including a focus on CRM, People, IT and procurement.

• Operations: On the Operations side, you’ll be responsible for the policies, procedures, systems and internal training that ensure the smooth running of our non-profit. You’ll be the organisational lead for managing our CRM database to ensure it is maintained accurately and fully to support wider organisational activity with the support of our team of co-ordinators based around the world. You’ll also manage other operational systems like IT security, data privacy, document management and business continuity.

• People: On the People side, this is a varied role across the HR disciplines from recruitment, induction, colleague training and development, employee relations and internal communications.

You will work from home in the UK, and will join a friendly, supportive and committed global team, and contribute towards creating systemic change. 

Who you are:  

• An experienced operations professional with strong experience in developing and maintaining robust operations systems, including CRM, HR, IT, data protection, governance, business continuity, procurement and supplier management

• An engaging and empathetic people manager with experience in recruitment, induction, handling employee relations and internal communications

• A great organiser, with the ability to set and meet targets and deadlines, and to hold others accountable to those 

• Excellent interpersonal skills to build trust and rapport with colleagues across the UK and global teams 

• Comfortable in a multi-disciplined role with varied projects running concurrently 

• A motivated and enthusiastic worker, able to work independently and with remote colleagues/stakeholders 

• A confident trainer, motivated by delivering internal training to build colleague knowledge and skills 

• UK-based with eligibility to work in the UK 

You will work remotely, but in close cooperation with the co-CEOs and rest of the team with regular opportunities to catch up online and face to face.

Who we are: Stronger Together is an impact driven, not for profit organisation providing businesses with practical training, resources, business services and collaborative programmes to create a world where all workers are recruited responsibly and have fair work free from exploitation. Read more about our story on our About Us page.

What we can offer you 

• A permanent, part-time (0.6 FTE) contract with an initial six-month probationary period

• Competitive salary (salary band £23,220 - £29,853 gross annually pro rata, £38,700 - £49,755 full-time equivalent) and enhanced employee benefits 

• Being part of a growing, innovative, and exciting not for profit organisation 

• A friendly global team which is passionate about and committed to fair work, responsible recruitment and systemic change 

• Flexible and family-friendly working arrangements 

• Working from home (UK-based), with regular in person and online meetings and social team gatherings 

• Employer Pays Principle employer – the full costs of recruitment are covered by Stronger Together in accordance with the ILO Definition of Recruitment Fees and Related Costs.

The Huntington's Disease Association is a UK registered charity that supports people affected by Huntington's disease across England and Wales. We provide information, advice and support to families, friends, and healthcare professionals.

An opportunity has arisen for a full time permanent Operations Assistant to join our operations team, supporting staff across the different teams of the charity to deliver essential services to families affected by Huntington’s disease and the professionals involved in their care and support.
 
Based, in our central office, you will work in a team who act as primary point of contact for many enquiries to the charity, supporting with the charity’s telephone helpline and managing the central email inbox and signposting to the relevant department as required. You will provide vital operational and administrative support, including with recruitment, onboarding new staff, training, trading, travel, finance, events and data management. 

You will have excellent attention to detail and will be friendly, approachable and trustworthy. You will have a can-do attitude, demonstrate initiative and be willing to help troubleshoot issues preventing colleagues from carrying out their work. Whilst some experience of working in an office environment would be beneficial, someone who demonstrates that they are administratively capable and able to learn quickly and work proactively would certainly be considered.

We offer great benefits including 25 days annual leave plus public holidays, a pension scheme with 3% employer contribution, Travel to work salary deduction schemes, a Medicash scheme, a flexible working approach, a supportive and positive working environment and fantastic learning and development opportunities.

We are committed to equal opportunities in our recruitment process and in order to find out how well we are doing, we collect monitoring data. This will not form part of the selection process in any way and will be used for monitoring purposes only. Providing this information is voluntary.
 
The Huntington's Disease Association is looking for someone with the ability to work in a way that promotes the safety and wellbeing of adults at risk, children and young people. We follow safer Recruitment practices to ensure we are safeguarding the people we work with. We require the successful candidate to provide two employment references and undergo a Disclosure and Barring Service (DBS) check for enhance disclosure before joining the charity.
 
Full details of how we securely handle the data you provide to us as part of the recruitment process can be found in our privacy notice for job applicants on our website.

Click on 'apply' to begin your application. To ensure your consideration, please upload a cover letter outlining your interest and suitability and detailing how you meet each of the requirements in the person specification along with a copy of your CV. Applications submitted without a CV and cover letter will not be considered.

Closing date for applications is Friday 8 December 2023, 5 pm. 

Interviews will be held in Liverpool on Monday 18 December. 

The deadline for applications is Tuesday 2nd January 2024

Location: Flexible global location with CET compatible time zone, ability to travel to Europe or US twice a year. Candidates must have the right to work in the country from which they are applying.

Reporting to: Executive Director

Annual salary: €60,000 - €80,000 EUR, salary will be adjusted to the cost of labour for the country in which the candidate resides.

Contract type:  1 year contract with the possibility of extension, consultancy arrangement also considered. The Global Commons Alliance is a sponsored project of Rockefeller Philanthropy Advisors (RPA) through which the candidate will be contracted.

Working hours: Full-time

Candidate level: Non-manager

Background

The Global Commons Alliance (GCA) is a network of organisations driving collaboration, innovation and funding, currently formed of 5 core components and over 70 partners. We come together from all over the world, bringing together rigorous science with diverse ideas, perspectives and solutions, in order to change mindsets, actions and systems to safeguard the ‘global commons’, the interconnected systems that support life on Earth: from the Arctic sea ice to the Amazon rainforest, from critical ocean currents to our fresh water network. Our vision is a safe and just future for people and planet. Our mission is to mobilise citizens, companies, cities and countries to accelerate systems change, and become better guardians of the global commons.

Of the GCA’s 5 components, the Earth Commission is pioneering a scientific framework defining the safe and just boundaries for a liveable planet, and the Science Based Targets Network translates this into clear goals for companies and cities. Earth HQ communicates with the public, informing them about the issues and creating pressure for action. Systems Change Lab provides insights and tracks progress on the radical changes required, and the Accountability Accelerator designs and supports ways to hold companies accountable to their commitments. 

The GCA Core Team, which supports the 5 components and the GCA’s shared ambition, is looking to strengthen its operational capacity with an Operations Lead.

Purpose of role

The Operations Lead will provide a vital function to the Global Commons Alliance team, leading core team operations. The Operations Lead will work closely with the Executive Director to ensure the Global Commons Alliance Team operates efficiently and effectively.

This is a full-time position at the heart of a dynamic and active organization, focusing on nature and climate action around the world.

Primary responsibilities

The job holder will have the following key responsibilities:

1. Core team operations

• Maintain a management information system of electronic files for the Core Team in coordination with RPA.
• Format reports and presentations as needed and assigned by Core Team members.
• Support event coordination by managing partner contact database, drafting and managing invitations & RSVPs, as well as follow-up material in support of Core Team members.
• Support scheduling for larger internal & external meetings, online and in-person.
• Contribute to planning, design and execution of GCA workshops with component teams.
• Make and manage travel arrangements for the Executive Director and Core Team members for meetings and conferences.
• Administration of expenses for Core Team members via RPA’s online systems.
• Enable continual strengthening of GCA’s operations by designing and overseeing the implementation of plans to improve systems, processes and behaviours, together with a team across all components of GCA.

2. Recruitment and personnel

• Develop and continually update the overview of GCA Core Team staffing, roles and responsibilities.
• Manage the recruitment process of new Core Team staff.
• Manage the drafting and negotiation of contracts and fees of Core Team staff together with GCA Executive Director, Finance Lead and RPA.
• Develop and oversee the implementation of recruitment and onboarding policies and practices for the Core Team.

3. Governance Support to GCA Executive Director

• Support the Steering Committee Chair and Executive Director in the timely preparation of agenda, materials, minutes and planning for all Steering Committee meetings.
• Keep up-to-date Steering Committee member bios, contact information, and relevant distribution lists.
• Support Executive Director to prepare for, and coordinate meetings of the Coordination Team and Core Team.
• Agenda management and scheduling for Executive Director.
• Support the Executive Director with administration of expenses via RPA.

Profile

The ideal candidate will be active in the environment-development space and a highly motivated, structured and constructive individual who enjoys organisational challenges and is able to work as a key player in a small, global team to support operations across multi-dimensional programmes.

Experience and qualifications

• Minimum BA/BSc level degree.
• At least 2 years’ work experience providing administrative or operational assistance in a larger, international organisation.
• Familiarity in dealing with scientific organisations.
• Experience with executive level support.
• Extensive working knowledge of Microsoft Office Suite and Web-based tools and demonstrated capability to learn new software.
• Qualifications within- and some knowledge of climate, environment or development sector preferred.

Skills and desired personal traits

The Operations Lead will bring to our lean, entrepreneurial, and dynamic team the following ways of working:

• Highly self-motivated, with the ability to work independently and flexibly as part of a small, multi-functional, multi-cultural team in a fast-paced environment.
• The responsibility and independence to work in a remote environment, with the ability to perform routine duties, handling a variety of tasks simultaneously, setting priorities and scheduling own work.
• Strong organizational skills with a keen eye for detail, accuracy, process and efficiency
• Sound judgment, including the ability to use and show discretion and maintain high level of confidentiality.
• High degree of diplomacy and integrity.
• Excellent written and spoken communication skills and comfortable with communicating with a wide array of stakeholders, both internally and externally.
• Fluent English.
• Proficiency in additional languages is an advantage.
• Commitment to our vision and mission.

The deadline for application is Tuesday 2nd January 2024

Stay updated on the latest jobs by subscribing to our Global Charity Jobs weekly bulletin and if you’re looking for a rewarding career in the non-profit sector register in our database.

Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.

We have an exciting opportunity for you to join us as the Operations Manager for a new Fraud Peer Support Pilot Project to be be delivered in South London, Kent and Sussex. This vacancy is full-time, working 37.5 hours per week, home-based with travel required throughout the region.

What we offer:

At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:

• Flexible working options including hybrid working
• 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
• An extra day off for your birthday
• Pension with 5% employer contribution
• Enhanced sick pay allowances, maternity & paternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the Role:

We are looking for an experienced manager who can demonstrate the ability, passion and determination to lead all aspects of an effective and innovative service that can transform the lives of adult fraud victims. You will set up and deliver a fraud peer support pilot project across Kent, Sussex and South London.

As the Operations Manager you will be responsible for:

• the recruitment, management, supervision and development of the fraud caseworker team
• overseeing the delivery of individual, tailored support for victims of fraud
• the development and delivery of innovative online and in-person peer support work
• ensuring we provide high quality support services that meet the needs of victims of fraud
• working in close partnership with police, local authorities and other key stakeholders
• ensuring the voices and experiences of victims are heard in and beyond the criminal justice system

On occasion you may also be involved in bid writing and fund raising activity, and with print and broadcast media. The areas for delivery of the pilot are South London, Kent and Sussex and the post-holder will need to reside in one of these, and will be able to travel across the three areas

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.

As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

How to apply:

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

The closing date for this role is midnight on Wednesday 29 November 2023 and interviews will be held in the week of 11 December

We look forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

Finance Manager

Age UK Cheshire East

Are you a finance expert with a heart for making a difference? Age UK Cheshire East is seeking a dedicated and experienced Finance Manager to join our passionate team. As the Finance Manager, you will play a pivotal role in overseeing our finances, developing financial strategies, and ensuring the sustainability of our organisation.

Key Responsibilities:

Financial Strategy: Collaborate with the CEO and trustees to develop a robust financial strategy aligned with the organisation's goals.

Financial Reporting: Provide timely and accurate financial reports, including management accounts, balance sheets, forecasts, and budgets for senior leadership and trustees.

Financial Management: Maintain meticulous financial systems and records, prepare budgets for negotiations and funding bids, and oversee the organisation's ledgers and cash book.

Compliance: Ensure compliance with Charity Commissioners’ regulations, company law, and financial management policies. Manage year-end accounts production and liaise with external auditors.

Team Leadership: Manage and motivate the Finance Assistant and Payroll Officer, fostering a positive and supportive work environment.

Payroll and Accounts: Oversee payroll, manage bank accounts handle VAT returns, and oversee the gift aid system.

Strategic Support: Assist the Senior Leadership Team in identifying funding sources, market opportunities, and income generation strategies.

Confidentiality: Uphold utmost confidentiality in handling sensitive financial information.

Competitive salary and benefits package

Opportunity to work in a fulfilling role making a difference in the lives of older people

Supportive and collaborative team environment

Commitment to your professional development through training and growth opportunities

Salary: £44,000

Hours: Full time (36.25 hours)

Location: Remote working plus occasional travel to various locations in Cheshire East

Holiday Entitlement: 26 days plus bank holidays

Pension: There is a contributory pension scheme which complies with the employer pension duties as set out in the Pensions Act 2008. The employer contribution is 5% at current rates.

Health Insurance: All employees of Age UK Cheshire East are entitled to join the Health Insurance scheme provided by UK Healthcare.

Age UK Cheshire East is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds and experiences.

Closing date for applications: Tuesday 28 November at midnight

Dates for interview: From 8 to 15 December

The deadline for applications is Sunday 17th December 2023

Location:Remote (reporting to line manager in GMT+2 with weekly meetings with colleagues in EST)

Reporting to: Operations Director

Annual salary:  $70,000 - $110,000 USD

Contract type:  Permanent

Working hours: Full-time

Candidate level:  Management

Background

The Climate Emergency Collaboration Group (CECG) is a regranting collaboration made up of some of the world's largest climate philanthropic funders. With a mission to drive climate action, CECG uses their convening and philanthropic power to facilitate stronger collaboration, coordination, and campaigning from the global climate movement around the UN climate talks and other international summits. CECG is fiscally sponsored by Rockefeller Philanthropy Advisors (RPA), a 501(c)(3), as a Sponsored Project within its charitable-giving fund.

Purpose of role

As CECG grows with the need for climate action, we are seeking a brand-new Finance Manager to join the developing team. This is a full-time position for a qualified financial professional to establish, organise and run the financial processing, analysis and reporting function of the organisation. As part of this role, the incumbent will manage all aspects of CECG’s revenue streams, grant streams, annual budgeting process, forecasting and cash flow. A seasoned analyst who has experience in streamlining processes, implementing systems and building strong internal controls, they should plan to work in close collaboration with the Director of Operations, Executive Director, Programme Directors, and CECG’s fiscal sponsor Rockefeller Philanthropy Advisors (RPA). 

The financial manager should lead and evolve the financial and accounting function as a strategic and responsive team member, ensuring that CECG has effective systems, GAAP compliant policies, procedures and processes to fully support its core operating model. Timely and accurate financial reports should support organisational decision making, comply with donor reporting, internal and external standards and the regulatory environment.

Primary responsibilities

Financial reporting:

● Interpret and review financial information and analyse monthly financial data.

● Support/prepare financial reports to external funders in accordance with grant agreement deadlines.

● Develop and distribute management reports on a monthly, quarterly and annual basis with variance analysis.

● Prepare cash flow reports, burn-rate analysis, financial trends and projections.

Budgeting and forecasting:

● Support the development of budgets for funding requests and funding applications.

● Lead the annual budgeting process with development, review and amendments to forecasts for 3-year strategic plans.

● Monitor revenue and expenses for all income streams on a monthly basis and develop updated forecasts.

● Analyse expenditure trends and suggest cost effective ways to reduce or maintain spending.

Financial management:

● Conduct monthly reconciliation of all accounts and ensure compliance with accounting standards and policies.

● Review invoices and expense reports and general ledger reports and identify any misallocations.

● Manage compliance with funder’s terms and conditions, deliverables, monitor spending, request amendments, and plan spend-out.

● Monitor and support the fiscal sponsor, to ensure that grant and vendor records are maintained with required and appropriate documentation, payments are processed on time, and necessary approvals are in place.

● Support grant making with assistance in budget development and monitoring and ensuring compliance with funding awards and agreements.

● Ensure grant compliance by reviewing the grant agreements, accounting practice and proper coding of revenues and expenses to grants.

● Assist with the preparation of schedules, analysis and other documentation for RPA and grant specific audits.

Financial systems, policies and procedures: 

● Develop, review and update CECG’s financial policies aligned to fiscal sponsor. 

● Research and explore suitability of new financial software systems that improve accuracy of financial data and enhance analytics.

● Introduce and implement new financial systems that streamline processes and automate reporting.

● Develop and implement strict internal controls.

● Develop, review and update financial and grant making procedures in accordance with donor regulations and RPA policy.

● Keep knowledge levels updated on regulatory, statutory and tax environment as well as financial system improvements and trends.

● Develop and implement strategies that work to minimise financial risk.

Relationship management:

● Build effective working relationships internally and externally.

● Provide high-quality financial support for delivery of programme strategy and plans.

● Develop strong working relationships with senior leadership to support data driven decision making. 

Profile

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

Experience

• Minimum 5 years of related experience with similar responsibilities.
• Knowledge and understanding of budget development, financial reporting, US GAAP, cash management, grant management, non-profit finance and accounting regulations, taxation and regulatory legislation.  
• Familiarity with grant making, charitable funds, or fiscal sponsorship preferred.

Skills

• Ability to effectively communicate accounting and finance concepts to non-finance partners and staff.

· Proficient in Microsoft Excel, including Pivot Table, VLookUp and other advanced functions.

· Working knowledge of Netsuite, Vena SP&A tool, Fluxx is an added advantage.

• Excellent analytical skills - detail and data oriented.
• Negotiation skills and the ability to develop strong working relationships.
• Excellent oral and written communications skills. 
• Strong communication and organizational skills
• Ability to manage multiple projects simultaneously and meet tight deadlines with quality deliverables.
• Ability to adapt to fast-changing environment and remain flexible in a growing organization.
• Strong self-management skills and resilience in dealing with challenges.
• Good judgment, resourcefulness and ability to problem-solve and troubleshoot.
• Confidence in decision-making ability and providing suggestions in a constructive manner.
• Work independently while providing guidance and training to others on analyzing data from multiple sources to draw appropriate conclusions and make suitable recommendations.

Qualifications

• B.A./B.S. Degree in Finance, Accounting, or related fields.
• CA/CPA/ACA/ACCA/CIMA qualification.

The deadline for application is Sunday 17th December 2023.

This is a rolling process, please apply as soon as possible.

Stay updated on the latest jobs by subscribing to our Global Charity Jobs weekly bulletin and if you’re looking for a rewarding career in the non-profit sector register in our database. 

Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.

The Cleft Lip and Palate Association (CLAPA) is the national charity for people affected by cleft lip and palate in the United Kingdom.

CLAPA is looking for a Finance Officer to join our small, friendly charity to manage the organisation's day-to-day finances. This will include keeping accurate and up-to-date records of all financial activities (income, expenditure, salaries and pension contributions), overseeing stock control and stock management and assisting with the annual audit preparations.  The right candidate will also have the opportunity to expand and grow into assisting with the production of management accounts with support from the Finance and Operations Manager.

​The ideal candidate will be qualified, competent, flexible and able to work to deadlines whilst juggling multiple priorities. They will report to the Finance and Operations Manager, and will also be a key part of the wider CLAPA staff team and will work with other teams as required.

This role is home-based within the United Kingdom, with the option to work at the CLAPA Office in London (E2 9DA). A few days per year are required at the office for all-staff meetings and stock checks, with travel expenses paid.

How to Apply

Please complete the Application Form linked in the Recruitment Pack. For safeguarding reasons, we are not able to accept CVs.

Applications Close: 30th November 2023

Interviews: Week commencing 4th December 2023 (via Zoom)

Start Date: ASAP

You are an experienced peacebuilder and manager of people and programmes, and have worked previously in Sudan.  You have proven ability in designing and adapting programmes, keeping them relevant and accountable in complex local contexts, ideally in Darfur.   

Concordis has worked in Sudan and South Sudan since we were formed as an organisation in 2004.  The devastation caused by the current war is heart-breaking, but it also reminds us of the vital importance of peacebuilding.   

Concordis continues to implement directly in South Darfur, with a team of eight national staff who remain in Darfur and three more working from outside the country.  The team consulted over 3,500 people before the war began and identified a network of 103 local peacebuilders across South Darfur.  We work alongside national partner Malam Darfur Peace and Development, and support local peacebuilders where conflict is fought and felt.  You’ll take on leadership of the team 18 months into the current EU grant.   

You also have a track record of engaging effectively and proactively with international donors, sharing analysis, communicating the vision and winning funds. You’ll use those skills as you adapt the current programme to meet entry points for peacebuilding, as you work with the team and local partners in designing the next steps, and as you work collaboratively with donors in keeping them on board.   

Despite the evident challenges, we see opportunities and an urgent need to support local peacebuilders in managing South Darfur’s myriad local conflicts, to prevent them escalating or from becoming instrumentalised in the war.  There are also emerging opportunities to expand on this programme elsewhere in Darfur, and with Darfuri herders displaced into South Sudan and beyond.

This will require visionary leadership and the skill and drive to navigate a way forward in the coming months and years.   Concordis’ peacebuilding programme in South Darfur is primarily about promoting peaceful coexistence amongst and between pastoralist groups and the settled population.  This mirrors our existing work over the border in Central African Republic, where we engage with some of the same pastoralists during the dry season, and complements our ongoing work along the border of Sudan and South Sudan, including in Abyei.

This work can demand a lot from all of us, and we have high expectations for the person in this post, but they’ll be part of a supportive team, leading an exciting programme, helping to make a measurable change for peace.

Please take care to complete the application form in full, as we’ll assess whether you meet the person specification based solely on the answers given in the application form.  

Directorate:                    Corporate Services 

Responsible to: Finance Transactions Manager

Travel required:Home based, with frequent travel to Salisbury office, occasional travel to London office and other UK locations.

Role outline and purpose

Accountable for the accurate and timely processing of financial information in line with the Trust’s systems and keeping records in good order. The role provides quality information and compliant service to support strategic decision making and build a solid foundation for an evolving organisation.

Role responsibilities

· Process payments and maintain purchase ledger - process expenses, invoices and other payments in XLedger for payment in a timely and accurate manner and reviews supplier statements and outstanding items regularly and efficiently.

· Compliance and internal controls - Ensure relevant authorisations are obtained, and safeguards and protocols are followed about data protection, internal financial controls, and ethical standards.

· Act as the first point contact for purchasing queries - primary management of the shared finance email inbox; Acting as the first point of contact for external and internal questions. Ensures high levels of customer service and effective representation of the Finance Team and the Trust.

· Organisation - Maintain paperwork in an orderly manner: current/prior year records to remain accessible yet secure, older items archived and destroyed when appropriate. Ensuring proper records are maintained in the financial system.

· Finance Team assistance - Support finance team colleagues in providing information to other parties as appropriate, e.g.: as budget holding colleagues, fundraising colleagues, or external auditors.

Person Specification

Technical skills and minimum knowledge:

· Relevant bookkeeping qualification (e.g., AAT) or QBE

· Experience in a similar role, ideally working with large transactional volumes.

· Able to demonstrate a good understanding of the implications of accurate record keeping.

· Able to identify situations where any risk of non-compliance/adherence may arise

· Adept at working with accounting systems and MS applications.

Behaviours and competencies:

· Has a clear idea of priorities and manages own time appropriately by delivering key outputs and replies to requests in a timely fashion

· Adopts a customer service approach when communicating with stakeholders.

· Demonstrates resilience, resourcefulness, flexibility, and perseverance

· Demonstrates personal integrity and commitment to compliance and ethical standards

· Demonstrates empathy for people from disadvantaged, marginalised or socially excluded backgrounds

· Role models inclusive behaviours and values

· Demonstrate a commitment to the values of the Trussell Trust

Key Stakeholders

· Suppliers

· All Staff

· The Finance Team

About us:

In2scienceUK’s aim is to promote social mobility and diversity in science, technology, engineering and maths. We do this by leveraging the skills and passion of researchers and STEM professionals to support young people from low socio-economic backgrounds to achieve their potential and progress careers in STEM. 

We are in a pivotal moment of our development. With a new CEO joining in 2021, six new Trustees on our Board and a new five-year strategy launching in 2022, we are set to grow in size and profile. The team is dedicated, passionate and enthusiastic about empowering young people.

What we are looking for: 

In2scienceUk are looking for an Operations Assistant with a background in finance and administration to support our Operations Manager due to our continued growth.

The Operations Assistant will support In2scienceUK by ensuring the smooth running of financial and operational procedures and assist in implementing new policies as the organisation continues to adapt and innovate to meet the demands of our team.

You will be someone who thrives on being highly organised with strong attention to detail. You will also have excellent interpersonal skills to liaise with staff across the organisation as well as external stakeholders and suppliers.

You will be confident in providing communication of new processes clearly and effectively to all staff and ensuring that adherence is maintained with the support of the Operations Manager.

As the Operations Assistant you must be comfortable working independently in a remote environment with experience of working to deadlines and organisational objectives.

We want to hear from people who can passionately represent the interests of the diverse young people that we serve. We are not asking for particular qualifications. We don’t care what school you went to or what your parents do for work. We care about your character, your skills and potential. If you can see yourself making an impact in our organisation, we want to hear from you. 

Duties and responsibilities:

As Operations Assistant you will work closely with the Operations Manager to ensure the continued effective administration and operations of a fast paced charity. You will play a key part in the growth and development of the organisation assisting in the effective roll out of new procedures and processes by offering support and ensuring compliance. 

Your specific duties will include: 

Finance

• Basic bookkeeping, e.g. monthly reconciliation, tracking receipts and expenses, recording invoices.

• Creating invoices for funders and ensuring funds are paid in a timely manner.

• Assisting in creating reports for cross departmental budgets, external audits and Trustee Board review

• Support the payroll process

• Updating Xero and submitting accurate information liaising with suppliers, funders and external bookkeepers.

HR

• Assist in coordinating the recruitment process in line with the organisation's commitment to diversity, equality and inclusion.

• Assist in coordinating the onboarding process of new employees, e.g. carry out DBS checks, setup of work from home provisions and coordinating access to charity software such as Google Workspace and Breathe HR.

• Maintaining staff records and ensuring that all training is up to date and recorded.

• Supporting the Operations Manager in updating operational documentation, e.g. staff handbook and company policies.

Operations

• Assisting the Operations Manager with implementing new processes and ways of working to streamline operations.

• Provide day to day support for all departments through managing shared accounts and be point of contact for enquiries.

• Track office equipment across the organisation and maintain an up to date asset register.

• Obtain quotes from suppliers for equipment and services. Working with the Operations Manager to negotiate the best deals for the organisation.

• Assist in scheduling and organising the logistics of team co-working days, virtual meetings and Trustee Board meetings.

• Provide support to ensure that all organisational compliance documents are kept up to date, including creating and managing an organisational calendar for renewals and reviews.

• Provide support for the organisations IT functions, including acting as a point of contact for hardware support and triaging issues to external IT support services. 

As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post holder. The postholder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager.

Person specification:

Essential:

• Experience of working in a similar role, ideally in a remote working environment.

• Experience of financial accounting incl. reconciliation, processing payments, invoices and expenses.

• Experience of file and record management

• Excellent organisational, time management skills and the ability to adapt and prioritise to changing work loads.

• A team player with a desire to support across the organisation and the ability to work flexibly and efficiently.

• Committed to safeguarding our young people.

Desirable:

• Experience of implementing new systems and processes to improve administration and operations.

• Experience with HR processes including recruitment and onboarding.

• Awareness of best data protection practices and GDPR compliance.

• Excellent IT skills- preferably with prior experience of using the following tools: Google Workspace, Xero, Breathe HR

• Experience of working in a rapidly growing charity

• Experience of building relationships with external suppliers and partners

• Knowledge of legislation around employment, equality and diversity, data protection.

Benefits:

At In2scienceUK we practise what we preach by giving all staff opportunities to progress in their careers. You will have the opportunity to develop your own bespoke training and career development plan with guidance from your line manager to get you to the next level from day one. 

Although we take our career development seriously we also value work life balance. You will have the opportunity to work flexibly from home, balancing your caring responsibilities, volunteer commitments, hobbies and anything else that makes you happy. 

You will have 28 days of annual leave per annum, plus bank holidays. 

Commitment to Safeguarding

In2scienceUK is committed to our responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults as outlined in Working Together to Safeguard Children. We are committed to recruiting candidates who share this commitment to safeguarding, and therefore we apply robust recruitment and selection procedures to ensure that the people selected are right for the job, and that all candidates are appropriately screened prior to appointment. 

The following pre-employment checks will be undertaken as applicable: 

• References

• DBS check and/or Overseas criminal records check where applicable

• Self-Disclosure

• Identity check 

• Right to work in the UK

• Evidence of qualifications applicable to the role 

• Confirmation of registration with applicable registered body where applicable

Many of our roles involve working with children and we will therefore take up references prior to your appointment. You should provide details of referees including your current and previous employers, covering the last 5 years. Your current or previous employer will be asked about disciplinary offences relating to children, if the role involved working with children, including any in which the penalty is time expired. We will also ask if you have been the subject of any child protection concerns and if so, the outcome of any enquiry or disciplinary procedure. 

Application procedure:

Please apply to the role through the Charity Jobs platform demonstrating how you meet the competencies outlined above including a CV and cover letter.

Applications close on 8th December 2023. Interviews will be held online on 14th December 2023

Role Summary

As Causeway seeks to strengthen, expand, and implement its new 5-year strategy, financial oversight and financial planning is central to success. As Head of Finance you will work with the Chief Finance Officer and alongside the Head of Operations to lead the charity and ensure Causeway reaches its potential and enhances its impact.

The primary purpose of this role is to provide strategic financial information and analysis to the board and the senior leadership team, enabling delivery of key strategic objectives and securing the financial health of the organisation. You will lead the Finance Managers and assistants to strengthen financial procedures and accounting processes, improve financial strategy while further developing robust mechanisms for internal and external reporting and planning.

Who we are

We’re Causeway, the UK-wide charity who believes in the power of lasting change. We take people from existing to living, and empower our service users, including survivors of modern slavery and exploitation, to find their voice and place in society. Since 2005, we have expanded across multiple regions and now provide accommodation and outreach support to hundreds of survivors of modern slavery every year. In 2018, we collaborated with South Yorkshire Police in an initiative called Plan B. This helped to launch the LifeNavigate department. Using, a trauma-informed approach, we are fully committed to breaking the cycle of crime, alongside other organisations such as South Yorkshire Police and Merseyside Police. Our vision is to ensure a thriving future for marginalised and vulnerable people, and it would not be possible without our dedicated team of staff and volunteers.

What you can expect from a career at Causeway

As an organisation we are committed to supporting your success and providing you with a wealth of skills, training and opportunities as well as staff benefits to enhance your employment. These will include:

• Regular accredited and in-house training on specialist subjects such as trauma, mental health, safeguarding, working with addictions and much more

• Group Supervision every 6 weeks with qualified therapists

• Commitment to annual salary reviews

• Progression opportunities

• Annual staff survey and focus groups – have your say!

• 30 days holiday per year (plus accrued holiday days for length of service)

• Medicash medical discount scheme

• 3% employer contribution pension scheme

• Support via Staff Networks including an LGBTQ+ staff network

What our staff say about working with us

We pride ourselves on our employee job satisfaction. 100% of people in our 2021 staff survey feel that Causeway positively impacts the lives of our clients and 97% of our staff would recommend working at Causeway to others like them.

Working for Causeway is working in an environment where you can share your ideas. It’s great when your employer hears and sees you, you feel valued and it encourages you to succeed.

By having an employer who gives you the tools to reach your goals, makes you more driven and focused on your work. Also, at Causeway I feel part of a team that provides an environment in which vulnerable adults feel safe and valued it is the most rewarding job you could have.”

Job Description

Job Title   Head of Finance                               

Salary £45,000 per annum

Reports toChief Finance Officer

LocationSheffield or Liverpool – hybrid working available, some travel may be required between sites

Direct Reports2 x Finance Managers

Closing Date Rolling basis

 Contracted Hours   37.5 hours per week

Interview DateInterviews will be scheduled as suitable candidates apply

Contract DurationFTC to June 2025, with extension dependent on funding contracts

Probationary Period3 months

Responsibilities

As outlined above, the Head of Finance is responsible for providing strategic financial information and analysis to the Management Board, enabling delivery of key strategic objectives and securing the financial health of the organisation.

The Finance department has been on a transformative journey in terms of systems and processes, and this role is pivotal to its development and progression. Candidates should see this as an exciting and positive time and not be afraid to make changes to ensure the department works as effectively as possible. There is a great team that is committed and supportive to face the challenges shoulder to shoulder, with a work ethic that is second to none.

Most of Causeway’s income is through delivering public sector contracts to support marginalised and vulnerable people. While we aim to diversify our income through increased trusts and grants, corporate partnerships, and other innovative commercial arrangements, one primary goal is to deliver more contracts that align with our strategic objectives, while working with a variety of commissioners such as local authorities and police and crime commissioners. This expansion of contract-delivery requires proactive and effective pricing and commercial approaches, in line with our values.

The successful candidate will be part of Causeway’s Management Board, playing a critical role in business planning and delivery, helping to drive efficiencies through continuous improvement and collaboration. They will also hold the relationship with external stakeholders such as its bankers, and some regulatory bodies

Finance

·Responsibility for the delivery of all finance functions of the group including statutory reporting in line with Charities SORP, budget setting, internal reporting, management accounting, cash flow, cash and asset management (including register), policy, procedures, financial strategy, audit, investment and compliance matters.

· Ensure that financial systems are current and resilient, to enable the provision of up to date, accurate records and reports to all relevant stakeholders. Develop, implement and monitor finance policies and procedures.

· Provide high quality, timely financial information and analysis to the CFO and Management Board, delivering a strategic and proactive approach to financial planning and management, developing and recommending strategies for reserves, risk, full-cost-recovery and investments, capital and borrowing requirements as appropriate.

· Keep up to date with key developments and changes relating to finance and regulatory activity and ensure compliance, and provide sound, proactive financial advice to the CFO to support the long term financial viability of the charity.

· Monitoring against our financial strategy using KPls to enable visibility of performance across the key areas of the business, set and monitor budgets reviewing and reforecasting as appropriate, ensuring budget holder accountability for spend levels through business partnering.

· Work proactively with the CFO and Business Development Lead to ensure financial and commercial viability of contracts, proposed projects and programmes. Identify opportunities for improvements and regular reporting against the contracts and assess an appropriate full cost recovery and charge out model.

· Ensure annual accounts and all other regulatory requirements are delivered on time and to a high standard meeting both charity commission and regulated social housing standards

· Oversee other financial and statutory obligations where necessary (i.e. audit, annual leave)

Management and Leadership

• To be the lead on strategic implementation across your areas of responsibility, in order to ensure that the organisation achieves its desired short and longer-term objectives

• Lead and manage the finance team in accordance with our values and goals, ensuring regular supervision and team meetings, and staff performance effectively managed.

• To work with, line manage and coach the Finance Managers to set goals, develop strategy and create targets and KPIs, ensuring they are met. Supervising the coaching and development of teams through formal training.

• To ensure effective and strategic allocation of resources throughout all departments and areas of function

• To attend regular and collaborative operational meetings across the organisation

• To maintain an effective working relationship with all members of management to ensure alignment and coordination of goals, objectives, strategy and activities across departments

• To demonstrate visionary and inspiring leadership across the organisation

• Remain consistently in touch with the latest industry developments of these areas and the third sector

• To work with and advise the Management Board when required

Any other duties that are commensurate with the role.

Location: UK, Remote

Department: Business Support Team

Reports to (Line Manager): Director of Finance and Operations

Grade: UK Grade F

Contract Type: Open-Ended

For details of the job, please visit our website.

About HelpAge

HelpAge International works with partners and a diverse global network of more than 170 organisations over 90 countries, supporting millions of older people to live safe, dignified, and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age.

About the Job

The Head of Finance will provide strategic leadership and oversight of HelpAge International's financial operations. This role is essential in ensuring the financial health and sustainability of HelpAge and will supervise over six Finance Business Partners dispersed in different countries globally. The position holder will be expected to have a good understanding of, and working experience with UK financial laws and policies as well managing various donors rules and regulations.

As Head of Finance, you will –

• Manage the Global Finance function (2 Senior Finance Business Partners, Senior Finance Officer, Systems & Management Accountant), to ensure a professional finance service that delivers on organisational strategy.

• Lead in the preparation of the annual income and expenditure budget, UK statutory accounts, proper accounting for VAT, annual audit.  Provide advice and guidance on donor financial reporting

• Lead on the preparation of financial management information, ensure the financial accounting system is developed and maintained to meet organisational accounting needs. 

• Produce monthly management accounts for Directors  

• Ensure adequate financial support to the localisation of countries , including overseeing the relevant financial processes and reporting.

Skills and experience required

You will be someone with:

• A fully qualified and recognised accountancy qualification e.g., ICAEW, ACCA, CIMA or equivalent.

• Strong hands-on accountancy experience with relevant experience working in a complex international NGO

• Experience of the production and interpretation of management accounts.

• Ability to design and implement new financial procedures.

• Proven ability to lead a diverse team of finance professionals and ability to work with senior managers on financial issues and with non finance staff.

• Knowledge and experience of the production donor reports including EC, UN, ECHO, USAID, DEC, GFFO and understanding of their compliance requirements.

Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with. The post holder will also be responsible for:

· Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.

· Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.

· Complying with all safeguarding framework policies and practices.

· Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

SAFER RECRUITMENT

All employments at HelpAge International will be subject to satisfactory references and appropriate screening checks, which can include misconduct disclosure schemes and terrorism finance checks.