Finance Assistant Jobs
About the team
This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed.
The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, the Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced.
Our most recent accounts are found here: Impetus accounts
About this role
This is an exciting opportunity for a finance professional with an interest in the charity sector to play a key role in managing and developing Impetus’ finance function.
The Head of Finance will work closely with the Director of Finance and Operations to ensure effective financial planning, control and management which will ultimately contribute to helping Impetus achieve its mission of improving the lives of children from disadvantaged backgrounds.
As well as being responsible for the smooth running and management of day-to-day financial operations, with support from the Finance and Operations Assistant, the post holder will also have the opportunity to work on strategic projects such as developing our new finance system, reviewing and updating Impetus’ finance policies and procedures and working with senior colleagues on business planning.
The postholder will also be responsible for managing the relationship with Impetus’s outsourced IT provider. This will involve having oversight of IT projects and performance and supporting Impetus staff with queries.
The successful candidate will be full or qualified by experience and will have experience of charity accounting. In addition to the relevant technical skills, we are looking for someone who is committed to our mission, takes a proactive approach and has excellent people skills to build and maintain effective relationships with colleagues.
Senior Management Team (SMT), Resources and Audit Committee and Operations Team. Liaison with the Investment and Philanthropy teams and outsourced IT support organisation. Maintaining effective relationships with auditors, bankers, suppliers and HMRC.
- Ensure financial controls and the integrity of the financial records are maintained.
- Complete month end processes and prepare monthly management accounts, KPIs and commentaries on a timely basis.
- Supervise the finance component of the Finance and Operations Officer’s work.
- Lead the audit process and preparation of statutory accounts from preparation to successful completion.
- Work with the SMT to prepare annual budgets and regular forecasts.
- Monitor performance against budget throughout the financial year.
- Develop projections and business models to support strategic and business planning.
- Prepare the financial scoresheet to understand future reserve levels based on current projections.
- Support the Philanthropy and Investment teams with ad hoc analysis and reporting.
- Preparation of papers for, and attendance at, the Resources and Audit Committee and Endowment Investment Committees.
- Support the preparation of the Resources and Audit Committee’s component of Board papers and content for other committees as required.
- Manage PEF 1, US-sister charity (501(c)3), including board meetings and working with Company Secretary to complete necessary filings.
Supporting the wider organisation
- Business planning including tracking multi-year grant commitments and understanding the balance of reserves after future year income and grant commitments.
- Support the Philanthropy team with donor reporting requirements, reconciliation of income received and reviewing of income against budget and forecast.
- Manage the quarterly grant payment process, liaising with our Investment team to check whether milestones have been met.
- Contribute to strategic projects and funding bids.
Audit and Taxation
- Lead the relationship with the auditors, ensuring that the audit is delivered on schedule and all statutory filings are made on time.
- Responsible for the preparation of statutory accounts and supporting schedules.
- Liaise with tax advisors to ensure compliance.
- Complete quarterly VAT returns and Gift Aid returns.
- Lead in the management of bank accounts and deposits.
- Monitor and review cashflow forecasts.
- Contribute to oversight of the performance of IT support organisation and provide oversight on specific IT projects.
- Be a point of contact for staff for queries and support.
- Liaise with outsourced IT support company on site visits and ensure the technology in the office is well-maintained.
- Responsible for line management and development of the Finance and Operations Assistant.
- Qualified Accountant/qualified by experience - CIMA, ACCA, ACA or equivalent, or be currently a Part-Qualified Accountant with intent to qualify.
- Experience of Charity accounting and preparing statutory accounts.
- Experience of preparing and managing an audit process.
- Strong attention to detail with a clear and diligent working approach.
- Excellent IT skills, including experience of using Microsoft Office; in particular Excel.
- Ability to work independently and use initiative to manage a busy and varied workload.
- A proactive and solutions focussed approach.
- Excellent team player, willing to work flexibly and collaboratively to respond to changing organisational needs/priorities.
- Excellent written and oral communications skills with the ability to communicate effectively in a range of formats to a range of audiences (e.g. reports, presentations).
- Ability to explain finance procedures to non-finance people.
- A commitment to Impetus’ mission.
- A commitment to equality, diversity and inclusion.
- Experience of Xero or similar software.
- Experience of using CRM systems, such as Salesforce.
- Experience of people/line management.
Our commitment to equality, diversity and inclusion
We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.
We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.
We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.
We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.
Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.
Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.
The client requests no contact from agencies or media sales.
The role is full time and based at our office in Coventry.
The Accounts Assistant will provide support to the Finance Director by the management of all Accounts Payable activities.
Key duties include:
• Review and coding of supplier invoices and processing onto Sage 200
• Review and coding of all employee, volunteer and Trustee expenses returns and processing onto Sage 200
• Communicate in a constructive manner with suppliers and staff when issues with their invoices or returns and incorrect or incomplete, seeking proactively a timely resolution
• Ensure that payment runs are completed in line with the payment schedule issued to staff and suppliers
• Maintain the expense side of the cash book on Sage 200 and monthly bank reconciliations of all SPI and BGEA accounts
• Regular reconciliation of supplier statements for suppliers with significant amounts of activity, ensuring queries on unreconciled items are resolved
• Manage the petty cash for both SPI and BGEA, ensuring monthly reconciliations and processing onto Sage 200
• Manage the corporate credit cards for both SPI and BGEA, ensuring monthly reconciliations and processing onto Sage 200
• Support the FD in preparing the year end audit requirements as directed by the FD and the external Auditors
In accordance with the Equality Act of 2010 and due to the context of the role there is an ‘occupational requirement’ for the post holder to be an evangelical Christian. The job holder should be committed to the purpose of SPI and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
A rewarding opportunity for someone wishing to gain insight into the operational efficiency of a fantastic Secretariat's fundraising department and provide day-to-day coordination and project management support for departmental projects and initiatives.
Your key responsibilities will include:
- Providing comprehensive administrative support service to the Fundraising and Marketing department.
- Supporting the Director of Fundraising and Marketing in the effective administration of departmental meetings, invoicing, and budget tracking across the team.
Strong interpersonal skills are required for this role to be able to respond to colleagues, other key stakeholders needs, with respect and intention to provide an excellent and efficient service.
This is an ideal role for anyone wishing to understand the mechanics of a fundraising function, process donations and hold an integral role in engaing with donors and the public.
We wish to receive applications from individuals that have a real interest in learning, coupled with a "can do attitude" and have excellent communcation skills; orally and in writing.
Please refer to the job description and contact the HR team if you have any questions about the position,
We will be interviewing on a rolling basis, as we expect this position to be filled very quickly. So please submit your CV with a short covering letter [no more than 1 page].
The client requests no contact from agencies or media sales.
About the Role
To provide a full finance administration support service to the Finance Department of Citizens Advice Liverpool working closely with the Finance Manager. To ensure that accurate and timely financial information is recorded and processed using the Quickbooks accounts system. To assist in the provision of the organisation’s financial management service to ensure Citizens Advice Liverpool operates effectively and is compliant with all legal and sector requirements.
- Work closely with the Finance Manager to ensure proper financial management, compliance with internal procedures, legal requirements and Citizens Advice membership requirements.
- Ensure that accurate financial records are maintained.
- Assist with the maintenance of banking, insurance arrangements, salary payments and service agreements.
- Provide relevant information to the Finance Manager to assist with the preparation of financial reports for the Trustee Board, funding applications and funding returns.
- Ensure the raising and payment of invoices, receipts and expenses and associated records are maintained including dealing with queries and credit control.
- Assist in the preparation for annual year-end audit of accounts in conjunction with the Finance Manager, Treasurer and Auditors.
In More Detail
- Process bill payments from bank, and all receipts and record all transactions in a timely and accurate way, using the QuickBooks accounting system,
- Undertake reconciliation of all bank accounts.
- Assist with financial reports to support funding bids.
- Assist in completing funder returns, returns to Citizens Advice and due diligence information for potential funders and partner organisations.
Citizens Advice Liverpool is a charity that provides free, confidential and impartial advice to people who live and work in the city. We depend on a workforce of paid staff and over 120 trained volunteers. We give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem. We are the leading provider of advice and advocacy services in Liverpool and have helped clients with over 106,000 issues in 2022/2023.
CAL have achieved accreditation with the Workplace Wellbeing Charter, showing we are committed to improving the health and wellbeing of our workforce. We've also gained an award for outstanding contribution by an employer to workplace health and wellbeing 2022 by Merseycare NHS Foundation Trust.
We've gained awards from Citizens Advice National recognising our Advising Margainalised Communities Team for championing equity, diversity and inclusion in both 2021 and 2021. We were also named volunteer team of the year in 2022.
As well as a competitive salary CAL also provides access to:
- 27 days annual leave plus bank holidays
- Hybrid Working Scheme
- Interest free travel loans
- Employee Assistance Programme
- Pension Scheme
- Cycle to Work Scheme
- Lifestyles Gym Membership (20% corporate discount)
- Enhanced maternity, paternity and adoption leave pay
Fixed Term – until 30 July 2024 (with possibility of extension)
Circa £28,000 per annum
Hybrid – at least 1 day a week at our London office
UNICEF ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.
This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as a Finance Assistant, providing additional capacity in our financial control and reporting team, while the current postholder is seconded to a financial transformation project.
You will work alongside two other Finance Assistants to provide general financial admin support across purchase and payment processes, income invoicing, general ledger reconciliations as well as assistance with general finance queries from around the organisation.
To succeed, you will have excellent attention to detail, the ability to build strong relationships across the organisation and a good understanding of basic bookkeeping and accounting. You will have some experience as a Finance Assistant and strong customer service skills.
Act now and visit the website via the apply button to apply online.
Closing date: 5pm, Sunday 10 December 2023.
Interview date: Tuesday 19 December 2023 via video conferencing (MS Teams).
In return, we offer:
· excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools)
· outstanding training and learning opportunities and the support to flourish in your role
· impressive open plan office space and facilities on the Queen Elizabeth Olympic Park
· an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children.
· the opportunity to work in a leading children’s organisation making a difference to children around the world
Our application process: We use a recruitment platform called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process.
We are gradually moving back to our offices on the Queen Elizabeth Olympic Park in Stratford, East London and we anticipate most colleagues will work one or two days a week in the office and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances.
We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children.
UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit.
The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences.
We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.
If you require support in completing the online form or an application form in an alternative format, please contact the Supporter Care line during office hours.
If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.
Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)
28 hours per week
£24,509-£26,490 per annum pro rata
Yorkshire Wildlife Trust is one of the UK’s fastest growing nature conservation organisations and seeks to appoint a Finance Assistant to work as part of the Finance Team to provide the best possible financial service to colleagues, customers, and suppliers.
You will play an important role in the Finance Team’s performance of the day-to-day financial operations of the Trust, ensuring accurate and timely processing and record keeping.
Working with our cloud-based financial system, Iplicit, you will be involved in all activities relating to Sales and Purchasing. You will also support project administration through financial oversight of project grant claims and reporting. As a member of the finance team you can expect to be involved in all aspects of the day-to-day operation team including handling enquiries from staff, customers, suppliers and funders.
We would love it if you have a passion for working in the charity sector and care about our conservation mission and ethos. You will ideally be AAT qualified or have equivalent experience, be able to demonstrate maintaining accurate financial records (sales and purchase ledgers), and have a good understanding of the principles of accounting and VAT.
How to apply:
Please submit an up-to-date CV and supporting statement. When writing your supporting statement, please refer to the person specification within the job description, and ensure you describe your relevant knowledge, skills and experience relevant to the role. Ideally, your CV and supporting statement should be in an editable format, such as Word, so we can anonymise your documents prior to the short-listing process.
Closing date: Sunday 10 December 2023 at midnight
Interview date: Monday 18 December 2023
Please note that applications received after the closing deadline may not be considered. The Trust regrets that it is unable to give feedback on unsuccessful applications.
We are committed to creating a Movement that recognises and truly values individual differences and identities. We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and to reach their full potential. We want our people to flourish, just like nature.
Are you passionate about developing your career in accounting? If so, I want to hear from you…
We are a dynamic organisation with a clear vision to create a world where everyone can know Jesus through the Bible. Part of our responsibility in this is to make sure we are good stewards of the resources we’ve been entrusted with. The Finance Assistant role will suit someone who is organised, pays attention to detail and enjoys contributing their ideas and experience as part of a team.
- Salary: £27,000–£30,000 + benefits.
- Location: Hybrid, with one day a week in the Oxford office
- Terms of appointment: Full-time permanent.
- Closing date: Tuesday 19 December at midday.
- Interview date: 11 January, held in Oxford. (While we would prefer an in-person interview in Oxford, due to the holiday season a video interview (or alternative date) may be considered)
- Processing financial transactions.
- Reporting financial information and ensuring that funds are correctly allocated to support members and projects involved in Bible translation projects across the world.
- Supporting colleagues, members and partner organisations.
- 33 days annual leave, including bank holidays (pro-rata).
- Competitive contributory pension scheme.
- Fully paid-for professional development opportunities.
- Non-contributory life assurance scheme, incorporating an employee assistance programme with a 24/7 helpline for support on a range of emotional and practical issues.
- Tax-free home-working allowance.
- Family-friendly employer.
- Monthly in-person team days in Oxfordshire or the Chilterns (expenses covered).
- Hot-desking facility at Oxford office.
This post is subject to an occupational requirement under Schedule 9 of the Equality Act that the post holder be a practising Christian (see application pack for details).
The client requests no contact from agencies or media sales.
King's College London Student Union is looking for a Finance Assistant to assist in the general running of the Union’s finance office, particularly in respect of accounts payable, accounts receivable and banking reconciliations. To contribute to the production of financial information for management purposes.
• Dealing with day-to-day purchase invoices and checking payments
• Produce daily banking sheet
• Reconcile KCLSU Soldo card
• Communicate with KCLSU customers on aged debtor chasing
• Conduct random stock checking with Venue Managers
• Misc finance office tasks as required
Would you like to start a career in finance? We are seeking a motivated and detail-oriented individual to join our finance team. You will be part of a friendly team where we strive to support all financial aspects of the business for both staff and students. This includes the Manchester Academy Venues, 13 Media, student groups and other Union outlets. We pride ourselves on fostering a collaborative and innovative work environment that encourages professional development and growth. This role would be perfect for someone wishing to learn all about accounts and financial practices and wanting to progress in the department. You'll be offered full training whilst on the job.
The role would be perfect for someone wishing to learn all about accounts and financial practices while on the job. You will be offered full training, so no experience or qualifications are needed.
PURPOSE OF THE ROLE
• Processing invoices.
• General office admin duties.
• Looking after shared finance inbox.
• Handling student requests for PDQ rentals.
• To count takings and replenish floats for all cash outlets.
• Provide and facilitate cash requirements of our student groups.
• To be involved in the month end takings
Working at UMSU
You'll get access to our great staff benefits;
- 30 days of annual leave plus bank holidays and additional time off in December
- Training and development opportunities, including access to our eLearning platform
- Flexible working and hybrid working opportunities
- Free NUS 1-year student card
- Free Manchester Academy gig tickets
- Access to cheap gym classes with UoM Sport
- Contribution to eyecare such as glasses and contact lenses
- 25 hours of volunteering leave per year
- Access to our employee assistance programme, including 6 free counselling sessions
- 25% discount in our onsite bar and café - 532 Bar & Kitchen and Corridor Coffee
- Access to our cosy staff Community Space which has free breakfast and lunch for you whilst you are in the office
- Cheap on-site parking
Salary: £23,320 - £25,440
Contract: Full-Time, Permanent
Hours: 35 hours per week (plus a 1 hour, unpaid lunch break).
If you are invited to interview with us, we will share our interview questions in advance so you can prepare your responses. We’re more interested in hearing about your experiences and ideas than testing your memory, so we want you to feel as prepared as possible.
Inclusivity and Accessibility
We are committed to equality of opportunity and we work hard to ensure we appoint based on merit.
We particularly encourage applications from Disabled or Black, Black British, Black Welsh, Caribbean or African candidates as these groups are currently underrepresented in our staff team.
Applications will close on Thursday 14th December 2024 at 3pm.
We may close applications early, so we recommend that you apply as soon as possible to avoid disappointment.
We aim to interview on / around 9th January 2024.
City and Guilds of London Art School is seeking a suitably experienced individual to join its finance team. The Finance Officer will be a key member of the team supporting all areas of financial operations, ensuring day-to-day transactional finance processes and administration are undertaken accurately and efficiently. You will need excellent bookkeeping skills, in-depth operational knowledge of computer accounting packages (preferably Sage) and good Excel skills. Just as important is that you enjoy working in a small team in a creative and collegiate environment.
1 Main Purposes of the Role
1.1 The Finance Officer will be a key member of the finance team, conducting core financial processes across the range of the team’s responsibilities
1.2 The role supports all areas of financial operations, ensuring day-to-day transactional finance processes and financial administration are undertaken accurately and efficiently
2 Main Duties & Responsibilities of the Role
The main duties and responsibilities that are the normal expectations associated with the post are:
2.1 Maintaining accurate and timely financial records and systems in conjunction with the Head of Finance and p/t Finance Assistant, including but not limited to:
2.2 Efficient maintenance and credit control of the Art School’s ‘sales ledger’, chiefly the fees paid by students or by the Student Loan company or bursary benefactors.
2.3 Ensuring all transactions are posted to the correct ledger code
2.4 Processing payments to suppliers in via the bank e-portal
2.5 Credit card and other e-payments reconciliation
2.6 Processing of donations received and providing information as required to relevant staff (e.g.Head of Development)
2.7 Overseeing bank reconciliation processes
2.8 Providing support to the Head of Finance for payroll preparation and management
2.9 Providing information to Senior Management Team and other colleagues to facilitate budget monitoring and control
2.10 Supporting the statutory account preparation, audit, management accounting and forecasting processes by collating data and contributing to reporting
2.11 Responding to supplier and general finance department queries
2.12 Deliver all aspects of the role with due regard to the Art School’s regulations, policies and procedures;
2.13 Participate in the individual Performance Review Process and engage in staff development and training activities in relation to the priorities set by the Art School and the line manager;
2.14 It is the duty of the post holder not to act in a prejudicial or discriminatory manner towards members of staff, students, visitors or members of the public. The post holder should also counteract such practice or behaviour in others by challenging and reporting it;
2.15 To promote and maintain a positive profile for the Art School through their professional conduct and liaison with people external to the Art School, and through their involvement in any public facing events.
This is a description of the job as it is presently constituted. It is the Art School’s practice to periodically review job descriptions to ensure that they accurately reflect the job that is required to be performed, and to incorporate proposed reasonable changes following negotiation with the post-holder.
The Finance Manager will play a pivotal role in overseeing our finances, ensuring best practice in financial controls and reporting. They will lead the Finance team of CT4N Charitable Trust and its trading subsidiary CT4N Ltd, to provide excellent business partnering to all areas of the business, including the Senior Management Team, the Board, customers and other stakeholders.
· Preparation of Charitable Trust and subsidiary companies annual Statutory Financial Statements, ensuring they are accurate and provide a true and fair view of the Group. Managing the annual Audit.
· Building relationships across the organisation to embed best practice and compliance with Finance policies and processes.
· Provide technical knowledge in accounting principles, including Charity SORP and VAT principles for Charities.
· Recommending a financial strategy and setting operational plans for the Finance Team.
· Maintaining and managing effective relationships with colleagues across the Charitable Trust, in particular the Leadership team, and managers.
· Produce accurate and informative monthly management accounts within an agreed timeframe.
· Manage the budgeting and forecasting process, enabling the organisation to make informed decisions about priorities and future strategy, including the production of detailed budgets and forecasts on a timely basis.
· Proactively build and maintain relationships with budget holders to review monthly performance, produce accurate reforecast information, and plan future budgets.
· Preparing and producing financial information for presentation to Boards.
· Take responsibility for treasury requirements; produce regular cash-flow forecasts.
· Responsibility for design of the financial procedures and controls for the organisation, ensuring they are regularly reviewed and updated.
· Ensure compliance and adherence with financial procedures and controls across the organisation.
· Ensure compliance with regards to changes to operational policies and procedures relevant to this post.
· To adopt a flexible approach in response to operational needs regarding duties and hours of work.
· Willingness to attend training courses as appropriate, as well as any staff meetings.
· Undertake any other duties that may reasonably be required as appropriate to the grade.
The client requests no contact from agencies or media sales.
UKIM is one of the premier faith based civil society organisations working in the UK to serve the needs of the Muslim community in the UK. UKIM is going through a major organisational reform to re-establish itself as an effective civil society organisation and fulfil its mission. The reform includes major changes at governance and executive level and relocating its Head Office from London to Oldham.
The job holder is expected to provide inclusive and visionary leadership that inspires, engages and motivates employees, supporters and partners. To deliver UKIM’s vision and mission and to develop the organisation’s leading position within UK’s civil society community.
Applicants should be sympathetic to Islamic principles and values and have a solid understanding & experience of Muslim communities in the UK.
How to apply
If you have what it to takes to be part of this interesting and promising journey, please press the apply button.
• Assist the Head of Finance in ensuring the efficient and effective delivery of all aspects of Finance across all UKIM;
• Assist the Head of Finance with financial management, treasury, loans, accounting support and general advice.
• Responsible for the production and delivery of timely and accurate financial information.
• Maintain systems to enable relevant Managers to have up to date financial overview of UKIM project spending, across all departments.
• Collection of funds and issuing receipts.
• Competency required in Accounting software such as Capium. Sage, IRES, Quick Books and Xero
• Extracting data from WorldPay Merchant Web Donations, Cardsave Merchant, Cheque Deposit spreadsheets and FastPay direct debit spreadsheets.
• Dealing with expenses and petty cash.
• Responding to relevant telephone, post and email enquiries.
• Dealing with supplier invoices and queries.
• Depositing cheques in the bank accounts, which includes:
• Extracting data from the UKIM Info system.
• Sorting each cheque according to the bank account it needs to be deposited in.
• Double checking that all amounts on the cheques are correct and correctly entered in the finance system.
• Going to the bank with all the cheques and relevant deposit slips.
• Assistance in preparing the branch accounts.
• Data entry during Appeals.
• Assistance in the preparation of gift aid claims.
• Zero to three years of experience within a finance position.
• Experience of working within the charity and development sector, would be ideal.
• Experience of maintaining financial management systems.
• An overall understanding of business planning processes and their application within the organisation.
• Excellent organisational and interpersonal skills.
• Excellent communication skills, written and verbal.
• Strong analytical skills.
• Good IT skills with an ability to understand the intelligent use of IT within the finance environment.
• Ability to work well on own initiative.
• Commit to withhold the integrity and standards of UKIM, its values, approach and priorities.
You may have experience of the following: Finance Officer, Accounts Assistant, Finance, Financial Administrator, Credit Controller, Accounts Officer, Accounts, Finance, Payroll Officer, Finance Assistant, CIPP, Payroll Assistant, Payroll Administration, Finance Administrator, etc.
A multi-academy trust of 11 schools in the Midlands is seeking a Finance & Shared Services Payroll Manager for a full-time, permanent role.
The salary offered is circa £60k per annum and the role will be predominantly based onsite at the Trust’s central office in Kettering. Once established in the role there may be the opportunity to work part of the week remotely / from home – however initially the role needs to be based 5 days per week in the office in Kettering.
The 11 schools in the Trust are spread across Kettering, Corby, Wisbech and the surrounding areas, and they are moving towards a ‘Shared Services’ approach for Finance & Payroll.
Currently the Finance & Payroll functions are separate, and this position manages 2 Payroll Administrators and 4 Finance Assistants. The position includes managing the payroll team and the outsourced payroll function/provider. The Trust has around 1100 staff. It is essential that applicants have demonstrable experience managing a similar outsourced payroll function and understand the challenges involved with liaising with an external provider. In addition the role will manage the Financial Administration function of the Trust – this involves managing staff in the central finance team who are responsible for payments, invoicing and reporting etc.
The ideal candidate will have a bookkeeping background, but with strong experience in managing a payroll function. Experience running a ‘shared services' department including both financial processing and payroll would be a huge advantage.
Public sector or education sector experience is useful but not essential.
Key duties include:
- Actively review and develop new processes, service standards and delivery expectation to ensure an efficient payroll and finance administration operation
- Lead contact for the outsourced payroll provider, in conjunction with the Head of People
- Act as the contact for all pension administration issues and returns and compliance to auto enrolment requirements
- Lead the preparation and delivery of the monthly payroll
- Model costs of structures current and new, modelling pay increases, job Family and job evaluation costings through the team
- Oversee the preparation of and submission of statutory and regulatory returns including RTI, P11Ds etc.
- Working collaboratively with the people and all colleagues within he Finance function to provide invoice payments, supplier information and salary reports to enable ongoing and well-informed financial decision making
- Produce annual gender pay gap report, equal pay reports, pay progression and other management information as and when required including scenario planning
- Monitor apprenticeship levy payments and usage, working closely with the people team to ensure it is effectively accessed and utilised
- Undertake day-to-day leadership, development, motivation and performance management of all members of your team
- Maintain accurate finance and payroll records, audit trails and decision making ensuring that both internal and external audits are enabled to provide levels of substantial assurance in line with rules on financial probity and integrity
- Experience of leading and managing a centralised shared service approach – both financial administration & payroll
- Desirable to posses experience/ understanding of the education sector and school operations
- Qualified through relevant body such as Chartered Institute of Payroll Professionals (CIPP) (desirable)
- Experience of pension schemes and auto enrolment
- May be Part qualified ACCA/CIMA or similar
- Excellent skills in developing new and improved processes for administration, ensuring effective processing
Closing date: ASAP / Ongoing
Please send your CV for immediate consideration
Key Role Responsibilities and Tasks
· Administer Trust Purchase ledger ensuring suppliers and stakeholders are paid and credit cards expenses are accounted for
· Assist with payment processes critical to delivering the JF Redress Scheme
· Assist with eligibility checks for Trust compensation scheme applications and for payments to Trust members
· Assist with investigation into beneficiary records to determine Capital Refunds within the JF Redress Scheme
· Bank reconciliations
· Assist with ad-hoc management reporting including outstanding Purchase orders and transactional analysis
· Administer the Member financial records and beneficiary transactions
· Assisting with Annual audit process under direction of Assistant Finance manager
· Process and input data for payroll reports
· Support and implement internal controls
· Any other finance administration tasks as and when required or directed
· Adhere to all company policies and procedures.
· Participate in appraisal and performance related meetings as requested.
Skills, Experience & Qualifications
· Previous Financial Administration experience
· Strong numeracy and literacy skills and application
· High attention to detail and an orderly approach to processing
· Motivated individual who is systematic and organised, with the ability to multi-task
· Able to work to deadlines
· Basic working knowledge of MS Windows software packages but good knowledge of Excel
· Ability to build effective working relationships with employees and external suppliers/stakeholders
· Able to adhere to systems and procedures especially in the handling of sensitive data
· Good communications skills in person, on the phone and via email
· Cloud based finance accounting software experience desirable
· Foundational understanding of Accounting and Finance principles
The client requests no contact from agencies or media sales.
Post Title: Head of Finance
Salary: £58000 to £62000
Location: South London
Hours: Perminant: 37.5 hours per week (hybrid: 3 days on the office and 2 days working from home per week)
Reporting to: Finance Director
Supervises: Senior Management Accountant, Assistant Management Accountant,
Finance Analyst, Finance Officer, Accounts Payable
Would you like to lead a finance team reporting to the Finance Director, your primary responsibility is to oversee daily tasks, ensuring the accuracy and timeliness of financial information while managing financial reporting.
This role extends to providing vital support to the organisation through effective business partnering.
As Head of Finance, your day-to-day will include:
- Take charge of the daily operational management of our finance function, overseeing and guiding the delivery of services.
- Lead, oversee, and supervise the finance team through the management structure, ensuring the induction, training, supervision, and appraisal of team members.
- Provide monthly management accounts to budget holders, monthly reports to SLT, quarterly updates to the Finance Committee, and financial KPIs in a timely, accurate, and consistent manner.
- Prepare cash forecasts and contribute to medium and long-term financial modelling and business planning.
- Collaborate with the payroll and workforce manager to ensure the accurate and timely reconciliation of the payroll ledger.
- Assist finance team members in promptly and accurately reconciling all balance sheet codes and ledgers.
- Review and approve journals prepared by other team members.
- Lead and prepare the annual budgeting and forecasting process.
- Support the Finance Director in the production of the annual statutory accounts.
Head of Finance skills, experience and attributes will include:
- Qualified accountant (ACCA, ACA, CIMA)
- Prior experience working in a not-for-Profit Finance Team.
- Experience with Aqilla and/or similar accounting software
- Experience of leading, motivating and developing a finance team.
- Demonstrable experience of preparing and presenting monthly management accounts.
Your Benefits will include:
- Complimentary parking
- Participation in the Cycle to Work Scheme
- Subsidised lunch
This role requires an enhanced DBS, two references will be required prior to interview.
This organisation core values include Compassion, Respect, Excellence, Dignity, Integrity, and Teamwork in all actions and outcomes. If this role appeals and your skills, experience and qualifications align with this opportunity please submit your CV to [email protected]
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.