Finance Systems Accountant Jobs in Westminster, Greater London
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Finance and Grants Assistant, Global’s Make Some Noise
We are Global’s Make Some Noise
Global’s official charity, Global’s Make Some Noise, funds crucial grassroots projects across the UK with funding and development support, with the aim to make sure that nobody is left facing life’s toughest challenges alone. We raise funds and awareness of the biggest issues affecting society, harnessing the power and reach of over 26.6 million weekly listeners across Global’s radio brands including Capital, Heart, Classic FM, Smooth, LBC, Radio X, Capital XTRA and Gold. To date, we've raised over £35m for over 440 UK charities and supported over 200,000 lives in communities right across the UK.
Join us during this crucial phase of the charity's expansion as we enter a thrilling new chapter. Take a central role in managing and streamlining the finance and grants function as an integral team member. This period marks a pivotal moment with a fresh strategy, increased ownership, and broader impact throughout the organisation. The role is dynamic, with shifting priorities and focuses throughout the year, which are outlined below.
Reporting of the role
This role reports to Head of Finance and Governance with a dotted line to the Grant and Programme Manager (this is a job share).
Overview of job
We are hiring a Finance and Grants Assistant to support financial and grants operations processes. Responsibilities include participating in the operational and administrative activities of the finance function, leading to the accurate recording of financial information for accounting purposes, as well as managing financial records, and supporting our grant-making processes.
3 best things about the job
-
Opportunity to work across the Finance and Grants functions of a unique organisation that funds and empowers small charities.
-
Unique position, embedded within a cutting edge, fast-paced media and entertainment business which has a voice across the UK.
-
You’ll get to make a real and positive difference, working with amazing causes and great people from a wide variety of charities all over the UK.
Measures of success
In the first few months, you would have:
-
Successfully complete daily and weekly finance and grants tasks, successfully managing the finance and grants email inboxes and be confident answering questions and resolving queries.
-
Built relationships with the Global’s Make Some Noise team and other stakeholders.
-
Developed your knowledge of our supported charities and funding portfolio, getting to know plenty of our projects and working with them to produce case studies, stories and fulfilling other storytelling opportunities.
Responsibilities of the role
Finance – approx. 40%
Day-to-day financial management of the charity and its Trading subsidiary including, but not limited to:
-
Process all day-to-day transactions on the finance system, Xero, including income received from fundraising platforms, ensuring a full audit trail of data processing.
-
Complete daily bank reconciliations for all entities, including recording and banking cheques and processing petty cash.
-
Raise sales invoices as requested, following procedures to set up in customer systems, and follow up with customers to ensure timely payment.
-
Process purchase invoices and expense claims, ensuring appropriate authorisation, in line with delegated authorisations.
-
Set up weekly payment runs for approval by the Head of Finance.
-
Monitor all financial processes, ensuring finance policies are complied with and deadlines are met, including electronic and physical filing of finance and legal documents.
-
Complete month end tasks, enabling to the Head of Finance to close the month, including selected balance sheet reconciliations.
-
Keep Gift Aid records up-to-date and assist the Head of Finance with the preparation of Gift Aid claims.
-
Assist with the year-end audit, ensuring all relevant paperwork is tidily filed.
-
Collaborating with the fundraising team, exploring fundraising and donation collection mechanics, identify new developments in the sector and helping to embed any system changes.
-
Train and support the charity team on the charity’s finance processes.
-
Provide cover for the Governance & Team Co-ordinator in periods of absence.
Grants – approx. 60%
-
Support the Grants Team to process charity applications for funding, including communicating with interested parties, summarising applications, compiling relevant information, conducting research as required and helping to organise related meetings and Grants Panels.
-
Preparing and processing funding agreements, reporting forms and other associated paperwork for grants.
-
Working with charities to collect and develop storytelling information such as quotes, pictures and case studies, and support sourcing participants and contributors for radio interviews and other editorial pieces as needed.
-
Supporting the team in the organisation, planning and delivery of our skills training programme for charities.
-
Writing copy for our website and newsletters, and ownership of our communication planner for our charities.
-
Managing the Grants Team inbox and being the first point of call for queries.
-
Leading on the management of data and uploading of information on our database (Salesforce), complying with GDPR requirements.
-
General administrative tasks across the both the Grants and wider charities team, undertaking adhoc projects and supporting initiatives and events as requested.
-
Assisting the Grants Managers in all administrative aspects of support.
-
Provide cover for the Governance & Team Co-ordinator in periods of absence.
What you will need
The ideal candidate will be proactive, efficient and capable of the following:
Essential Experience
-
Strong A-Level results (or equivalent) and/ or relevant degree / or relevant experience
-
Would suit someone working towards finance qualification such as AAT
-
A passion for working with charities
-
Great interpersonal and relationship-building skills
-
Strong attention to detail and accuracy in your work
-
Good time management and ability to work with tight deadlines
-
Ability to deal with personal and sensitive information in a confidential manner
-
Excellent organisation skills with adaptability and ability to use your initiative
-
Experience in administration or other relevant work
Desired
-
Previous charity finance experience
-
Strong knowledge of Microsoft Office applications, in particular pivot tables in Excel
-
Grant-making experience
-
Curiosity about and understanding of the commercial radio sector
-
A passion to work in charity and transform lives
On top of that, you’ll be someone who
-
Thrives in a fast-paced role - has a keen eye for detail - and is able to adapt their communications across a number of partners.
-
You'll need to be passionate about supporting charities, and solutions driven to support our desire to increase our income, reach and impact for UK Communities.
What you can expect from us
-
Respect for the individuality, uniqueness, and value of each person with whom we work.
-
Personalised onboarding plan and support, IT, and other necessary work equipment, ensuring seamless integration into the MSN team.
-
Enjoy the camaraderie of a team that is both enjoyable and goal-orientated, fostering a workplace with driven colleagues who are committed to a supportive work environment.
-
The perks of a generous benefits package and commitment to your overall wellbeing and job satisfaction.
-
A team committed to your personal and professional development, ensuring your growth and success in the MSN team.
Everyone is welcome at Global
Just like our media and entertainment platforms are for everyone, so are our workplaces. We know that we can’t possibly serve our diverse audiences without first nurturing and celebrating it in our people and that’s why we work hard to create an inclusive culture for everyone. We believe that diversity will set us apart, so no matter what you look like, where you come from or what your favourite radio station is, we want to hear from you.
The client requests no contact from agencies or media sales.
King’s College London offers an intellectually stimulating environment, where staff are dedicated to the advancement of knowledge and learning in the service of society. We are a multi-faculty institution, providing high-quality research, education and innovation across the social sciences, humanities, health, law, dentistry, and sciences. As a member of the Russell Group, we are committed to maintaining the highest standards in research and education.
The Finance, Procurement, Strategic Planning and Analytics directorate, led by the Chief Financial Officer / VP (Finance), comprises c.150 roles located across our campuses in central London. The Finance department of c.100 roles provides various accounting, assurance, advisory, decision support and financial processing functions for the whole university.
The Director of Finance Business Partnering (Operations) is a critical role within the Financial Strategy, Planning & Performance division that will lead, develop and deliver high quality finance business partnering and decision support to all the central services of the university, including providing financial planning, reporting and insight across revenue and capital funded activity.
You will support the senior Director of the Financial Strategy, Planning & Performance function in development and improvement projects. Examples include the development of a professional competencies framework to support career progression and performance at all levels, supported by learning and development opportunities, improving key processes, resource allocation and financial planning methodologies, and reporting on financial performance.
As part of the function’s senior management team, this role will lead a team of finance business partners who will provide outstanding partnering services to our central services including large functions such as Estates and Facilities, IT, Students & Education, Research Management and on other crucial ‘head office’ activities. Working closely with the corporate reporting team on the provision of management accounts, you will lead on financial performance support in-year and across our three-year financial planning framework. You will also undertake and provide professional support to your team on business partnering skills, financial modelling, business case development and financial appraisals. You will play a wider role as a senior member of the finance leadership team on cross-college initiatives and be asked to deputise for the senior Director of the division or their peers.
It is an exciting time to join the university as we are making a step change in our support and advice, particularly to directorate heads and our Senior Vice Principal (Operations), and onwards through the leadership roles across the central service directorates where financial and operational decisions are made.
This is a full time post (36 Hours per week), and you will be offered an indefinite contract. We work in a hybrid way and there is an expectation of being able to work at least three days a week in our offices to help facilitate a collaborative working culture.
To be successful in this role, we are looking for candidates to have the following skills and experience:
Essential criteria
1. Professional Accountancy Qualification
2. Highly resilient with the ability to run multiple objectives, large senior teams and complex political processes concurrently
3. Exceptional understanding of running and leading financial planning, monitoring, forecasting and business partnering in a complex and large organisation
4. Exceptional leadership skills and a service approach in your professional work
5. Ability to operate and deliver change and improvements in a complex organisational environment
6. Exceptional business case financial appraisal and modelling skills
7. Ability to communicate clearly and effectively in the written word and in person in a variety of formats including committee presentations and policy documentation
8. Numerate and IT literate with the ability to use the standard suite of office software together with excellent knowledge of one or more corporate finance/ERP and reporting systems
9. Significant recent experience of leading business partnering, financial support and advice functions and services
10. Experience of designing, delivering and improving capital planning and reporting processes
11. Leading teams to achieve complex and competing objectives over a variety of time horizons in partnership with other technical leads and partnered areas.
12. Ability to build and manage internal and external relationships
13. Self-management and ability to work independently to meet deadlines
14. Attention to detail and working to a high-level of accuracy
Desirable criteria
1. Degree level qualification
2. Leadership of technical / professional staff who manage their own work and activities
3. Experience of having worked in or with the university sector
We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.
We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We have a strong equality, diversity and inclusion agenda and would expect the post holder to demonstrate these values.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. The deadline for applications is Sunday 19th May 2024. If you would like to discuss the role, please get in touch with Bryony Thomas via the Allen Lane agency website.
Shortlisting will complete late May and may include an initial conversation with Allen Lane, our recruitment partner for this role. First stage interviews with King’s College London are planned for early June.
We are not able to offer sponsorship for candidates for this role who do not currently possess the right to work in the UK.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Conservation Collective (CC) funds solutions to protect the environment, restore nature, and safeguard against climate change. The CC UK charity incubates, launches, and supports locally focused foundations, which open new funding channels to support the most impactful environmental grassroots projects. Our network comprises 20 members based all over the world and is growing.
We manage and monitor our donor relations, grant giving governance, contacts, and event activities, via a bespoke and customised salesforce system. This was launched in September 2021, and has been developed and configured to meet our growing needs since then. As the demand for our model increases around the world, we need a highly capable systems specialist to support us to ensure our data systems are well managed, users are trained, and we can create accurate reports for our donors and other audiences. The role will report to the Finance Director and will work closely with the rest of the team. This is a critical role that is central to the success of building a robust organisation, and there is opportunity for an ambitious candidate to grow in responsibility with it.
Key Responsibilities:
Oversee Salesforce System: maintenance, training, development, and reporting
Maintenance
· Ensure key objects on Salesforce such as accounts, contacts, campaigns and grants are working effectively (ensure process flows work well).
· Maintain reliable records in all objects on Salesforce by eliminating duplicates monthly, processing user deletion requests and updating records for lists with up-to-date information on key stakeholders (e.g. trustees, contractors etc).
· Weekly data back-ups.
· Uploading ad-hoc batch data from Campaigns e.g. Just Giving or historical data into Opportunities.
· Ensure regular data cleaning to enhance the credibility and adoption of the system. Spot trends with issues and feedback into system development or training.
· Oversee data governance log: maintaining log of changes to review with the team, discussing effect on budget and system usage to inform decision making.
Training and support
· Oversee user set ups, create new user profiles, and share best practices according to GDPR practices.
· Oversee smooth onboarding and training process for new members to ensure effective adoption.
· Keep training materials related to key objects updated, host internal webinars to address new feature introductions or common issues to troubleshoot.
· Promptly troubleshoot any user issues and feeding these into training to prevent it happening again.
· Respond to individual questions from users on Slack and share tips and tricks.
Automations and Development
· Manage the integration of Form Assembly, ensuring all connectors work well and troubleshoot and update individual forms when needed.
· Support users with the building of individual Form Assembly forms, updating when needed (ad hoc) and embedding them in their websites.
· Perform developments such as creating new fields, updating picklist values, page layouts, forms, automation configuration, formula fields, and other content. Work with core team to assess where a development is foundation specific, and where it should be applied across all users.
· Act as key point of contact with our external Salesforce consultants on any requests of flow maintenance or improvements and monitoring effective use of credits and budgets.
Reporting
· Build reports and dashboards for each key Object – spot trends and suggest improvements.
o Opportunities - pipeline and income reports for board meetings
o Grants - tracker and applications analysis, extraction of impact data for evaluation purposes
· Provide quarterly diagnoses of user adoption levels across the network.
· Work with exec director to prepare quarterly data for trustee meeting and annual reports.
Manage IT systems with the support of an outsourced consultant
· Act as a key point of contact with our outsourced IT company, overseeing the creation of new users and managing the leavers’ processes.
- Ensure MS365 systems are working effectively for current users, and troubleshoot issues as a first point of contact before liaising with outsourced providers.
· Maintain an up to date ‘how to guide’ for our intranet, ensuring all users know how to use it and find what they need.
· Recommend Cyber Security improvements.
· Procure IT equipment for team with support of external consultant.
· Maintain an up-to-date list of active users, MS 365 licenses and Antivirus license protection.
· Oversee the IT budget by approving expenses on a regular basis.
· To manage website domains – purchasing new ones on request, performing updates or providing access to web designers.
Essential criteria:
· Passionate about nature and the environment
· Understanding of and experience in Salesforce User Management
· Knowledge/skills in improving business processes, overseeing testing; identifying and implementing systems enhancements.
· Experience of being able to communicate well with and support non-technical colleagues.
· Strong communication skills, verbal and written.
· Ability to work methodically.
· Ability to work quickly and accurately.
· A keen eye for detail.
· Demonstrable ability to work independently.
· Energetic approach to work and a desire to learn.
· Experience in not-for-profit sector
Strongly desirable criteria:
· Salesforce Administration Certificate.
· Salesforce Trailhead badges.
· Awareness of GDPR regulations.
· Comfortable with using MS Office suite, Slack and Canva environments.
· Familiarity with complex accounting models (affiliates, branches, restricted and unrestricted funding).
· Experience of working in a fast-paced environment that is constantly growing and adapting.
· Being able to speak Spanish, Greek or Italian would be a bonus.
Benefits: being part of a dynamic, creative, and growing team working to amplify the impact of local grassroots environmental work, as well as:
· Flexible working as standard (hours and location)
· Flexible holiday allowance
· Private medical insurance
· Discretionary annual bonus
· Salary sacrifice pension scheme
· CPD opportunities
· Possible travel in the UK and internationally
· Saving the world!
The client requests no contact from agencies or media sales.
Are you a Systems Accountant looking for an exciting new hands-on opportunity? Have you got experience project managing systems implementations? Are you available immediately or on a short notice period? If so, read on…
My client, a leading charity is seeking an interim Systems Implementation Manager to select and implement a new finance system on a 10-month temporary basis with the possibility of extension.
This is a hybrid and part time role.
The main responsibilities of the interim Systems Implementation Manager are:
- Assisting in the selection of a new finance system
- Manage the implementation of the new system
- Training staff on the new system
- Liaising with internal and external stakeholders
My client is looking for:
- Qualified accountant or qualified by experience
- Experience of charity accounts is desirable but not essential
- Experience managing similar projects with strong project management skills
- Understanding of financial processes
Applications are under constant review and the post can close early if the right candidate is found. Please apply immediately if this role is of interest.
In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
The organisation Working with a very well-established charitable foundation, the organisation comprises of three independent schools and two state-funded academies.
They are the holding company which owns the school land and buildings and manages the endowments valued at c.£50m. The Foundation Office delivers a "head office" type finance function for the Group and a range of other services to the schools, including governance and HR.
Your role The Group Finance Manager will work within a small team and an extended team of around 15-20 finance staff in the schools. The post reports to the Group Finance Director and the finance function are assisted by a part-time Finance Officer. The core part of the role is the production of the
annual report. You will also manage the group cash treasury system, managing 20+ bank accounts.
You will manage significant investments and investment property. You will also maintain an accurate cash flow forecast for the group. The annual audit is also a major part of the work, and you will be expected to play a key part in the management of the audit and preparation of the financial information for both the Foundation, and its trading subsidiaries and charitable trusts. There are significant capital projects in the pipeline which will also require support.
What you will need to succeed
You will be a fully qualified accountant (ACCA/ACA/CIMA/CIPFA)
Experience and Skills:
- Recent experience of group consolidation and reconciliation of intercompany balances
- Knowledge of Restricted, Designated and Unrestricted funds
- Some knowledge of education or charity sector trends.
- Experience of working effectively as part of a broad team across a group with subsidiaries.
- Excellent working knowledge of current accounting concepts and the ability to communicate financial information clearly and simply.
- Experience of producing statutory and management accounts.
- Experience of working with auditors from planning to audit clearance.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About the Coalition for Global Prosperity
The Coalition for Global Prosperity (CGP) brings together political, military, business and faith leaders who believe that an effective development budget, alongside an active diplomatic and defence strategy, keeps Britain at the forefront of saving lives, alleviating poverty and bringing freedom, security and prosperity to those who need it most.
At a time when the UK's role in the world is being redefined, Britain is at its best when it acts as a global leader in development as well as in defence and diplomacy. With a smart and effective aid budget, which leverages British expertise, the UK can transform lives.
CGP brings together a wide coalition of aid supporters, with backgrounds from across the military, faith, business and political communities. We organise public and private events to explore the UK's role as a global leader. We regularly host influential figures and thought leaders to speak at our events, previously we have hosted David Attenborough, Julia Gillard, Theresa May, Gordon Brown, Boris Johnson, Bill Gates and David Cameron as speakers.
Overview / purpose of the role
We’re looking for a Finance & Operations Assistant who is interested in developing a career in bookkeeping and/or accountancy within the nonprofit sector. No previous experience is required, just lots of passion and a motivation to pursue a long-term career in charity finance. The successful candidate will undertake training with the AAT (funded by us) towards a bookkeeping qualification alongside working as our Finance & Operations Assistant, you will be given some time to study during your working hours for this qualification.
The Finance & Operations Assistant is a central resource within CGP, working with colleagues in the Operations Team, and across the organisation to provide financial and operational support to all areas of our work. They will work closely with the Head of Operations & Evaluation to process invoices, expenses and conduct weekly payment runs, ensuring that all financial policies and procedures are carefully adhered to. They will also support colleagues to follow our financial policies and processes and act as the first point of contact for any questions on these procedures. Additionally, they will provide general administrative and operational support to colleagues as outlined in the below job description.
We do not require the successful candidate to have any particular/specific formal qualifications, you may have just finished education or be looking for a change in career, what you will need is excellent attention to detail and a strong interest in developing a finance career with us.
Reporting to: Head of Operations & Evaluation
Responsibilities
Finance
● Managing our accounts payable inbox, monitoring all incoming invoices and following up with team members on any missing information if required
● Processing and coding invoices in Xero accounting software ahead of weekly payment runs
● Checking that correct coding and approval procedures are followed for staff expenses in Soldo
● Conducting weekly payment runs via our online banking system
● Coordinating our monthly payroll processes (working with external providers)
● Working with the Head of Operations & Evaluation and Director of Finance to support the development of funding proposals
● Working with the Head of Operations & Evaluation and Director of Finance to support financial reporting on grants for external donors
● Supporting the Head of Operations & Evaluation and Director of Finance with general financial administration, record keeping and tracking budgets
● Provide training on expense and invoicing processes to new members of staff and generally acting as the first point of contact for all staff on any finance procedure questions (full training will be provided)
● Supporting the Senior Management Team (SMT) and our Director of Finance to develop the annual organisational budget and report against it quarterly
● Providing budgeting support as required for colleagues internally
Office Management & General Operational Support
● Acting as the key point of contact between CGP & our coworking office space (organising memberships, meeting room bookings, invoices, printing credits, equipment, internal events etc.)
● Organising post, stationery supplies and managing stocks of office equipment
● Maintain/organise our filing and cloud storage systems logically and efficiently, in a data protection compliant manner.
● Ad hoc IT support as required, including online troubleshooting and logging support requests with service providers when necessary.
● General administrative support to the CEO and Head of Operations & Evaluation
Human Resources
● Support with recruitment processes within CGP, including assisting members of the team to schedule and coordinate job interviews, contact candidates and file incoming applications.
● Working with the Head of Operations & Evaluation to organise internal events like team away days and staff team building activities.
Person specification
The right candidate is less likely to be defined by their qualifications and prior experience, but will be someone who meets the below criteria, and is ready to learn. They will have an aptitude for maths and finance, excellent attention to detail and a meticulous, methodical approach to work and troubleshooting.
We are looking for someone who:
● Has an interest in developing a career in the nonprofit finance sector and willing to commit to undertaking financial training
● Is broadly supportive of UK Aid
● Is an independent worker, self-starter who can take responsibility for projects through to completion
● Has excellent IT skills, proficient with MS Office programmes (particularly Excel) and Google Workspace, and the ability to learn to use new software as required (for example, Xero, Soldo and Salesforce)
● Has great people skills, and the ability to build positive working relationships with colleagues and external stakeholders
To Apply:
Send a CV and cover letter outlining you’re interest in the role to the work email address specified on our website.
We review applications on a rolling basis, if interested please apply as soon as possible.
The client requests no contact from agencies or media sales.
Your new company
Workingfor a professional body based in Farringdon, London. This opportunity is officebased 4 days a week. The office is closed on Fridays, so the successfulcandidate can work from home 1 day a week.
Your new role
- Reporting to the Finance Manager.
- Supporting with the preparation of management accounts.
- Bank reconciliations.
- Month-end journals.
- To support monthly close-down and the production of month-end reports.
- Post sales day books into nominal ledger.
- Support purchase ledger and credit control functions.
- To maintain and reconcile cash books to the nominal ledger.
- May be required to deputise for the Finance Manager.
What you'll need to succeed
- Strong double entry and reconciliation experience.
- You will be an experienced Accounts Assistant.
- Strong purchase and sales ledger experience is required.
- Ideally part-qualified.
- Strong systems' usage.
- Great communication skills - both written and verbal.
What you'll get in return - 25 days annual leave plus bank holidays. There will also be an extra 3 paid leave days between Christmas and new year due to office closure.
- 2 paid volunteering days. 1 paid leave day if you are moving house.
- Employer contribution pension scheme.
- Season ticket loan.
- Life assurance.
- + more.
What you need to do now
Ifyou're interested in this role, click 'apply now' to forward an up-to-date copyof your CV, or call us now.
Ifthis job isn't quite right for you, but you are looking for a new position,please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
MLC are proud to be partnered with Oak Housing in their search for a Finance Director.
Oak Housing is a For-Profit Registered Provider offering a range of affordable housing solutions to Local Authorities and NHS Trusts in London and the South East. Since being acquired in 2019 by a consortium of real estate professionals and the current management team and organisation has grown from 200 to almost 1000 units and have ambitious plans to triple in size over the next 3 years. Working closely with strategic partners and funds, one of their biggest growth areas recently has been in providing key-worker accommodation, specifically with the NHS.
The Finance Director will sit alongside the Operations Director and report into the CEO. The role is responsible for overseeing all financial activities for the organisation, whilst offering critical strategic direction. The internal finance function is growing, and the organisation needs more strategic involvement at the director level. As the organisation and the role develop, there is scope for this role to grow and develop further and the team reporting into this role will expand in the short to medium term.
Main responsibilities of the role:
- To support the CEO in managing the rigors from day-to-day budget setting / monitoring and cashflows to fund reporting and Board briefings.
- Carry out a review of the present situation, incorporating systems, processes, deficiencies and risk areas.
- Manage, nurture and develop a finance team, implementing sound financial controls and a can-do culture to empower decision making.
- Work with the operations director to prepare the organisation for the regulatory scrutiny that will come as the organisation passes the 1000-unit mark.
- Deliver board-level strategic insight, shaping the future of the organisation and driving growth.
- Flex up and down between a ‘doing’ role and a board-level role involved in decision making about the strategic direction of the organisation.
This role will suit someone who thrives on responsibility and wants to influence a whole organisation without being constrained by pre-existing structures. If you are someone who loves a challenge, is entrepreneurial, wants to think outside the box and be a disruptor, this could be the role for you! Oak is also open to someone stepping up from a Head Of role in a larger organisation into this as a first director position.
To be considered for this role, the successful candidate will:
- Be a fully qualified accountant, ideally with experience in housing or working within a regulated sector.
- Show the flexibility to move from high-level strategic decision making to rolling their sleeves up and getting stuck in to solve problems.
- Have managed teams previously and be able to demonstrate a track record of success.
Please contact Jamie Elliott at MLC Partners for an informal discussion about the role.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Inter Mediate
Inter Mediate (IM) is a unique and discreet London-based peacemaking organisation established in 2011 to support behind-the-scenes peace negotiations in some of the world’s most challenging conflicts. This role offers an exciting opportunity to join the senior management team of a small high-impact organisation working at the leading edge of international peacemaking.
Reporting to the Deputy CEO and working closely with the CEO and the Financial Director, the Operations Manager will lead Inter Mediate’s institutional, Human Resources and project-support systems to keep the organisation running smoothly and ensure we are equipped to deliver the best results.
A successful candidate will be a motivated self-starter with senior management experience in operations, preferably for a non-profit organisation. You will be familiar with the fast and sometimes unpredictable pace of an international operating environment, and confident in handling challenges as they arise. You will be comfortable working collaboratively within a small team and engaging credibly with a wide range of people from senior government officials to project interlocutors in the field.
Key Responsibilities
A) Governance and Institutional Compliance (with the Deputy CEO and senior management)
- Lead the development and implementation of IM’s operational planning, in coordination with the CEO, Deputy CEO, Finance Director, staff, Trustees and supporters.
- Ensure that Inter Mediate complies with its charitable and legal obligations.
- Prepare, attend and minute Trustee and Committee meetings.
- Develop and implement quality improvement process for institutional policies and project delivery to keep Inter Mediate ethical, efficient and delivering value for money.
- Source, manage and review all professional services and suppliers engaged by Inter Mediate including banking, legal advice, accounting and auditing.
B) Human Resources and Office Operations
- Oversee Inter Mediate’s recruitment process and work with the Deputy CEO to ensure that we have fair procedures for benefits, training, probation, diversity and inclusion, gender pay gap, safeguarding, grievance and disciplinary matters.
- Oversee the contracting and on-boarding for new staff, consultants and trustees.
- Manage day-to-day HR functions and queries, including leave recording systems.
- Conduct staff remuneration and salary benchmarking exercises with the Deputy CEO.
- Update and maintain the employment handbook policies and procedures.
- Oversee office operations, equipment and facilities management.
C) IT, Security and Risk Management
- Ensure that the IT and communications systems are optimally configured for effectiveness and security, and that staff can operate them as necessary.
- Ensure Inter Mediate has robust risk mitigation systems and training for staff.
- Ensure Risk Assessments and security plans are completed by staff prior to staff travel.
- Ensure Inter Mediate has a viable business continuity plan.
- Maintain and review the Risk Register for the organisation with the Deputy CEO.
D) Financial Management (with the Finance Director)
- Work closely with the Finance Director to ensure that operational and financial planning processes and decisions are mutually informed and fully aligned.
- Strategise with the Finance Director and Deputy CEO to ensure all wings of the organisation work together to advance the best interest of the institution, its staff, projects and donors.
Experience, qualifications and skills:
- At least 8 years experience leading charity operations at a senior level spanning institutional compliance, Human Resources, IT, security and project support services, ideally in the non-profit sector.
- Track record of excellent business decisions for institutions under UK charity law operating in an international, multi-donor environment.
- Extensive experience of supporting Boards and Board committees at a senior level in a non-profit context.
- Some knowledge of project support mechanisms required for smooth delivery of peacebuilding, humanitarian, human rights or political projects in high-risk environments.
- Evidence of ability to both lead and service a complex network of external relationships.
- Graduate with a relevant degree and, preferably with relevant post graduate qualifications or relevant experience.
Attributes:
- Strong people management, collaboration and team building skills
- Excellent business planning and decision skills, and a sound understanding of operational and financial management in charities.
- Proven commitment to designing effective and enabling systems for organisation management in support of effective delivery
- An appetite for innovation and awareness of how experience can become organisational knowledge
- You will be able to work well under pressure and provide a grounded presence to the operations team
- Excellent written and spoken English
- Other language skills are desirable
- Good verbal communication skills and the ability to represent IM to a wide range of stakeholders
- High levels of energy and personal resilience
Working at Inter Mediate
A normal working week consists of 35 hours (or pro rata for part-time). Our office operates between 8am and 6.30pm with core hours from 9.00am to 5.00pm. Inter Mediate operates a hybrid working model, with at least 2 set days per week in the office in London.
Benefits include: (pro rata) 25 days holiday, pension contribution and private health insurance (following successful completion of the 6-month probationary period).
To Apply by 22nd May 2024 :
Send a one page cover letter explaining why you would be a good candidate for this position, and a CV.
IM is unable to currently sponsor working visas. All applicants must have the right of employment within the UK. Inter Mediate welcomes applicants from diverse backgrounds.
Only full applications will be considered. Only short-listed candidates will be contacted.
To Apply by 22nd May 2024 :
Send us a one page cover letter explaining why you would be a good candidate for this position, and a CV.
IM is unable to currently sponsor working visas. All applicants must have the right of employment within the UK. Inter Mediate welcomes applicants from diverse backgrounds.
Only full applications will be considered. Only short-listed candidates will be contacted.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Donor Finance Cost and Pricing Manager - up to £51,000. London - Hybrid
For an International NGO operating in 40 countries worldwide, we are recruiting a Donor Finance Cost and Pricing Manager - Programme Design and Development. Reporting to the Senior Cost and Pricing Manager, this role will partner with the Programme Design and Development Team to secure new funding via first-class responses to country-level, multi-country, regional and global opportunities for donor funding. This role will support the team in ensuring overall quality of cost proposals and bid submissions while building capability of in-country support teams to create effective cost proposals and program budgets.
Main Duties:
- Develop Cost Proposals: Supporting the proposal development processes and coordinate the Donor cost proposal; reviewing budget templates and cost guidance for country programs, ensuring all Donor cost requirements are met. Travel to country programme to assist in budget building as required
- Manage Relationships: Coordinate with partners for the provision of budget guidelines and time-lines, review partner budget submissions ensuring standards are maintained. Ensure handover from proposal stage to securing a project is managed effectively
- Create and distribute information packs for partners with supporting financial information. Train country Programmes in the use of proposal templates and develop tools and processes for developing proposals and budgets
- Support the Donor Forecast and Pipeline Development Project Manager with reports and analysis
- Ensure there is a good understanding in the organisation of project coding, grant, and contract payment terms
- Work with the SUN systems team to ensure projects are opened and closed effectively
- Statutory and Donor Audits - ensure year end analysis of project budgets, assist partners and in-country staff prepare for donor audits
- Review country programme and external partner budgets for donor proposals
- Set up new projects in SUN and ensure donor reports are submitted and reconciled to SUN
- Review and provide analysis on the Project Finance Reports (PFRs)
- Manage the invoicing, cash flow forecasting and grant receivables balance reporting
- Monitor Consortium partner's financial performance and compliance to Donor requirements
- Ensure projects are closed-out effectively
Person Specification:
- Advanced Excel skills including H/Vlookup, If and nested If statements, Sumif/countif function, cell validation and goal seek (will be tested)
- Experience in NGO project accounting and financial management of large international projects and country programmes
- Experience of financial reporting to Governmental, Private and Institutional Donors (FCDO, USAID, Gates Foundation)
- Ideally SUN systems and Q&A experience
- Skilled in developing value for money analysis, budget narratives and cost competitiveness assessments
- Proven experience of data analysis and visualisation for internal and external audiences
________
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
Job Title: Finance and Operations Manager
Contract: Permanent
Hours: 35 hours per week (however, we will consider part-time 28 hours per week)
Salary: £38,000 - £45,000 per annum
Location: The successful candidate will either be posted at our office in London or Colchester: Coram Campus, 41 Brunswick Square, London, WC1N 1AZ or Colchester Wellington House, 4th Floor, 90-92 Butt Road, Colchester, Essex, CO3 3DA
About Coram
Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.
One of the nine members of the Coram group, Coram Children’s Legal Centre (CCLC) is the UK’s specialist centre for children’s rights in education, immigration, community care and family law, and provides significant international legal systems consultancy. The centre is located on the Coram Campus in central London with bases in Colchester and Leeds. We champion access to justice through information and advice, legal practice and representation, policy and strategic litigation. Our Legal Practice Unit provides advice and representation primarily under legal aid contract. Our Migrant Children’s Project promotes the rights of refugee and migrant children, young people and families through the delivery of advice, practice change through training and capacity building to professionals and systems change through research, policy and advocacy.
About the role
This role will provide financial and operational leadership and management for CCLC particularly focussed on the Legal Practice Unit and the Migrant Children’s Project but with support for the Child Law Advice Service and Coram International where required. Managing a small finance team, the role will hold primary responsibility for core financial functions within CCLC including legal aid billing and management and tracking of grant and other charitable funding. Through systematic and efficient financial management, the post holder will play a pivotal role in CCLC’s financial sustainability. The role will act as a key point of contact with Coram’s central finance team and a range of internal and external stakeholders on financial matters.
The role will also oversee the smooth running of the London and Colchester offices through line management of operations and administrative staff.
The role would suit a high organised and efficient business support professional with experience of financial management within the legal or charity sector. In particular, candidates with experience of legal billing and more specifically, civil legal aid billing, would be welcomed.
This is a largely office-based role in order to fully provide support to the finance and operations team. However, some remote / hybrid working may be possible depending the experience of the candidate after the initial settling in period (to be negotiated with the successful candidate).The finance team are split between the London and Colchester offices and the post holder should expect some travel to both locations. The large majority of the legal and policy team are based in London and as such regular (at least twice weekly) presence in our London office will be expected. However, on other days the candidate could be based in the London or Colchester office.
Whilst this is a full-time position, we will consider requests for part-time working (28 hours per week minimum) and we will endeavour to offer some flexibility with days and hours to be agreed.
To apply for this role, please click on the 'apply now' button below to complete the application.
Closing date: Monday 13th May 2024 at 23:59
Test and Interview date: Week commencing 20th May 2024
Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from, Asian, African, Caribbean and other minority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.
If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.
We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.
Registered Charity No. 312278.
The client requests no contact from agencies or media sales.
Field Lane Job Description
Job Title: Senior Finance Coordinator
Salary: £37,500 plus Study Assistance
Responsible To: Finance Manager
Hours: 35 Hours per Week
Annual Leave: 25 days per annum
Location: Head Office – London Near Victoria
Job Purpose
To manage the day-to-day accounting and financial tasks, ensuring accurate recording of financial transactions, and providing support in the preparation of financial reports. This includes processing of both purchase and sales invoices and the reconciliation of the books of prime entry. You will assist senior members of the finance team at month end and year end.
Main Duties
1. Go through relevant financial procedures as necessary with new staff.
2. Set up and train new starters on the purchase order system.
3. Review and post all monthly petty cash and prepaid card returns per the management accounts timetable.
4. Maintain the Purchase Ledger making any changes necessary such as name and bank details with the necessary correct documentation.
5. Maintain the Sales Ledger making any changes necessary such as name and bank details with the necessary correct documentation.
6. To clear accounts payable queries daily
7. Answer queries via telephone and e-mail relating to creditors and payment of invoices.
8. Reconcile monthly the balances on the creditor ledger and supplier statements.
9. Prepare BACS run with supporting documentation
10. Document processes used in the Finance function to support the ongoing development of the department and ensure that potential efficiencies are maximised.
11. Support the of Director of Finance with the Business Partnering approach to non finance colleagues.
12. Reconciling the Aged Debt report at month end to the General Ledger ensuring all payments are allocated and providing notes on any outstanding debt and action being taken for recovery.
13. Collecting Payment and managing the credit control function for both Field Lane and Fun.
14. Ensuring all Fee invoices are properly raised accurately for all Client Services
15. Ensure all rent and service charges are billed accurately.
16. To act as a point of reference for guardians when it comes to invoices queries and rent and service charge increases.
17. Produce weekly report showing voids per project and distribute to senior management team.
18. Produce monthly analysis showing the fees received compared with fees expected by client and to raise any adverse variances with the director of finance.
General
· Complying with Field Lane’s policies and procedures at all times.
· Covering and supporting other members of the team as necessary.
· Attending and participating in team meetings and other meetings as required.
· Being proactive in reflecting on own performance and identifying and acting upon areas for improvement and development.
· Undertaking as required any other duties compatible with the level and nature of the post and/or reasonably required by your line manager or other senior colleagues.
Person Specification
We need you to provide a covering letter to give evidence with supporting examples of how you meet the requirements in each point listed below.
Experience
· A formal finance qualification, or evidence of a significant period of study towards one.
· Experience of databases for the purposes of inputting and extracting information, report writing and design
· A proactive attitude
· To have demonstrable experience of working across multiple financial disciplines within a busy finance department
· Liaising with banks & auditors.
Skills, Knowledge and Abilities
· Willingness to undertake training and continuing professional development.
· Advanced experience of Excel spreadsheets skills including the use of and knowledge of complex formulae set-ups.
· Ability to plan, manage and organise own workload.
· Good interpersonal skills and an ability to communicate with staff at all levels across all departments.
· Team working.
· Computer literate, including Word, Excel, and Microsoft Office.
· Excellent written and numeracy skills.
· Sound analytical skills and the ability to apply those skills to problem solving.
· Adaptable to different situations
· Positive attitude towards disability.
· Commitment to the principles of equal opportunities and diversity
The client requests no contact from agencies or media sales.
Organisation Summary
Earthed (part of Initiative Earth Charity) is an exciting start-up charity with a dynamic mission to promote ecosystem restoration and agroecology. Earthed enables access to skill-based courses led by teachers from around the world as well as access to engaged networks and the grants you need to start restoring your local ecosystems or growing your own food. It’s here for anyone, anywhere, who wants to restore the air we breathe, the water we drink, the land we farm and the food we eat.
As a growing organization, Earthed is at a pivotal moment, providing an excellent opportunity for a Finance & Operations Manager to contribute to meaningful environmental change and organisational development.
Role Summary
- Lead the financial management, including accounting, budgeting, reporting, and strategic planning.
- Oversee HR, administration, legal, and compliance, ensuring smooth operations.
- Work closely with senior leadership to align financial and operational strategies.
- Manage financial controls, procedures, and systems.
- Collaborate with various departments for effective budgeting and operational management.
Role Requirements
- Demonstrated accounting expertise in a growth environment.
- Proven financial management and accounting experience including budgeting, statutory reporting, and management accounts.
- Familiarity with the financial processes of a member-based organization.
- Understanding of charity compliance and a background in charitable organizations.
- Experience with CRMs and strong IT skills.
- Excellent communication skills and ability to manage multiple projects.
- A passion for ecosystem restoration and commitment to equity, diversity, and inclusion.
- Desirable: Qualified accountant, policy development, alternative finance, and contract management experience.
The client requests no contact from agencies or media sales.
One of the UK’s largest and highest profile groups of schools is looking to recruit a new Head of Operational Finance - to work from their head office in East Croydon (3 days per week in office). This is a fantastic opportunity to have a real impact with an organisation whose purpose is to make life fairer for children in and around London. Focusing on the most challenging schools and turn them into exceptional places of learning where everyone – staff and students – thrive.
Job Purpose
To manage the internal financial operational processes and reporting for the Federation, ensuring timeliness, accuracy and completeness. To provide financial support and advice to Head Office departments and schools, including the Federation Senior Leadership Team. To provide support to the Financial Controller and Director of Finance as required.
The Federation is going through an exciting period of change and this role represents an excellent opportunity to be part of driving improvements within a large organisation, as part of a compact and high-performing central finance function.
Main Areas of Responsibility
- Oversee all income processing for the schools and federation.
- Oversee all payroll processing for the schools and federation,
- Manage the BACS and manual payment process
- Review central processing for best practice.
- Oversee Balance sheet reconciliation for the schools and federation monthly
- Maintain the finance handbook and other published guidance
- Work with FC and Systems team to implement month end timetable
- Develop and implement a training for Finance Officer’s, Management Accountant’s and Accounts Payable team
- Work with the Financial Controller on producing and reviewing consolidated monthly accounts
- Work with partnership team to incorporate proposed adjustments to Month end and Year end accounts in line with the timetable.
- Prepare all consolidated submissions to the Department for Education
- Prepare year end papers and supporting schedules for head office activities
- Liaise with the Internal Audit team and External auditors
- Assist with various ESFA submissions and audits
- Oversea Reconciliation and review of monthly inter-academy recharges
- Review of monthly journals (e.g. prepayments, deferred income, academy recharges)
- Identify and evaluate opportunities for improving value for money
- Work closely with other departments and Hubs within the central federation such as procurement to ensure that we have clear and smooth processes between departments
- Ad hoc tasks as required by the DF and FC
About us
Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the change-makers, the peacemakers, the mighty of heart.
Learn about our vision, mission and values
About the role
The Treasury Manager plays a critical role in supporting Christian Aid to create a world where everyone can live a full life, free from poverty by overseeing all cash flows, ensuring the proper management of funds, and optimising financial returns. With responsibility for approximately £90 million in cash flows, this role is pivotal in safeguarding our financial resources and enabling our programs to make a real difference in the 37 countries we work.
About you
You will be a fast learner, inquisitive and able to understand the requirements of Christian Aid and apply them into a complex global financial setting. Acting as Christian Aid's subject matter expert on use of alternative transfer systems, staying up to date with published guidance, and emerging practices within the sector, advising and guiding senior management in this area. You will hold a professional accounting or banking qualification and have significant experience in a finance treasury role with banking relations
Further information
At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.
We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.
We have a strong Christian ethos and we encourage applications from all faiths and none (with the exception of Director positions where there is a genuine occupational requirement to be a practicing Christian - Exempted under the Equality Act 2010).
All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.
You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.