Financial operations manager jobs

Candidate Pack on our website:Our Vacancies – Naval Childrens Charity

The first year of this role will include some enhanced responsibilities, providing maternity cover for the Project Manager role from October 2025. 

The role will involve attendance at events around the UK, the post holder will work out of the main office in Castaway House and remotely.  Training in the internal systems of the Naval Children’s Charity will be provided and access to other relevant training as required.

This is a full time role of 35 hours per week which may need to be worked over 7 days/weekends to accommodate attendance at events as required. There is local and long-distance travel by appropriate means to support volunteers and community activities/events across the UK.  This role involves a significant number of weekend events. 

Specifics of Role

• Reports to the Head of Operations

• Works closely with:

  • Project Manager

  • The Head of Operations and case working team

  • Admin Support Officer

  • Naval Children’s Charity Youth Council

  • Individual donors and supporters

  • Royal Navy Ships/Units and Community groups

  • Volunteers 

PROJECT MANAGER SUPPORT (TO INLCUDE INTITIAL MATERNITY COVER RESPONSIBILITIES)

Life Chances

• Liaise with partners to secure 2026 delivery dates for some project areas

• Promotion of opportunities and processing of applications for key periods (February, Easter and Summer 2026)

• Evaluation of any opportunities taking place during the cover period

• Liaising with partners of the Charity’s Tier 2 projects and delivery of events

• Reporting data to CEO/SLT for Greenwich funding 

Youth Council

• Monthly online meetings with group and related administrative tasks to schedule dates/attendance and meeting focus

• Work with the Youth council to raise awareness of the support and recruitment of young people 

• In person delivery of annual events

Wellbeing Packs

• Oversight of requests for wellbeing packs, liaison with Office Administrator and Database Administrator for processing

• Monthly/regular stock checks and reorders

• Review of the process and packs toward the end of the financial year, ready for refresh and/or development

COMMUNITY EVENTS / OUTREACH

• Plan and implement a programme of attendance at external events such as Naval Charity Days

  • Maintaining and updating an events calendar for assessment of attendance by the Charity

  • Ensure event checklist is completed for approval of costs involved with each event and signed off by HOO or CEO.

  • Arrange site for charity gazebo.

  • Ensure manned throughout event by postholder and volunteers.

  • Put together all items required for event.

  • Ensure appropriate risk assessments/licences in place.

  • Ensure compliance with health & safety throughout the event.

  • Publicise events using Social Media and website

• Children’s competitions (such as Art or seasonal) to be run to increase awareness into schools

• Source raffle and auction prizes

• Branded charity items 

  • maintain stocks to be used as giveaways at events and given to fundraisers

  • source and price new items as required (as authorised by Line manager)

• Work with Project Manager on events relating to Life Chances, Youth Council, promotion of the Charity at a senior level as requested by CEO

• Support the caseworking team in their community outreach programme with resources and liaison with areas as required. This programme focuses on areas containing a high population of Naval personnel to include (but not limited to) Culdrose, Yeovilton, Plymouth and Devon.

• Reach out to families through attendance at community events, presentations to schools and other organisations.

VOLUNTEERS & FUNDRAISING

• Develop, manage, train and steward a network of regional volunteers and individual fundraisers, particularly in areas with strong Naval presence. 

  • To support at events

  • To fundraise within their community

    • To distribute collection tins around their community which are regularly checked and the contents banked

  • To support in the office

    • With distribution of resources

    • Office admin support

• Reach out to community local and national to recruit volunteers / individual fundraisers 

  • Through Naval community centres

  • Through Aggie’s Pastoral workers

  • Using Social Media

• Ensure volunteer and fundraising handbooks are kept up to date and all volunteers inducted using Volunteer Role Description, Volunteer Handbook and relevant guidance

• Maintain regular contact with volunteers, keeping them informed and engaged with the activities of the Charity

• Support Knitting volunteers across the UK, research new groups and organisations. This includes sending out patters on request, creating requests to send to the social media team and maintaining records of knitters.

• Send timely thank you letters 

OTHER

Responsible for personal learning and professional development

Such other relevant duties as may be assigned from time to time.

PERSONAL ATTRIBUTES 

Knowledge and skills commensurate with role to include: 

Essential

• Educated to A Level or equivalent standard or above

• Experience of working with a charity or not-for-profit organisation including

  • recruiting and managing volunteers

  • proven track record of community fundraising including Fundraising Regulations and Gift Aid

• Excellent time management stills, ability to work on own initiative, manage competing priorities and maintain high standards

• IT literate and with knowledge of MS Office 365 and database recording systems 

• In possession of a full UK driving licence with access to own vehicle.

Desirable

• Knowledge of the Royal Navy

• Experience of working with a charity or nor-for-profit organisation including:

  •  project management with skills to coordinate a diverse range of people/projects with vital deadlines

  • experience of public speaking and delivering presentations

Personal qualities

• Willing to embrace the Mission and Vision of the Naval Children’s Charity

• Be a constructive member of the team and work cooperatively with other staff members.  Take part and contribute to team meetings.

• Effective collaboration with colleagues and contribute to a positive team culture

• Excellent communication skills with colleagues, stakeholders and Trustees

• Attention to detail

• Empathetic nature

• Flexible, calm, proactive attitude

• Cooperate with the NCC on health and safety matters, taking reasonable care of own and other people’s health and safety within the workplace.

Chief Executive Officer

We are seeking a dynamic and mission-driven leader to guide a national health and professional membership charity through its next phase of growth and impact.

Position: Chief Executive Officer
Salary: £400 per day (Freelance, no benefits)
Contract: 12 months freelance contract, with potential extension
Hours: Part-time, 3 days per week (flexible)
Location: Remote, with occasional travel
Closing Date: 19th September 2025

About the Role

As CEO, you will provide strategic leadership, working closely with trustees to shape the charity’s direction, ensure strong governance, and lead fundraising and income generation. You will act as the external face of the organisation, building partnerships across health, education, and policy networks while supporting and inspiring a small but committed team.

Key responsibilities include:

• Providing visionary leadership and strategic direction
• Driving membership growth and engagement
• Leading fundraising and income generation strategies
• Overseeing financial sustainability, reporting, and compliance
• Managing external communications and strengthening national profile
• Representing the charity nationally and internationally

About You

We are looking for someone with the vision, drive, and experience to take the organisation forward. You will bring:

• Proven leadership in the charity/not-for-profit, health, education, or wider social impact sector
• Experience in fundraising, income generation, and partnership building
• Strong financial and governance oversight skills
• Excellent communication, advocacy, and stakeholder management abilities
• Commitment to equity, inclusion, and the organisation’s mission
• Flexibility to balance strategic leadership with hands-on delivery in a small-organisation context

While not essential, experience in school and/or public health nursing or wider public health and experience in membership growth or communication management would be a valuable asset.

About the Organisation

A nationally recognised UK health and professional membership charity, established in 2006. They champion excellence in school and public health nursing, influence health and care policy, and support professionals working with children, young people, families, and communities. Though modest in size, the charity is widely respected as an influential voice in reducing health inequalities and shaping policy that improves outcomes for children and young people.

Other roles you may have experience of could include: Charity CEO, Director of Strategy, Director of Programmes, Head of Policy and Partnerships, Non-Profit Leader, Director of Operations, Membership Director, or Fundraising and Partnerships Lead. #INDNFP

Apply now to help shape the future of school and public health nursing in the UK.

MVA is a thriving organisation in Medway that supports and represents the Voluntary, Community and Faith Sector (VCSEF).  We are looking for a dynamic CEO who can lead this organisation to its next level of success.

Central to this success is the parternships with organisations in the VCSEF and equally as important, the statutory and corporate sectors.  At MVA we firmly believe that the local VCSEF is stronger due to the productive parternships it has with for instance local councils, the Health and Care Parternship and the Integrated Care Board. Working together with these organisations MVA has helped resolve issues experienced by some of the most disadvataged in our communites.

We are seeking a highly driven indivual with a passion for empowering communties, good strategic and innovative thinking, a commitment to strengthening the VCSEF and developing resilient communities.

The succcesful candidate will be based in Chatham, Kent but work to a hybrid model.

Salary:              £55,000-£60,000

Hours:               37 per week

Pension:           5%

Annual leave:   30 days per annum in addtion to statutory bank holidays.

A Job Description and application form is available on request. 

The closing date for this post is the 5th September, 2025.

About us:

Girl Guiding and Girl Scouting is the world’s only movement for every girl and any girl because we believe that each of them deserves to be the best they can be. Girl Guides and Girl Scouts learn by doing, making friends and having fun. In brave, local spaces, girls develop the skills and attitudes to change themselves, their communities and our world. The World Association of Girl Guides and Girl Scouts supports 153 national Girl Guide and Girl Scout organisations around the world to be united, thriving and growing.

Job Purpose:

The purpose of this role is to support the Governance and Events Team by undertaking events related operations for the 39th WAGGGS World Conference (taking place in June 2026), and any other WAGGGS events as needed.

The 39th WAGGGS World Conference is a four-day event that will take place in Cambodia in June 2026 in partnership with the host organisation, the Girl Guides Association of Cambodia. This is the main platform for decision-makers in our 153 Member Organisations to gather for networking, learning and consultation on the direction of the Movement. A pre-event for youth attendees under the age of 30 will take place before the conference. 

About the Role:

This role operates within a volunteer-led global charitable organisation with 153 Member Organisations. It provides the inspiration, knowledge and direction to continually protect and enhance WAGGGS’ rich legacy and expand its collective reach and impact. You'll have the opportunity to collaborate with staff, volunteers, and attendees from across our Movement - each bringing their own unique perspectives and experiences. 

Key Responsibilities:

1. Be responsible for maintaining the registration site and event website (using the events management software, Cvent) including individual event databases, providing reports as required and ensuring good communication with participants via email. 

2. Provide administrative and logistical support for all aspects of online and in-person Event Management. This includes assisting volunteers and staff with registration and platform issues, and, if appropriate, travel arrangements and accommodation. 

3. Ensure internal and external communications with Member Organisations, participants, staff members and volunteers and event suppliers are timely, relevant and of a high quality. 

4. Undertake the processing of grants, invoices, staff and volunteer expenses and other related financial administration ensuring compliance with legislation and WAGGGS policies and guidelines. 

5. Writing, designing, and sending event documents and communications on time. Proof-reading of the documents and communications before sending them. 

6. Be responsible for, and able to evidence, own personal development by undertaking relevant training, attending meetings, conferences and events ensuring that you are updated in all matters relevant to the role within your Personal Development Plan agreed with your manager.

Please submit your CV and Covering Letter to be considered for this role. Please ensure you refer to the person specification when writing your cover letter and detail why you are interested in this position at WAGGGS.

Are you someone who thrives on accuracy, organisation, and meaningful impact?  Join us as a Finance & Compliance Executive and help us deliver the essential work that keeps our youth-focused programmes thriving. In this role, you’ll play a vital part in managing funding contracts, supporting operations teams, and ensuring we meet the requirements of our funders—so that more young people can access the opportunities they deserve.

You’ll be at the heart of the action—tracking funding, compiling reports, monitoring contract compliance, and liaising with staff to ensure our delivery meets all necessary guidelines. Your attention to detail will help maintain accurate records, support timely claim submissions, and ensure we meet funder expectations with confidence and clarity. Being a whizz at Excel will also help immensely in this role. 

This is a fantastic opportunity for someone who is methodical, collaborative, and passionate about making a difference behind the scenes. You'll work with teams across the organisation, support compliance with vital audit requirements, and help shape action plans that drive ongoing improvements.

Whether you’ve previously worked in payroll, office administration, finance administration, or contract management—we’d love to hear from you. We value potential as much as experience, and we’re excited to welcome someone who shares our passion for helping young people succeed.

Job Purpose:

To lead and support the delivery of high-quality mental health and wellbeing services across Torfaen and Blaenau Gwent from the Pontypool and Brynmawr offices of Mind in Gwent.

To manage, support and develop a small team of staff and volunteers to provide high-quality mental health and wellbeing services in Torfaen and Blaenau Gwent.

To develop and maintain strong, collaborative and positive relationships with local community organisations and stakeholders to enhance community reach and opportunities for service growth, sustainability and funding.

To oversee the day-to-day operations and running of the Pontypool and Brynmawr offices and services of Mind in Gwent.

To secure funding, grants and income growth in partnership with Mind in Gwent’s Income Generation and Business Development Team to improve and grow mental health and wellbeing services in Torfaen and Blaenau Gwent.

Principal Responsibilities:

1. Lead and coordinate mental health and wellbeing projects and services, ensuring they meet service user needs and align with organisational objectives.

2. Provide line management, supervision, and support to project staff and volunteers

3. Monitor and evaluate service outcomes, producing reports and updates for internal and external stakeholders such as the leadership team and funders, maintaining accurate records and contribute to monitoring and evaluation frameworks.

4. Oversee the day-to-day management of Mind in Gwent’s Pontypool and Brynmawr premises, ensuring safety, accessibility, and regulatory compliance (e.g., health & safety, fire regulations) liaising with contractors, landlords, and suppliers for building maintenance and improvements.

5. Research, identify, and apply for funding opportunities including grants, tenders, and local authority commissioning, supporting budget planning and financial monitoring of funded activities.

6. Actively build and maintain relationships with funders, local community groups, statutory bodies, and other voluntary sector organisations working in collaboration to coproduce and to develop joint mental and wellbeing services, referral pathways and funding bids.

7. Represent the organisation at community events, forums, and strategic networks.

8. Ensure services are delivered in line with organisational policies, safeguarding standards, and relevant legislation.

EXPECTATIONS

1. To work in line with, and to support the delivery of, the vision, mission, values and goals of Mind in Gwent and to be a champion for Mind in Gwent at all times.

2. Adhere to and work within all the policies of Mind in Gwent such as child protection policy, protection of vulnerable adults, confidentiality and data protection policies, and the policies contained within the employee handbook. 

3. To actively participate, engage with, and respond to, the Mind in Gwent supervision, external supervision and appraisal processes.

4. To attend and positively contribute to Mind in Gwent and Wellbeing and Counselling Team meetings and other meetings as required. 

5. To attend and positively contribute to Mind in Gwent, Wellbeing and Counselling training as required.

6. To actively contribute to a positive, supportive and constructive working ethos, relationships and environment with Mind in Gwent, partner organisations and other organisations.

7. To contribute to making Mind in Gwent a greener workplace.

8. To support and contribute to our overall aim of the participation people with experience of mental health problems, including within Mind in Gwent and to be committed to working alongside people with experience of mental health problems, as colleagues, (paid & unpaid) experts and campaigners. 

9.     To be flexible, adaptable and undertake work to support the aims of Mind in Gwent, the aims the Wellbeing and Counselling Team and the aims of funders

Interviews to be held on Thursday 4th September

About Women in Prison

Women in Prison is a national, women-led, feminist organisation. We deliver front line support to women harmed by the criminal justice system, through our work in prisons, in the community and ‘through the prison gate’ as they resettle back into their communities. We also campaign for systems change that addresses the root causes of offending, reduces the harmful impact of prison, and creates workable, community-based alternatives to imprisonment.
 

Job Description:
Job Purpose:

The Fundraising Assistant will play a vital role in supporting the day-to-day operations of Women in Prison’s Fundraising Team. This role will focus on providing high-quality administrative and operational support, ensuring smooth and efficient team functioning. Working closely with the Director of Fundraising and other team members, the postholder will manage key administrative processes, coordinate internal systems, and assist with supporter care, events, and data handling.

This is an ideal role for someone with strong administrative experience who is highly organised, detail-oriented, and committed to social justice.
 

Key Responsibility Areas

1. Administrative support
2. Supporter stewardship
3. Data information and management
4. Research and reporting
5. Financial Coordination
6. General responsibilities

For full job description, please download the recruitment pack.

Programme Delivery Director

Homebased within UK with regular travel to MAG’s Manchester office and programme countries

Starting salary for this position is £76,535 per annum (plus contributory pension)

This is an exciting time to join MAG as we implement our new five-year strategy and strive to increase our impact and extend our influence through our lifesaving programmes .  In this newly created role, the Programme Delivery Director will be responsible for managing our team of Regional Directors to ensure the successful delivery of MAG’s high quality, high-impact programming across our global portfolio.

About MAG:

MAG (Mines Advisory Group) is an international humanitarian organisation based in Manchester, UK, and working in 32 countries. We remove landmines and unexploded ordnance to release safe and productive land for communities, and work to reduce the threat of armed violence by supporting governments to safely manage weapons and ammunition. In 1997, MAG was a co-recipient of the Nobel Peace Prize for our work campaigning for the Anti-Personnel Mine Ban Convention.

About the role:

You will work closely with our regional and country teams to ensure contract delivery in line with objectives, and overall compliance with donor and MAG requirements. Reporting to the Director of Programmes, you will directly support on day-to-day incident management, as well as acting as a focal point ensuring coordinated, timely, and appropriate support to programmes from other departments. You will ensure effective management oversight on business planning objectives, and on occasion on the delivery of strategic projects. You will work closely with our Regional Directors to develop new programme activities, including supporting assessments, planning, and project mobilisation.

About you:

You will be a senior humanitarian professional with significant experience working in an NGO with a focus on international programme management and delivery across multiple country contexts. You will be experienced in the critical assessment, development, and implementation of management structures and systems designed to improve overall delivery of activities. You will be an excellent communicator, with significant experience coordinating programme delivery and support functions including human resource management, logistics and procurement, finance and compliance. You will be a strategic leader with strong interpersonal skills and the ability to negotiate and influence to drive change. You will be ready to travel internationally, including to insecure and conflict-affected areas, and have a solid understanding of geopolitical dynamics and their security impact. Ultimately you will be proactive, tenacious, pragmatic, and committed to MAG’s mission, values, and approach.

Further information and how to apply:

For the further information on the role, the application pack and details of how to apply, please visit the MAG website by the closing date of Sunday 31st August 2025.

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. For more information on MAG’s approach to safeguarding and background checks please visit our website. You can also find more information in the candidate information pack, available on our website.

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

Finance Officer

Location: M32 0PS
Department: Finance
Salary: £26,000 – £29,000 FTE (dependent on experience)
Hours: 936 annualised hours (average 18 hours per week)
Job Type: Part time
Contract Type: Permanent

About Us

Gorse Hill Studios is a dynamic and inclusive charity that empowers young people through creative arts, personal development, and community engagement. We are committed to providing a safe and welcoming space for all, with a focus on reaching those who are often excluded.

About the Role

We are seeking a skilled and motivated Finance Officer to play a key role in ensuring the financial health and compliance of Gorse Hill Studios. This is a varied and rewarding position, supporting day-to-day financial operations such as payroll, accounts, budgeting, and reporting, as well as contributing to funding applications and strategic planning.

You will work closely with the CEO and leadership team to maintain accurate financial systems, prepare reports for the Board, and support funding compliance across all areas of the organisation.

Key Responsibilities

• Maintain and manage financial systems using QuickBooks.
• Prepare monthly payroll, timesheets, and submissions to HMRC and pension providers.
• Prepare and reconcile monthly management accounts and balance sheets.
• Process all income and expenditure, ensuring correct allocation to restricted and unrestricted funds.
• Assist with annual accounts preparation and liaise with external auditors.
• Collaborate with the leadership team on budgets and forecasting.
• Provide financial data for funding proposals, tenders, and commissions.
• Manage purchasing and obtain quotes for services and resources.
• Process and record payments, banking, and petty cash transactions.
• Maintain and update inventory records.
• Support the continuous improvement of financial procedures and controls.
• Ensure timely and accurate submission of all financial documentation.
• Organisation-Wide Responsibilities
• Uphold Gorse Hill Studios’ core values and commitment to anti-discriminatory practice.
• Ensure services are inclusive and accessible to all young people.
• Follow all legal and internal policies, including safeguarding, data protection, confidentiality, and health & safety.
• Participate actively in team meetings and organisational development.
• Be flexible to work occasional evenings (up to two per week) and weekends.

Skills & Experience

Essential:

• Strong interest in finance and accounting.
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Excel and Word.
• Ability to manage own workload and meet deadlines.
• Educated to degree level or working towards a relevant accounting qualification.
• Experience processing banking transactions.

Desirable:

• Experience in the charity or not-for-profit sector.
• Experience using QuickBooks or similar accounting systems.
• Knowledge of charity accounting and reporting.
• Experience preparing payroll and HMRC/pension submissions.

Benefits

• Flexible working hours.
• Enrolment in our pension scheme.
• Enhanced holiday allowance.
• Flexible working arrangements.
• Regular team training and supervision.
• Wellbeing support.
• Professional development opportunities in a supportive learning culture.

REF-223429

Supporter Services Assistant
Location: Wenlock Road, London, N1
Contract Type: Full-time, Permanent (subject to completion of 3-month probationary period)
Salary: £27,040 per annum
Application deadline: 1st September 2025

About the Role

We’re looking for a proactive and friendly Supporter Services Assistant to join our dedicated Fundraising Operations team at the Disasters Emergency Committee (DEC). You’ll be the first point of contact for DEC supporters and the wider public, providing responsive, respectful and professional care that reflects our values.

If you’re highly organised, people-focused, and eager to work what can be at times a fast-paced humanitarian environment, this could be the ideal opportunity for you.

 ***Please download the job description for full details***

About You

You are a strong communicator with excellent attention to detail, who thrives on delivering great service and ensuring data accuracy. You enjoy working in a team and have the self-motivation to manage your own workload effectively.

You may already have experience in customer service or administration. Most importantly, you’re someone who values high standards and is motivated to support DEC’s humanitarian mission.

You will have:

• Good organisational skills and attention to detail
• A professional and friendly telephone manner
• Strong written communication skills
• The ability to manage a varied workload and prioritise effectively
• A positive, resilient, and self-motivated approach

Experience in the charity sector is welcome but not essential, we're more interested in your attitude, potential, and commitment to learning.

Key Responsibilities

• Serve as the first point of contact for supporter enquiries by phone, email, and post
• Ensure accurate donor records and communication preferences are maintained in Salesforce
• Process donations and generate acknowledgements and thank-you letters
• Support donation coding and financial reconciliation with the Finance and Fundraising teams
• Assist with the onboarding and coordination of temporary staff and volunteers
• Provide general administrative support across the Fundraising & Marketing team
• Contribute to team projects, internal meetings, and continuous improvement of supporter services

What We Offer

• Flexible working hours (outside of appeal periods)
• Hybrid working model (some mandatory office days during appeals)
• 25 days annual leave, increasing with service
• Healthcare Cash Plan (value ~£1,660/year)
• Pension contribution (3%, rising to 8% post-probation)
• Wellbeing and mental health support
• Access to Wellhub, discounts, and ticket schemes
• Season ticket and hardship loans (post-probation)
• Cycle to Work and Car schemes (salary sacrifice)

About the DEC

The Disasters Emergency Committee brings together 15 of the UK’s leading humanitarian charities to raise funds and respond quickly to global disasters. Since our founding in 1963, we have raised over £2.5 billion through 79 appeals, providing life-saving assistance to millions of people around the world.

Our mission is to save, protect, and rebuild lives through effective humanitarian action. As a team, we operate with urgency, transparency, and compassion.

All roles at the DEC are based in our London office. We operate a hybrid working model, with some non-negotiable office attendance. Please note, during the two-week appeal launch period, staff are required to work long hours in a high-paced environment, with mandatory office attendance.

How to Apply

If you believe you have the skills and passion for this role, please apply with your anonymised CV and cover letter (use initials only, no full names) by 1st September 2025.

We encourage early applications and may hold interviews before the deadline.

We are also unable to support applications for our vacancies if you do not have the right to work in the UK

Are you an organised, proactive EA? Could you organise excellent international travel?

Join a small, globally minded grant-making foundation supporting their impactful work across Latin America, the Pacific, and Southeast Asia.

This role offers the opportunity to support a small but dynamic team working on issues including gender-based violence, rural health and education, and climate justice. As the Foundation continues to grow and refine its strategy, your support will be instrumental in ensuring smooth operations and effective governance.

You’ll work closely with the CEO and wider team to provide executive and administrative support across the organisation.

Key responsibilities include:

• Overseeing financial processes, including payments, expenses, and liaising with accountants

• Coordinating international travel and logistics for board meetings and field visits

• Maintaining internal records, contracts, and databases

• Supporting HR tasks such as payroll adjustments and contract updates

• Assisting with scheduling, email management, and team calendars

• Contributing to communications, including newsletters and website updates

• Supporting due diligence research for new grant partners

What You’ll Bring

• Proven experience in a PA, EA or Team Administration role,

• Strong organisational and analytical skills, with exemplary attention to detail

• Ability to anticipate needs, manage multiple tasks, and work independently

• Interest in international development or grant-making

• Confidence using MS Office (especially Excel) and financial systems

Desirable

• Spanish language skills (desirable but not essential)
• A track record of organising international travel

Doing Good Recruitment is committed to the highest standards of equitable and inclusive recruitment. They actively welcome applications from all sections of the community, regardless of age, disability, gender, race, religion, sexuality, or other protected characteristics, as well as socio-economic background. We understand that applicants may not always meet every criterion listed in the job description, if you meet most, we encourage you to apply.

To help us monitor how we’re doing and identify any barriers in our recruitment process, we invite all applicants to complete the Equal Opportunities Monitoring form found on the application page.

London’s Air Ambulance Charity delivers first-class, world-renowned training via The Institute of Pre-Hospital Care. It has influenced clinical guidelines, governance standards, and the practice of air ambulances in the U.K, Europe and Australia. 

We are seeking to appoint an organised and enthusiastic Clinical Courses Co-Ordinator to join our friendly team on a full-time basis. This role will assist with all aspects of the activities of our clinical training programmes within The Institute of Pre-Hospital Care. The Clinical Courses Co-Ordinator will work closely with our clinical and operational teams from both the HEMS and PRU services along with our university colleagues and degrees faculty. 

Reporting to the Degrees Manager, the post will have responsibility for assisting with all aspects of the delivery of the clinical course programmes. The post holder will be an integral part of the Institute team working closely with other members of the wider charity team.

You will be a highly organised and experienced person with a can-do attitude, meticulous attention to detail and excellent communication skills. 

If you have a keen interest in supporting the delivery of high-quality clinical training courses please apply today!

The Role

This is an exciting opportunity for a proactive and organised Project Coordinator to support the successful planning, coordination, and delivery of Magic Me’s impactful intergenerational arts projects. This role is perfect for someone passionate about community engagement, eager to gain hands-on experience, and build a foundation for a future career in the arts and/or project management. You will be instrumental in ensuring the smooth logistical and administrative operation of our projects, contributing to high-quality delivery. At Magic Me, we believe in the power of diverse talent to drive innovation and create a powerful organisational culture. We actively encourage applications from individuals of all backgrounds, including those from minoritised communities and disabled candidates, as we strive to build a team that reflects the rich tapestry of the communities we serve. We welcome applications from everyone and are particularly interested in hearing from candidates who identify as men, those from the Bengali community and disabled and D/deaf candidates - all of whom are currently underrepresented on our team. For this role, we are also especially keen to hear from local candidates with knowledge of Tower Hamlets and surrounding boroughs.

Location: Bethnal Green, E2, East London
Salary: £26,000 - £30,000 per annum, pro rata
Contract Duration: Permanent
Working Hours: 3 days per week (21 hours)
Reporting to: Project Manager

About You

You are an organised and communicative individual, eager to support our programme team with project delivery. You thrive in a collaborative environment and are comfortable engaging with people of all ages. With a keen eye for details and a proactive approach, you are ready to assist in everything from scheduling and booking spaces to managing project materials and supporting participant recruitment. You are adaptable, able to work both independently and as part of a team, and committed to Magic Me’s mission of enriching lives through intergenerational arts. Your community and cultural awareness, and sensitive approach will ensure inclusivity across all activities.

About Magic Me

At Magic Me, we envision a world without ageism, where everyone can express their creativity and reach their full potential. Our mission is to inspire change – for individuals, communities, and systems – through impactful art, fostering connections between generations. For over three decades, we've pioneered intergenerational arts practices, creating innovative projects in the vibrant borough of Tower Hamlets and leading the way in creative care home work across London and Essex. Our work transcends social boundaries, addresses isolation, and builds valuable community connections.

Key Responsibilities

As Project Coordinator, you will be responsible for:

• Project and administrative support:
  • Assisting the Project Manager with coordinating project logistics, including scheduling, booking spaces, and organising refreshments.
  • Updating project budgets and submitting invoices to the Bookkeeper.
  • Supporting the Project Manager in planning and delivering performances, exhibitions, and events.
  • Managing the materials inventory and sourcing environmentally friendly resources for workshops.
• Project promotion and participant engagement:
  • Helping to manage communication with participants and partners.
  • Assisting with volunteer coordination.
  • Supporting participant recruitment efforts for projects.
  • Helping to raise Magic Me’s profile by sharing images and stories for social media content.
• ​Monitoring, evaluation and reporting:
  • Assisting the Project Manager with data collection for project feedback and ensuring continuous learning.
  • Supporting the programme and development teams with preparing reports for funders and internal use.
  • Assisting with reporting by keeping accurate records of participant engagement and feedback.
• Administration and team collaboration:
  • Undertaking general administration tasks related to project activities.
  • Supporting the wider Magic Me team through the management of Petty Cash (training for Xero will be provided).
  • Participating in training and development opportunities to deepen knowledge and prepare for a future career pathway within Magic Me.

See our person specification within the job pack for further details.

Our Offer & Benefits

• Salary: £26,000 - £30,000 per annum, pro rata.
• Holiday: 25 days and bank holidays (pro-rata) + days between Christmas & New Year. Additionally, we are trialling an additional week of leave during August 2024 and 2025, which may be offered in 2026 if successful.
• Other benefits: 3% pension contribution, flexible working negotiable, hybrid working negotiable, weekly 1:1 wellbeing meetings. We prioritise staff development and you will receive regular support and mentorship from your line manager, dedicated to helping you develop your skills and grow.

Why Join Magic Me Now?

This is an exciting moment to join Magic Me! We are embarking on our next stage of evolution with our current CEO departing at the end of 2025 and two of our current leadership team stepping into joint CEO roles. As Project Coordinator, you will play a vital role in supporting our programme delivery and ensuring the smooth running of our projects during this exciting period. You’ll be supporting a diverse and impactful programme, having the chance to work on the next iteration of our exciting community intergenerational project, Creative Mix. Previous Project Coordinators have supported the filming of our award-winning Her Story, Our Inspiration project and the delivery of the recent Recipe for Belonging exhibition. You will also contribute to our pioneering initiative, Spark, that trains care home staff in leading sensory-based arts activities to support resident's creative expression. Your work will directly contribute to building valuable community connections and combating social isolation. This is a fantastic chance to contribute significantly to our mission under a new leadership team and acquire skills in project delivery through access to training and on-the-job development opportunities. We offer a dynamic and supportive environment which will help you prepare for a future career pathway within Magic Me and the wider creative arts community.

How to Apply

If you're passionate about our mission and ready to take on this exciting role, we'd love to hear from you! For an informal chat about the position, feel free to reach out to us.

If you require an alternative job pack or application format or support to apply (e.g., due to disability, limited internet access, or language barrier), please contact us by August 20th to discuss how we can assist you.

Application Process:

• Applications are open until 9am on September 3rd.
• Potential Project Coordinators will be shortlisted for interviews which will take place on
• Thursday, September 11th at our offices on Pott Street in Bethnal Green.
• We will ask you to complete a short task and then interview with members of the Programme Team.
• We hope to let candidates know the outcome of the interview process soon after interviews.
• The planned start date for this role is currently Monday, September 22nd (or as close as possible).

About the role

To promote a positive health, safety and wellbeing culture and be responsible for the provision of advice, guidance and support for staff and volunteers on all health, safety and wellbeing related matters, including the implementation and application of new and updated legislation, codes of practice, and safe working procedures.

To ensure that health and safety effectively contributes to the Trust’s strategic objectives, to embed best practice across the Trust’s operations, and drive compliance, identifying improvements, and creating a safe, sustainable workplace. The role requires a consultative, collaborative and pragmatic approach to finding solutions and appropriate measures to support the Trust’s day to day activities and improve standards.

About the Trust

Herts and Middlesex Wildlife Trust is a local conservation charity working to protect wildlife and help people connect with nature. With a team of volunteers we care for wild places so that nature has a place to thrive. We help people experience the wildlife on their doorsteps and to take steps to protect it.

We believe that wildlife should have space to thrive alongside our everyday lives and that everyone benefits from having access to nature.

Our head office is based in the attractive setting of Verulamium Park on the outskirts of St Albans.

Our staff team are enthusiastic, friendly and committed to wildlife conservation and exemplifies our values of professionalism, valuing contributions by others and continuing to improve.

How do we support you?

The Trust strives to be a positive employer supporting our staff through flexible and hybrid working, and training and development. We recognise the importance of our staff team and looking after their health and wellbeing. Our values and expected behaviours reflect the culture which the Trust seeks to maintain to ensure productive, efficient, effective and pleasant workplaces and roles.

In support of this, we offer an excellent benefits package, ranging from office perks, generous leave entitlements and financial benefits. You can find out more on our website.

As an employer we are committed to promoting and protecting the physical and mental health of all our staff.

You can find out more on the Herts & Middlesex Wildlife Trust website jobs section. 

Please see our recruitment pack for more information and on how to apply.

Closing Date is Wednesday 3 September at 9am.