Global programme operations assistant jobs

Sightsavers implements projects in over 30 countries in Africa and South Asia working to eliminate avoidable blindness and promote the rights of people with disabilities. We are looking for a Programme Finance Assistant to work closely with Finance & Support Service Manager in Liberia

Contract: 1-year fixed term contract

Salary: Local Terms and Conditions apply

About the role

The Program Finance Assistant is responsible for the day-to-day financial management of the UNICEF supported Program. The Program Finance Assistant will support Programme Team and partners under the leadership of the Finance & Support services manager.

Key Responsibilities

• Handling the day-to-day financial transactions in compliance with local regulations and adhering to the organisational Financial Framework with specific respect to implementation of financial management and controls; financial planning and  budgeting; financial monitoring and audits; monitoring and retaining accurate financial records.
• Provide support to the Project through managing logistics of procurement of supplies, delivering or overseeing administrative functions i.e. payments and  ensuring IT equipment functions effectively all in line with organisational policies and procedures.
• Working closely with the FSSM (Finance & Support Service Manager) to support proper financial and resource management of the Programme with the joint view of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Jobholder Requirements

Essential:

• Relevant professional accounting qualification or degree in Finance/Accounting, or equivalent experience
• Worked in or has previously worked as Programme financer within an INGO
• Understanding and a working knowledge of Auditing
• Project financial management, budget and data analysis skills
• Excellent communication skills (both oral & written)
• Ability to work with minimum supervision

Desirable:

• Experience of managing a small team or another member of staff

Next Steps

We anticipate that interviews will take place from the week commencing the 29th of August 2022 onwards.

Please note that there will be a short task required prior to the interview, once this has been completed you will be invited to conduct an oral interview within three days.

We are anticipating offers of employment to be made week commencing the 5th of September 2022.

To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.

Due to project deadlines, we are keen to fill this role as quickly as possible so applications will be considered as soon as they are received.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply.

Closing Date: 28 August, 2022

Company Description

We are a global team of experts and innovators tackling some of the world’s most pressing health challenges. We work with leaders and change makers around the globe to bring health strategies to life. We provide ideas, advice and technical know-how that enable our partners to build a path to lasting change.

With 30 years’ experience in global health, we collaborate with our partners to explore existing evidence, combine expertise, scale up ideas and co-create solutions that accelerate change. This includes collaborating on policy design, managing initiatives, building powerful coalitions and galvanising social movements. Our impact is felt across whole communities, with a focus on women, girls and those who have been marginalised.

As part of MSI Reproductive Choices, all our profits go back into supporting MSI’s own mission of children by choice, not chance.

We believe in a world where everyone can access the high-quality health services they need, without financial burden.

Position

The ADoP has delegated oversight of programmes within the portfolio and line manages Team Leaders. The ADoP also oversees the Programmes’ Resource Unit (PRU) with line management of Head of PRU. The ADoP works with the New Business and Partnerships Team, Technical Department, Management Services and Country Representatives in Tier 1 countries to ensure high quality programme delivery and growth across the company. The ADoP is part of the Programmes Department Senior Management Team responsible for high quality delivery of Options portfolio, with cross-departmental responsibilities.

Requirements

• Significant and proven work experience in the development sector at a senior level
• Extensive experience of delivery health and social development programmes within low-middle income countries
• Experience of overseeing the delivery of large, complex programmes, supporting senior leaders to deliver against agreed contracts
• Strong commercial acumen and budgeting skills
• Strong negotiation and influencing skills
• Excellent line manager motivating and supporting teams to deliver

Benefits

Options offers a comprehensive benefits package including generous annual leave allowance.

Application Process

• Closing date for applications is: 31 August 2022. Applications will be considered on a rolling basis, candidates are encouraged to apply early.
• Only shortlisted applicants will be contacted for interview.
• Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).

Other Information

• As an equal opportunity employer, Options Consultancy Services is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage or civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified candidates from a wide range of backgrounds to apply and join Options Consultancy Services.
• Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.
• We seek people who are pro-choice, promote diversity and inclusion, are energetic and enthusiastic about Options’ vision.
• Applicants must have the right to work in their chosen country of employment; the UK, Kenya or Nigeria.

The closing date for this role is 8th September at 5pm.

John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:

1. Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and 
2. Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.

We are looking for a new Finance and Operations Manager to oversee and ensure the efficient management of the Foundation’s finances, investments, resources and the office. This includes: taking lead responsibility for the preparation and day-to-day management of our budget; adhering to our financial systems, processes and procedures and evolving these as needed; maintaining day-to-day contact with our fund managers and suppliers to ensure that we are receiving the information and services we need to support the delivery of our work and value for money; organising, preparing for and undertaking our annual audit with our external auditors; and ensuring that we have the policies and procedures in place we need to run the organisation and office. 

In this role you will work closely with the Director, as well as the wider team and our Board. You will also be responsible for leading on the compilation of the papers for our Finance and Investment Committee (which meets four times a year) and our Risk and Audit Committee (which meets once a year), in partnership with the Director and Executive Assistant. 

This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets. 

We are looking for someone who has experience of working in a finance function and managing financial and operational processes. For this role you need to be good at working in small teams, organised, highly numerate, have great communication skills and able to manage a varied workload with a range of deadlines. 

You do not need a degree for this role, but we would like to appoint someone with a recognised accountancy qualification (ACA, ACCA, CIMA, CIPFA) or equivalent, and to see demonstrable experience of the requirements we have set out in the job description and person specification. 

We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website.

Position: Operations Coordinator – HR, Governance, and FNF Board 

Reports to: Head of People & Culture 

Hours: 35 hours per week (full time) 

Contract: 18 months fixed term with option for subsequent permanent contract following review of the role 

Location: London with hybrid working – flexible and home working policy 

Salary: £25,069 - £27,709 per annum based on years of experience on appointment or years of FNF service 

Job Purpose 

The Florence Nightingale Foundation (FNF) requires a Co-Ordinator to support the work of the Head of People & Culture, Governance & Assurance Manager, and the Executive Assistant to the FNF Board of Directors. The post holder is required to work flexibly across the organisation. The portfolio of activity is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable. 

Principle Duties and Areas of Responsibility 

• Provide administrative support for Human Resource processes, policy development, minute taking for FNF Executive Team/FNF Committee and FNF Board meetings 
• Support the advertisement, recruitment, and selection processes for all new FNF Team members 
• With the Executive Assistant to the FNF Board have overall responsibility for the day-to-day management of the FNF Office, including record of staff entry key cards, lease, insurance, maintenance, health & safety, first aid and security. 
• With the Governance & Assurance Manager review and update health and safety policies and ensuring they are observed by all members of staff and visitors. 
• With the Governance & Assurance Manager be responsible for the maintenance of the policy register and assist to review and update current policies and in the development of new policies 
• Handle queries by telephone, email, and in person 
• Maintain up to date records in our Central Records Management System (CRM - Salesforce) 
• Update FNF corporate web pages as required 
• Input data, extract data, modify data, present data 

Scope of Role 

Typical Activities 

• Performs a variety of office duties, including data entry, word processing, reception, secretarial support, basic facility maintenance and logistics. 
• Coordinates with personnel in other departments to prepare reports, plan events and support projects. 
• Communicates with suppliers to ensure a streamlined supply process. 
• May handle a variety of basic finance, HR, procurement, and general operations related tasks. 

Experience, Knowledge, and Skills 

Essential 

Experience 

• Experience of HR processes
• Experience providing great customer service both via email and over the phone. 
• Experience working within a fast-moving work environment 
• Experience dealing with highly confidential and sensitive information 
• Experience of effective inter-personal skills, able to liaise with senior managers, members of the executive and stakeholders, offering guidance and interpretation on complex information 
• Experience of producing reports for executive team 
• A proven track record in successfully planning and organising yourself, others, and projects 
• Strong attention to detail as well as excellent written and oral communication skills. 
• Experience in taking initiative and responsibility 

Knowledge 

• Confident user of computer packages including MS Word, MS Excel , MS Powerpoint, email and Salesforce 
• Take minutes and follow up actions of meetings/committees 

Desirable 

• Highly organised and conscientious with strong prioritisation skills. 
• Calm under pressure when dealing with a high volume of administrative tasks. 
• Can grasp concepts and information quickly and understand the operational context. 
• Able to work effectively and flexibly as part of a team and develop strong working relationships across the organisation 
• Wordpress (for website updates) 

Date of Interview: 29 September 2022

Contract: 2 year fixed term contract 

Salary:Local Terms and Conditions apply 

About the role 

Sightsavers is growing its new programmatic area in economic empowerment which supports businesses to become successful employers of people with disabilities, and supports people with disabilities to develop skills, confidence and experience to successfully gain work. The programme portfolio is growing at a rapid pace with projects being designed and implemented in numerous countries across Africa and parts of Asia. 

As the Project Officer you will support the Economic Empowerment project to manage activities and relationships with key stakeholders, and ensure that the project is planned, implemented, coordinated, monitored, evaluated, and adapted to the highest possible quality standards. 

Project Officer key duties and accountabilities include: 

• Work with the country project management team and other funding / resources partner to coordinate implementation of activities and sharing of lessons learned. 
• Manage all aspects of the project cycle with the partners including effective planning, start-up, implementation, monitoring and evaluation, financial and asset management, reporting, documentation and closeout. 
• Liaise and work with the Global Technical Leads (Disability Inclusive Economic Empowerment) and other internal expertise as required. 
•  Support tool development/adaption e.g., participant database, tracking entrepreneurs, ILO tool, Three Circles Tool, informed consent forms, surveys, feedback forms, participant registration forms. 
• Support learning and adaptation through developing and implementing tools, events and processes e.g., learning logs, action learning groups, qualitative and quantitative data collection tools, analysis and dissemination of performance data. 
• Document learning and adaptation to feedback into project design, implementation, evaluation and ToC reviews; and to project team, global teams including MEL team and GTLs and to external stakeholders such as partners and participants. 
• Identify partner organizations with whom Sightsavers can work to achieve the project and organization’s strategic objective of ensuring that people with disabilities have equal rights and opportunities through both service delivery and advocacy. 
• Support project partners in the preparation of budgets and forecasts. 
• Be proactive in providing good quality information on case studies and interesting news stories relating to the project to support preparation of fundraising materials and advocacy materials. 

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details. 

About you 

As the successful candidate you will have experience with labour market issues including labour market assessments, skills training/development, internships, employer engagement, disability inclusion, job placements and job fairs. You will possess a background/qualification in social sciences, education, development studies, public health or equivalent, or another relevant field. 

Jobholder Requirements 

Essential: 

• Familiarity with national legislation and policies in the field of disability, human rights and employment. 
• Significant experience implementing projects, including experience of the disability sector and gender mainstreaming. 
• Experience in project monitoring, evaluation and learning. 
• Experience of designing, managing and carrying out advocacy work for social inclusion/disability projects. 
• Experience providing technical assistance to other organizations. 
• Knowledge of current issues and best practices in disability, UNCRPD, the Sustainable Development Goals (SDGs) and employment is desirable. 
• Strong written and spoken English. 

Desirable: 

• Knowledge of current issues and best practices in disability, UNCRPD, the Sustainable Development Goals (SDGs) and employment. 

Closing date: 21 August 2022 

Due to an expected high response for this role the advert may close on the 14 August 2022. 

Next Steps 

We anticipate that in person interviews will take place from the week commencing 22nd or 29th August (depending on advert close date) onwards and the evaluation process will include a task and oral interview. 

To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying. 

Due to the project workshop taking place on 12th September, we are keen to fill this role as quickly as possible, but we are able to accommodate any notice period that needs to be adhered to. 

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply. 

Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.

The role will require someone who preferably has some experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various departments, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.

The Role:

• To provide day to day administration for the RSTMH team, including but not limited to financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required
• To develop and maintain effective working relationships across RSTMH
• To ensure that all assigned tasks are completed to a high standard
• To ensure that all general telephone, email, and written enquiries are dealt with efficiently and promptly
• To support the management of office stock levels and team planning tools
• To be responsible for opening and distributing post daily
• To undertake electronic and paper filing and maintaining filing systems appropriately
• To provide administrative and project support to the CEO
• To assist with the management of the RSTMH meeting rooms and team areas
• To support and attend RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers
• To assist with the administration associated with the RSTMH Early Career Grants programme
• To support the Digital Communications Manager on areas such as finding global health news to share on RSTMH’s social media, uploading to and editing the website, and helping to prepare the fortnightly newsletter
• To provide support to the Membership Manager on specific projects related to RSTMH’s recruitment of members and the delivery of benefits to existing member
• To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
• To participate in team meetings, planning and initiatives
• To undertake any other reasonable tasks as could be expected of an Administrative Assistant

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Flexibility and willingness to work under own initiative
• Discretion when dealing with confidential information
• Willingness to undertake other responsibilities and an eagerness to learn
• A demonstrated commitment to and interest in the aims and objectives of RSTMH

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite, and confident telephone manner
• Experience of working in events

Closing date: 17:00 on Thursday 18 August 2022.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:

1. Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and 
2. Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.

We are looking for a new Executive Assistant to oversee and support the administration and governance functions of the organisation, including by providing executive support to the Director and support to the Finance and Operations Manager with the day-to-day running of the office.

In this role you will work closely with the Director, as well as the wider team and our Board, and you will be a regular point of contact with visitors to the office and people in touch with the Director about meetings and events. You will also support our governance processes, including leading on the collation and distribution of papers for the Board and two of our sub-committees, and compiling the minutes and matters arising from these meetings. You will also be required to support with the smooth running of events that we hold from time to time.

This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets. 

We are looking for someone who has strong and relevant experience of working in administrative roles in small but ambitious organisations like ours, and has an interest in the work that we do. For this role you need to be organised, with great written and verbal communication skills, and able to manage a varied workload with a range of deadlines. You will be flexible and proactive in your ways of working and a strong team player. 

You do not need a degree for this role, but we would like to see demonstrable experience of the requirements we have set out in the job description and person specification. 

We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website.

The Executive Assistant will report to a Team Manager and work closely with a counterpart in New York to coordinate the President's calendar seamlessly across time zones.

Client Details

My client is a global Not For Profit organisation. They aim to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. They are active in more than 120 countries, making them one of the largest organisations working for justice, democratic governance, and human rights.

Description

The main duties of the Executive Assistant are;

• Manage a complex calendar, coordinate and support meetings and other events, and ensure that the President's time is scheduled in an efficient manner
• Coordinate travel arrangements, including obtaining visas, booking flights and transfers, and preparing travel documents
• Provide daily in-office logistical support, including greeting guests, connecting video conferences and calls, setting up meeting rooms, etc.
• Develop and implement working protocols for remote work days
• Provide timely, accurate, and detail-focused attention to tasks, including but not limited to drafting and processing correspondence, creating and updating electronic and paper filing systems, scanning, copying, screening calls and directing messages, taking notes during meetings, gathering and distributing meeting materials
• Reconcile complex monthly expense reports
• Collaborate with Executive Office colleagues to ensure coordination across teams * Opportunities for occasional travel to staff the President at board meetings and external events, not to exceed 10% of weekly time

Profile

The successful Executive Assistant will be someone who is a team player, energetic and someone who takes pride in their work. Other preferable characteristics include:

• Be a quick learner who is enthusiastic about operations and administrative work
• Strong attention to detail
• Ability to handle multiple tasks at once with a high degree of autonomy and self-motivation
• Good judgement, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information
• Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
• Calm but with a good sense of calm

Job Offer

• The client has a very positive and proactive approach towards a healthy company culture.
• It is a great orgnaisation to work for, you are very well looked after and valued.
• The offices are in central London are phenomenal!
• 25 days + annual leave
• Very competitive package including pensions, health care and season ticket loans
• Lunches when in the office
• Working from home
• £38k - £45k

About the Role

We have a fantastic position for someone who is eager to start their career in the fundraising sector and is passionate about providing excellent supporter care. Ronald McDonald House Charities UK is the leading charity in providing free accommodation to families with children in hospital, and we're in the midst of an exciting time for the organisation. 

Our Supporter Care and Resource Centre Team was established less than a year ago and the small but mighty team are already providing such vital resource to the charity, and in particular the Income Generation Team, and we are therefore in need of a friendly and passionate individual to join them. 

The team sits within the heart of fundraising at RMHCUK, helping to provide excellent care to a variety of supporters from individuals, companies, groups and families who have benefitted from our support. Each of these supporters is passionate about helping us keep families close to their sick child, which is why we aim to provide them with the best donor journey we can. 

A wide range of activities are carried out by the team, and this is reflected in the variety of tasks to be undertaken within the post. This will range from answering enquiries, stewarding supporters, managing fundraising stock, updating the database, and working with an array of people and departments to fulfil our overall mission of keeping families close. 

As a new team, the remit is changing all the time and this post offers the postholder the opportunity to become part of, and actively contribute to, the highly professional Income Generation Team. Flexibility and a proactive approach to the role is critical.

The succesful applicant will play an important role in helping to achieve the overal charity objectives, as well as contributing to the long-term growth and development. 

About You

This role is perfect for someone who has previous experience in a customer care or administrative role, looking to enhance their skills and delve further into the fundraising sector.

You will have excellent interpersonal skills and will be an effective communicator, with the ability to communicate with an array of people both verbally and through written communications. You will also be experienced in IT, with a good working knowledge of Microsoft Office and the ability to keep the charity database up to date.

You will be a team player and have excellent time management skills in order to manage multiple tasks at once.

About the Team

Collaboration is a key part of this role, and the post holder will work with all departments across the organisation, from Income Generation to Service Delivery and our support services. All our teams are incredibly friendly and welcoming, and we are passionate about creating a supportive environment where people take enjoyment from being part of something so special. 

Benefits

We are able to offer a competitive benefits package, with full details found in the candidate pack. This includes 28 days of annual leave, extending to 30 days after three years service; private healthcare; employee discount scheme; Stakeholder Pension Plan; and much more. Employees are also able to benefit from a flexible working pattern, with a mixture of office and home working, with core office hours from 10am-3pm. 

We are also passionate about employee's development, and individuals are able to partake in various training courses or qualifications in agreement with management. 

Role description

Vibrant, diverse, and robust civil societies are essential to achieving peace, human rights, and environmental justice. But most of the world lives in countries with threatened civic spaces and global freedom continues to decline year on year.

Courageous people and communities around the world are fighting to make rights and justice universally possible within this context. But they face attacks, harassment, and censorship from powerful vested interests. Many pay the ultimate price.

This is where you come in.

You will be leading an international team of consultants providing security mentoring and capacity building to organisations and activists under threat in violent environments and closed civic spaces. You will be liaising with international foundations and high-profile nonprofits in the human rights, environmental, and humanitarian worlds. And you will be central to the organisational culture and strategic planning needed to grow our organisation in a sustainable manner. 

As our director of safety and security, your primary responsibilities will include:

Lead our safety and security workstream

1. Continuously develop and promote our safety and security consultancy services to foundation and nonprofit clients.

2. Respond to enquiries from clients and liaise with them and our consultant team through any subsequent contracts.

3. Manage our responses to referrals for fully-funded safety and security support for at-risk activists and low-resource civil society organisations and liaise with referral partners through any subsequent support.

4. Manage an international and multilingual team of 10 consultants and trainers providing safety and security support to clients and recipients, including.

   1. Quality assure and provide expert technical input into the work of your colleagues in the safety and security team.

   2. Review and approve consultant invoices and timesheets, update our project management system, and conduct annual reviews with team members.

   3. Maintain an effective team and recruit and onboard new consultants as required to fill gaps or meet demand.

5. Complete security risk management and duty of care audits and produce bespoke security risk management frameworks and other higher-level products for clients (approximately 20% of time).

Champion our own security risk management

1. Provide travel security support to our team members, ensure that our travel management procedure is understood and followed, and coordinate any check-ins and loss-of-contact procedures during travel.

2. Review and revise our crisis management procedure, constitute and coordinate the crisis management team, and capacity build where required.

3. Coordinate our response to any security incident or crises involving our team members.

4. Continuously improve and socialise our security risk management framework.

Shape our organisational strategy and culture

1. Play an active role in defining our organisational strategy and culture as part of our senior management team alongside our CEO, finance director, wellbeing and resilience lead, and digital security lead.

2. Participate in monthly senior management team meetings (strategy) and monthly programme meetings (operations).

3. Contribute safety and security expertise throughout our enterprise risk register annual cycle.

On joining, your early priorities will be getting to know our existing clients and team members, taking over the smooth management of current contracts and projects, and understanding our internal processes and workflows.

You will be supported in your role by a safety and security programme associate (four days a month) and an executive PA (20 hours a month) plus a CEO who believes in servant leadership. We also have an extensive internal knowledge base and an up-to-date project management system. To help you grow as a leader, we will co-design your annual objectives, and you will be offered a 360° review, an annual performance review, and executive coaching.

Person specification

Essential

• You will have at least five years’ professional experience in roles focussed on humanitarian security risk management or the protection of human rights defenders.

• You will have at least three years’ professional experience in international programme management roles or similar senior roles.

• You will have at least two years’ professional consultancy experience or similar experience delivering projects for internal clients.

• You will understand how security risk management interacts with enterprise risk management in the non-profit sector. 

• You will be sensitive to the progressive and rights-based agendas and diverse profiles of our clients and recipients.

• You will have excellent technical knowledge and experience, and be confident in conducting security risk assessments and security management audits and creating security risk management policy frameworks.

• You will be an excellent people manager with the ability to build, motivate, and mentor distributed consultant teams.

• You will have excellent project and budget management skills.

• You will have lived and worked in violent, austere, and remote environments or closed civic spaces.

• You will have excellent written and spoken English.

Desirable 

• You may have a strong understanding of the digital security and psychosocial aspects of holistic security and how they interact with physical security.

• You may have experience working in a senior management team or board.

• You may have excellent written and spoken French, Spanish, Portuguese, or Arabic.

Terms and remuneration

This is a full-time staff role for an initial 12 months, renewable long term by mutual agreement and dependent on funding and performance. This is a remote, working from home role and flexible working is encouraged. If based outside the United Kingdom, we ask that you are based in a time zone that is UTC +/- 4 hours in order to collaborate with team members and clients.

If you are based in the United Kingdom, you will be employed by Open Briefing on a salary of £65,000 per annum. We will offer you a range of benefits, including 25 days’ holiday plus bank holidays and up to two sustainable travel journey days. We will provide you with a package of psychosocial support, including private health insurance and an Employee Assistance Programme. And we will make an employer’s pension contribution of 5%. 

If you are based outside the United Kingdom, you will be offered comparable compensation through either a consultancy contract or an Employer of Record, depending on your location. 

Note, we always seek long-term working relationships over several years with our team members, so this position would not suit someone looking for a short-term contract.

Diversity, equity, and inclusion

Open Briefing values diversity. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore encourage applications from all who meet the person specification and particularly from candidates who are underrepresented in our senior management team. This currently includes those who are black, indigenous, or people of colour.

We will make reasonable adjustments for disabled and neurodivergent people during the recruitment process and any subsequent employment.

Recruitment timeline

• Closing date: 09:00 BST (UTC+1), Tuesday 30 August 2022.

• First round interviews: 12-14 September 2022.

• Second round interviews: 16 September 2022. 

• Desired start date: 1 October 2022 or as soon as possible thereafter. 

Please let us know in your application if any of these dates are problematic and we will try to accomodate. The successful applicant will need to complete a reasonable vetting process before engagement.

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues.

The Centre values diversity and aims to have a workforce that reflects this. We encourage applications from all sections of the community.

We are looking for an efficient, hardworking Training and Conferences Assistant to work as part of a large team to help support the Centre’s training activity. We are a friendly and supportive team, based at bright, open-plan offices near King’s Cross (working 40% from the office, 60% from home). We host a variety of social events for our staff and support staff’s mental wellbeing. The role would be ideal for someone with strong administration experience who has experience of working in a busy office environment. We would also consider a self-motivated, focussed individual with a strong interest to develop a career within the events or voluntary sector. This role requires excellent communication and organisational skills.

Please note all our posts require candidates to have the Right to Work in the UK at the time of applying and we do not hold a sponsorship licence.

Location

The Centre has moved to a hybrid model of working (a mixture of onsite and home/remote working). Staff are working onsite for at least 40% of their working hours at the Anna Freud Centre in King’s Cross (4-8 Rodney Street, London N1 9JH).

Contract duration

Permanent.

Closing date for applications

Midday (12pm), Friday 19 August 2022.

Notification of interview

Shortlisted applicants will be notified no later than, Friday 26 August 2022. Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates.

Interviews

Interviews will be held on, Friday 2 September 2022.

The purpose of the job is to provide all round administrative support to the Director and Deputy Director at MRG. The post holder will be expected to carry out the role via a combination of working from home and work in MRG’s office in London.  There will be days or periods when work responsibilities require work in the London office.

Main Duties and Responsibilities

• Collate presentable Council and Committee papers (4-5 per year), make all logistical arrangements for meetings (platforms etc), and travel arrangements (when we have physical meetings)
• Maintain records of Council and Committee membership
• Update Charity Commission and Companies House annually (in liaison with Director of Finance and Administration)
• Collate and supply evidence of MRG policies, systems and procedures to support due diligence processes when required by new donors
• Liaise with staff to ensure that MRG’s central bank of policies, guidelines and forms is maintained and updated regularly.
• Support periodic non-financial reviews of MRG performance or compliance (e.g. SIDA evaluation or Finnish systems review etc)
• Update MRG’s contact relationship management software with contacts and mailings, producing mailing lists (either using CRM or occasionally manually)
• Assist with the management of the Director and Deputy Director’s diaries/calendars, assist on occasion with researching travel options, liaising with external parties and making travel arrangements.
• Support with the organisation of (online and offline) events: organising venues, equipment, invitations, mailing lists.
• Support Director and Deputy Director to capture and present monitoring and evaluation data (including on log frames/flow charts)
• Generate contracts for suppliers, individuals and partners and process financial transactions and maintain complete in-house records of all activities, results and expenditure on behalf of Director and Deputy Director
• Supporting Director and Deputy Director to quality control budgets and reports, liaison with finance team re auditor’s queries or to input into financial reports to donors
• Occasionally generate or modify a budget for new project designs
• Take notes of external/internal meetings
• Contribute to or lead on internal administrative areas on which the Director or Deputy Director hold overall responsibility for the organisation. Current examples include GDPR and Digital Security initiatives.
• Carry out small-scale research on behalf of the Director or Deputy Director from time to time e.g. to understand an advocacy opportunity, research individuals attending a meeting or similar.

 Provides advice to and liaises with:

• All MRG staff on administrative matters to do with Directorate activities.
• MRG finance team on financial transactions, reporting and audits
• Partners who are co-operating in the implementation of operational work involving the Director or Deputy Director
• Consultants, donors, authors, readers, trainers, temporary staff and experts
• Council and Committee members on meetings, personal details and papers

 General

• Undertakes such other tasks as may reasonably requested by the Director or Deputy Director from time to time.
• Cover for the work of other administrative staff who are on leave or who are unwell or to support a colleague during an exceptionally busy period.
• Personally respect and work towards full implementation of MRG’s Gender and Equal Opportunities Policies in all the work involved in this post.
• The job holder will be required to maintain the pace of work which may at peak times be high, will need to meet deadlines and manage several tasks at the same time.
• Although the primary purpose of this post is as described above the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.
• The postholder will be responsible for a high level of access to confidential information pertaining to strategies, finance, personnel, operations and external relations which they must ensure they and others retain as confidential.

Person Specification

Essential

• A university degree (or at least 2 years’ experience in an administrative role)
• At least 2 years’ experience of holistic and variable administrative support provision involving a wide range of tasks, could include a PA role or general admin support to a team
• At least some admin experience of all of the following; producing complex word documents, financial processing, databases, record keeping, travel arrangements, meeting logistics.
• Excellent written and spoken English.
• Numerate and accurate
• Ability to prioritise work, and meet deadlines
• Ability to stay calm under pressure and to assess and absorb information quickly
• Excellent IT skills and expert knowledge of Word, databases, slack, CRMs and other similar packages.
• Ability to maintain confidentiality.
• Commitment to the aims and objectives of MR.
• Desire to work in an administrative support role in the longer term
• Commitment to gender equality and willingness to implement MRG’s gender policy.
• Enthusiastic about working in a multicultural environment.
• Committed to equal opportunities.

Desirable

• A qualification or successfully completed training in a relevant discipline (e.g. accountancy technician, information management)
• Experience of living and working in areas of the global south.
• Good working knowledge of Russian, Portuguese or other language relevant to MRG’s work
• Lived experience of being from a minority background broadly defined.

To apply, please fill in the application form on our website by 14 August 2022. 

Our close partner is providing financial services guidance to a number of large institutions around the world, the International Development team works closely with global clients – such as UNICEF, The World Bank and the Gates Foundation – particularly those involved in international development, grant-making and grant-funded programmes.

The Assistant Project Coordinator assists the project coordination team with the day-to-day administrative tasks required for the full life cycle of any assignment offered to our clients; from the bid and proposal process, to client take on procedures, assignment planning, through to assisting with the report finalising, database management, supplier invoice processing and ultimately billing the client.

The Assistant Project Coordinator is allocated specific clients and works closely with the respective Project Coordinators and Project Managers. The Assistant Project Coordinator is a key part of the contract team and should always be able to assist as and when required. Depending on the individual client/contract, the following tasks may vary.

Responsibilities

• Assist with proposal and tender submission, including preparing project budgets and schedule templates, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines
• Ensure that contracts are as per the issued proposals, that all terms agreed are in orgs’s best interests and support the Managers/Partners in any contract administration required including completing client take on procedure forms
• Assist with planning the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
• Draft contracts between org and any subcontracted firm, or any non-payroll labour staff member required
• Monitor and track project progress and on our ‘Control Schedules’ and other databases to ensure all stakeholders are kept up to date with any project developments
• Act as the point of contact for all internal stakeholders
• Assist the manager in any report-editing tasks that may be required & deliver final product to client
• Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
• Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
• Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner
• Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
• General: translate documents if possible, maintain online filing system of documentation by client and by assignment, archive files when necessary

Other

• Be aware of and comply with the firm’s policies at all times
• Record time accurately using the HR systems
• Any other duties appropriate to the level of responsibility of this post, for which the post holder has the necessary experience and/or training
• Be aware of the firm’s risk management and practice assurance procedures and ensure compliance
• Ensure continuing professional development is up to date at all times

Requirements

• Fluent English in both verbal and written with excellent professional communication skills
• A second language – French or German would be an advantage
• Competent using MS Office including intermediate Excel skills
• Inbox management experience
• Able to meet deadlines
• Good numeracy skills
• Strong organisational and time management skills with ability to prioritise and multi-task
• Able to work under pressure with accuracy and focus
• Good eye for detail and the ability to follow through tasks
• Able to be a self-starter and work on own initiative
• Able to demonstrate problem solving skills
• Comfortable within a changing and developing environment

John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:

1. Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and 
2. Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.

We are looking for a new Grants Officer, to join our small but ambitious Grants Team and provide administrative and organisational support for our grantmaking operations (and the wider organisation as needed), as well as managing a portfolio of up to 30 grants and participating in special projects the Grants Team is working on, such as monitoring and learning work. 

This role requires close and collegial working relationships with the Senior Grants Manager, the Grants Manager and the Director, as well as the wider team and our Board. You will also be a key point of contact for applicants throughout our two-stage application process, our grant-holders and the wider sector. 

This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets. For our grantmaking, this means ensuring that we embrace and deliver best and promising practice, with a focus on offering more ways of receiving pre-application advice, further refining our core funding offer, working more collaboratively, convening and connecting organisations we fund, investing more time and resource into learning and reflection, and delivering a wider offer of support to those we fund. 

We are looking for someone who is passionate about our work and that of the wider charitable sector. The successful candidate will be someone that has great communication and networking skills, with a proven ability to work independently and collaboratively within small teams and organisations and manage a varied workload with a range of different deadlines. Our ideal candidate will have strong analytical skills, with experience of database management and office systems, and be interested in using our data and learning to consider how we can evolve and improve our grantmaking offer. 

You do not need a degree for this role, but we would like to see demonstrable experience, including transferable experience, of the requirements we have set out in the job description and person specification. 

We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website.