Overview of Rocket Science

Rocket Science, established in 2001, is a leading research, consultancy and grant management organisation that works across a range of social and economic policy fields.  Over the last 2 decades, we have designed, delivered and evaluated different programmes to invest in sustainable community development and place shaping, often targeting and supporting disadvantaged groups, with the aim of promoting community participation and, longer-term, social integration. 

As both a Crown Commercial Service and GLA-approved supplier of grant management services, we manage grants for a range of clients/funders, including national, regional and local government, charities and foundations across the UK.  We have adopted both London Funders and IVAR’s commitments to more flexible fund management that reflects the post-Covid realities facing Voluntary and Community Sector organisations. 

Our quality-assured service includes a secure cloud-based customised digital portal. We work closely with funders to pilot new and deliver existing programmes through our design, deliver and review and reflect model.  This enables a customised portal and approach for each client.

Rocket Science is committed to delivering quality work which has seen our Quality Management system re-accredited for ISO9001 and our receiving the Cyber Essentials qualification for our technical security controls. As a values-driven organisation that aims to practice what we preach, we are proud to have received Gold accreditation as both Investors in People and Investors in Young People up to 2022.

Current clients range from the Greater London Authority, L&Q Foundation, City Bridge Trust, Youth Futures Foundation and Local Authorities.

Overview of the Role

We are looking for a Grants Officer with at least 12 months’ experience in grant making and an interest in public policy to join our growing team. As a Grants Officer you would be responsible for working with funders and grantees to design, deliver and review a range of high impact grant programmes.  Our breadth of programmes makes this an exciting role with development opportunities supporting community grants of £10,000 to national strategic £1m partnerships.

This role is ideal for someone who is looking to develop a range of skills required to design, deliver and review a range of small- and large-scale grant programmes. This will suit someone with:

• strong organisational skills who can work to multiple funder deadlines
• a high level of customer service to support applicants throughout their journey. Many could be small community groups not familiar with applying for grant funding
• confidence to present assessment recommendations and support funders with their decision making
• a solution focus.  Intent based leadership is core to our values and a proactive nature and desire to overcome challenges is fundamental to a successful programme.

This role will be based in London but is open to those who are happy to travel to London part time at their own cost when we are able to return to our offices.We are currently working remotely. When it is safe and practical we will return to a mix of office-based and home-based working reflecting business requirements and individual preferences.

Hours: Full time (Monday-Friday 37.5 hour week) - some additional hours may be needed from time to time.

We invest in staff support and progression ensuring opportunities are available to enable progression within the organisation. This grant officer role has a clear development pathway and there will be opportunities to progress as your experience and skills develop in grant making and our specialist areas.

Key areas of responsibility

The key areas of responsibility for this role include managing and delivering grant programmes of behalf of our clients including:

• Working with the Rocket Science team and our clients to set up grant programmes including developing application forms and processes in our online grantmaking systems (Blackbaud Grantmaking and Fluent Flexi-Grant™)
• Supporting grant applicants via email and telephone helpline
• Assessing grant applications and supporting clients’ decision-making processes
• Drafting and implementing grant agreements
• Monitoring progress, reviewing management information, conducting site visits and recommending payment to the Rocket Science finance team
• Providing ongoing support to grantees via email and phone-based helplines
• Producing regular progress reports to our clients
• Identifying areas of good practice to build and shape Rocket Science’s approach to grant making
• Dealing with other ad hoc client requests.

The role also involves contributing to the business development of our grants work to ensure we are bringing in new grant management work and continue to build the team’s knowledge and expertise:

• Working with the Rocket Science team to identify new business opportunities
• Using social media to share our work and insights
• Inputting to proposals and tenders.

Skills and Experience

This role would suit someone with at least 12 months’ experience in grant making who has the following skills and experience:

• Strong organisational skills, including an ability to work across a range of different projects and tasks
• Great interpersonal skills and an ability to build positive and productive relationships with clients and grantees across a range of different types of organisations
• Ability to work independently and as part of a team to develop coordinated and high-quality work and keep relevant colleagues and stakeholders updated
• Attention to detail
• Experience with online grant making systems or a quick learner of new IT systems
• Proficiency in MS Office software
• Commitment to our organisational values and using our work to improve the lives of vulnerable communities.

The way we work

Our values guide the way we work and the way we develop as a company. Rocket Scientists should demonstrate their commitment to these and behave in ways that are consistent with these. We aim to deliver excellent services by:

• being accessible and responsive to our clients’ needs
• making a difference
• finding creative and practical solutions
• learning and sharing
• working with clients rather than for clients
• investing in our people
• enjoying what we do.

To apply for the job

To apply for the role, please submit a copy of your current CV and a covering letter (maximum 500 words) explaining how your experience makes you suitable for this role.

Please include your full contact details and mention where you found out about the vacancy. Please also include the names of two referees, including your current or most recent employer. Please note that referees will not be approached without your prior knowledge, and only following a successful application and interview.

Rocket Science operates an equal opportunities policy and will appoint solely on the basis of the applicant’s ability to do the job in question. We do not discriminate with reference to age, gender, sexual orientation, race, colour, religion, marital status or disability, nor will such factors play any part in decisions on appointment or selection.

Join our movement to end homelessness in the UK. Be part of a high achieving Trusts and Foundation team and help us to ensure that all our strategic projects stay on track and donors are provided with high quality reports that inspires them to continue supporting Shelter and our mission.

About Shelter
A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve

About the team
Our Income Generation Directorate is mostly based in London, with smaller teams across England and Scotland. We have ambitious plans for growth in response to the national housing emergency over the coming years and will raise close to £40m to support Shelter’s work across our diverse range of income streams. The Trusts and Foundations Team has just doubled its income, under very difficult circumstances. Several large new partnerships are now in place (which you will be supporting on), with the prospect of more in the pipeline. Put simply, this is your chance to play a big part in helping us achieve our goals by taking on this brand new role that will offer plenty of variety to keep you busy.

About the Role
The main focus of this role will not be raising new funds but helping our team of Trust fundraisers to manage secured grants and leading on reporting to our Trust and Institutional donors such as the National Lottery. Over the past year, the Trusts and Foundations team at Shelter has more than doubled our income. While this is an amazing achievement, it has also resulted in making us a victim of our own success given that we now have multiple large grants that are time consuming to manage and report back on.

Thus this role has been specifically created to provide much needed grant management and reporting support for our trust and institutional donors. Although we may rely on you at times to help provide information that can be used in developing proposals, the main focus of the job will remain the effective administration of project grants and producing high quality reports in compliance with donor requirements.

About you
A great opportunity to make a significant impact for the leading housing and homelessness organisation in the UK, you’ll need to be enterprising and systematic, with excellent attention to detail and a flair for engaging and managing internal stakeholder relationships. You also need to be self-motivated, with lots of initiative and the curiosity to quickly understand the foundations’ activities and independently solve problems. A track record in grants management is a given, including a strong understanding of grant management systems and some experience of building and improving operational processes. And, because you’ll work closely with our finance and programme teams, knowledge of grant management finance and/or any experience of working closely with programme teams, would be useful.

Benefits
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We're here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At Shelter we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.

We have committed to combat racism both within and outside Shelter and welcome you on our journey to becoming a truly anti-racist organisation.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

We will be sharing some of the interview questions with candidates shortlisted for an interview 3 days before the interview.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

We are seeking a highly motivated and experienced fundraiser to join our expanding Income Generation Team. You will be a talented, creative, and innovative fundraising professional with the ability to create and deliver confident, persuasive and engaging communications to a wide variety of audiences to inspire action. 

In fact, there’s never been a more exciting time to join our team as we look to develop our fundraising strategy to fit a post-Covid world.  We are excited about the potential to grow our income from Gifts in Wills and grant-givers in particular and this new role will be pivotal in helping us to deliver on our ambitious development projects.  You will be making a lasting difference to the organisation and our beneficiaries.

This role brings opportunities to lead on the development and delivery of our Gifts in Wills communications strategy, to manage a portfolio of grant-givers and to connect with our clinical teams and our beneficiaries, to inspire people to leave gifts in their Wills to Martlets. 

Main responsibilities will include:

• To generate income from gifts in Wills and grants by inspiring people to support Martlets and maximise giving through strong relationships
• To promote gifts in Wills internally to ensure that the importance of gifts in Wills is understood and communicated effectively with confidence and compassion at all times.
• To work with the Gifts in Wills & Grants Manager to create and deliver a programme of gifts in Wills marketing activities to raise awareness with both existing supporters and general public and increase giving
• To deliver excellent stewardship of gifts in Wills’ enquirers, intenders and pledgers, and legators’ families.
• To work with the Gifts in Wills & Grants Manager to develop and manage a portfolio of existing and new grant-givers including charitable trusts and foundations.
• To develop excellent relationships with grant-givers based on effective research, tailored appeals, timely thanking, warm communications, meeting reporting expectations and delivery of successful funded projects.
• To work effectively across Martlets to maintain our wish lists and to identify existing and new work suitable for grant applications.

Key skills required:

• A confident and effective communicator with proven experience of running multi-channel promotional campaigns and delivering presentations to a wide range of audiences including public speaking.
• Demonstrated experience and knowledge of a charity fundraising role ideally including: gifts in Wills promotion and administration; and charitable trusts and foundations fundraising.
• A proven track record of winning support and managing supporter relationships.
• Experience of data analysis, and writing appeals, grant applications and reports.
• Experience of delivering excellent customer service including handling difficult conversations with sensitivity and compassion.
• Excellent planning, organisation and project management skills
• Ability to work on own initiative and as part of a team
• Excellent written and verbal communications skills.

Martlets is a rewarding organisation to work for: our employees enjoy a wide range of benefits including: pension scheme, health care plan, 35 days paid holiday (pro-rata for part-time staff), and an independent and confidential support service.

Hammersmith United Charities was founded in 1618 and makes grants to community organisations helping local people address complex social issues such as poverty, inequality or mental ill health. We are looking for an experienced grantmaker to lead on our grantmaking, communications and community action work and help a 400 year old charity become a 21st century community leader. 

About the role

Your remit will span every aspect of the grant lifecycle – from marketing through assessment, to award, ongoing relationship management and reporting on outcomes. You will also lead the Charity’s communication strategy promoting our services and developing the Charity’s profile as a bold and informed voice. You will help develop the Charity’s wider work in the community creating new ways of delivering ‘relief in need’ and establishing HUC as a core strategic partner and leader in our community. 

About you  

HUC is a small team so you will be an effective team player who is also happy to work independently. You will be an experienced grantmaker who is comfortable leading operational and strategic partnerships, writing and delivering  communications strategies and developing impactful community projects. You believe in the value of community.

We value and respect all the differences that make us who we are, including: age, cultural background, disability and mental health, ethnicity and race, gender, gender identity and expression, sexual orientation, and social background. 

The successful applicant will be required to undertake an enhanced DBS Check. 

How to Apply

Please read the Job Description, complete the Application Form and send along with your CV and supporting statement by Monday 31 May. We anticipate that first interviews will be held during week commencing 7th June, and second interview and presentation during the week commencing 28th June. 

We are seeking to recruit an Impact, Communications and Grants Officer (4 or 5 days/week) on a one-year temporary maternity contract to assist with presenting the impact of our portfolio of grants as well as managing a small number of awards.  GDS Services International Limited (GDSSIL) advises a private Trust which supports work on international development and disasters, and manages the Trust's portfolio of grants. We are a small team with an office in Farnham, Surrey – though currently the team works from home. The successful applicant will have proven experience in communications using a variety of media and an interest in international development. If you are interested, please download a copy of the job description and details of how to apply.

Deadline for applications: 24 May 2021.

As a Charity we are able to be creative, fleet of foot and inspiring in our approach to our services and how we work together. Our CARE values are embedded throughout the organisation –

 Care, Acceptance, Resilience and Empathy.

Nottinghamshire Hospice is a small and dynamic charity that sits at the heart of our communities.  We lead the provision of compassionate, community palliative care to those who are dying from a terminal or life limiting illness.  We are able to offer the opportunity to join our successful income generation team at an exciting point in our organisation’s development of new care services.  You will be responsible for developing grants, foundations and trusts applications and have the opportunity to develop your skills in areas such as statutory funding and relationship fundraising. You will identify opportunities to meet our income targets by being able to write persuasive applications using our case for support.  You will manage the reporting and relationships with Funders sharing the amazing difference their grants have made to patients.

This is a unique opportunity for a Grants and Trusts Fundraiser to make a real difference to patients and communities across Nottinghamshire.  In return for your success, we can offer opportunities for you to develop your skills and knowledge and be part of a superb charity!

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and society of over 1,400 members from 94 countries, who work in, or are interested in tropical medicine and global health.

We aim to save lives, alleviate diseases and improve equity and access to health through improving our members careers and combining their skills and experience with our own knowledge to call for change in policy, funding and research.

Job title: Grants Manager
Reports to: Chief Executive, RSTMH
Hours of work: Full time
Salary: £33k – 36k, depending on experience
Job type: Contract to Dec 2022 initially

Job Summary

Every year RSTMH provides small grants of up to £5,000 each to early career researchers and global health professionals around the world, to try and ensure that the pipeline of research, translation, implementation and policy work on global health is full of innovative plans and projects.  We want to inspire the next generation of tropical medicine and global health discoveries as much as we can. In the last 4 years the programme has grown by a factor of 4 in terms of submissions and by a factor of 6 in terms of awards, so it is an exciting time to be leading this area of work.

To help us manage this programme we’re looking for an experienced Grants Manager who can manage all aspects of the programme from marketing through assessment, to award, ongoing communications and monitoring and evaluation.

RSTMH is a small team so the candidate needs to be happy to work alone, and also be an effective team player. They should be equally comfortable leading partner relationships, developing marketing information, writing a communications strategy, advising potential grantees on terms and conditions, and running reports on the online submissions platform.  The candidate needs to be responsible for the programme budget on behalf of RSTMH and our funding partners, and have excellent project management and relationship building skills.

Summary of the role

• Taking ultimate responsibility for the delivery of the RSTMH small grants programme, including managing relationships with our grant funding partners, volunteer assessors and awardees
• Developing and overseeing processes to streamline the marketing, assessment and delivery of grants to successful applicants
• Improve communications, monitoring and evaluation strategies to optimise the programme and its longer term outcomes
• Ensuring the grants are an integral part of RSTMH, reflecting and complementing wider organisational activity and strategy

Key tasks

• To manage the international RSTMH small grants programme, working with the Chief Executive, including-
  • Develop marketing information for the small grants programme and help disseminate this to our existing and new networks
  • Provide support and advice to potential grantees, managing their expectations where necessary
  • Efficiently administer the grants application process through
    • Carry out an initial assessments of grant applications
    • Assign the applications to global assessors and managing that process through to finalising assessments and producing a shortlisting report
    • Work with the Chief Executive to make recommendations to the Grants and Awards Committee
    • Produce shortlisting reports for RSTMH funding partners according to their criteria
    • Finalise grantees and working with the RSTMH to make awards
    • Evaluate the project reports as part of the wider review of the Programme
• To manage relationships with our global network of voluntary assessors and also past and current awardees including
  • Establish relationships with global assessors and grantees including phone calls, webinars and face to face meetings where possible
  • Work with global assessors and grantees to ensure compliance with our grant processes including reporting and evaluation
• Draft reports about the programme for the Chief Executive, Grants and Awards Committee, Board of Trustees and funding partners
• Maintain quality data records on grant activity, through the RSTMH resources
• Ensure we meet our obligations under our agreements with our funding partners
• Carry out such other tasks as the Chief Executive may from time to time deem necessary

Person Specification

Essential

• At least 3 years experience of working in grant management, overseeing grants being given out
• Understanding and experience of developing a monitoring and evaluation process
• Ability to juggle multiple priorities and manage own time
• Excellent verbal and written communication and skills
• Excellent at building relationships with a wide variety of stakeholders
• Accuracy and attention to detail
• Strong organisational and project management skills with the ability to meet challenging deadlines and targets
• Strategic thinker, happy to undertake operational work
• Strong IT skills, including MS Office applications and database management
• A demonstrable commitment to the aims and objectives of RSTMH
• Diplomacy and the ability to manage sensitive data in a confidential and appropriate manner
• Methodical and able to meet agreed deadlines
• Flexible approach to changing circumstances, prepared to re-order priorities when required

Desirable

• An understanding of the environment for grant making for charities
• Experience of working in a small team
• Experience of writing grant applications

Closing Date: 17:00 on 14 May 2021.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

Jigsaw (South East) is a registered charity supporting children and young people in Surrey and parts of Sussex and Kent, who have experienced the death of a significant family member and those who have a family member with a life limiting condition. Established in 2012, we provide children and their families with support, the chance to meet others in the same situation and the coping strategies to manage their grief both now and in the future. 

The Grants Manager role is a new role created to build on our recent success in establishing grant income as our core funding stream. The post-holder will take the role further to grow this income stream to support the charity’s exciting next phase. The post-holder will work closely with the Business Development Manager and rest of the team and will be well supported in embedding the role within the charity. 

We are seeking an experienced charity fundraiser with proven persuasive writing skills, ideally in grant applications, and the ability to take ownership of this important income stream, working closely with other team members. The charity has recently appointed a Charity Director and additional trustees to develop a future service and fundraising strategy.  This role is a crucial part of developing a long-term sustainable income stream to enable the charity to adapt the service to meet the growing needs of bereaved children and young people. The role would suit someone who thrives on working in a small, supportive and friendly team and is passionate about making a difference to local families.

Main Purpose of Job

The purpose of the job is to manage and further develop our successful grants programme in order to provide a sustainable income stream from trusts, foundations and other grant-giving organisations.  This role is part of the small Business Development team that oversees all fundraising activities. 

Principal Duties and Responsibilities

This successful candidate will be responsible for overseeing our work-plan for the grant management process and meeting income targets which are agreed annually. The role works closely with the Business Development Manager and is supported by a Grants Co-ordinator.

Responsibilities include:

• To identify and research prospective trusts, foundations and grant-making organisations to maximise income to meet income targets. 
• Plan and maintain the grant application schedule in line with the charity’s funding needs by working with the Service team to agree priorities.
• Write compelling and persuasive grant applications, including major multi-year applications and Charity of the Year applications, and oversee all applications submitted on behalf of the charity, ensuring accuracy.
• Ensure that the charity maintains ongoing relationships with all grant funders in line with their wishes, providing interim updates and end of grant reports, using the activity/outcomes information available and adapting it to the needs of the funder.
• Ensure that accurate records of all stages of the application process are maintained and produce quarterly reports for the Trustee Board and management team. 
• Monitor the financial performance of the grant income stream, reporting on variances to budget and producing forecasts.
• Ensure that all income/costs are recorded in line with grant restrictions.
• Oversee the introduction of a CRM database for grant funding records.
• Line-manage the Grants Co-ordinator who updates all grant application records, assists in research and writes some of the funding applications.
• Contribute to our fundraising strategy by developing the grants income stream into an ongoing sustainable income stream to support future growth.
• Work closely with other members of the team and, on occasions, support in other fundraising duties.

Person specification:

You will have essential experience in:

1. Writing high-quality grant/funding applications and reports, presenting compelling cases for support and impact information.
2. Maintaining and developing successful funder/stakeholder relationships through timely and appropriate communication and engagement.
3. Understanding financial information and producing financial reports and budgets.
4. Seeking information from within the charity or outside that is relevant to the role and adapting it to the format and audience needed.

Jigsaw South East is committed to promoting equality and diversity and a culture that actively values difference and recognises that a diverse workforce contributes to our aim of making our services inclusive and accessible to people from all sections of the community. 

Jigsaw South East works with children and young people and we are committed to their safety and welfare. The successful applicant will be required to complete a satisfactory DBS check and comply with our Safeguarding policy and our Fundraising Code of Practice. The role will also be subject to satisfactory references. 

Closing date: Midday 24th May 2021

Interviews w/c 7th June 2021

We are looking for a hard working, capable and reliable individual looking to make a difference.  The Almshouse Association is a support charity representing a vast network of over 1,600 independent almshouse charties across the UK. Almshouses are homes to over 35.000 people in housing need.

The role objectives are to:

• Provide administrative support in respect of new loans and grants made.
• Prepare loan agreements and liaise with members with regard to signing documentation and loan draw downs.
• Liaise with members to ensure that relevant accounts and cash flows are submitted during the period of the loan.
• Work with the finance manager to ensure that any outstanding, subscriptions and loan repayments are promptly followed up.
• Ensure that loan and grants reports are kept up to date.
• Provide additional support for the finance department during busy times, for example:-

• Help sending annual membership invoices
• Assist in maintaining membership information on the CRM database
• Set up payments in the banking system when the finance manager is not available.

Full training will be given, but there will also be a good degree of self-learning required. 

• Working hours - 9.00 to 5.00 
• Employers pension contribution of 10%
• 28 days holiday
• Job Type: Part-time, initially for a six month period

Here at Charity Horizons we are incredibly excited to be working with a national health charity that is the leading source of support within its field in the UK. With incredible values, a clear vision and a proactive mission this charity is tackling a specific medical condition head on, providing expert advice and information and encouraging prevention through education and treatment. This fantastic organisation is looking for a Grants Manager to join their highly successful team during this exciting time in the charity’s development. 

As Grants Manager you will be responsible for generating income by identifying and researching suitable grant making bodies and submitting applications with a value of £5,000 and over. Focussing on these larger multi-year grants you will be required to create and maintain strong relationships with a range of grant funders including new prospects as well as those known to the organisation already. As part of this role, you will also take on accountability for maintaining an accurate donor database and ensuring excellent funder management. Working as part of the wider team you will work collaboratively with colleagues in developing new funding campaigns and support one another in achieving individual and team income targets.

To be considered for this varied and integral role you should come to us with a demonstrable track record of raising income from trusts and grants applications. You should have significant experience in prospect research, supporter relationship management and stewardship as well as being proficient in the use of systems to manage, monitor and report fundraising activity. You should be a strong communicator with an ability to translate project and core income needs into creative and persuasive grant fundraising applications. Working from home you will need to be an exceptional team player with a collaborative approach and an ability to remain focussed in a changeable environment.

This really is a wonderful opportunity to play an integral role in increasing income for this invaluable cause. The role will close on the 29th March, with interviews scheduled for 13th April. We will be reviewing applicants on an ongoing basis, however, so early application is advisable. To register your interest apply below, or contact Leanne or Charlie at Charity Horizons for more information.

Charity Horizons is an equal opportunities employer and as such actively promotes equality, diversity and inclusion in the workplace. We welcome and encourage applications from all suitable candidates irrespective of age, disability, hidden disability, race or national origin, religion or belief, gender, gender expression, political view, sexual orientation, medical condition and pregnancy.

This is an exciting and busy time to be joining UK Youth as we prepare to launch our new strategy and transform the way we work to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. As a result we are recruiting for a number of new roles designed to enable the organisation to grow, improve our ways of working and enable us to deliver to deliver our ambitious 2025 strategic plan.

The new fixed term Grants Officer will report to the Head of Grants, working with them to design and deliver our evolving grant making provision. You will be working on all aspects of the grant making process, from assessment and evaluation to monitoring and day to day communication with grantees. As a confident and efficient administrator, you will have responsibility for maintaining our Grants Management System, online application process and database.  The role will require you to integrate and coordinate the work of the grant making team with other departments at UK Youth to ensure the greatest impact and outcomes can be achieved. You will build and establish strong relationships with our grantees, highlighting their stories and needs.

We are looking for candidates who have an understanding and empathy for the issues facing young people, particularly those who have been marginalised. With excellent admin skills and experience in assessing grant applications, you will use your understanding of the sector to assess and review grant applications and reports sharing your findings with colleagues and funders.

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and

empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a value-based, passionate and committed organisation offering a friendly working environment with lots of opportunities for professional development and socialising (even whilst we are all working remotely!) from lunch and learn sessions, staff quizzes to virtual coffee meet ups.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including Black, Asian, minority ethnic groups, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture.

• Flexible/Agile Working
• 27 days annual leave plus bank holidays
• Pension scheme (currently UK Youth match employee contributions up to 5%)
• Membership of our life insurance scheme which would pay-out up to 4 times your salary
• Employee Assistance Programme to support employees both professionally and personally
• 20% discount off bookings at Avon Tyrrell our New Forest Outdoor Centre including, camping, lodges and outdoor activities.
• Cyclescheme and Techscheme

How to apply 

Candidates are encouraged to apply even if your experience doesn’t precisely match the job description for this role. Your experience, skills and passion will set you apart so tell us about your achievements, irrespective of whether they are personal or work-related, about your journey to date; how this has shaped you and the things you learnt along the way.

If you would like to be considered for this fantastic opportunity, please download the attached job description, and then click on the link to complete an application via our completely anonymised recruitment system (provided by Applied).

• Closing date for applications will be 17 May 2021 12 pm
• First round interviews are due to take place from 24 May 2021

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks which include criminal record check and employment reference. However, we welcome applications from those with previous criminal convictions.

As part of the recruitment process UK Youth will be gathering and uses certain information about you. For further information regarding this please review our Data Protection Privacy Notice which explains what data of yours we process and how we use it.

Research Grants Manager

We are looking for someone with strong administrative, coordination and organisational skills, who enjoys working as part of a team. Although a background in charity fundraising isn’t essential, we are seeking someone with a genuine drive and passion to support young people’s wellbeing and mental health, with a basic understanding of fundraising and the broader third sector.

Main purpose of Job

• Support the Grants Fundraising Manager to deliver the strategy for voluntary income from trusts, foundations, councils and other grant-makers.
• Support proposal development through desk research and collation of information.
• Lead on drafting and submitting lower value bids to contribute to income targets.
• Ensure we deliver excellent stewardship of funding relationships, through excellent grant administration and ensuring that we meet or exceed funders’ reporting requirements.

Key Responsibilities

• Provide excellent administration of grants including processing new agreements, providing timely thank you letters and reports, responding to queries from funders, and updating and recording key information and communications on our CRM system.
• Support the Grants Fundraising Manager in submitting updates and reports to funders as per grant agreements; develop and manage a reporting requirement timetable, coordinate information from Services colleagues, and record reports on our systems.
• Support the Grants Fundraising Manager in developing new opportunities for funding from trusts, foundations, County and Borough Councils and other grant-makers.
• Conduct desktop research to identify new opportunities, recording information on our fundraising CRM system and collating information from colleagues for bids.
• Lead on developing and submitting an agreed number of smaller level (up to £5,000) unrestricted funding opportunities and support a more streamlined process to secure these unrestricted grants on a regular basis. 
• Provide excellent maintenance of grants data, ensuring it is accurate, up to data and in line with agreed protocols. Provide input to organisational reports as required.
• Work as part of a team and attend team meetings, training events and participate fully in 1:1, peer, and group supervision.
• Work co-operatively and under the management of The Eikon Charity staff to ensure the highest quality of delivery and support.
• Work within Eikon’s internal policies, safeguarding & child protection and data protection regulations.

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

Awards Management Unit

Established in January 2016, the Awards Management Unit (AMU) is an international unit with staff based in Bonn, Berlin, New York, London, Stockholm, Brussels and Amman. The AMU is responsible for identifying, securing, and managing funding from statutory/government donors. The unit is organised into five pillars: Strategic Partnerships, Program and Grant Support, Compliance and Policy, Program Development, and Training.

The AMU is a bridge between donors and the programmes: providing expert technical advice to the Country Offices, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in Germany, the US and the UK, driving functional integration between all relevant units and staff.

Purpose of the Role

As Frameworks and Grants Manager you are responsible for overall management and coordination of assigned multi-country frameworks and grants. In the period of 3 months you will coordinate the start-up and management of a multi-country grant from Global Affairs Canada (GAC): Women and Girls’ Health and Safety Needs in Chad, Nigeria, Pakistan, South Sudan, Ethiopia, and DRC during COVID-19 in 2021/22. The Frameworks and Grants Manager will ensure quality development and submission of all framework/grant deliverables, coordinating across AMU pillars to ensure the successful and effective monitoring and management of both the GAC and any other assigned framework/grants. The Frameworks and Grants Manager will also be responsible for central engagement with donors and internally will be key point of contact for these high profile grants for the IRC. As Frameworks and Grants Manager your initial focus will be on the GAC multi-country grant, however additional frameworks/grants will be added to your portfolio as new awards are secured/needs arise within the team.

Key Working Relationships

In this role you report to the Head of Frameworks and work closely with other Frameworks Team members globally. You work as part of the wider Programme and Grant Support team within the Award Management Unit (AMU) with close coordination with:

• Regional Program Support teams, and in particular Regional Program Officers based in the US
• Business Development team
• Compliance & Policy team
• Finance team

Scope and Authority

The Frameworks and Grants Manager has authority and responsibility for the oversight, coordination and management of the GAC grant and any other assigned Framework grants in line with the donor and IRC’s requirements. In this role, you will be responsible for central engagement with donors as well as internal stakeholders, sharing updates, challenges and progress, and delivering on the annual meeting amongst other milestones.

KEY ACCOUNTABILITIES

Oversight and overall management of the assigned frameworks

• Ensure timely startup and implementation of the grant in collaboration with regional program support teams, country program staff, partner(s) and relevant departments, in accordance with the grant agreement.
• Ensure regular monitoring in coordination with regional AMU teams, including quarterly tracking of expenditure and monitoring of risk.
• Serve as central point of contact for the donor on this grant and maintain regular communication, in partnership with Regional Program Officers/Regional Grants Advisors, including by providing progress updates, responding to requests for information, and for submission/approval of any modifications and/or changes to the grant agreement or project plan.
• Advise on standard donor compliance rules and regulations as required by IRC’s internal policies and best practice, escalating to the Compliance & Policy team as required.
• Drafting and updating of donor compliance tools to be used by grants staff, such as a donor Help Sheet.

• Ensure implementation is in compliance with donor and IRC policies and procedures in consultation with countries, Technical Units, and the AMU.
• Document program learning, and incorporate analysis and lessons learned into donor reporting and proposals.
• Lead on the coordination, preparation, review and submission of donor reports (narrative, financial and audits), in collaboration with participating countries, regional AMU teams and technical support.
• Ensure internal visibility of the framework grant, including progress, challenges and lessons learned through briefings, blogs, and contribution to management reporting.
• Undertake travel for donor meetings and for project monitoring, as required.
• Collate and share updates on donor priorities with AMU colleagues to inform future funding proposals/requests.
• Maintain and contribute to effective records on the partnership, including use of Salesforce. Providing support and mentoring to team members as required, working closely with the Head of Frameworks on team resource and workload management.

PERSON SPECIFICATION

Experience, Skills, Knowledge and Qualifications:

• At least three years’ experience in grant/project management with institutional/government donors, including: preparing donor narrative and financial reports, preparing budget amendments, and project changes (preferably for GAC).
• Demonstrable understanding of humanitarian and development programming.
• Demonstrable experience and a deep understanding of institutional donors and their requirements (preferably GAC experience).
• Excellent communication skills and ability to build strong partnership relations with donor and stakeholders internally.
• Experience of budget monitoring and financial management.
• Experience of proposal and report writing and editing and supporting teams in developing donor submissions.
• Experience with/working in developing countries and/or humanitarian context.
• Flexible and able to shift quickly to changing priorities.
• Strong organizational skills, detail orientated, ability to prioritize and willingness to learn quickly.
• Ability to effectively liaise with people within and across departments in a multi-cultural environment and build and maintain good working relationships.
• Good analytical skills and excellent attention to detail.
• Excellent computer skills: MS Word, Excel, Outlook.
• Ability to work independently and productively in a fast-paced environment – proactive and initiative to problem solve within the parameters of the role is essential.

IRC UK strives to be an equal opportunities employer. IRC UK is committed to equality of opportunity and to non-discrimination for  all  job  applicants  and  employees,  and  we  seek  to ensure  we  achieve diversity  in  our  workforce  regardless  of  gender,  race,  religious  beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.