HR Administrator/ HR Assistant (Part time)

London Wildlife Trust are at an exciting point in our mission to protect and restore nature whilst engaging and inspiring Londoners to connect with nature. Our vision is a London alive with nature, where everyone can experience and enjoy wildlife.

We are looking for a part time HR Assistant/ Administrator to help make LWT an engaging and efficient place to work for our people. We are looking for someone who could work 2.5 days per week and can be flexible with working patterns.

As our HR Assistant/ HR Administrator, you’ll take charge of our HR administration, managing our people’s data using our new HR platform, assisting with payroll, and managing our DBS process. You’ll also be pivotal in our recruitment process, assisting with the end to end process, contract drafting and inductions.

There will also be a small element of office management duties including answering incoming calls to head office and managing our two meeting rooms.

What’s in it for you?

Salary: £22,198-23,746 (pro rata) depending on experience

Hours of work: 2.5 days per week 9.30-5.30pm with flexibility

Holidays: 25 days per annum (pro rata) plus statutory holidays 

On top of this, we offer:

· Access to a free Employee Assistance Scheme to support you inside and outside of work

· Generous Family Friendly and Flexible Working opportunities and policies

· “Staff Day” once a quarter where you can get involved in conversation work on one of our sites

· A cracking Christmas party

· Free tea, coffee and hot chocolate (it’s the little things)

Our Ideal HR Assistant/ Administrator

HR experience isn’t necessary (but would be a bonus!) so this would make an ideal position for someone looking to begin a career in HR. Most importantly, we are looking for someone with:

· Demonstrable administration experience with a high level of accuracy and attention to detail

· Strong Office skills including Word, Excel and Outlook

· Strong level of initiative and ability to prioritise

· Excellent interpersonal skills and strong ability to build business relationships and credibility with colleagues at all levels

Please see the job description on our website for full details.

Does this sound like you? We’d love to hear from you! To apply, please send an Application Form and Candidate Details Form by following the link to our website.

Job Overview

To work closely with managers and directors to formulate and deliver People Plans, HR processes and systems that will support the delivery of Advance’s strategic plan. 

Responsibilities 

• Support the Head of HR to efficiently and effectively deliver the People Strategy
• Work with Directors and Senior Managers to effectively design and implement people plans that contribute to the overall strategic plan and HR vision
• Continually develop and review HR policies and procedures and produce templates and guides to assist managers and staff.
• Lead on complex employee relations matters, up to and including tribunal level, whilst ensuring excellent support to people managers and Directors

Qualifications

• Level 7 CIPD qualified or equivalent qualification
• Strong HR employee relations experience
• Experience of working within a Business Partnering model, collaborating closely with managers and senior stakeholders

I am currently partnered exclusively with a leading charity who are looking to recruit a HR Manager on a contract basis. This position does have the potential to be made permanent, and my client will consider the option of 3 or 4 days a week.

The post holder will develop the HR infrastructure to support the growth of the Centre; provide policy advice and practical solutions to HR issues; and ensure the efficient & effective administration of all HR matters. This is a standalone position and previous experience is desired.

The main accountabilities held within this role will include:

• Act as the first point of contact in relation to all internal and external HR related enquiries
• Advise directors and managers on a range of employee related issues including performance management; sickness and absence issues; and disciplinary and grievance matters
• Ensure that the Centre’s HR policies and procedures comply with current legislation and best practice and are updated in accordance with the organisations needs and ethos
• Deliver briefings to relevant forums and groups on HR policies and procedures
• Ensure that all staff and line managers have access to HR Policies and Procedures and the staff handbook, including via the Centre’s intranet
• Oversee and support all stages of the recruitment process
• Manage the overall induction and probation process for all new staff
• Manage the DBS application for all Centre staff, students and volunteers
• Liaise with the finance team to ensure accurate records and assist in the monthly payroll process, including the notification of new employees, pay related contract variations, leave notifications and pension/benefit changes
• Work closely with the Executive Leadership Group and Directors.

If you are looking for a new contract and have the relevant skills and experience for the role, please submit your application ASAP.

The HR Business Partner will build strong relationships with their business area and understand stakeholder needs, as well as influence people strategies and solutions. They will also lead on a range of activities, including change management, complex casework, workforce planning and resourcing. 

Responsibilities 

• Build and maintain relationships with senior managers within partnered functions to help develop people solutions
• Driving performance within their teams and help further develop culture
• Advise and coach senior individuals and managers to effectively manage all employee relations issues in line with the HR policy
• Act as an intermediary between the HR and the broader business, providing intelligence to support people policy and strategy development

Qualifications

• Level 7 CIPD qualified or equivalent qualification
• Strong HR employee relations experience
• Experience of working within a Business Partnering model, collaborating closely with managers and senior stakeholders

My client, an innovative Not-for-Profit organisation now requires an exceptional HR Business Partner to join them for a contract period until February 2021.

Reporting to the Head of People, as HR Business Partner you will play a critical role in overseeing the delivery of an innovative, solutions-driven and business enabling HR service to this small but highly impactful organisation.

This role requires a highly skilled and experienced HR generalist with a flexible and hands on approach and a strong delivery focus. Your track record as a strong HR generalist will include delivery at both strategic and operational levels and also include managing and developing HR colleagues.

As a creative thinker who enjoys developing new and innovative ways of addressing people challenges, you will be adaptable and flexible to working within differing organisational cultures and be able to quickly build effective relationships at all levels.

In addition to a strong generalist HR skillset and an up to date and in-depth knowledge of employment legislation in the UK, the ideal candidate will also possess a track record of delivering significant and sustainable business benefits through change

Our client, a leading Charity brand now has a fantastic opportunity for an experienced HR Business Partner to join them on a permanent basis.

As HR Business Partner in this a highly visible, customer facing role, you will be an integral part of the leadership teams within your assigned client areas. You will partner proactively with Directors and their management teams on the creation, development and delivery of People Plans that meet strategic priorities, identifying HR requirements and commissioning the appropriate resources from HR specialist teams. As HR Business Partner you will also act as a change agent to support people and culture development and will be directly accountable for delivery on a range of strategic projects.

To be considered you will require:

• Chartered / Fellow CIPD qualification or equivalent experience
• Proven track record operating as an HR Business Partner at a strategic level including multi-sector and multi HR discipline experience
• Expert HR planning with the ability to combine strategic insight and people expertise in order to change the way an organisation thinks about its people
• Experience of people management to include coaching, developing and performance management of others
• Strong leadership skills with the ability to delivery through others
• Experience of managing change arising from significant organisation and cultural changes
• Strong influencing, facilitation & communication Skills
• Good project & programme management skills

What do people who are leading social change need to learn? How can they best be supported?

If, like us, you’re excited and motivated by exploring the answers to these questions, read on…

The School for Social Entrepreneurs (SSE) is looking for a head of learning and innovation. You will provide a transformational experience for the adults we support - so they can achieve social change. We believe that individuals are crucial catalysts in creating social change, and that their effectiveness can be increased through support, development and diverse networks.

About SSE

We can’t fix issues like poverty, climate change and ill-health alone. That’s why the School for Social Entrepreneurs exists. SSE helps 1,000 people a year develop the skills, strengths and networks they need to tackle society’s biggest problems.

About the role

The purpose of this role is to cultivate and develop SSE’s learning offer, putting innovation and creativity at the forefront. It will involve research into the needs of social entrepreneurs. You will be excited by understanding the latest methodology to enable transformative learning experiences. You will feel motivated by supporting social entrepreneurs, community businesses and social-sector leaders to achieve social change. You will lead a national team of learning staff across the UK and work collaboratively with SSE’s network across the UK, India and Canada.

This role will suit you if you care about social change, see the big picture, the small picture and everything in between. You will be an accomplished leader experienced in managing teams and able to translate ideas into reality.

The People team’s goal is to recruit, develop and retain outstanding people who deliver our important work in improving the lives of vulnerable children and families. The role of the People Coordinator is essential to ensure we have solid foundations in place to achieve this goal. This is a great opportunity for someone who is organised, dynamic and keen to start a career in HR.

You will lead and manage all administration support to ensure the People team are as efficient and effective as possible. You will manage all employee administration; from ensuring all employees have a great induction to collating themes from our exit interviews. You also will be responsible for managing vital processes such as payroll, tracking new starters and leavers.

You will work alongside the People Partners and Head of People to support with key priorities such as recruitment coordination and the organisation of development opportunities, whilst making improvements to our current systems and processes.

Starting Salary: £42,440 - £44,137 p.a.

Contract: 10-12 months from September 2020

Job Profile

Are you an inspirational communications leader who is passionate about leading on powerful and persuasive campaigns that will change the world? And do you have experience of managing multi-disciplinary communications teams, a strong purpose-driven brand and the ability to source powerful content?

The Communications team is looking for a Head of Creative Content for the next 10-12 months to lead on the delivery of our new aspirational proposition that no one should be beyond reach of the love and care they need to thrive. You will manage a talented and diverse team of ten including photo/film producers, writers, graphic designers and a communications planner committed to telling compelling stories that will inspire our new younger target audience and embolden our existing supporters, particularly relating to how CAFOD is responding to the global Coronavirus crisis.

And you will lead on the implementation of our new content strategy that will help us to tell more powerful, authentic and emotive stories to connect with our new audience. You will work closely with colleagues in the communications group including media and digital as well as international teams, fundraising, campaigns and education.

We are looking for someone with excellent interpersonal skills and the ability to influence others. As well as having a nose for a good story, experience of telling stories visually on a range of channels, and a flair for guiding the production of persuasive campaigns and simple, powerful messages within a purpose-driven brand. You will enjoy managing a diverse team and be adept at building relationships across teams to achieve engagement and fundraising objectives – always keeping CAFOD’s target audience in mind. And you will be skilled at providing constructive feedback and managing conflict with sensitivity and honesty.

Key Responsibilities

Line management of the Creative Content Team:

• Line managing the Creative Content Team – a team of writers, designers, photographers, film-makers and a communications planner including carrying out regular 121s, agreeing objectives and development plans and facilitating team meetings. This includes 4 direct reports and 5 indirect reports.

 Leading on CAFOD’s content strategy and implementation: (2.5 days a week)

• Lead on implementation of CAFOD’s content strategy and plan, working alongside international staff, national offices and partner staff as well as supporter facing and communications teams in England and Wales to identify and gather content that supports CAFOD’s brand story.
• Lead on commissioning and sourcing content from both CAFOD’s overseas programmes and England and Wales, including commissioning overseas freelance photographers, film-makers and story tellers and leading on sourcing content from the Caritas network and sister agencies working closely with the media and international teams
• Lead on design and delivery of content gathering training in England and Wales and overseas to enable CAFOD staff, partners and volunteers to gather usable, quality content for the organisation to be delivered by Comms Group experts.

Managing CAFOD’s brand strategy

• Leading on messaging and strategy for CAFOD’s supporter communications alongside supporter-facing teams in line with No one beyond reach

• Developing and maintaining the No one beyond reach toolkit ensuring brand adherence across all channels and promoting the key values of the brand to internal stakeholders
• Leading on brand campaigns and communications that target new and existing audiences

Managing CAFOD’s priority messaging schedule and promotion:

• Responsible for producing a schedule of CAFOD’s priority messages for the year with colleagues from supporter facing teams and keeping the corporate priority schedule up to date

Overseeing the delivery of key communications outputs, alongside supporter-facing teams:

• Ensuring that all outputs are creative, well-targeted, engaging, professionally-produced and on-brand, with content suitable for a range of channels and supporting corporate priority objectives, and offering maximum Return on Investment for CAFOD
• Working with key teams to ensure that processes for commissioning, designing and producing key outputs are efficient and effective, and offering an ‘agency-standard’ quality of creative concepts and final product
• Overseeing the production of our supporter magazine, ensuring that its content, design and targeting fits with our strategic objectives and builds engagement with existing audiences
• Working with key teams on the development of fundraising and advocacy campaigns

Managing the team budget and overseeing the maintenance of key corporate management tools:

• Managing the team budget and deciding how it can be most effectively deployed for maximum benefit against the agreed strategic objectives of the team, including decisions on priorities and objectives for overseas travel by communications staff
• Overseeing the maintenance of an effective and efficient production schedule and content collection calendar

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and to conduct themselves in accordance with the provisions of these documents. This post has responsibility for people who have contact with children, young people and vulnerable adults. Applicants will be subject to specific checks related to safeguarding issues.  The post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service). 

Person Specification /Essential Criteria

Understanding our context

-Understanding Catholic identity: Able to develop strong links with the Caritas Network and other organisations

-Understanding CAFOD: Able to explain what is distinctive about CAFOD as a Catholic development agency

- Understanding international development: Able to demonstrate an understanding of solidarity and human dignity in the way people are portrayed and recognise that there are complex challenges in development.

Working together

- Managing ourselves: can be relied on to achieve results, even in the most pressing circumstances

- Working with others: build positive and productive relationships with all colleagues; provide clear and honest feedback

-Communicating: confront conflict and disagreements to achieve a satisfactory conclusion

Making change happen

-Managing resources: proactively monitor expenditure and use of resources, aware of financial position.

-Achieving results: Look for better processes and ways of working to achieve results

-Managing our performance: take a proactive approach to managing performance and developing the team

-Taking the lead: share ideas and bring people with me in making change happen; act quickly and decisively to deal with emerging problems.

Job-specific competencies

1. Experience of managing a multi-disciplinary team, preferably in a communications or creative environment
2. Experience or ability to devise and implement effective strategies to target key priority audiences based on audience research and data evaluations
3. Ability to spot good fundraising and media stories that will provoke an emotional reaction and increase income and engagement

Desirable Criteria

1. Experience of managing a purpose-driven brand
2. Experience of delivering skills training remotely: ideally in story gathering, photography and film
3.  Experience of working with photographers, film-makers and story-tellers, particularly those based overseas 

 CAFOD staff are currently working remotely due to the Coronavirus pandemic. We don’t yet have a date for staff to return to our office in London and are keeping the situation under review. We will try to accommodate varieties of working arrangements during this time. Please talk to us about flexibility in your interview. We are keen to discuss your requirements.

Please click here for a full list of CAFOD’s Staff Benefits

 Come and join us and help make a real difference in the lives of the world’s poorest communities.CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

My client, a leading international charity now requires and experienced HR Transformation Manager to join them for a period of 6 to 9 months.

As HR Transformation you’ll be working closely with the Director and senior stakeholders to identify and deliver a suite of prioritised transformation projects that establish good and sustainable practice across specific areas of the employee life cycle. In additional this role will oversee the ongoing BAU activities of an internationally dispersed HR team.

This role requires a proven HR leader with a strong HR generalist background, excellent stakeholder management skills and a high level of personal integrity to create a leadership culture of trust, openness and accountability for performance. You will also need to demonstrate the ability to understand and navigate complex organisational structures and governance, ideally gained from previous experience in the international charity/NGO sector.

To be considered you will also require:

• Demonstrable evidence of having established, developed or led an HR function across multiple international jurisdictions
• Significant experience of managing organisational development and change, and in developing people strategies to support such change 
• A proven track record of reliable delivery of organisational and strategic objectives, creating alignment between parties with differing outlooks and expectations
• Experience in a senior leadership position in an organisation which is complex and diverse
• Experience in developing and refining rewards structures that are aligned to organisational strategy 

Please note applications will be considered for both full time and part time (minimum 3 days per week) working arrangements.

Our client, a large Charity is now seeking an exceptional HR Programme Manager to join them on a permanent basis.

Reporting to the HR Director, as HR Programme Manager you will manage and support the HR Leadership Team and wider HR function to deliver a consistently high-quality HR service across the organisation. This is a highly visible role that proactively works with all levels of the HR function and with key organisation stakeholders to ensure that HR performs efficiently and delivers a high value and high-quality service to the organisation. As HR Programme Manager you will lead the proactive reporting, monitoring, effective planning and establishment of robust governance in which the department operates and provide the oversight and insights that drive continuous improvement across the function.

This role is accountable for the delivery of both corporate-led and business-led requirements through others, including direct delivery on strategic projects and requires a proven and highly experienced HR professional with multi-sector and multi discipline experience at senior management level.

Key skills and experience required include:

• Highly developed planning, programme and project management skills, ideally gained within the context of transformational change
• Experience of people management to include coaching, developing and performance management of others
• Exceptional leadership skills with the emphasis on delivery through others and promoting and sharing the highest standards
• Experience of managing change arising from significant changes to business practices, behaviours and attitudes
• Excellent influencing, facilitation and communication skills
• Experience of preparing and presenting senior management/board level reports and proposals
• A relevant Project Management qualification is desirable

Head of FP&A, Corporate Services - Circa. £70,000 + outstanding benefits

For a complex, global organisation, we're recruiting a Head of FP&A for the Corporate Services. This is a leadership role with responsibility for all strategic finance, FP&A and business partnering for the Corporate Services including HR, Finance, IT, Facilities, Procurement and GIS. Reporting to the FD and as Principle Finance Partner to Corporate Directors, this role will ensure compliance and that Finance objectives are aligned. This role is key in developing financial expertise across Corporate teams and will take a lead role in change programmes, transformation investment and analysing business cases, investment appraisals and benefits realisation across the Division. The Head of FP&A manages a team of 3.

Main Duties:

• Lead finance business partnering across Corporate and Functional units (HR, IT, Finance, Procurement, GIS, Estates, Facilities)
• Provision and assurance of financial insights for all Corporate Services to aid decision making
• Delivery of Corporate Services multi-year and rolling financial planning processes
• Planning budgets, supporting programme-based planning and delivery of in-year targets
• Provide excellent standard of strategic business partnering and financial insight
• Build financial business partnering and FP&A capability within the team
• Strategically partner with Corporate Services, supporting formation of business strategies and initiatives
• Lead stakeholder engagement, building relationships with Corporate Leaders
• Challenge, influence and add value to decision making
• Advise on business decisions, projects and business cases via investment appraisals
• Implement improved approaches for global FP&A
• Monitor performance against budget, forecast and prior year, analysis of results
• KPI, metric and delivery analysis
• Coordinate Corporate Services multi-year and rolling financial planning processes
• Support leadership teams to drive short, medium and long-term profitability targets

Person Specification:

• CCAB qualified with strong FP&A leadership in global non-profit or commercial organisations
• Strong commercial finance experience gained in a company undergoing change and growth
• Experience of the appraisal of investment projects and leadership of change programmes
• SAP and new product development; Remote team leadership experience

Please note:

The deadline for CV applications is Friday 20^th March with interviews from the 3^rd of April.

Would you like £500 in high street vouchers?

Well, if you know any tax, legal, finance, HR or marketing candidates looking to move jobs please refer them to us and if we successfully find them a new job in the next 12 months we will send you £500 in high street vouchers of your choice.

As well as this we are looking to grow the Pro-Recruitment Group family and would be interested in any amazing Recruitment Consultants you think might like to work for us. £500 on offer for any referrals we successfully hire.

The consists of five distinct brands: , , , and .

Robertson Bell Finance are recruiting an Interim Head of International Finance for a large well-known international charity based in Central London. This is a fantastic and versatile role for a candidate looking to progress in their career as the charity supports some of the world's most disadvantaged people.

This main purpose of the Interim Head of International Finance role will be to ensure your team provide accurate and timely financial management reporting to internal and external stakeholders at both month and year end. The role will be a key business support to all donor leads as well as providing advice and training on compliance reporting. Whilst managing a team, you will guarantee all project audits and year end analysis is efficiently carried out, working closely with the SMT to adhere to the organisations quality of policies and procedures including statutory requirements.

The successful candidate will be a fully qualified accountant who is confident managing a team and have some experience in multi-currency reporting and accounting within a complex organisation. Whilst being highly numerate, you will have exceptional attention to detail and be an effective communicator with senior members of staff. Knowledge of charity accounting principles will be useful however is not essential and candidates from all sectors should apply. This is a brilliant opportunity to work for a wonderful charity and enjoy a great working culture.

This is a fast moving role so please do not delay in applying as applications will be reviewed daily.

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to build the best culture and deliver excellence in HR and Office Management.  Our new management team believes we can be great together.  Join us.

Job Purpose

• Manage the main London office environment, including completion of statutory and health and safety obligations
• Develop a 'best in class' HR facility, supported by the Director, for our small team
• Maintain employee records, including payroll and management of the online HR system
• Oversee maintenance of the contract register system
• Manage insurances with the GH broker
• Manage pension liabilities with the GH pension administrator

Key responsibilities

• Support the Finance Director in overseeing the HR function of Greenwich Hospital, including documenting HR processes, staff record maintenance, and delivery of HR strategy
• Prepare monthly payroll, and any other HMRC requirements for employers
• Manage GH’s online HR system
• Ensure the London office site follows necessary statutory obligations
• Engage with the London office’s landlord and representatives on relevant matters
• Oversee PAT testing, and other health and safety obligations of the London office
• Oversee onboarding processes for new staff and exiting processes for leavers
• Input details of GH contracts onto the contract register system, and support staff and auditors in reviewing relevant contract details
• Manage communications and administration of pensions, including the defined benefit scheme
• Update the staff intranet for news and changes to centrally managed documents
• Provide training, as required, to staff on office and HR matters
• Support GH Staff in responding to simple HR queries
• Liaise with the external HR advisors (and the Finance Director) on complex HR matters
• Answering the main office phone, and handling general enquiries
• Ensure office equipment is maintained and repaired
• Managing stationery, office supplies, couriers and post (including the franking machine)
• Develop and deliver internal communications (supporting the intranet)
• Oversee the maintenance of the London office calendar, and support the GH Director in managing their calendar
• Set up meeting rooms for external guests
• Collect and maintain GH archive material in accordance with National Archive requirements

Accountabilities

• Accurate staff records
• Compliance on London office obligations
• Compliance with employment taxes and legislation
• Management of HR, payroll, contract management and intranet systems

Goals

• Lead GH in developing a best practice approach to HR
• Deliver a strong, dynamic and supportive culture across Head Office through initiatives
• Ensure good governance is achieved in all relevant areas
• Drive appropriate efficiencies and cost-savings

Knowledge, skills & abilities

[Essential (E) / Desirable (D)]

• Excellent communication skills (written and spoken) [E]
• Knowledge of Microsoft Office apps [E]
• Knowledge of UK employment taxes [D]
• Knowledge of statutory compliance matters regarding office spaces (eg PAT testing, fire safety, staff training requirements) [D]
• Ability to negotiate with suppliers [D]
• Ability to self-manage and anticipate needs [D]

Education & Experience

[Essential (E) / Desirable (D)]

• Experience of managing an office environment [E]
• Experience of supporting staff [E]
• Experience of managing a cloud-based system [D]
• Experience of developing organisational culture and internal communications [D]
• Experience of managing/overseeing an organisation's HR facility [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player