Hr administrator assistant jobs
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Purpose of the role
As the Board Secretary to the Board of Trustees, you will be responsible for administration support, diary management and meeting organisation of the Board and Board Committees including being responsible for the compiling and distribution of Board packs by co-ordinating input from relevant staff.
Administration support will include assistance with developing and recording annual workplans, minute-taking, action management and support with forward planning for meetings and key events. You will take ownership of the annual meeting schedule and calendar of Board and Committee meetings; you will also be responsible for organising other trustee and CEO related meetings at the discretion of the Chair of the Board.
As Executive Assistant, you will provide high quality administration support to the CEO and Senior Leadership Team (SLT), to ensure the smooth operation of CEO and SLT responsibilities and co-ordinating efforts of various parties to ensure completion of key tasks and actions.
You will have significant experience of providing accurate proactive and responsive administrative assistance to senior staff and be able to demonstrate experience of developing and managing effective administrative systems. Additionally, the ability to build and maintain trusted relationships through professional engagement and communication skills, both written and spoken, that are effective, empathetic and adaptable to different situations are key to this role.
You will be highly organised and responsive to others in a way that is both timely and professional, with well-developed time management skills and able to evidence completion of activities. A high level of accuracy and attention to detail is critical to this role, as is the ability to handle sensitive and confidential information with care and integrity.
Key responsibilites
Board Secretary
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Develop and maintain annual workplans for the Board and Committees in conjunction with the Chair of Trustees, Committee Chairs, CEO and SLT to ensure agendas are structured and tasks are delivered and completed.
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Set Board and Committee meeting dates in conjunction with the CEO and Chair and organise all meetings which may be in person, online or hybrid.
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Produce Board and Committee meeting agendas in liaison with CEO and SLT, ensuring that committee and board workplans are adhered to, and action logs followed up in a timely manner.
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Co-ordinate the collation of Board packs with input from SLT, the Governance Manager and other members of the Extended Leadership Team to support the agenda items.
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Oversee the timetable for production of Board packs and using the board portal (Team Engine), distribute agendas and the Board pack for all board and committee meetings on a timely basis.
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Clerk all board and committee meetings, producing minutes and action logs in a timely fashion and ensuring they are signed off by the CEO, SLT lead and Chair.
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Keep the board portal (Team Engine) up-to-date with meeting papers, policies and other relevant documents.
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Administer all board appointments and reappointments, producing the induction plan and checking all paperwork is complete to ensure compliant appointments.
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Support the production and delivery of Board business including the Annual Report and Accounts, recruitment and selection of trustees, and Board development activity where required.
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In conjunction with the Company Secretary and Governance Manager, ensure adherence to submission with various regulatory and statutory documents to Companies House and the Charities Commission.
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Liaise with the Governance Manager and Chair on the administration of compliance and governance matters related to the Board and longer-term Board projects e.g. skills audits and Board development.
Executive Assistant
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Provide proactive and responsive administrative support at an executive level to the CEO and SLT, including diary management and ad hoc administration tasks.
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Develop, plan and maintain an organisational calendar and scheduling meetings and events in a co-ordinated and manageable way.
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Liaise with SLT to plan an appropriate schedule of work for the organisational calendar to maximise collaboration and the efficient use of time and resources.
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Provide executive and secretarial support including action logs at the weekly SLT meetings in an efficient and effective way e.g. using note taking software. Assist with following up actions and meeting outcomes by the agreed deadlines.
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Collate and distributing of agendas, actions and annual workplans for the SLT meetings in a timely manner.
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Organisation and administrative support of charity wide events including internal quarterly whole organisation meetings, both in-person and virtual, to ensure the smooth and efficient running of these events.
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Lead on the organisation and administration of specific project or task groups to ensure that agreed targets, objectives and deadline are met.
General
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Build awareness of the charity’s purpose through building strong and effective relationships with external stakeholders.
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Be prepared to travel across the region and, on occasion, to other sites and national meetings as required.
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Willingness to undertake continuous development and training for the role, including mandatory Day One and role specific training.
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Additional ad hoc duties as and when required.
What we’ll need from you
We are looking for a highly organised, proactive, outcome focussed person. You will enjoy being autonomous while working to a plan and to deadlines. You will be capable of producing accurate work and having an eye for detail. You will have excellent communication skills and be able to work with a wide range of people.
Who you’ll be working with
You will be part of our Finance and Resources team and report directly to our HR Manager. Your day-to-day working relationships will be with the CEO, Senior Leadership Team and Board of Trustees.
How to apply
If you think you could be the right person to fulfil the exciting responsibilities of this role, please apply. Or if you wish to speak to someone about the role in more detail first, please refer to the attached recruitment pack for full contact details.
Please also be aware that we use anonymous recruitment methods when submitting shortlists for all our roles and we only work with organisations that are happy to engage with us in this way.
Closing date: Midnight Sunday 10 August 2025
First round interview date (virtual): W/C 18 August 2025
Second round interview date (in-person): W/C 25 August 2025
Inspired ‘by patients for patients’ our vision is that no one has to piece life back together on their own after catastrophic injury.




Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Are you passionate about people and want to work in a growing team in a Charity that makes a difference every day to people’s lives and the environment? Then joining the Groundwork North Wales Group could be just what you have been looking for.
We are looking for an HR Manager with excellent organisational and communication skills alongside a strong understanding of employment legislation and its application in the workplace. If this sounds like you then we look forward to discussing your application!
Reporting to the Head of HR & Governance, the HR Manager will take responsibility for the operational delivery of the Groundwork North Wales Group’s HR activities and initiatives. With a strong knowledge of all aspects of HR, the postholder will provide proactive, practical support on day-to-day operations across the Group.
Please view the recruitment pack and visit the Groundwork North Wales website for more details.
Closing Date: Wednesday 6th August 2025 @ 5pm
Interviews: Thursday 14th or Friday 15th August 2025
The client requests no contact from agencies or media sales.
Elrha is a global charity that finds solutions to complex humanitarian problems through research and innovation. We’re committed to transforming the way humanitarian action is carried out by ensuring it’s informed by evidence and continuously improving.
We are currently undergoing a period of considerable organisational change to better position ourselves for the future. As such, we’re looking for someone with resilience, initiative, and a proactive mindset to join our HR and Operations team in a pivotal support role. The role is offered on a fixed term contract until March 2026 ideally for an immediate start.
About the role
As our HR Operations Assistant, you will play a vital part in delivering an efficient, professional and compassionate service across a wide range of HR, finance and operational activities. You will help ensure a positive employee experience throughout the employment lifecycle – from recruitment and onboarding through to transitions – supporting staff and managers across the organisation.
You will also contribute to financial processing, travel coordination and wellbeing activities. It’s a dynamic role suited to someone who thrives in a fast-paced, evolving environment and enjoys working collaboratively while managing a high degree of autonomy in their day-to-day tasks.
We are looking for someone who can:
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Confidently manage varied HR administrative tasks with efficiency, discretion and sensitivity
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Work flexibly and independently, adapting quickly to change
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Keep accurate records and provide reliable support across HR and finance systems
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Communicate effectively and professionally
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Take initiative to improve processes and solve problems proactively
This is a great opportunity to develop your career while helping shape a strong, resilient organisation that supports meaningful global work. You'll join a passionate and dedicated team, with access to flexible working, wellbeing initiatives, learning opportunities and a culture that values collaboration and innovation.
If you’re ready to make a meaningful contribution and grow with us as we evolve, we’d love to hear from you. Please submit your CV and a personal statement outlining your relevant experience and motivation for joining Elrha.
We offer:
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Remote working as standard – staff can access office bases in London, Cardiff, Edinburgh and Manchester if required/ appropriate. We expect staff to attend team meetings and away days in person as required.
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As standard we work 35 hours per week. We are also happy to discuss flexible working patterns and many of our staff work non-standard working hours.
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Our benefits include minimum 5% employer pension contribution (3% employee contribution), life cover, organisational sick pay, family friendly pay and leave schemes; 26-day basic annual leave entitlement with incremental increase depending on length of service, opportunities for learning and development, a comprehensive Employee Assistance Programme (EAP) and retail discounts platform.
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Please read through the Information for Candidates document for further information about working at Elrha including information about Our Values, Strategy, Benefits and Salaries.
Note for applicants:
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Candidates must have the independent right to work in UK, and be resident in the UK, at the time of appointment as we are unable to support visa sponsorship for this role.
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Please read through the job description for a detailed list of requirements, and ensure you complete the personal statement to explain how you feel you meet the requirements of the role and why you feel this is next career move for you. Applications without this information will not be shortlisted.
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Elrha is an independent subsidiary of SCUK and benefits from some SCUK systems and processes.
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We reserve the right to close the advert early should we receive a very high volume of applications.
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We do not use recruitment agencies.
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(Appointment to this position will be subject to confirmation of a funding agreement.)
Closing date: Monday 21 July
Interview dates: Monday 28 and Tuesday 29 July (online)
A global organisation that finds solutions to complex humanitarian problems through research and innovation.




The client requests no contact from agencies or media sales.
Vibrance has an exciting opportunity for a HR Assistant to join our exceptional team in Bethnal Green.
This role incorporates hybrid working. A typical work week will involve 3 Days working from our Bethnal Green office or visiting projects and 2 days home working.
You will join us on a full-time, permanent contract (35 hours per week), and in return, you will receive a competitive salary of between £22,721 to £24,250 per annum plus benefits.
Vibrance is registered charity supporting adults with additional needs in London and Essex.
We encourage a working environment that at its core is inclusive, pioneering and has the highest levels of integrity.
About the HR Assistant role:
Reporting directly to our HR advisor the post holder will work with and maintain a range of HR administration tasks including management of our Vibrance HR Information System, being the first line of contact for our system users.
You will help plan programs and processes designed to improve employee welfare. Liaising with payroll, Recruitment and Learning and development, you will assist to maintain vital employee records and ensure the smooth operation of the HR department.
Responsibilities as our HR Assistant:
- Supporting internal and external inquiries and requests related to the HR department
- Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves
- Assisting with the documentation of employee compensation and benefits
- Supporting HR-related training programs, workshops and seminars
- Entering employee data into computer database
- Coordinating logistics for new hire orientations
- Writing and submitting reports on general HR activities
- Overseeing HR events and meetings and coordinating management-employee communications
- Being a part of the social media team
Skills and experience of our ideal HR Assistant:
- Working knowledge of HR functions and best practices
- Knowledge of employment law and human resources responsibilities
- Impeccable written and verbal communication skills
- Basic understanding of payroll practices
- Exceptional interpersonal skills
- Knowledge of computer applications and HR-specific software programs
In return for your skills, knowledge, and experience, you’ll enjoy:
- A comprehensive training programme covering core skills
- Generous holiday entitlement
- Hybrid Working
- Pension scheme
- Rewards and recognition for your service
- Enhanced Maternity & Paternity Pay
- Flexible Working Options (Subject to service requirements)
- Learning & Development
- Mindful Employer
- Positive about Disability
- DBS online applications paid by Vibrance
- Long Service Awards
To join us as our HR Assistant please click apply below.
Vibrance welcomes applications from all sections of the community including from people with disabilities. As users of the Disability Confident scheme, we guarantee to interview all disabled applicants who satisfy the essential criteria for a job vacancy and consider them on their abilities.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Human Resources Assistant
Up to £26,000pa
Leatherhead, Surrey
Rainbow Trust Children’s Charity is going through an exciting time where we are growing, with the aim of reaching more families in need.
About the role:
This Best Companies Top 25 Charity is looking to appoint a Human Resources Assistant to support the small Human Resources team by offering high-quality administrative support and providing first-line HR advice to all employees.
This is an exciting time for an enthusiastic HR professional to join our ambitious charity. We have a clear vision for growth and a strong sense of values - our key asset is our people.
Reporting to the Director of HR & Volunteering, this varied, generalist HR role will provide support and guidance to employees on all HR related matters. They will play a vital role in ensuring a high quality employee experience, with responsibility for efficient HR administration including managing HR & recruitment enquiries, onboarding and offboarding of staff, recruitment processes, producing contractual documentation, managing the HR database and supporting the delivery of internal training.
What we’re looking for:
· Friendly, enthusiastic and socially-focused individual with a persuasive, teaching style of communication and the ability to build successful working relationships.
· An effective communicator – you have strong interpersonal skills and are able to motivate others, while also being aware of and responsive to, their needs and concerns
· A helpful and supportive team member - you work at a faster-than-average pace with a sense of urgency, using your initiative to get things done correctly, and work collaboratively to achieve results
· A conscientious and disciplined approach to work – you are a self-starter who is well organised, with a high level of attention to detail and accuracy and the able to work independently, following established guidelines efficiently.
· Someone with a working knowledge of HR, you may be CIPD qualified or working towards a qualification in HR.
What we offer:
We have a range of fantastic benefits that we offer our employees, this include:
· Flexible working hours to balance home and working life
· Access to the Blue Light Discount Card Scheme, and other rewards and discounts
· Time off in lieu
· 25 days of annual leave plus public holidays – rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 days to use in your 10th or 20th year of service (pro rata for part time)
· Bike to work, season ticket loan and payroll giving schemes
· Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year
· Pension scheme (we will contribute 5% of your salary and you will contribute at least 3%)
· The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and half day Christmas shopping
· A recommend a friend recruitment referral bonus
About us:
Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed.
How to apply:
Please send your CV and a covering letter highlighting why your application should be considered above others to us via the link.
Interview dates: Interview Dates to be confirmed
Please disclose in your covering letter if you have used AI for any part of your job application.
Interviews will take place via Teams or in person at our Head Office in Leatherhead. We will only contact those applicants who have been successful.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
An enhanced DBS disclosure will be required for this post.
Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.
Rainbow Trust is an equal opportunities employer and a Best Companies One-Star rated organisation, and we welcome applications from all backgrounds.
We are a Best Companies One-Star rated organisation. Registered Charity No: 1070532
As part of the team that works across UCB, the HR & Finance Assistant provides support to the HR team and Finance team, making this a stimulating and fascinating job! In this role you will be providing administrative assistance plus supporting staff wellbeing by conducting regular DSEs, updating PEEP plans, replenishing First Aid Boxes, etc., giving you the opportunity to interact with all the teams that comprise the UCB community.
We know that you will have strong administration and organisational skills and demonstrate how important attention to detail is. Your collaborative approach to working and the ability to prioritise a busy and diverse workload will be a must as part of these teams. Your great verbal and written communication skills will ensure that we serve our internal and external customers well, and you will need to demonstrate tact and diplomacy alongside accurate reporting.
Working 4 days per week, you will work across our Broadcast Centre in Hanchurch and Operations Centre in Burslem, both of which are in Stoke on Trent.
Closing date for applications: Thursday 24th July 2025 - noon
Interviews: Wednesday 30th July 2025
Salary: £19,320 - £20,160 per annum depending on skill and experience (Full time equivalent £24,150 - £25,200). Plus, staff benefits that include life assurance of 4x salary, healthcare cash plan, and matched pension contributions up to 6%
For an application form and job description please visit our website
UCB is a Christian Charity. Schedule 9 Part 1 (3a) and (3b) of the Equality Act 2010 apply to this vacancy
The client requests no contact from agencies or media sales.
Work with the HR Manager to provide an excellent HR service for the organisation.
Lead on the HR system (Staffsavvy), ensuring all onboarding and recruitment is completed in an efficient and timely fashion in line with internal policies and legal requirements. Work with the HR Manager to develop the system and maximise its use across the organisation.
Have a working knowledge of employment law, be able to offer first level advice to managers on HR policies and procedures. Act as the first point of contact for our employees on HR matters. Monitor and liaise with managers about sickness and probation, escalating any issues and seeking guidance from the HR Manager. Provide accurate and efficient HR coordination and administration.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Join Our Team as an HR Administrator
Are you an organised, service-driven professional with a heart for people and a passion for purpose? Scripture Union, one of the UK’s most respected children and youth ministry organisations, is looking for a talented HR Administrator to join our team.
About the role
We’re Scripture Union (SU), we’re one of the UK’s longest-established children and youth ministry organisations, and we’re looking for a talented Administrator to join our team to support our HR function.
What You'll Do
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Keep our HR engine running by providing excellent admin support
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Maintain accurate employee records and databases
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Help welcome new team members through recruitment and onboarding
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Support training and policy implementation
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Champion digital tools to streamline our processes
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Deliver excellent service in every interaction
Why Scripture Union
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Hybrid working (2 days/week in Milton Keynes HQ)
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Flexible hours (full-time or part-time from 22.5 hours/week)
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Generous benefits: 23 days holiday + bank holidays + 5 volunteering days, up to 12% pension contribution, life insurance, and enhanced family leave.
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A supportive, faith-filled environment where your work has eternal impact
Important things to note before you apply.
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We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background.
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The Movement takes Safeguarding seriously. This role will require a Disclosure from the Disclosure & Barring Service and has an occupational requirement to be filled by a committed Christian, active in church life. Equality Act 2010, Part 1, Schedule 9 applies.
Who We're Looking For: Our Ideal Candidate
We’re seeking someone who is not just good at what they do, but is passionate about who we are what we do. Here’s what we envision in the right person:
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Organised and Driven: You thrive on managing your own workload, setting priorities effectively, and juggling multiple projects with grace and precision.
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Deeply Committed to Faith: You have a strong personal commitment to God and live as an active Christian disciple, bringing your faith into your daily work.
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Process-Oriented: You’re always looking for ways to improve systems and processes, making things more efficient and effective.
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Service-Focused: You believe in delivering first-class service to colleagues and stakeholders, ensuring every interaction is handled with care and professionalism.
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Digitally Savvy: You embrace digital tools and solutions to streamline HR operations and enhance the employee experience.
Previous experience in HR is not essential as training and support will be provided to gain HR qualifications.
As with all our team members, you will also:
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Be a committed Christian who resonates with Scripture Union's mission and values, actively participating in a local church community.
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Strive for a strong understanding of the Bible, applying its teachings to your daily life and inspiring others to do the same.
How to Apply
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If this describes you, and you are in agreement with the aims and beliefs of Scripture Union, then we would like to hear from you. To apply for this role, download a copy of the job profile. You will need to upload your CV (2 A4 pages max) and a covering letter (2 A4 pages max) detailing how your skills and experience reflect the person specification via Charity Jobs. All screening questions provided as part of your application, must be answered.
If this describes you, and you are in agreement with the aims and beliefs of Scripture Union, then we would like to hear from you. To apply for this role, in the first instance please send your CV and a Covering letter via CharityJob. All screening questions provided as part of your application, must be answered.
Closing date: 31st July 2025.
Interview date: 12th August 2025.
Interview location: At our Head Offices in Milton Keynes
ScriptureUnion is a Christian charity that exists to see a new generation of children and young people with their own vibrant, personal faith in Jesus




The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Purpose
To provide day-to-day coordination and delivery of key HR and operational processes, supporting the smooth running of the organisation. The role ensures effective administration across the employee lifecycle, contributes to policy and compliance work, and supports internal systems, procurement, to enable staff to work efficiently and confidently.
About Global Health Partnerships GHP
GHP is a global health charity working in partnership with governments, health institutions, and international bodies to train health workers and strengthen health systems across 31 countries.
We do this through grants management and capacity building, alongside research, convening and advocacy towards the goal of Universal Health Coverage. At the centre of our approach, is the model of Health Partnerships, long-term relationships between UK and LMIC health institutions, which improve health services through the reciprocal exchange of skills, knowledge, and experience.
At the heart of our work is the vision of a world where everyone has access to healthcare.
You can learn more about our work on our website.
The team and role overview
The HR & Operations function is led by the HR & Operations Manager and includes two Coordinators and one Operations Officer. Together, the team is responsible for delivering effective people management processes, operational support, and internal systems that enable the organisation to function smoothly across both UK and international offices.
The HR & Operations Coordinator reports to the HR & Operations Manager and plays a key role in ensuring the smooth coordination of HR processes, internal policies, and organisational logistics. The post holder will work closely with the Finance team, senior management, and staff across both the UK Head Office and overseas Country Offices, supporting a wide range of activities that are vital to employee experience and organisational effectiveness.
Three things to be excited about
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You’ll play a central role in supporting a mission-driven organisation, contributing to the wellbeing and effectiveness of teams across the UK and internationally.
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You’ll work across departments—from Finance to Programmes to senior leadership—giving you exposure to a variety of functions and opportunities to shape how the organisation operates.
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This role offers hands-on experience across both HR and operations, with scope to strengthen your skills in policy development, recruitment, employee engagement, and internal systems—ideal for someone looking to grow in both breadth and depth.
Main responsibilities
Human Resources
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Act as the first point of contact for staff and managers (including secondees and contractors) on day-to-day HR queries, ensuring advice aligns with GHP’s policies, employment law and best practice.
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Support the HR & Operations Manager with complex employee relations cases (e.g. disciplinary, grievance or capability), maintaining accurate case records and timelines.
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Coordinate end-to-end recruitment campaigns: preparing job packs, advertising, shortlisting logistics, interview coordination and onboarding administration.
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Administer staff learning and development activity, including supporting appraisal-related training needs, tracking participation, and organising internal training sessions.
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Maintain accurate, compliant and confidential HR records, including management of absence data, holidays and TOIL via the online HR system.
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Prepare routine and ad-hoc reports on HR metrics for the HR & Operations Manager and SMT (e.g. turnover, diversity, absence).
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Contribute to embedding GHP’s commitment to equity, diversity and inclusion across all people-related processes and practices.
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Support country offices by providing guidance on HR compliance and operational documentation (e.g. contracts, handbooks, policy templates).
Operational and Administrative Support
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Manage key shared inboxes and ensure timely triage or escalation of messages to relevant team members.
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Maintain ongoing contact with travel agencies to coordinate bookings, ensure value for money, and support compliant travel planning.
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Procure and coordinate delivery of IT equipment and office supplies for new starters in line with budget and procurement processes.
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Set up and deactivate staff email accounts and systems access, maintaining accurate logs for compliance and security.
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Liaise with the outsourced IT support provider and/or Digital Transformation Team to resolve tech issues, improve systems, and ensure efficient digital onboarding.
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Oversee day-to-day office operations including booking meeting rooms and acting as key contact.
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Maintain internal email distribution lists, ensuring they are accurate, GDPR-compliant, and regularly reviewed.
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Draft consultancy and volunteer agreements using agreed templates, in collaboration with relevant managers.
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Maintain an up-to-date tracker of consultant contracts and supporting documents, ensuring files are audit-ready.
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Regularly file and update HR document templates (e.g. contracts, onboarding checklists, reference forms) to ensure they are current and accessible to the HR team.
The client requests no contact from agencies or media sales.
HR Assistant Location: Birmingham Salary: £28,163 - £29,572 per annum The Role Are you passionate about supporting people and playing a key role in nurturing a positive workplace culture? They’re looking for a proactive and detail-oriented HR Assistant to join their central team at the Multi Academy Trust. This is an exciting opportunity to support and develop your HR career in a values-driven organisation committed to delivering excellence in education, working closely with schools, leaders, and support staff. As an HR Assistant, you will:
This role is ideal for someone who enjoys variety, takes initiative, and wants to make a positive impact across multiple schools. Skills and Qualifications
A CIPD qualification or working towards one is desirable but not essential. To Apply If you feel you are a suitable candidate and would like to work for Fairfax Multi Academy Trust, please click apply to be redirected to their website to complete your application. |
HR Project Administrator
We’re looking for a proactive and detail-oriented HR Project Administrator to support the smooth running of the charity’s flexible workforce model, ensuring efficient recruitment, onboarding, and staffing coordination across national services.
Position: HR Project Administrator (Flexible Workforce)
Location: London or Manchester (with hybrid working)
Contract: Fixed Term Contract – 12 months
Hours: 37.5 hours per week
Salary: £30,057 incl. London Weighting / £29,557 incl. Manchester Weighting plus pension and benefits
Closing Date: Sunday 20th July 2025
Applications will be considered on a rolling basis.
About the Role
As HR Project Admin (Flexible Workforce), you will play a key role in supporting the national flexible staffing model. You’ll be responsible for coordinating temporary worker recruitment, managing workforce records, and helping ensure compliance across all casual staffing processes. Working closely with hiring managers, external agencies and the HR and Finance teams, your work will help ensure effective and cost-conscious staffing across services.
This is an exciting opportunity to support a major operational transformation project, gain exposure to senior leaders, and develop valuable HR and project coordination skills.
Key Responsibilities
· Support recruitment and onboarding of bank and agency staff, including compliance and document checks
· Coordinate and monitor the use of the workforce system (CentralAxis), ensuring managers and workers are fully trained
· Maintain accurate and confidential workforce records in line with GDPR and data protection standards
· Support budget monitoring and reporting on staffing ratios, costs, and agency usage
· Help prepare reports, dashboards and presentations on flexible workforce activity
· Resolve staffing issues including absence, rota conflicts and performance concerns, escalating as needed
· Provide general admin support to the HR and project teams, including scheduling meetings, organising files, and minuting key sessions
About You
We’re looking for someone who:
· Has experience supporting HR or recruitment processes
· Is confident using digital systems and managing accurate workforce data
· Has strong communication and customer service skills, with the ability to build good relationships across teams
· Is highly organised, detail-focused and able to manage multiple tasks and priorities
· Understands the importance of confidentiality and compliance when working with sensitive information
· Brings energy, initiative and a commitment to the charity’s values
Key Note: DBS check required. Applicants must have the right to work in the UK.
In return you will receive:
· 26 days annual leave, rising to 30 after five years’ service
· Family-friendly policies including enhanced parental leave
· Pension scheme with employer contributions up to 7%
· Flexible and hybrid working (where appropriate)
· Access to 24/7 GP appointments and Employee Assistance Programme
· Discount scheme across retail, leisure and wellbeing
· Cash plan for dental, optical and healthcare costs
· Death in service benefit (4x salary)
· Full induction, ongoing training and development
· Opportunity to lead on meaningful operational change and gain exposure to senior leadership
Other roles you may have experience of could include:
HR Administrator, Workforce Coordinator, Recruitment Assistant, People Operations Admin, Resourcing Officer, Project Support Officer, Staffing Coordinator, Talent Acquisition Administrator, Onboarding Coordinator.
#INDSCP
Are you looking for a meaningful part-time role where your organisational skills can make a real difference in healthcare? We’re looking for a proactive and detail-oriented Quality Improvement Administrative Assistant to join our supportive Quality Standards for Imaging team which is a collaboration between the Royal College of Radiologists (RCR) and College of Radiographers (CoR).
In this varied and rewarding role, you’ll play a key part in supporting imaging services across the UK as they work towards the Quality Standard for Imaging (QSI), a nationally recognised mark of excellence. From coordinating meetings and events to managing communications and supporting financial processes, your work will help ensure services deliver safe, effective, and person-centred care.
What you'll do:
- Supporting imaging services on their QSI journey with accurate record-keeping and communications.
- Coordinating meetings and webinars, including preparing agendas, minutes, and logistics.
- Assisting with the planning and delivery of our annual QSI conference and monthly events.
- Managing financial tracking and administrative tasks with precision.
- Collaborating with internal teams and external stakeholders to keep everything running smoothly.
What you'll need:
- Proven administrative experience, ideally in a team-based environment, with a professional and responsive approach to internal and external contacts.
- Excellent organisational skills, with the ability to manage your own workload, prioritise tasks, and meet deadlines with accuracy and attention to detail.
- Strong communication skills, both written and verbal, with the confidence to engage with a wide range of stakeholders.
- Proficiency in Microsoft Office, and a willingness to learn new systems and tools as needed.
- A proactive and flexible mindset, ready to take initiative and support a variety of projects and events.
- A commitment to quality and service, aligned with our values of continuous improvement and delivering excellent support to healthcare services.
You’ll be part of a passionate team committed to improving healthcare quality. We offer a collaborative and inclusive working environment, opportunities for professional development, and the chance to contribute to meaningful change in imaging services across the UK.
Why join us?
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (60% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
People and Recruitment Administrator
Hours: 28 hours per week (open to flexible working options)
Salary: £25,320 - £27,251 (pro-rata - salary dependent on skills, experience and knowledge)
Contract: Permanent
Base: Hybrid between home working and Osney Mead, Oxford, OX2 0DP
About Us
People are at the heart of everything we do at Oxfordshire Mind. Our mission is to ensure that everyone experiencing a mental health issue receives both support and respect. The purpose of our HR team is to recruit, develop, and empower the right people to help us deliver this mission.
About the Role
Join our HR team and deliver high-quality HR administration and recruitment support in a fast-paced, people-focused environment. With an expert team, this is a great opportunity to begin or develop your HR career!
Key Responsibilities
- Advertise vacancies, co-ordinate interviews and manage general enquiries from applicants, candidates, and new starters.
- Manage pre-employment checks, including ID verification, right-to-work documentation, references, DBS checks, and issuing offer letters and contracts.
- Drive our onboarding process, help deliver our engaging ‘Welcome Days’ for new starters.
- Maintain accurate employee records in the HR system.
- Multiple email inbox management: HR, DBS and Recruitment.
- Carry out a range of administrative duties, such as responding to HR queries and drafting letters and contract variations.
- Plenty of opportunity to assist the HR team with ad-hoc projects!
About You
Please respond directly to each of the Essential Criteria in your application. The shortlisting panel bases decisions on these points and will not make assumptions about your experience or skills.
Essential Criteria
- Experience in an administrative or support role, ideally in a customer-facing capacity.
- Strong interpersonal skills and a customer-focused approach.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and prioritise workload effectively.
- High level of attention to detail, with strong data entry and record-keeping skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Confident using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Understanding of, or passion for, mental health and Oxfordshire Mind’s mission.
Desirable Criteria
- Previous experience in a busy HR administrative or recruitment role.
- Familiarity with HR and recruitment processes, including interview coordination, candidate communication, right-to-work/DBS checks, and drafting contracts.
- Experience in process improvement and developing efficient administrative systems.
- Experience using HR software.
- Basic understanding of HR policies, procedures, and relevant employment law/compliance requirements.
Closing date: 25th July 2025
Shortlisting date: 28th July 2025
Interview date: 4th August 2025
Interview location: Osney Mead or Microsoft Teams TBC
Interested?
For more information and to complete your application, please click the Apply on Company website button.
You will be taken to the next stage where you can find out more information, download the full job description and complete your application by following the instructions (you may need to scroll down).
Please ensure that you match your skills and experience against the above and provide details and evidence of this in your application. If you don't provide this you may not be shortlisted for the role.
We welcome applications from people from all sections of the community, irrespective of race, ethnicity, gender, age, disability, sexual orientation, religion or belief.
Oxfordshire Mind is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. We therefore require a Disclosure and Barring Service check, for all our roles. The level of which will vary depending on the nature of the role.
No agencies please.
We’re looking for a proactive and capable People Operations Manager to manage the day-to-day HR and volunteer operations at our charity. You’ll play a key role in supporting our staff and volunteers, ensuring smooth processes, legal compliance, and a welcoming, well-run office environment.
What You’ll Do:
- Oversee recruitment, onboarding, and support for staff and volunteers
- Manage HR systems and workforce data
- Coordinate learning and development, ensuring compliance and CPD
- Act as site manager for our office, ensuring H&S and legal compliance
What You’ll Bring:
- Experience managing people and processes with professionalism and care
- Strong organisational and communication skills
- A proactive, can-do attitude and ability to juggle priorities
- Knowledge of HR, H&S, and volunteer best practice
The client requests no contact from agencies or media sales.
As an Executive Assistant (EA) based in the Headquarters of Care after Combat, your role will be busy and dynamic and will include working with the whole team and across all aspects of Care after Combat’s business. You will work to the CEO but will also support the Management Team (Deputy CEO/Operations Lead, Deputy Operations Lead). You will be the focal point for HR, Policy & Plans, and Communications. You will be the Office Manager at the Headquarters. You will also be allocated Change Management tasks as required and will be involved in overseeing the arrangement and execution of charitable Fundraising Events.
You will be supported in your role by the CEO (your Line Manager), the Management Team, Finance Manager, Senior Administrative Officer, the Administrative Assistant, and the wider Care after Combat Team.
You will be enthusiastic, enjoy working on a variety of tasks, and motivated to deliver tangible outcomes. You’ll be a good team-player who is conscientious, well organised, and has excellent written and communication skills.
Responsible to: Chief Executive Officer (CEO)
Responsible for: Executive Administration, HR, Policy & Plans, Communications, Change Management & Office Management
Location: Newark-on-Trent
Closing Date: 3rd August 2025
Duties can include but will not be limited to:
- Executive support to Trustees of Care after Combat, providing secretarial function to board meetings and tasks associated with governance of the charity.
- Close working with the CEO and Management Team, providing executive administration support as required
- Confidently and competently liaise with partners and other organisations at a high level, on behalf of the Trustees, CEO and Management Team
- Produce high quality staff work and briefing packs to support both internal and external business at Trustee, CEO and Management Team level
- Provide a secretarial function to Management Team meetings and other meetings as required
- Be the HR focal point for all staff, maintaining confidential electronic HR records within an approved repository, including (but not limited to):
-Ensuring that the appropriate recruitment & employment documents are generated and logged as required and reviewed when necessary
-Liaising with the Finance Manager as required regarding pay
-Co-ordinating Supervision activity and associated records when due
-Collating and co-ordinating leave records
-Overseeing DBS administration – manage applications, ID verification and submissions, collate, check, and file certificates
- Generate and maintain an up-to-date suite of Policies and Plans that are required to be in place, ensuring that staff are aware of, and positively acknowledge, all policies and changes to policies
- Be the custodian of the Business Continuity Plan
- Be the owner of the Communications Plan
- Be the primary conduit for the posting of Website and Social Media content
- Maintain oversight of emails received via the official Care after Combat ‘enquiries’ email address.
- Co-ordinate the Official Helpline out-of-hours coverage rota
- Manage all aspects of the HQ office including liaising with landlords and / or support contractors, as required, to rectify any infrastructure or equipment issues
- Ensuring that, between EA, SAO and AA, there is always an office presence during working hours, excluding main holiday periods
- Change Management tasks as required
- Overseeing the arrangement and execution of Care after Combat fundraising events.
- Represent Care after Combat as required and always work in line with the identified aims, values and plans of the charity
- Additionally, for Business Continuity purposes, the EA will occasionally cross-cover the SAO duties
- Other duties that are relevant to the EA role may be assigned by the CEO.
Person Specification
Qualifications:
- Employment rights to live and work in the UK.·
- Have a full driving license
Experience/ Knowledge:
Essential
- Previous office, administrative and organisational experience, preferably at an Executive level.
- Ability to work collaboratively across teams and grades.
- Excellent analysis, analytical and innovative technical and problem-solving skills.
- Experience of preparing high quality reports.
- An understanding of working with clients involved in the Justice System
Desirable
- Previous experience as an Executive Assistant or similar within a charity.
Skills:
Essential
- Efficient typist with excellent IT skills including excellent working knowledge of Microsoft 365
- Experience of, or relevant skills to evidence confidence in, managing Executive function and administrative tasks
- Excellent interpersonal skills: ability to network and communicate effectively with relevant outside agencies.
- Able to accept responsibility and to respond confidently and calmly when managing a very demanding workload.
- Able to work on own initiative, self-motivate and progress own work to deadlines once guidelines have been set.
Desirable
- Previous use of Canva and Salesforce.
- Knowledge of Charity Commission and Companies House regulations and guidelines.
Values:
- Approachable, cooperative, and respectful of others.
- Dynamic and pro-active with a strong commitment to team working.
- Excellent problem-solving skills and application of independent thinking.
- Trustworthy, honest, ability to work automatously, take responsibility and demonstrates integrity.
- Ensure that the level of service provided is to the highest quality standards.
Working Conditions
Care after Combat takes the safety of its staff and volunteers seriously. A lone-working policy is in place to cover office staff.
This role will be subject to a full enhanced DBS check.
Hours: 37.5 Hours Monday to Friday.
Advert closes: 3rd August 2025
No contact from external recruitment agencies please.
We reserve the right to close this job posting early if the required number of applications has been reached.
The client requests no contact from agencies or media sales.