Hr administrator support jobs near Birmingham, West Midlands

Flexible and remote role, for an experienced HR manager to work across the organisation. Supporting those who care for someone with Dementia.

Purpose : To lead HR activities and processes within the organisation, supporting managers and colleagues to manage and work effectively.  Supported by colleagues in the Accounts and HR team and outside advisors.

Reports to : Director of Finance & Resources

Dementia Carers Count :

Dementia Carers Count (DCC) is a national charity dedicated to the 700,000 family members and friends in the UK who are caring for someone with dementia. We deliver free services, both face-to-face and online, that give family carers the opportunity to learn about dementia, to connect with others and to find ways to improve and maintain their own wellbeing while navigating the highs and lows of caring for someone with dementia. All our services are developed in close collaboration with family carers, enabling us to concentrate on their needs, and are delivered by experts.

Having increased staff numbers from 16 to 26 over the last 6 months, DCC has an exciting strategy aimed at increasing the number of beneficiaries reached at the same time as increasing its income generation, in order to become financially sustainable by 2025.  This includes developing earned income from commercial activities, as well as delivering support to carers online, such as through our newly developed and evolving Virtual Carers’ Centre.

With carers are the heart of what we do, we operate an organisational model to match. We are a flexible employer, with everyone working remotely. We meet up when needed and focus on delivering high quality of work.

The role :

To support the growth in the organisation, our corporate services teams are also expandingThis has included a new Finance & Resources Director – who joined in March 2022 and leads the Accounts and HR function, as well as the creation of our first dedicated Human Resources post.

With the new strategy and a growing team, the whole approach to Human Resources is under review. So, this is an exciting time to join us. We are determined that HR should reflect the organisational values of Nurturing, Versatile, Open-minded, Determined and Empowering. We are looking for outsourced/external support to provide additional input and guidance. We are looking for someone who will join us on this journey and make a significant contribution to this review.

We are a small organisation, with ambitious plans, and an entrepreneurial approach. We are looking for someone prepared to take care of detail, including administration associated with HR. An ability to see the bigger picture, take initiative and develop the way the DCC does HR will set a candidate apart.

We’re advertising the role at 21 hours per week, but would consider applications for slightly more or less. The hours can be structured in many different ways to be agreed, although providing cover during the week is something we will need to consider.

Responsibilities :

• Owning all HR processes, developing them, documenting them where needed, and ensuring they are understood across the organisation
• Liaising with managers, and colleagues, offering advice, support and responding to queries on HR matters
• Managing our HR database, ensuring that data is up to date and the system is usable by colleagues.
• Leading internally managed recruitments : working with managers to plan recruitment, placing adverts, coordinating candidates and interview/testing processes.Supporting when Agencies are used for recruitment.
• Supporting on payroll, and other tasks as needed, including occasional cover for within the wider Finance & HR team.

Person Specification

• Generalist experience in human resources
• Formal HR qualification, e.g., CIPD or equivalent
• Experience of working with HR information systems, as well as good all round IT skills
• Experience of leading on recruitment campaigns
• Experience of acting as the first point of call for managers / staff to provide support and advice around HR processes / policies
• Ability to keep up to date on employment law
• Communication skills – able to connect with people face to face as well as communicate in writing,– making human resources relevant to them.
• Judgement – able to consider different angles to a question and decide on a way forward for the organisation.
• Willing and capable to keep administrative elements of HR in good order and up to date.
• Flexible and able to adapt to a varied role, in a small organisation – managing your own workload and the contribution colleagues make.

What we offer :

Salary:  £20,400 pa (£34,000 full time equivalent)

Travel costs are paid by DCC, so you will have no commuting costs.

Location: Homeworking, but must be able to travel into the London office from time to time as required.

Hours of work: 21 hours per week

Benefits: 25 days holidays plus Bank Holidays (Pro rata for part time staff), Workplace company Pension scheme with 6% employer contribution and membership of a Group Life Assurance.

We are a flexible employer – committed to adapting how we work to allow employees to thrive inside and outside of work.

How to apply

To apply we will need a CV and a cover letter that explains you suitability for the role.

Further details on the role, the application process and our organisation -can be found in the recruitment pack.

You will need to have a pre-exiting right to work in the UK. We are unable to offer visa sponsorship.

The British Association of Play Therapists (BAPT) is a members-led charity organisation, managed and governed by a voluntary Board of Directors. We welcome and celebrate diversity and hold the child at the heart of everything we do.

BAPT is the first and foremost professional body for Play Therapists in the UK. We seek to promote out standards for Play Therapy practice and maintain a voluntary register of members who demonstrate that they have met our standards.  BAPT aims to relieve the needs of children, young people and adults suffering emotional and behavioural difficulties by promoting the art and science of Play Therapy and promoting high standards in the practice of Play Therapy for the public benefit.

BAPT is looking to appoint an experienced and enthusiatic self employed administrator to maintain the current role and also to help lead the modernisation of BAPT’s current administration systems. This is an exciting opportunity as BAPT is in a period of transition and is very open to innovative, creative and fresh ideas the successful candidate may have. BAPT welcome applicants from all walks of life and backgrounds.

Read more about us here: https://www.bapt.info

Civitas Recruitment are proud to be working with a fantastic charity that promotes responsible investment. The charity campaigns and works with organisations and companies to tackle issues such as climate change, global health and workforce issues. A great opportunity exists for a Senior HR Officer to join the team. This is an exciting time to join the charity as they are going through a period of significant growth and are beginning to implement a wide range of new and innovative projects to be involved in. As Senior HR Officer, you will be managing all aspects of the employee lifecycle, maintaining employee records and supporting the senior HR Manager in the development and implementation of new HR policies. This is a generalist role that will also be covering all sorts of exciting projects such as, Mental Health and Wellbeing, Learning and Development, Recruitment and many more. It is a permanent, full-time role that can be home based (within the UK) with occasional travel to London for meetings and events.

Who are we looking for?

Ideal candidates will have experience of working in a HR function. Experience of high-quality customer service is required for this role as you will be the main point of contact for all candidates. As the charity uses and administers HR systems, it is essential you have an aptitude for IT and HR systems. CIPD level 3 or equivalent experience is required for this role. With the role being so varied, ideal candidates will possess great organisational and prioritisation skills as well as excellent English communication skills both written and verbal. Good working knowledge of Microsoft Office applications will be needed. Any knowledge/experience of EU HR Law or speaking/reading French or Dutch would be advantageous however it is not essential for the role.

If the above role description sounds of interest and you feel like you meet the criteria; please apply immediately or for further information, please contact Syed at Civitas Recruitment for a full JD and informal discussion. Early applications are encouraged as we will be reviewing on a rolling basis.

Job Title: Grants Administrator
Salary: SCP 22 – 25 (£21,964 - £23,791)
Responsible to: Senior Grants & Relationships Manager
Location: Fully remote
Hours of work: 35 hours per week
Duration: Fixed Term Contract until 31 March 2023

Grants Administrator

Are you an experienced administrator with excellent data handling skills?

Do you have excellent organisational skills and experience of handling sensitive and confidential data?

We are looking for a Grants Administrator who has the ability to provide excellent administrative assistance to the Grants team. The role will involve ensuring that incoming and outgoing email correspondence are handled and processed appropriately, answering general queries about the project and accurately taking and relaying messages.

The postholder will ensure that all appropriate documentation is made available, and is in line with GDPR, as well as providing secretariat support to external on-line and in-person meetings as and when required. You should have strong IT skills with a good working knowledge of Microsoft Office and have a positive and solutions-focused attitude. We are looking for candidates who can communicate effectively with colleagues, as well as external contacts.

Working for BVSC

BVSC is proud to provide a place to work in which staff feel valued and motivated. Our talented and committed staff team are provided with competitive terms and conditions, and a supportive, flexible, friendly working environment.

Our organisation’s culture is underpinned by our 4 core vales – Commitment, Collaboration, Inclusion and Integrity. These values are demonstrated in the work of our staff team, who are integral to the achievement of our mission to support and advocate for a vibrant, resilient voluntary sector in Birmingham.

Terms and conditions

• 35 hour working week.
• 29 days annual leave a year
• 5% pension contribution with life insurance

Work-life balance

• Hybrid working, allowing staff to divide their working hours between our city centre office and their home
• Flexible working arrangements available for staff,
• A flextime system is in place for staff
• We offer up to 7 days paid leave per year for undertaking voluntary work or public duties
• We provide generous maternity and paternity pay

Staff development

• We support staff to undertake training and development, providing funding and time off for study

Values based approach

• We take a values led approach to the full employee journey including values based interview, and values based supervision and appraisals

Wellbeing

• We offer free access to a range of wellbeing platforms
• BVSC offers all employees a suite of wellbeing support

We are looking for candidates that can demonstrate the following BVSC organisational values:

Commitment: Making a positive difference through passion, innovation and social action

Collaboration: Connecting people and organisations to work together to improve lives

Inclusion: Empowering and involving everyone in creating a fair and equitable Birmingham

Integrity: Building trust through delivering excellent outcomes

We are committed to diversity and inclusion and believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do.

We strongly encourage suitably experienced applicants from a wide range of backgrounds to apply and join BVSC.

We encourage applicants to think creatively about how they can meet the requirements of the role and person specification if there are essential criteria you do not meet, so please describe this in your application. We are looking for talented individuals who align with our values and support our mission – there are no barriers to how you demonstrate this.

Closing date for applications – Friday 15th July at 10am

Interviews to take place – Wednesday 27th July

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Morgan Law are delighted to be working with this London Borough on an amazing newly created, forward thinking OD role.

With a new Leader, an innovative, 'can do' culture and an award-winning HR & OD team (PPMA Awards) driving forward change and transformation, there has never been a better time to join the 'Council of the Year' (LGC Awards)

We are looking for an outcome focused Senior, OD, Leadership and Learning Partner, with a responsibility to embrace and drive forward change and put residents at the very heart of everything we do and every decision we take
Your principal focus being to enable our people to Connect, Belong, Grow and Flourish through a first class, modern and inventive organisational, leadership and people development service that you'll help to shape. Supporting our Strategic OD, Leadership and Learning Partners, you'll lead projects that develop our culture and embed our Hounslow Values across everything we do.
You will also support the delivery of our transformation programme 'One Hounslow' through your exceptional leadership of projects, resources and fellow professionals.
The top 5 things about you that are most important:

You bring experience of leading organisational, leadership and people development projects within a complex environment,

You know how to communicate expertly, both verbally and in writing. You're a skilled and engaging facilitator in person and virtually, able to influence, motivate and inspire colleagues at all levels.

You'll have made a key contribution to the delivery of transformational change, thriving in a dynamic, agile environment where you work flexibly to lead projects that meet changing priorities and needs.

You take a strengths-based, solutions-focused approach to development, using diverse sources of data and insight to lead the creation of innovative solutions to meet current, emerging and future needs.

You're an inclusive, inspiring leader, able to role model our Values through your behaviours, team ethos and commitment to your own professional development. A reflective practitioner with a growth mindset, you embrace opportunities to constantly improve to become the best you can be, and motivate others to do the same.

**** Hybrid working

If you are looking for a new challenge and would like to discuss the role in more detail please apply now.

Group B Strep Support (GBSS) is the world’s leading charity focused on preventing group B Strep infections in babies, and supporting families and their health professionals.

We are seeking an Information & Support Officer who will deliver, manage, and develop Group B Strep Support’s information and support services for new and expectant parents, including those affected by group B Strep and health professionals, and contribute to developing the information products we provide about group B Strep.

The jobholder will provide operational management of these services and deliver the services themselves. We receive over 150 enquiries monthly from new and expectant parents and health professionals seeking information and support.

This key new role brings together information and support services into one role for the first time, allowing the successful candidate to develop these critical areas to serve families and health professionals better.

You will have proven experience in supporting people with information needs as part of a service delivery team. You will have excellent people and communication skills, including the ability to provide information and support to people by delivering a consistent, impactful, empathetic and high-quality service across a variety of contact methods.

You will have well organised, with the ability to build and maintain effective working relationships internally and externally and to represent the charity’s views and positions.

This could be a part-time role (minimum 5 hours a day) up to full-time, and we’re open to partly or fully remote working, with occasional travel to the office.

To apply:

Please complete our application form and return it, together with a supporting statement that demonstrates how you meet the criteria in the person specification, together with the Equality & Diversity Monitoring Form by:

Closing date for applications: 9.00 am BST on Monday, 25 July 2022

Interviews: week commencing Monday, 1 August 2022

Interviews will be held online via Zoom.

Birmingham Settlement is seeking to recruit 2 energetic, self-motivated and committed  community action workers  to support our work in developing people and places. 

Working across our sites at Aston, Kingstanding and Edgbaston you will work closely with individuals and groups to access and take part in our wider programmes of activities. You will be adaptable with excellent communication skills, flexibility, and have the ability to encourage and support others.

One post will have a particular leaning towards supporting young people, and the other supporting older adults aged 50+.

 While some experience of working in the community sector would be helpful, more important are organisational and communication skills along with a ‘can-do’ approach, flexibility, and ability to understand the needs of others.

This is a great opportunity to join a progressive charity making a real difference to people’s lives.

Do you want to make a difference and be part of a vibrant and inclusive organisation that has been helping save lives for more than a century?  As one of the country’s best-loved charities, St John Ambulance played a pivotal role in responding to the pandemic as well as ‘everyday’ health emergencies, training, supporting communities, and improving young people’s lives.

Excellent opportunity to join us as Data & Systems Lead!  The successful candidate will have a key and fundamental role of ensuring that St John Ambulance HR systems are maintained to a high standard and that system enhancements and developments are implemented to add value to business units as well as providing technical support to on-line applicant tracking and people systems.

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. The role benefits from a competitive salary, generous pension, hybrid, flexible working & TOIL, 33 days holiday (inclusive of bank holidays) - increasing to 38 days over 5 years, options to buy and sell holiday, free first/mental aid first aider courses, Blue Light and NHS online shopping discounts, cycle to work scheme, life assurance, flu jab, eye care, mental health and wellbeing tools and volunteering days. 

Please see the job description for more detail (this can be viewed on our website or once you click apply)

About You:

• Experience of working with SelectHR
• Experience of providing remote support and one-to-one training
• Experience of maintaining recruitment Applicant Tracking Systems
• Experience of managing and maintaining data in large databases
• Excellent interpersonal skills with ability to communicate effectively at all levels – to simplify complex and detailed processes

About the Role:

• Acting as the subject matter expert, analyse and interpret people data for the organisation nationally to produce monthly detailed reports with commentary to enable the improvement of our people management processes
• Produce reports based on people data that is helpful and supportive of leaders people agendas
• Develop and maintain HR systems to monitor and report on organisational people matters including absence, volunteering hours and equal opportunities data
• Work with stakeholders to support and provide guidance on successful implementation of HR processes
• Act as a superuser for people & recruitment systems by configuring systems to reflect changes to the organisation structure and its people
• Train end users of all menu sets and use intranet to update system-related changes

About Us:

This is a fantastic opportunity to join a team of over 1,700 employees and over 30,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning.  As a 

charity with rich heritage and a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.

St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve.At St John, everyone is valued and supported to thrive, we have several networks including Multi Culture, Disability and Accessibility, Pride, Family and Carers and Women’s groups.  We do not tolerate any form of discrimination and engender a sense of belonging for all, by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship. We believe passionately in equality, diversity and inclusion.

Please note: St John does not accept speculative CVs and will only review CVs sent in application for an advertised vacancy.

Recruitment Agencies: We are not utilising the services of recruitment agencies for this vacancy and will accept direct applications only.

One Million Mentors (1MM) is an exciting community-based mentoring programme, quickly growing roots around the UK. Our aim is to recruit train and deploy a million mentors in order to transform a million young lives.

This ambitious programme backs the talents of young people to improve their career chances. 1MM was founded on the belief that through personal, one-to-one mentoring, more young people can grow the knowledge, networks, skills and confidence they need to succeed. 

The Data and Delivery Officer will be the lead person to manage the delivery of the data  required to measure our impact on our main stakeholders (mentors, mentees, employers and youth partners).

Key responsibilities include (but are not limited to):

• Support Head of Tech to deliver 1MM’s requirements around hybrid mentoring by
• perform ongoing technology risk assessment and implement measures to de-risk delivery of hybrid mentoring platform.
• Support the Chief Commercial Officer to implement the 1MM data strategy across the organisation including compliance with GDPR requirements. 

Finance Manager 

Home based, UK or Europe

This is a critical support function to the Finance, HR and Administration team. It is a multi-faceted role with responsibilities for accountancy, in particular the management of the annual audits and accounts. Be the point of contact for HR and Administration functions.  Working with our accounting firms, payroll firms in the respective countries, this role will lead on all of the audit processes for the UK, EU and Australian arms of the Foundation and will also provide support to the US and Hong Kong as and when necessary.

Finance:

• Lead on the format and messaging of the global accounts and global annual review and ensure that we provide an accurate and transparent report.
• Lead on the UK, German, Italian, Luxembourg and Australian audits and work with relevant stakeholders to ensure they are completed accurately and on time each year.  Point of contact between the finance team and external auditors to ensure queries are resolved throughout the audit process.
• Work with the gift processing teams, third party fulfilment houses and the Finance team to ensure all income and expense records are filed correctly to support annual audit processes and in line with charity/company regulations.
• Ensure accurate coding is in place across all financial systems.
• Monthly accountancy - perform or assist with the book-keeping for each market as required.
• Manage staff expenses including reimbursement.
• Point of contact for staff credit cards. Manage allocation and use.
• Manage global bank accounts.  Responsibility for keeping signatories, users and authorisers/directors up to date and in line with internal policies and when there are staff changes. Provide financial info to the Finance team as required. Oversee the set up of new accounts as required.
• Ensure day-to-day banking is carried out in line with our Customer Service Charter.
• Manage monthly transfers between bank accounts, supplier accounts and merchant providers for all markets in liaison with Finance team located at headquarters. Obtain required approvals and ensure operational balances are in place.
• Carry out finance related reconciliations such as expenditure reconciliation, bank reconciliation and payment platform reconciliation.
• Point of contact & account manager for payment platforms and merchant accounts, keeping information up to date etc.

HR and Administration:

• Recruitment and retention, including labour engagement for UK, German, Italy, Luxembourg and Australia.
• Work with our Global HR team to ensure Training and Development, performance maintenance, employee relations are well maintain.
• Coordinate / arrange the European staff salaries, and other markets as required.
• Oversee supplier accounts/services & contract management: Keep records up to date, manage payments, maintain online accounts eg, office facilities and insurances. Management of global PO Boxes and international postal services. Ensure they are renewed in time.
• Manage all subscription requirements for the Supporter Engagement team (IT, sector, compliance etc).
• Management of staff mobile phone contracts.
• Control and monitor purchasing costs, including office.
• Manage UK petty cash.
• Manage the global fixed asset registers. 
• Create and manage inventory of staff resources incl. IT equipment. 
• Assist the budget preparation.
• Assist with the creation of performance reports and other (ad hoc) reports as required.
• Provide support for financial, HR processes as required.
• Design and maintain filing systems.

Inter-department relations:

• Ensure that inter-department and inter-personal relationships are positive, cohesive, and contribute to the overall mission of AAF.
• Develop and maintain effective working relationships with management in regard to work procedures and employee relations.

Continuous Improvement and Misc.:

• Contribute to the on-going review, development and implementation of changes to improve the productivity and efficiency of AAF.
• Participate in staff training and performance and development appraisal process to assist in the achievement of AAF objectives and mission.
• Ensure procedure manuals are updated in line with changes.

Hope for Justice exists to bring an end to modern slavery by preventing exploitation, rescuing victims, restoring lives and reforming society. Around the world, we are growing a movement of abolitionists who believe freedom is worth the fight. Our team works from more than 30 locations across five continents. If you’re looking to make a difference, this is the place for the you.

Position

There are over 40 million people living in slavery in the world today.

You can help change that.

Last year we launched our 10x strategy with the aim of delivering ten times the impact in our fight against modern slavery and human trafficking around the world.

We believe our people are the key to achieving that and the newly-created Talent Development Manager role will be pivotal in empowering our talented and passionate employees around the world.

As Talent Development Manager you will be instrumental in identifying the learning and development needs of our global workforce at all levels. You will bring your skills and experience as an L&D professional to develop our employee talent strategy, ensuring that everyone at Hope for Justice is prepared for their role, from onboarding to leadership development.

To be successful, you’ll need experience of developing and delivering innovative internal learning and talent development strategy whilst being able to translate this into successful operational delivery. You will have experience of working across a global organisation, with a proven track record of leading Talent Development and/or Learning and Development initiatives or functions. With this being a new role, you will need to have innovation and creativity whilst being able to lead others through change to bring them along with the new vision and strategy.

We believe we can end modern slavery in our lifetime.

Will you join us?

Requirements

• Serve as an global thought leader to share best practices in organisational learning and talent development 
• Lead an organisational needs analysis to define the strengths and gaps in employee development 
• Identify an employee talent development strategy that aligns with and drives organisational goals around employee knowledge, skills and capabilities 
• Consult with multiple levels of internal stakeholders e.g. Executive team, Heads of departments, HR colleagues and functional managers to identify functional learning needs and recommend and drive forward appropriate learning and development solutions to meet those needs
• Design and implement a multi-level leadership development strategy that grows internal capability
• Contribute to key HR initiatives including onboarding, well-being, succession planning and D&I.
• Support in identifying external vendors to deliver the talent development strategy, ensuring quality as well as value for money 
• Manage external vendors to assess and report on the impact of employee development initiatives 
• Understand and uphold the standards outlined in the Hope for Justice Safeguarding policies, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with our work and reporting concerns if they do arise.

Benefits of working at Hope for Justice

Hope for Justice is committed to supporting our staff’s wellbeing and offers competitive salaries and a range of additional benefits to our staff. This includes generous annual leave entitlement, pension scheme contributions, company sick pay, enhanced maternity and paternity pay and access to the Employee Assistance Programme for staff and their family. As well as operating both Flexible and Hybrid working policies for our UK employees.

Salary: Up to £40,000 per year, dependent on experience

Closing date: 10th July 2022 - applications will be reviewed on a rolling basis

Location: Manchester, or open to remote working opportunities in the UK

All offers of employment will be subject to satisfactory references and appropriate screening checks, which include criminal records checks, in line with our Global background checks policy. Hope for Justice participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme, as part of the referencing process we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Location: Flexible location, global, home-based.

Salary: US$120-150k based on experience and location, adjusted based on the cost of labour for the country in which the candidate resides. Candidates must have the right to work in the country they are applying from.

Reports to: Executive Director

Contract Type: Permanent Employment.

Background

The Urban Movement Innovation Fund (UMI Fund) works to connect, align, and strengthen people-power for a more socially just, zero carbon future. UMI Fund believes that people-powered movements are critical to creating a zero-carbon world, generating the drive and popular support necessary for huge political, cultural and technological shifts. Drawing together and amplifying the efforts of NGOs working on technical or policy solutions with those of campaign or grassroots groups and movements working to increase citizen engagement and activity. UMI Fund´s goal is to dramatically accelerate humanity’s transition to a zero-carbon world. UMI Fund is a convenor of the field, an advisor to philanthropy, and a grant maker.

We are seeking a highly diplomatic and entrepreneurial person; someone comfortable taking initiative, who thrives in a fast-paced environment. They will lead the daily operations and nurture effective and collaborative systems and culture for UMI Fund. This position will support the UMI Fund’s grantees, staff team, Co-Executive Directors, and the Fund’s donor advisory board by developing and maintaining systems for the programmatic, financial, operational, and other emergent work of the fund. This position will manage at least one direct report with the expectation that this will increase as the staff team grows.

Primary Responsibilities

UMI Fund’s small team operates collaboratively and flexibly with sometimes overlapping responsibilities. Team members have specialisms, but we avoid siloes in work delivery. Within this context the Director of Operations will work with the Executive Directors to provide leadership and support to team members while taking responsibility for ensuring first class operations across the organisation. They will line-manage a number of staff and functions and take responsibility for the following:

Operational Planning and Implementation

• Act as a thought partner to the Executive Directors (EDs), donor advisory board, civil society advisory group and fund staff to support and implement the UMI Fund Strategic Framework.
• Oversee the operational systems that support UMI Fund programme and grantmaking strategies, in conjunction with UMI Fund staff, participating foundations and civil society partners.
• Advise the Executive Directors on all aspects of Organisational Development and, where delegated, lead development or change processes to support UMI Fund’s organisational journey.
• As appropriate, work with field partners to share expertise, experience and best practice around operations and organisational development, fostering mutual support with peers and partners.

People and Culture

• Support the Executive Directors in striving to continually improve working culture and conditions; prioritising diversity, equity and inclusion (DEI) and team positivity.
• Manage positive employee engagement processes and monitor organisational progress on our DEI journey and on team members’ work-life balance, sense of belonging and job satisfaction.
• Develop and oversee personnel and organisational policies in collaboration with the EDs, including organisational training to ensure core competencies and skills across the team.
• Provide input and guidance to staff, including support for career development and individual training needs; ensure best-practice management of confidential and sensitive personnel issues.
• Monitor and supervise contractors and ensure fair practices in our relationships with consultants.
• Oversee recruitment, onboarding, communication and policy development that promotes equity, diversity and inclusion, supports new staff and the longevity and satisfaction of existing staff.
• Support the events team to create accessible, safe, inclusive online and in-person events; empower the team to innovate and nurture creativity in event design and facilitation.
• Lead the organisational approach, in both policy and implementation, on the safeguarding of children and vulnerable adults.

Systems, Technology and Data Management

• Maintain and improve key systems, tools and technology; continually identify and act where processes and practices should be updated or formalised.
• With UMI Fund’s Administration Manager, work in partnership with UMI Fund’s fiscal sponsor, Rockefeller Philanthropy Advisors (RPA) to oversee grants management, contractual, HR, and legal resources and continually develop this key partnership.
• Support the events management team in maintaining systems, skills and capacity for high quality, innovative events, convening and meetings.

• With RPA and UMI Fund team, oversee and improve knowledge management systems; e.g. grants & vendor management, CRM, finance, accounting, and human resources.
• Manage tech vendors and ensure systems (e.g., website, event management, data storage, CRM etc.) are secure, well maintained and tailored or integrated for best fit.
• Develop and maintain efficient, effective data systems, information security and data protection.
• Ensure UMI Fund compliance with data protection legislation, GDPR and privacy best practices.

Financial Planning and Management

• Oversee financial systems, procedures, and internal controls in conjunction with UMI Fund’s fiscal sponsor, Rockefeller Philanthropy Advisors (RPA) and Executive Directors.
• Lead the organisation’s budgeting, financial planning and projections, in consultation with the EDs, enabling the organisation to achieve its objectives while remaining financially sustainable.
• Oversee financial reporting and analysis, with timely and accurate reporting to the donor advisory board and other key stakeholders.
• Oversee relevant team members and systems, and monitor and support the fiscal sponsor, to ensure that grant and vendor records are maintained with required and appropriate documentation, payments are processed on time, and necessary approvals are in place.

Experience and Qualifications

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

• Extensive experience working in non-profit or similar organisational environments and working with diverse, international teams.
• Substantial experience of non-profit operations management, including people and culture, operational systems, compliance and staff welfare.
• Substantial experience in non-profit accounting, budgeting, and finance.
• Experience implementing diversity, equity and inclusion policies and programming.
• Experience in supporting major donor and/or foundation fundraising is desirable.

Skills and Attributes

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

• Tact, humility, flexibility, openness and a good sense of humour.
• Proven ability to build and maintain positive work relationships and partnerships.
• Excellent collaborative and facilitation skills.
• Strong analytical, negotiation, and communication skills.
• A demonstrated commitment to the values of inclusion, equity and social justice.
• High level of written and spoken English; additional language skills are desirable.

• Knowledge and work experience in collective action or movement building is desirable.
• Knowledge and experience working on the agency, voice and power of women, youth, Indigenous Peoples, frontline communities, or other disadvantaged social groups is desirable.

Additional information

• This will be a full-time remote role with a necessarily flexible schedule. The UMI Fund is committed to providing equivalency of salary & benefits across its global team and maintaining a sustainable and positive working environment for all team members.
• Staff in the US are employed by Rockefeller Philanthropy Advisors; benefits include healthcare, access to a 401(k), and paid time off. Staff outside the US are employed by an employer of record in the country in which they reside.
• The salary range for this position is dependent on experience and location.
• This position will require international travel and considerable time collaborating with staff and stakeholders in multiple time zones.

Role outline and purpose

Responsible for the delivery of a professional, responsive and inclusive employee experience. Achieved through excellence in administrative and project support and assistance to members of the People Experience team. Ensure that the team is fully supported to deliver against the requirements of the People function and business.

Role responsibilities

• Provide responsive cross-team administrative support to the People Experience team according to priorities and capacity, supporting colleagues in providing information as appropriate, drafting letters or proposals and taking minutes at meetings.
• Provide excellent customer service to employees ensuring that the central People inbox is managed well and all emails and requests are responded to accurately and in a timely manner.  
• In collaboration with the People Partners and People Administrator support in the delivery off all employee life cycle tasks such as recruitment, onboarding, employee benefits and off boarding.
• Responsible for maintaining the People Experience team SharePoint site and administering and maintaining HR systems.
• Work closely with colleagues to maintain central information by updating, maintaining and collating information such as spreadsheets for recruitment and the all-organisation chart, ensuring data is accurate, up to date and rectifying and escalating where necessary.
• Monitor HR data and information to identify trends and raise awareness of key issues.

Person Specification

Technical skills and minimum knowledge:

• Excellent attention to detail.
• Previous HR experience
• Excellent knowledge of MS Office applications, including Word, Excel, Outlook and Powerpoint.
• Competent user of Software systems including HR Information systems.
• Knowledge of standard office administration practices and procedures.
• Highly organised - manages own time effectively; consistently meets deadlines and objectives.

Behaviours and competencies:

• Demonstrate a commitment to the values of the Trussell Trust.
• Demonstrates empathy for people from disadvantaged, marginalised or socially- excluded backgrounds 
• Demonstrates a good understanding or capability to learn the principles underlying GDPR, other applicable legislation and best practice.
• Maintain confidentiality and protect operations by storing information securely.
• Produces accurate outputs to a high standard.
• Effectively plans and organises tasks and activities which involve multiple stakeholders.
• Demonstrates personal integrity and commitment to compliance and ethical standards.
• Role models inclusive behaviours and values.

Key Stakeholders

• People Experience
• Director of People & Inclusion
• Finance
• Learning and Development
• People and Governance Board

Our Values

The Trussell Trust is a charity that works to end the need for food banks. It is founded on and shaped by Christian principles.

Our values of dignity, justice, compassion and community, are central to all that we do and therefore supports our aim to be an organisation where the diversity of all employees is valued.  We welcome people of all faiths and none and those that are committed to these values.

We recognise that we have under-represented groups within our workforce. As part of our commitment to diversity and equality of opportunity we are actively encouraging applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions and those with a lived experience of poverty as well as any other under-represented group in our workforce. We are committed ensuring the safety and protection of our employees from all forms of harm.

Location: Any UK Trust office

Interviews: 1st stage 11/07 and 12/07. 2nd stage 21/07 and 22/07.

For more information and to apply, please click 'apply now' to be directed to our website.

Our People and Learning team are looking for someone who’s experienced in managing and analysing people-related data to become the new People Data Analyst!

You will work with People Partners and the wider People and Learning team to create accurate and insightful reports and analytics using Tableau and our SAP HR System, People Loop.

This role is perfect for you if you have a strong focus on data quality, attention to detail & the ability to identify & work around data issues quickly & efficiently. You will also possess a good level of analytical ability & critical thinking skills, with the ability to design and undertake analysis and present this back to a wide range of audiences.