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ROLE PURPOSE

· The Head of Grants is responsible for the development and delivery of the Grants Strategy and the management, development and evaluation of the Charity’s grant programmes.

· The Head of Grants plays a key role in delivering the charity's strategic objectives through its grant-making, working collaboratively with GAICOM, the Director of Impact and Innovation, the Chief Executive and the wider senior leadership team to ensure alignment with the charity's five-year strategy. Reporting directly to the Director of Impact and Innovation, the Head of Grants is a key member of the Charity’s Senior Leadership Team by contributing to strategic organisational development and provides external representation by being closely involved with forging strong working relationships with key stakeholders across the Trust, the University and third-party charity partners. In addition to the delivery of an effective Grants Strategy and Grants Programme the post is responsible for the complex monitoring and control of over 200 funds with a value of over £5m, in close liaison with the finance and fundraising teams

· The post is accountable for the governance, monitoring and control of over 200 funds with a value of over £5m, including the special purpose fund (SPF) portfolio and the charity's relationship with fund advisers, in close liaison with the finance and fundraising teams.

MAIN DUTIES & RESPONSIBILITIES

1. Leadership

1.1. Contribute to the development of wider organisational strategy and objectives as a member of the Senior Leadership Team (SLT).

1.2. Provide visible, inspiring and engaging leadership, direction and decision-making for the Grants Team and within the charity as a whole.

1.3. Carry out all line management duties in line with organisational policy and procedure, including:

o Diversity and inclusion - encouraging an inclusive environment.

o Recruiting and inducting good quality staff.

o Ensure effective safeguarding practice within the team and escalate any concerns to maintain a safe, vigilant culture.

o Motivating and supporting staff to achieve high performance, including conducting regular 1:2:1s and timely appraisals and identifying learning needs.

o Proactively addressing performance, conduct or other employee relations issues.

1.4. Build an open, learning, innovative, collaborative and inclusive culture across teams within own directorate to enable the delivery of services that are mission and customer focused.

1.5. Embed a culture of continuous improvement in the grants team, regularly reviewing processes and implementing changes that strengthen delivery and outcomes, in particular by shaping and implementing the restructure of the special purpose fund portfolio to maximise the deployment of the Charity’s funds.

1.6. Produce summary reports for Trustee review and ratification, ensuring recommendations and decisions are clearly reported and recorded and are effectively actioned.

1.7. Organise the grants team so that roles are clear: the Senior Grants Officer leads the grant lifecycle and day-to-day stakeholder enquiries, and the Grants Officer provides administrative support under the Senior Grants Officer's direction

2. Grant operations

2.1. Oversee all aspects of a diverse grant’s operation which oversees capital projects( £2m+), medical research (£3m+), medical equipment, hospital staff development and patient and family experience from pre-award to post-award stage; ensuring effective processes and procedures are in place to manage all grant-giving activities, with grant awards issued by the Head of Grants as a representative of the charity, subject to the relevant CEO, Committee and Board approvals as per our scheme of delegation.

2.2. Ensure effective management of the portfolio of the Charity’s active grants and build strong relationships with grant holders where necessary by managing multi-year project development in both pre-award and post award stages.

2.3. Devise and deliver an effective monitoring and reporting process.

2.4. In collaboration with the Director of Finance & Operations develop and maintain a database of applicants, applications, grant holders, grants and reports using an effective system.

2.5. Set up as necessary and manage steering committees established to oversee significant grants and chair the Children’s Appeal Steering Group.

3. Financial Management 

3.1. Responsible for working collaboratively with key internal and external stakeholders to lead on developing and recommending an annual grants budget @ minimum £2.2m per year, rising to £4m+ which aligns with organisational strategy and priority areas, providing budget forecast updates throughout the year.

3.2. Maintain oversight of the grants’ portfolio and lead on reporting across spectrum of stakeholders. 

3.3. Ensure grant awards and grant expenditure are approved in accordance with the established scheme of delegation.

3.4. Authorise payments and ensure effective reconciliation of grant awards by working collaboratively with key financial external stakeholders to monitor and progress draw down of grants awarded, £3.7m c. 200 grants.

3.5. Work closely with finance to improvent finance processes for SPF expenses, draw-down and fund management, working with the finance team, with contributions from the Senior Grants Officer and Grants Officer.

4. Governance

1.  

4.1. Strengthen grant governance; ensuring that appropriate internal procedures and controls are developed and implemented in line with best practice in grant making.

4.2. Reporting to, and managing, the Grants Arts and Impact sub-committee (GAICOM), including the preparation of reports and meeting papers.

4.3. Reporting to, and managing, the Advisory Group for Research (AGR)), including the preparation of reports and meeting papers

4.4. Produce summary reports for Trustee review and ratification, ensuring recommendations and decisions are clearly reported and recorded in a suitable format and that decisions are effectively actioned.

5. Special Purpose Funds

5.1. Make recommendations on how Trustee-Controlled Special Purpose Funds (SPFs) should be spent.

5.2. Make recommendations and improve the management of Fund Advisor Special Purpose Funds- through regular engagement and communications with Trust Divisional Directorates.

5.3. Report to GAICOM movement on Fund Advisor Special Purpose Funds with an insightful narrative, explanation on material movements and planned activity to ensure funds are drawn down.

5.4. Authorise request for drawdown from the Fund advisors, check and verify that the drawdown request is within the criteria of respective SPF Fund; support the Finance team to ensure that the payments for drawdown are made within the set timetables.

5.5. Oversee the fund adviser stewardship programme and the Fund Adviser Handbook, agreeing the content that the Grants Officer administers.

5.6. Act as a key link with the fundraising team on SPF income and on opportunities to grow and spend funds.

5.7. Regularly present the charity's special purpose funds to fund advisers, Trust colleagues and other audiences.

5.8. Support the Director of Impact and Innovation and the Director of Finance and Operations to develop options for recovering the costs of managing the fund portfolio.

6. Regulation

6.1. Ensure correct guidance and procedures are in place according to the Charity’s regulations.

6.2. Maintain up-to-date records for all funds held, noting the purpose of any restriction and other relevant details including names of the current Fund Advisers.

6.3. Liaise with Fund Advisers to ensure that there are regular activities through which donations received are spent within a prescribed timeframe and in accordance with the objects and purpose of the fund.

7. Communications

1.  

7.1. Review and update guidance and information on all active grant schemes; ensuring accurate information is maintained and kept accurate, including on Charity website.

7.2. In conjunction with the communications team, develop communications and marketing plans to promote grant schemes to target audiences and provide support in raising the profile of the Charity.

7.3. Ensure the Communications team receive timely information on active grants according to monitoring and reporting schedules, so appropriate comm’s/media activity can be undertaken.

7.4. Work closely with the Communications Manager and fundraising team to ensure they have relevant, accurate and inspiring written and verbal information on all appeals.

8. Impact Measurement

2.  

8.1. Oversee the capturing, measurement and evaluation of impact across all the Charity’s grant making activities.

8.2. Oversee the dissemination of data obtained to develop content for the Charity’s impact report.

8.3. Assess monitoring and reporting procedures to establish effective reporting on outputs, outcomes and impact.

PERSON SPECIFICATION

Skills and Abilities

o Empathetic and sensitive to a challenging environment but with the ability to maintain professional boundaries and adhere to confidentiality requirements.

o Strong project planning and organisation skills.

o Ability to rapidly build credibility particularly with influential and busy individuals and stakeholders.

o Strong communication and inter-personal skills.

o Excellent verbal and written presentation skills.

o Ability to work as part of a team.

o Enthusiastic, practical and self-motivated.

o Expertise in MS Office, especially Word and Excel, as well as experience of using a CRM database.

Experience

o Experience of grant making and/ or evaluating proposals/ applications.

o Managing restricted or designated funds, including fund governance and working with fund holders or donors

o Experience of implementing and maintaining efficient, scalable processes and systems with robust controls.

o Experience of managing a team.

o Experience of working with a range of stakeholders and effective relationship management.

o Experience of monitoring and evaluating to demonstrate the impact of projects.

o Experience of setting and managing budgets.

Values

o Commitment to the charity's purpose and to equality, diversity and inclusion