Finance Manager

Caring in Bristol

Saint Paul's, Bristol City (Hybrid)

£39,485 - £44,505 per year

Part-time (22.5 hours per week over 3 days, flexibility Monday through Friday)

Permanent

Charity Support ∙ Housing and Homelessness

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Job description

Job Summary

To manage and ensure control of the funding, financial and corporate resources of the Charity to ensure a financially secure service, delivering value for money.

Work with the Co-Directors to advise and develop the financial strategy, model new projects, prepare annual and project budgets, and report on financial performance, contributing to the overall future strategic direction of the Charity.

Manage the day-to-day finances for the Charity. Ensure all aspects of the financial systems are accurate and up to date, including banking, sales and purchase ledgers, payroll and cash management.

The postholder is expected to foster excellent working relationships with all staff, volunteers, senior colleagues and trustees.

The postholder will be expected to attend the following meeting groups:

Monthly All Staff: regular attendance

GDPR/Data Working Group

Finance and Income Generation (FING) Committee Meetings

Responsibilities to and attendance at all other meetings: attendance only as and when required and/or at the direction of the Co-Directors

Key Responsibilities

Supervision and management of Senior Finance & Admin Officer (SFAO)

Day to Day Financial Management

Provision of accurate reports to Board and senior managers

Payroll, Pensions, and Tax Management overview and control

Budget Process Management

Statutory Reporting & Charity compliance

Account Management – Key Suppliers/Contractors

Financial Risk Management

Governance support to FING Committee and Trustees

Core External Relationships

Payroll Provider

TPT Pensions

HMRC

All Banks

Charity Commission

Companies House

Charity Auditors

IT Contractor & Insurers

Day to Day Financial Management

Regularly review and maintain financial policies and procedures.

Review the monthly reconciliations carried out by the SFAO thereby ensuring all transactions are properly and efficiently recorded.

Oversee the management and appropriate allocation of Restricted Funds, ensuring the monies are allocated according to the donor’s wishes and ensure that records are always maintained

Regularly review and make recommendations for improvements to financial controls and ensuring methods are documented and made clear to staff.

Support with funding bids and reports back to donors

Management of all charity bank accounts, acting as authorised signatory with Banks

Payroll, Pensions and Tax Management

Supervise the payroll process carried out by SFAO

Responsible for the effective management Charity’s Pension Scheme

Ensure payments to HMRC are made accurately and on time, and ensure all available allowances are claimed.

Budget Process Management

Take the lead on preparing the Annual Budget, working closely with SLT to capture all spending plans Develop and run a process which is thorough, consistent and inclusive of all managers.

Alongside the Co-Director, present the Draft Budget to Board for approval

Present monthly management accounts and Cost Centre reports for all managers

Work closely with all SLT to ensure they fully understand their budgets and ongoing organisational performance against budget

Monitor variations against spend and integrate within an overall Cashflow analysis

Recommend corrective actions to Co- Directors and/or Board as necessary

Statutory Reporting & Charity compliance

Act as lead member of staff with the Charity’s Auditors

Oversee the preparation of the Annual Accounts plus any supporting papers required to enable an efficient and effective annual audit to take place

Maintain fixed asset register and inventory of all equipment contracts/agreements

Ensure the Charity is fully compliant with statutory bodies and key external institutions, and act as lead on behalf of the charity with the following bodies:

Charity Commission

Companies House

Pensions Regulator

HMRC

Valuation Office

All Banks

Account Management – Key Suppliers/Contractors

Insurance

Take the lead in managing the insurance renewals process, and ensure that a comprehensive suite of insurances is in place to cover key risks across the Charity

Financial Risk Management

Ensure appropriate financial risk management techniques and controls are in place at strategic and operational levels.

Develop, update and produce long term cashflow forecasts to evidence that the Charity can operate as a going concern.

Provide up-to-date dashboards and reports of the financial position, projections and scenarios, considering the financial implications of alternative business models, advice on new and current business income generation initiatives and analysis of financial risk and performance.

Work with the Co-Directors, to ensure that the appropriate processes are in place for the long-term financial viability of the charity, advising on the financial consequences of proposed actions

Governance support to FING Committee and Trustees

Assist the Chair of FING Committee (Treasurer)

Prepare all associated papers and minutes

Prepare finance papers for Treasurer to deliver to Board of Trustees

Attend Board of Trustees meetings and present information as requested

General

Postholder to adhere to their relevant Code of Ethics as laid down by their professional body, being mindful that adherence to the code takes precedence over charity policy and practice should a conflict ever arise. [NB Sections A + C of the current professional code are applicable.]

Keep abreast of financial developments across the charity sector and ensure any opportunities for tax reliefs, cost reduction, value for money and more effective systems are seized as appropriate.

Undertake any other duties as determined by the Co-Directors.

Personal Specification

Personally committed to Caring in Bristol’s vision and values and collaboration-focused method of work.

Committed to reflection and learning, including sharing failures and uncertainties; openly taking feedback from the team and members of the community on your behaviour and work.

Bring ideas for improvements and is open and honest in all communications where relevant and appropriate.

Awareness of your own needs: the homelessness sector can be challenging – you will be good at knowing your limits under pressure and will be confident to ask for help when you need it. You will receive support from your team, and we are keen to nurture an environment where no-one feels worried about asking for help or support when they need it.

Resilience working under pressure, ability, and willingness to both give and take constructive feedback.

Willingness to work the extra hours where needed, with a flexible working policy.

Growing levels of self-awareness, including an understanding of how your background has shaped the opportunities afforded to you and how you relate to people from different backgrounds to you.

Willing to develop emotional intelligence, including a growing ability to empathise with and appreciate others, creating opportunities for those you work with to grow.

A passion for social justice and to change Bristol for the better.

Essential

Minimum part qualified accountant or qualified by experience with strong financial management experience, with an ability to understand the practical impact of finance decisions and processes across the whole charity.

Specialist knowledge of Charities required, including Charity SORP guidance and procedures, underpinned by strong theoretical knowledge and practical experience.

Ability to work with the Co-directors to lead the formulation of long-term financial plans and strategies which will influence the long-term direction of the charity.

Experience in developing major finance policy development.

Experience in budgeting and financial planning.

Experience in management accounting.

Ability to receive, process and provide highly complex or sensitive financial information including ability to analyse and clearly communicate financial information.