Administrative Assistant to the Bishop

Under the supervision of the Bishop's PA, and working closely with the Bishop's Chaplain, you will:

• Manage and run the process for the granting and renewal of the Bishop's Permission to Officiate. Ensuring that all necessary safer recruitment procedures have been completed prior to permission being granted or renewed.
• Handling of Permissions and Certificates to administer Holy Communion.
• Handling of confirmations.
• Manage and run the process for the granting and renewal of Reader licenses, and the Bishop's Permission to Officiate for Readers. Ensuring that all necessary safer recruitment procedures have been completed prior to permission being granted or renewed.
• Manage and maintain records of retirees, widows, and widowers, ensuring accuracy and confidentiality.
• Generate and distribute Movement Forms for Clergy, Readers and Death Notifications. Ensuring that all information is complete and accurate.
• Assist Bishop's PA's (Bishop of Newcastle and Bishop of Berwick) with administrative duties (filing, photocopying, franking mail, maintaining clergy personal files, answering the telephone).
• Assist the Bishop of Newcastle's PA with Event Management/Hospitality.

Person Specification

Essential

Skills/Aptitudes

• Good administrative and secretarial skills
• Strong IT skills, including Microsoft Word, Outlook, Excel
• Ability to organise own workload, to set priorities and to work to deadlines
• Ability to handle confidential information and to act with discretion
• Attention to detail and accuracy
• Ability to work as part of a team
• Ability to show initiative and creativity and ability to work without supervision
• Be able to learn quickly and work with the legal/technical terms and protocols used by Bishops in their daily work
• Good communication and written skills
• Good use of the English language both oral and written, including grammar, spelling, and punctuation

Knowledge/Experience

• Previous administrative experience

Personal Attributes

• A calm and pleasant manner in dealing with enquiries and requests
• Friendly with a diplomatic manner
• A flexible approach to work
• Ability to apply understanding, judgement, and discretion.
• Be proactive and confident
• Be in sympathy with the aims and objectives of the Christian Church and have due regard for the traditions of the Church of England