Administration Assistant

Job Title:                     Administration Assistant

Contract:                     Temporary

Location:                     Regent’s Park, London NW1

Job Purpose:                To administer the CEPC’s offices and office systems in order to support an efficient and smooth-running working environment for its operations.

MAIN FUNCTIONS

·         Assistance with the day to day administration and running of the Commission

·         Dealing with initial enquiries from telephone, e-mail and personal callers on all aspects of the Commission’s work

·         Welcome visitors to the office and ensure all visitors are dealt with courteously.

·         To administer office cash and credit card transactions through the till.

·         To issue replacement resident parking permits as appropriate.

·         To issue visitor and contractor parking permits.

·         “house-keeping”; including premises opening and closing routines, setting up spaces for events and meetings, posting mail, refreshments for external meetings and visitors.

·         Observing appropriate levels of confidentiality at all times.

·         Any other reasonable duties as instructed.

SKILLS REQUIRED

The post holder must have a methodical approach and be well organised but be prepared to adapt to events plus be flexible in dealing with people and situations.

The post holder must be able to:

·         Deal in a patient, calm, courteous but firm manner with residents and their agents

·         Understand, record and convey information

·         Demonstrate good written and spoken English

·         Apply information technology skills including Word and Excel

·         Work as part of a small team in a practical, flexible and co-operative style