Sports Coordinator

Job Description

• Coordinate the organisation and communication of sports fixtures to home and opposition teams in British Universities and Colleges Sport (BUCS) and London Universities Sports Leagues (LUSL) competitions.
• Support the Campus Manager with the delivery of sports club committee training.
• Act as the main point of contact for sports club captains for sports queries.
• Act as the main point of contact for opposition institutions.
• Coordinate entries into BUCS, LUSL and one-off sports competitions.
• Maintain accurate records of team members and contacts using the systems available.
• Maintain accurate budgets for all expenditure and income for all Team Greenwich Clubs.
• Manage MSL system to support Team Greenwich memberships, events, income and products.
• Maintain GSU What’s on Page to consistently reflect the Sports calendar and offer throughout the year.
• Collaborate with Team Greenwich Clubs & Members to promote and highlight any events, success stories and impact.
• Coordinate student sports club’s facility bookings internally and externally.
• Coordinate all Team Greenwich Clubs in relation to entries, fixtures, officials, facilities and any other administrative activities.
• Support any potential society or GSU move sessions / groups in transitioning to Team Greenwich Sports Clubs.
• Attend relevant meetings, drop-ins, support workshops, development events when required.
• Process club charges for competitions on GSU systems as required.
• Record accurate student data on engagement levels and present an annual written report on student engagement.
• Support the development of Team Greenwich Clubs with league, fixture and events coordination.
• Provide administrative support for collecting and reporting on feedback related to Team Greenwich members.
• Develop appropriate transport policies and solutions for student sport.
• Support the performance of Team Greenwich throughout the sporting year with development and performance tools available.

Duties and Key Responsibilities

• Support the planning of the GSU Awards in relation to Sports Clubs nominations
• Management of student staff to support all /any Team Greenwich events / socials.
• Comply with Greenwich Student Union policies, procedures at all times.
• Have a flexible approach to work and work productively with teams across Team Greenwich
• Any other duties commensurate with the post as directed by the Avery Hill Campus Manager.
• Support any GSU organisational priority events throughout the year.
• Provide effective sports development across each site as directed.
• Support recreational sport across projects and society needs.
• Provide an excellent annual flagship sports events such as Varsity and Activity Awards.
• Active within UoG sport community, providing opportunity for networking and feedback mechanisms for clubs to improve service. Provide general support for all Avery Hill engagement activities to support wider engagement and opportunities team and objectives
• Maintain Sports Club / Equipment inventory throughout the year, update records and monitor need.
• Collaborate with FOH members to ensure consistent approach and delivery across sports and campus.

EXPERIENCE:

• Experience of project managing
• Coordination of a range of successful events
• Develop and maintain effective systems for collecting, collating and reporting information
• Coordinating a sports club(s) including management of fixtures, training and finance
• Experience in using online administration systems

SKILLS AND ABILITIES

• Clear communication skills face to face and on the phone or email
• Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively
• IT skills at a level that supports report writing, email, internet, database and CRM systems and other platforms
• Time management and organisational skills
• Ability to engage and motivate others
• Self-motivated with the confidence to work alone but can also work co-operatively and flexibly as part of a team
• Ability to stay focused and efficient in the face of changing priorities

KNOWLEDGE

• Knowledge and understanding of issues facing today’s students
• Knowledge of processes regarding risk assessments and GDPR

PERSONAL ATTRIBUTES AND OTHER REQUIREMENTS

• Able to travel extensively within the Borough and Region.
• Based at Avery hill and Medway with travel expected to Greenwich
• Able to work some evenings and weekends and stay overnight where necessary
• Passion for sport and understanding of its positive effects on student life
• Works well in a team with a flexible approach to work
• Commitment to anti-discriminatory practice and equal opportunities. An ability to apply awareness of diversity issues to all areas of work.
• Commitment to the values and ethos of the organisation