Finance Manager

Main purpose:

Reporting to the CEO and working with a small, dedicated head office team, the post-holder is responsible for the full finance function of the Charity and its Trading Subsidiary, NAFAS Enterprises Limited (currently dormant), using Xero financial package.

Key Relationships

• CEO
• Chair of the Board
• Chair of the Finance and Investment Committee
• Chair of Risk and Audit
• External Auditors
• NAFAS Staff, Area Treasurers and Members
• Suppliers

Key Responsibilities:

·         Maintain accounts for the Charity and it’s subsidiary company.

·         Manage outsourced payroll provider and Arrange payment of staff salaries, PAYE, NI and pension contributions.

·         Process and Make payments for all staff and volunteer expenses.

·         Ensure all expenditure payments are made on time.

·         Maintain Direct Debits subscriptions.

·         Responsible for annual affiliation fee income and master sheet reconciliation

·         Raise quarterly invoices for advertising in the Flower Arranger magazine

·         Process website stock orders and raise other ad hoc stock order invoices

·         Process charity event receipts and expenditure and reconcile against master spreadsheet

·         Responsible for supplier invoice processing and payments

·         Responsible for banking of cheques and bank reconciliations.

·         Responsible for VAT returns for both companies.

·         Preparation of management accounts for the CEO, Finance Committee and the Board ona  scheduled agreed with the CEO

·         Maintenance of restricted funds documentation, ensuring proper cost allocations and record keeping.

·         Maintenance of P&L and Balance Sheets reconciliations.

·         Prepare budgets and forecasts and assist CEO with variance analysis.

·         Manage rolling 12-month cashflow forecasts.

·         Manage the annual audit process.

·         Provide information and advice to the CEO and the Board of Trustees.

·         Keep up to date with compliance, legislation and regulation and to work within the organisation’s policies and procedures.

·         To maintain the Charity’s supporter database ensuring accurate records of income and contact details is kept up to date.

·         To act as Secretary to the Finance & Investment Committee and Risk & Audit Committee of the Board

·         To act as a central point of contact for all financial enquiries.

General

·         To at all times, act as a role model, representing the vision and values of NAFAS.

·         Exhibit a strong team-working approach with the aim of maintaining a positive and productive work environment.

·         To be involved in shared office duties, such as taking telephone orders, picking, packing and posting orders of trading goods.

·         Attend and participate effectively in team meetings, appraisal meetings, and staff development sessions, as is reasonable for part-time working arrangements.

·         To attend regular team meetings and undertake relevant training when required.

·         To identify and motivate people to be involved in giving voluntary and financial support where possible.

·         To undertake any other activities reasonably required.

Personal Specification

• Have significant demonstrable experience in finance and operations within the charity sector, in a similar role

·         Be part or fully qualified (ACA, ACCA, CIMA etc) or equivalent

·         Have a proven track record in budgeting, forecasting, cashflow management, and financial modelling

·         Have experience of working within a small central team

·         Have excellent communication skills, both written and verbal

·         Have experience of managing compliance areas such as data protection, cyber security, insurance and risk (Desirable)

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Benefits

• Casual informal dress
• Season ticket loan
• 25 days annual leave plus statutory bank holidays (pro rata for part time posts)
• Three days additional leave to be taken over the Christmas and New Year period (pro rata for part time posts)
• HealthShield Cash Plan – Level 2
• Company Pension – Nest with 6% company contribution
• Hybrid working option available with a minimum of three days a week in the office

This Job Description cannot be considered to be exhaustive and other duties not included above may arise. On the understanding that such duties are commensurate with the purpose of the job and have been identified as such by the post holder’s line manager and advised to the post holder, then such additional duties shall form part of the requirement of this post.