Database Administrator

The Naval Children’s Charity provides financial and holistic support to children and families around the UK.  We work closely with other charities, have our own team of caseworkers and use an external Armed Forces group case management system, Mosaic, run by SSAFA as well as a bespoke internal database of our beneficiaries, Beacon and a platform called Lightning reach to receive applications.

The role of Database Administrator is to provide the lead on the handling and management of all internal data for the Charity, the development and use of the Charity’s internal database Beacon and to provide administrative support to the Charity, ensuring that all records are maintained and updated in a timely fashion.  Other data administrative support as required. 

Specifics of Role

·         Reports to the Head of Finance.

·         Works closely with the Senior Leadership Team (SLT), caseworking team and the Office Administrator.

·         To lead on the continued development of Beacon, the Charity’s internal database:

o    Ensure data remains consistent across the database.

o    Test and set up new applications/fields, customise existing applications/fields and make them fit for purpose

o    Facilitate data capture, data flow and data outputs.

o    Consider both back-end organisation of data and front-end accessibility for end-users

·         To lead on training for staff in the operation of Beacon including database user documentation, data standards and procedures.

·         Ensure confidential handling of all information concerning beneficiaries in accordance with the Naval Children’s Charity’s confidentiality and data protection policies.

·         With the Office Administrator, to be responsible for all data input into the Charity’s internal database.

·         With the Office Administrator to be responsible for all data download and inputs into Mosaic and downloads from Lightning Reach.

·         To ensure that all data input is accurate and completed in a timely manner, adhering to monthly and quarterly deadlines.

·         To provide administrative support to the SLT, and the wider team as required

·         To provide data reports from the internal database as required by the SLT.

·         With the Office Administrator oversee the distribution of the charity’s resources to families and organisations including the Wellbeing Packs

·         Such other relevant duties as may be assigned from time to time.