Finance Administrator, Community Energy - Part Time 2 days / week

Finance Administrator – Job Description

Reports to: Treasurer
Direct reports: N/A
Location: Hybrid with at least one day a week at the Power Up North London office
Contract: Part time (15 hours a week)
Salary: £12,000 per annum (pro-rata, based on 15 hours a week)

Role Purpose

Power Up North London is a leading community energy organisation delivering renewable energy, energy efficiency and retrofit projects that directly benefit community groups and public buildings. We are driven by a belief that communities can and must play a central role in the transition to a zero-carbon future.

The Finance Administrator is responsible for financial management and integrity of Power Up North London’s financial operations. This role will deliver accurate financial and management reporting, budget tracking and oversight of finance processes including cashflow management, invoicing, payments, and associated controls.

Working closely with the Board and external finance partners, the postholder will provide the financial insight and control needed to support decision-making, maintain funder confidence, and enable sustainable growth.

Key responsibilities

Financial Management and Governance

·       Maintain oversight of Power Up North London ’s financial accounts, ensuring accuracy and integrity across all financial processes

·       Prepare monthly management accounts for internal review and Board reporting

·       Support preparation and management of the annual budget

·       Track income and expenditure against the approved budget, identifying and explaining variances

·       Tracking of grant and project income and expenditures against budget

Billing and Revenue Assurance

·       Ensure timely billing and effective debtor management

·       Identify and flag billing discrepancies for sites

·       Support investigation and resolution of issues to ensure accurate income collection

Cashflow and Treasury Management

·       Manage cashflow and maintain accurate cashflow forecasts

·       Reconcile bank accounts fortnightly and track cash movements

·       Monitor invoicing timeliness and payments disbursements to support effective cashflow management 

Performance Monitoring and Financial Modelling

·       Liaise with the Asset Management Team to track financial performance of solar sites and projects against forecasts

·       Support analysis of income and expenditure, highlighting risks and opportunities

·       Assist in pricing of electricity for new sites and checking financial assumptions and modelling

External Finance Coordination

·       Work effectively with Share energy (Power Up North London’s outsourced finance provider)

·       Liaise on accounting, reporting, and financial queries, ensuring timely resolution

·       Monitor fulfilment of service level agreements  

Financial Controls

·       Ensure adherence with Power Up North London’s financial processes and controls

·       Implement controls relevant to payments in / out, grants management and bank reconciliations

Shareholder Register Maintenance  

·       Maintain internal record of shareholder capital outstanding and member capital and interest payments due

·       Update shareholder register for shareholder actions, redemptions, and new issuances

For more information on the Person Specification, please see the job description attached