Grants and Operations Coordinator

Location: Central London, hybrid (3 days per week on site)
Contract: Temporary, 1 month with potential for extension
Hours: Full-time, 35 hours per week
Pay: £22.80 per hour (+ £2.75 holiday pay) (circa £42,000 salaried equivalent)
Start Date: ASAP

Prospectus is delighted to be supporting our client, an national grant provider, in the search for a temporary Grants and Operations Coordinator.

The role will be focused on effective delivery of grant programmes by managing post-award grant administration and grantee communications, while contributing to the day-to-day operations of the organisation through office, reception and event support.

Key Responsibilities:

• Coordinate the administration of grant programmes, including issuing grant documentation, managing recipient communications, monitoring requirements, maintaining accurate records, and supporting the timely release of grant funding.
• Act as a first point of contact for grant recipients, responding to enquiries and progressing applications and payments through established processes.
• Monitor grant management workflows and shared inboxes, ensuring information is accurately tracked and administrative deadlines are met.
• Provide reception and front-of-house support, welcoming visitors, handling enquiries, calls, post, and general correspondence.
• Coordinate diaries, meetings, travel arrangements, and shared inboxes to support the smooth running of the organisation.
• Assist with meeting technology, IT support coordination, office facilities, supplies, and equipment management.
• Support the delivery of events through the preparation of materials, coordination of logistics, and liaison with suppliers.
• Provide flexible administrative and operational support to colleagues across the organisation as required.

Key Requirements:

• Recent, relevant experience in a similar role within a charitiable or not-for-profit organisation, including knowledge of grants.
• High level of organisation and attention to detail, with the ability to manage competing priorities and deadlines.
• Excellent interpersonal and communication skills, with the confidence to build strong stakeholder relationships.
• Collaborative and proactive approach, with the capability to work both independently and in a team.

CVs will be reviewed on a rolling basis so if you're interested, please apply ASAP with your CV in Word format.

At Prospectus, we believe recruitment should be human-led and we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. While AI may be used to support our administrative process, all applications are reviewed by people and all hiring decisions are made by experienced recruiters.