Head of Finance

Role Purpose

·         To lead and develop the finance team.

·         Manage the financial planning for the Hospice including preparation for the rolling three-year business plan, annual budgets, regular financial forecasts and financial modelling ensuring that key assumptions in the plans are timely, accurate and effectively communicated.

·         Work with the SLT to provide support with budgeting and financial management of their portfolios.

·         To build effective and trusted collaborations, relationships and partnerships to enhance the hospice service.

·         To encourage innovation whilst managing risk.

Main Responsibilities  

Financial Management and Reporting

·         Arrange and manage suitable financial and associated systems to enable sound financial recording and reporting.

·         Ensure that timely and accurate management accounts are prepared and effectively communicated to the COO, SLT and Trustees.

·         Ensure accurate VAT, Gift Aid and Corporation Tax claims and returns are submitted in a timely manner.

·         Prepare the financial information and advice for decision making and support the SLT and Trustees with appropriate financial information.

·         Prepare the annual financial statements in accordance with legal requirements including Charity requirements, statements of recommended practice (SORP) and policies.

·         Manage all necessary elements of payroll and pensions, coordinating with the people and culture team and external providers.

·         Manage the asset register for depreciation accounting.

·         Check and approve regular payments via on-line banking.

·         Analyse, investigate and report on financial and system anomalies or issues.

·         Create and implement a process for selecting and collating Key Performance Indicator's to measure performance as required by the Trustees.

·         Manage and regularly review procurement processes including service contracts to maintain value for money and efficient working.

Investment and Cash Management

·         Manage the short, medium and long term cash flows of Tapping House ensuring the most effective investment approach balanced with the operational cash requirements.

·         Manage banking arrangements and signatories.

·         Work with the Finance and Investment Committee.

Governance, Risk and Compliance

·         Review, implement and manage internal financial controls to ensure a robust and sound control environment is maintained including liaison with external auditors.

·         Prepare for and co-ordinate the annual financial audits and arrange the appointment of auditors.

·         Support the Chief Operating Officer in ensuring all financial regulatory and statutory documentation is completed and submitted in accordance with legal requirements.

·         Co-ordinate the Finance Department's risk register, mitigating locally where possible. Alert the SLT and Trustees of high risk.

·         Work with the SLT to develop action plans to reduce identified risks.

Leadership and Management

·         Provide strategic leadership to the finance team, ensuring that through effective and supportive management and robust organisational structures, they are focused and committed to delivering excellent performance in line with Hospice Vision and Values.

·         Lead the on-going development of your staff through the appraisal and supervision process to ensure their potential is realised, including identifying and addressing development and training needs, monitoring workloads and proactively managing change.

Strategic Vision and Planning

·         In conjunction with the SLT and Trustees, contribute to the process for determining the strategic direction of the Hospice and through development, cascade of strategy and business plans, ensure delivery of key objectives, considering both internal and external influences.

Highest Standards of Service Delivery

·         Represent the Hospice with the wider hospice community and with other groups as required.

Professional Development, Education & Training

·         Take responsibility for ensuring personal and team attendance at mandatory training.

·         Participate in the developing hospice educational programme by attending in- house study days and courses required.

·         Take responsibility for self and team development.

·         Identify training and education needs.

·         Act as a role model for team members and participate in staff development initiatives as appropriate.