Office manager jobs

About us

Global Witness wants to end environmental and human rights abuses driven by political and corporate elites. 

The planet and its residents face a crisis: the climate is being destroyed, and civic freedoms are deteriorating.  Rampant abuse of power is pushing the world to breaking point as Governments, and big corporations all too often go unchecked in their exploitation of our planet and its people.

For us to succeed, we need to embody the principles we fight for. Global Witness strives for cohesion, solidarity, and inclusion as only together can we protect one another and the planet to build a better and more just future.

About the role

As our Executive Office Coordinator, you will support the Executive Office in running an efficient and professional service by providing excellent administrative support to the Chief Executive Officer, Leadership team and the Global Witness Boards.

This role will provide you with the opportunity to work with people in different teams across the organisation and our Board members externally as you will be providing proactive input and coordination across a variety of meetings and projects.  We will also be looking to you to identify and tell us how we can streamline the Executive Office administration processes and maximise technology so that we are as effective as we can be.

About you

You’ll be an experienced administrator who is comfortable providing a professional and high quality administrative and secretarial service to senior stakeholders.

Your success in the role will come from your brilliant organisational skills and your experience in juggling multiple priorities, prioritising tasks and responding to last minute requests.

We pride ourselves on our team ethos, so you’ll be a team player and happy to lend support when needed, but you’ll also be confident working independently.

Working for us

We offer an excellent benefits package including a competitive salary, 25 days annual leave (exc. Bank Holidays), private medical insurance, pension and a broad range of family friendly and policies to support your work life balance.

This role is based in London and therefore to be considered for this role you must be able to provide proof of eligibility to work in the UK. We are currently trialling a new hybrid working model for 2022 that requires staff to be in the office at least 20% of their time, but this may change in the future.

Global Witness has a talented team of people worldwide with offices in London, Washington DC, and Brussels. We aim to be a diverse and inclusive place to work. We value new perspectives, original ideas and different ways of working. We believe that diverse views and experiences improve the way we do our work. We do our best to make our jobs accessible to all regardless of gender, ethnicity, age, disability, sexual orientation or identity.

PROJECT MANAGER - PMO

Location: Head Office based in Maidenhead, with the option of hybrid working

Contract Type: Permanent

Salary: Circa £47,000 per annum, depending upon experience

Hours: Full Time, 37 hours per week

Would you like to join a prestigious and highly respected Organisation that has been established for over 100 years, at the start of a journey creating a Project Management Bureau within the PMO to service the needs of the Business.

About this Role and You

In this newly created role, you will have previous experience of delivering high-profile IT projects of varying complexity. You will be familiar with, and confident in, applying different project methodologies to best address the needs of the business. You will hold either a Prince 2 or APM Qualification or a relevant equivalent.

As a strong and resilient leader with excellent stakeholder management capabilities, you will also be skilled at undertaking critical problem analysis and resolution around risk and issues management. Attention to detail, commitment to quality and a sound grasp of cost control principles, to ensure project remains within budget are also required.

Above all to be successful Project Manager within the PMO you will need to be confident asking questions, confident challenging the status quo and confident in helping the PMO lead the way toward project management excellence.

The first assignment will be leading the 'upgrade' of what is the jewel in our Digital Crown - The Casualty Database. You will be innovative, organised, collaborative, an excellent communicator, able to solve problems and act with integrity and transparency. You will ensure project scope is delivered, the budget managed and published time scales are met. You will also make sure Project Management and Corporate governance processes are followed. This is a tremendous opportunity for the right Project Manager.

Finally - we are looking for applicants who share our Values of Respect, Excellence, Teamwork, Communication, Professionalism and Commitment.

What We Offer:

• Hybrid working is currently being trialled, with everyone working from home each Friday. You will be required to attend the office for a minimum of two days each week, with Tuesdays being mandatory. Any other days are in prior agreement with your Line Manager
• A generous holiday allocation of 25 days plus paid public holidays and office closure between Christmas and New Year
• Generous Pension Scheme, with the CWGC contributing up to 15%
• Up to six times salary Life Assurance cover

How to Apply

Simply apply by sending us your CV and completed application form to the Recruitment Team. Visit our careers web page for more details about the role and for a downloadable copy of the application form.

We value the differences that a diverse workforce brings and are committed to creating a respectful work environment where everyone is treated with dignity and respect and where any unlawful and/or unfair discrimination is eliminated. We will not unlawfully discriminate directly or indirectly in recruitment or employment on grounds of sex, gender reassignment, pregnancy, race, colour, nationality, ethnic or national origins, age, sexual orientation or marital status, religion or belief.

The Likewise Community Hub offers a safe space for people to explore a range of wellbeing activities and events, whilst creating opportunity for connection, relationship, belonging and support.

We’re looking for a dynamic, creative, super-organised and caring Office Manager to join our team. You’ll be primarily responsible for the smooth running of our office and the building that hosts our community wellbeing hub.

Key areas of responsibility and focus for this role will be:

• Office Management
• Facilities & Building Management
• Community and Customer Relationships
• Health & Safety 
• GDPR, Information Management
• HR and Payroll Administration
• Finance Administration
• Service Referrals

To apply for this role, please visit our website to find the information pack. Read this for guidance and complete the application form before 9am on the 30th August 2022. This includes space to copy in your CV and supporting statement.

Are you looking to develop your career in office administration whilst working for a community-based charity? Can you take the initiative and show that you’re a team-player, supporting your colleagues in delivering high quality admin support? Cripplegate Foundation and Islington Giving has an excellent opportunity to join us as our Office Manager, ideal for someone with existing office management experience or someone keen and ready to step up in their career and take on more responsibility. The ideal candidate will have excellent communication skills and the drive to succeed as part of the Foundation’s Resources team. The successful candidate will have the opportunity to learn about the voluntary sector, particularly learning about trusts and foundations and grant making, as well as developing skills in a variety of admin functions, including databases, finance, premises and health and safety.

The ideal candidate will have a hands-on attitude with the willingness and the initiative to work with the team doing a variety of different tasks to achieve a common goal. You will be comfortable working with deadlines and priorities, managing your own workload and the expectations of others. You should be well organised and be prepared to take on information in many forms and quickly translate this into action. The Office Manager is crucial to our very busy and friendly office of 11 people.  Working in a small organisation, the role is diverse, and includes responsibility for data entry on to our grants and donor database, efficient office management, publicity, and events. You will often be the first point of contact for all enquiries, including grant applicants and donors.  Your day can range from helping to plan and obtain quotes for new laptops to organising events for 100 people and talking to people about how to apply for a grant.  No two days will be the same.

Are you a Committed Christian* with experience of managing an office or a similar management/administrative role? Are you admired for your talent in organisation and planning? This is an exciting opportunity for you to use your skills and experience to support the ODI UK Team in this key role.

Our UK team has grown considerably and this is a new role, taking over the office management from the HR Manager.

Open Doors is a global charity that supports the most persecuted Christians. Our UK Team (part of Open Doors International)  is partly office-based in Witney and party home-based around the UK. It’s a diverse team with a wide range of roles and expertise. We want every team member to have all they need to work well: a safe and healthy workspace, clear policies and procedures in place for travel, expenses, insurance and work equipment. This will enable us to flourish and focus on what we do best.

As Office Manager you will serve the team by managing the office function and continuously improving our processes and communications. You won’t be alone in doing this, as you’ll be part of a UK Base Team that serves the UK team in communications, finance, HR, wellbeing, spiritual support and administration.

YOUR KEY RESPONSIBILITIES:

Management of:

• office space/working space
• insurance, business and compliance
• travel and visa administration
• general administration
• ad hoc projects.

YOUR PROFILE:

• relevant experience in administration, coordination and/or business management
• a team player and able to manage several work streams in parallel
• good interpersonal skills with a servant heart
• a can-do attitude and good problem-solving skills
• able to adapt to change and continuously improve
• can communicate clearly with appropriate frequency and using the right channels
• shows initiative, being proactive, keen to grow and shows responsibility
• is discrete and trustworthy with regards to confidential information
• has a heart and passion for strengthening the Persecuted Church.

Working at Open Doors means that you are actively involved in serving the worldwide Persecuted Church. We offer you a versatile position in an international, dynamic environment, a professional team and the opportunity to grow professionally and personally.

Lighthouse Pedagogy Trust is a charity creating life-changing, education-focused children’s homes to ensure that children in care have the same opportunities as everyone else. We are recruiting an Office Manager to work in our children’s home to provide high-quality and efficient administration and business support.

Location: Sutton, London. Please be aware that this role is based in our children’s home and requires someone who can work from there. 

Salary: £27,000 - £32,000 depending on experience

Hours: Full time - 37 hours per week. We are open to discussing flexible working hours for the right candidate.

How to apply: To apply, please follow the link to our application portal to provide your CV and a cover letter on no more than one side of A4 that outlines how you meet the essential experience outlined in the person specification and why you are interested in working for Lighthouse Pedagogy Trust.

We are happy to have an informal chat with anyone interested in applying or just wanting to learn more about the role, please follow the link to our application portal for details on how to arrange this.

About the role

As the Office Manager, you will make a significant contribution to the smooth running of the organisation, both within our children’s home and in our core operations. This is an exciting opportunity for an experienced Office Manager to support the growth of a new children’s home from its early stages. You will be based in the office in our children’s home.

The purpose of the role is to ensure the safe and efficient running of our children’s home and the wider organisation, with key responsibilities including:

• Administrative support for the children’s home – Run the office, including maintaining accurate records for the home, maintenance of IT systems and training staff on IT systems
• Children’s home maintenance – Carry out day-to-day management of the building and grounds, including ordering supplies and taking responsibility for health and safety in the home
• Finances and reporting - Assist with the financial management of our home and organisation, including expenses and petty cash
• Administrative support for the organisation – Ensure smooth running of our organisation through supporting with diary management, booking meeting rooms and managing our website enquiries mailbox
• Board & Committee governance: Plan and coordinate Committee and Sub-Committee meetings, including ensuring papers are circulated in advance, attending meetings and producing timely and effective minutes/actions
• Staff and professional development – Maintain staff records such as rotas, timesheets, and training records and assist with the recruitment and induction of new staff
• Working with families, professionals and the community - Work closely with a range of stakeholders, including staff, young people, families and carers, schools, health services, police and other external agencies. You will build relationships with these people who come into contact with the home and be part of creating a welcoming environment
• Additional opportunities to contribute to our organisation- As a small organisation, there will be lots of opportunities for you to get involved in other areas depending on your interests and skills, for example, this could be managing our social media, getting involved in our work with funders or researching what is going on in the wider sector.

What we’re looking for

• An experienced office manager or administrator who is well organised, with strong written and verbal communication skills.
• Someone who enjoys working closely with a team, while also being autonomous and able to work independently.
• A good problem solver, who enjoys getting things running smoothly and efficiently.
• You will need to be able to work confidently with Microsoft Office (Outlook, Word, Excel, PowerPoint etc). 
• You will be working from our children’s home, so you will need to be comfortable working in this environment. This will require flexibility and patience.

What we offer

• A salary of £27,000 - £32,000, depending on experience
• Generous annual leave – The starting allowance is 28 days of annual leave, increasing to 30 days after 3 years and 33 days after 5 years. In addition, there are 8 bank holidays.
• The opportunities to work in an incredible, newly-refurbished building – see for yourself here with our virtual tour.
• Join a fantastic group of colleagues working in a supportive and social environment 
• Lots of other perks, such as pension with employer contribution, sick pay, cycle-to-work scheme, and referral bonus.

The Electoral Reform Society (ERS) is looking for a full-time Office Manager to join our team on a permanent basis. 

Background

The Electoral Reform Society is the UK’s leading voice for democratic reform. We operate on a simple premise - that politics can be better than it is.

We work with everyone – from political parties, civil society groups and academics to our own members and supporters and the wider public – to campaign for a better democracy in the UK.

Our vision is of a democracy fit for the 21st century, where every voice is heard, every vote is valued equally, and every citizen is empowered to take part. We make the case for lasting political reforms, we seek to embed democracy into the heart of public debate, and we foster the democratic spaces which encourage active citizenship.

Job purpose

To ensure the smooth, efficient and effective running of ERS operations by the provision of high-quality administrative support and office management.

Main duties and responsibilities:

OPERATIONS & GOVERNANCE ADMINISTRATION

• Provide events administrative support (including identifying and booking venues, organising travel)
• Assist the CEO with diary management when required
• Schedule all Council meetings; liaise with senior staff and Council members to ensure that meetings are feasible, and apologies are recorded
• Format, print (where necessary) and distribute papers for all Council meetings
• Organise all Council meetings: book venues and assist with travel arrangements, arrange provision of equipment and refreshments
• Take minutes of all Council meetings, record, and track actions
• Maintain document management systems to ensure that Council papers are safely archived, and appropriate security procedures are observed
• Provide support to the ERS Council sub-committees, including the FAIR Committee. Assist with scheduling and minute taking when required.
• Assist in planning and organising the Society’s Council elections
• Assist with recruitment, including advertising and receiving / sorting applications, liaising with candidates, and organising interviews
• Maintain discretion and deal with sensitive and confidential information appropriately

BUILDING & OFFICE MANAGEMENT

• Liaise with the Society’s property managers where necessary over maintenance issues, repairs, contractors, and services to ensure that the building is suitable, legally compliant and conducive to the needs of ERS and its tenants. Respond to and resolve issues and problems connected with the building where required.
• Manage the work environment: ensure that the ERS office space is suitable, legally compliant and conducive to the needs of staff
• Order office supplies and liaise with staff about equipment where necessary 
• Manage and provide support with IT equipment, systems & software (liaising with our IT support where necessary)
• Manage the Meeting Room booking system and assist staff to use it
• Lead the process of office induction for new starters, including IT

ORGANISATIONAL ROLE

• Contribute to the intellectual capital and development of the ERS via team meetings, blogs, staff meetings and planning/away days and by supporting colleagues as required
• Work with colleagues to maximise the recruitment of new members, identified through campaigning and other activity
• Undertake administrative and ‘back office’ tasks as required, including supporting events, operations and media
• Undertake other related duties as required that your manager reasonably considers would assist the Society in meetings its objectives

Please click on the 'Quick Apply' button and sign into your candidate account to access the full job pack and to submit your application.

Job description - responsibilities and duties

• Office management
  1. Managing the office and ensuring team members have the space and equipment they require
  2. Managing all suppliers, including landlord, cleaners, photocopier and phone suppliers, maintenance personnel
  3. Implementing the health and safety policy and procedures
  4. Organising staff meetings, away days, social events and celebrations
  5. HR – managing contracts and inductions for new staff, maintaining personnel files
  6. Dealing with phone and email enquiries

• Events logistics - Providing administrative support for youth residential and day camps, and online and face-to-to face courses and events
  1. Organising participant registration and managing data using Beacon CRM
  2. Communicating and liaising with presenters, participants, parents and volunteers
  3. Booking services such as catering, transport, premises and providing administrative support to programme managers
  4. Setting up Zoom/Facebook Live and other online platforms
  5. Providing technical support during events
  6. Preparing booklets and other course materials
  7. Coordinating post-event evaluation surveys
  8. Organising catering, equipment, room bookings for live events
  9. Other administrative support for event organisers as required

• Managing CRM system (Beacon)
  1. Entering, importing and cleaning up data
  2. Setting up campaigns, events, reports and forms
  3. Supporting colleagues on CRM work

• Coordinating the work of the Board of Trustees
  1. Coordinating Board meetings, circulating papers to trustees, attending meetings and taking minutes

• PA to the senior team
  1. Administrative support and diary management for CEO, deputy CEO, youth director and head of fundraising

• Attending regular team and supervision meetings

• Other duties as required by your line manager

Office Manager

We are seeking an experienced Office Manager for a new role in an established and expanding charity. You will be working for a charity that really makes a difference to the lives of young people in and leaving the care system.

You will be working for a charity who really make a difference in the lives of young care leavers. Wherever they’re coming from, they help to open doors and give them the skills, confidence, and inspiration to realise their full potential.

Position: Office Manager

Location: London

Salary: £16,000 per annum

Hours:  Part-time, permanent, 22.5 hours per week 

Benefits: 16 days holiday per year plus bank holidays. Pension contributions are payable 3% after 3 months of service, employee assistance programme.

Closing date: 1st September 2022

About the role:

As Office Manager you will experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently on their own initiative. You will need to be organised, flexible, able to prioritise effectively and enjoy the administrative challenges of supporting an office of diverse people.

Key responsibilities include:

Office Management

• Schedule meetings and appointments
• Maintain meeting room diary
• Point of contact for visitors
• Set up meeting rooms to meet requirements
• Organise office layout
• Arrange any new IT equipment required
• Order stationery and general office supplies
• Maintain office conditions and arrange necessary repairs
• Coordinate with providers to resolve any IT issues

Accounts

• Arrange payment of invoices

• Process invoices / receipts / payroll in Sage
• Monthly bank reconciliation
• Weekly petty cash reconciliation
• Credit control
• Prepare financial reports for SLT, treasurer and trustees
• Assist with annual audit resolving any queries raised

HR Support

• Support internal and external HR queries

• Assist with recruitment including arranging interviews, checking references, DBS checks, employee contracts and setting up new employees on database
• Maintain digital records of employment
• Point of contact for benefit and payroll providers
• Coordinate staff training sessions as requested by SLT
• Complete staff contract paperwork.

CEO PA

• Diary management
• Arrange in person and online meetings as requested
• Arrange timing of Trustee meetings and distribute papers
• Record minutes of SLT, trustee and employee meetings

About you:

To be successful in the role of Office Manager you will be an exceptional administrator. You will bring with you the following skills and experience:

• High level of proficiency in Microsoft Office Suite, particularly Excel, Outlook and Word
• Solution Focused
• Highly effective interpersonal skills with strong focus on providing excellent customer service to internal and external stakeholders
• Keen eye for details
• Clear understanding of confidentiality
• Positive, flexible attitude; high degree of integrity and professionalism; ability to remain composed under pressure
• Excellent organisation skills: ability to effectively plan and manage work, respond to conflicting demands on an urgent and ad-hoc basis and prioritise workload appropriately

If you feel you have the right skills for this exciting and rewarding role than apply today and enjoy a job that really makes a difference to the lives of young people!

Other roles you may have experience of could include Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.

Location: Flexible, the role will be contracted to our Wilmslow or London Office,Our priority is to enable all our people to work productively and effectively from any location. Through hybrid working we offer great home and office-based working opportunities and more general flexibility over where you work to be productive. There will be times when you will be expected to attend the office to collaborate with colleagues or travel due to business need. 

Salary: £49,549 – £56,129 plus excellent benefits. Whilst the expected starting salary is £49,549, a salary of up to £63,200 may be available for an exceptional candidate, plus excellent benefits and civil service pension.

About the Communications Department:

The ICO’s work affects every single person in the UK. Our regulatory role impacts how healthcare can innovate to help you live longer, how social media firms select the content you see and how police can use technology to reduce crime. We oversee how you can access information about how your taxes are spent, or about how a company is using your data.

It is our communications department’s role to tell those stories.

We work to support the office’s work in explaining the law and influencing the behaviour of organisations. We help people to understand their information rights, and support public trust and confidence in the responsible use of data. And we increase public and stakeholder awareness of the benefits of what we do, protecting and enhancing our reputation.

What does that mean in practice? Working with national print and broadcast media, placing stories, building a contacts book and spotting opportunities. Growing our social media following, finding new ways to engage audiences in our work and creating content people want to see. And ensuring our website reflects the breadth of work and level of detailed guidance that characterise the ICO.

Further information about our Communications Department can be found on the ICO website

About the role:

Our News Manager will drive forward our media work, securing the coverage that engages people in what the ICO does.

We want an experienced media professional who can communicate, explain and raise awareness of the ICO’s work to our key audiences. You will be comfortable working across the full range of channels including print, broadcast, regional, consumer and trade publications and social media channels.

We want someone who can lead our press office team, encouraging creativity and proactivity, and making sure our work is prioritised, focused on strategic outcomes and having an impact. In doing so, you will help equip your communications colleagues with the skills they need to adopt new and innovative approaches to communicating. You will be responsible for leading and managing a team of six.

We want someone who can be a key member of the Senior Management Team, playing an active role in the continued improvement and evolution of our communications function, and helping to deputise for the Head of Media. You will help further embed a culture of proactivity, flexibility and collaboration in teams across the directorate to make sure we are delivering the very best communications.

This is an exciting and challenging opportunity for a candidate who is able to demonstrate excellent news judgment, political nous, strong leadership, and creativity and strategic thinking - with a keen eye on detail, delivery, impact and the bigger picture. Crucially, the role requires an ability to form good, productive, effective and professional working relationships with people across the organization, including at the most senior levels.

Further details of the role, responsibilities and person specification are set out in the attached copy of the Job Description and Person Specification.

Why work for the Information Commissioner's Office? 

We are proud to provide our people with a premium benefits package including

• a generous leave allowance
• civil service pension arrangements
• flexi time 
• flexible working arrangements such as compressed hours

staff medicals

Why work for the Information Commissioner's Office? 

We are proud to provide our people with a premium benefits package including

• a generous leave allowance
• civil service pension arrangements
• flexi time 
• flexible working arrangements such as compressed hours
• staff medicals

Equality, Diversity and Inclusion

The ICO is committed to promoting and enhancing equality, diversity and inclusion. We are focused on developing a workforce that is representative of the communities we serve and together we are building an inclusive workplace where all of our colleagues have the opportunity to make a real difference.

We are championing this through our Equality Diversity and Inclusion Board together with a number of staff networks.

How to apply

Please vistit the ICO website tocomplete our online application form and submit prior to the closing date of: 23:59, 14 August 2022.

Interviews are expected to be held via Microsoft Teams week commencing 5 September 2022

One Million Mentors (1MM) is an exciting community-based mentoring programme, quickly growing roots around the UK. Our aim is to recruit train and deploy a million mentors in order to transform a million young lives.

This ambitious programme backs the talents of young people to improve their career chances. 1MM was founded on the belief that through personal, one-to-one mentoring, more young people can grow the knowledge, networks, skills and confidence they need to succeed. 

The Finance and Office Manager will have lead responsibility for preparing financial statements, monthly management accounts, maintaining cash controls, purchasing, maintaining accounts payable and budget preparation. In addition this role also includes general office management including diary management, overseeing the Business Review and overseeing some functions of HR and Health and Safety.

Age International is committed to supporting older people in some of the poorest parts of the world. With the help of their supporters, Age International supported almost 1 million older people last year, with almost 600,000 older people and their families receiving vital provisions during emergencies and millions benefitting from government policies campaigned for by the charity.

Due to a recent promotion, we now have an exciting opportunity to join this fantastic team as a Governance and Office Manager on a part-time basis (17.5 hours a week).

Utilising their aptitude for organisation and building rapport, the successful applicant will provide administrative support to the Chief Executive, and work with them in the preparation and management of Board meetings.

As Governance and Office Manager, you will also play a pivotal role in ensuring that other aspects of the governance of Age International run smoothly, such as the timely review of organisational policies by trustees, and the sharing of communications relevant to their governance role.

You will be a focal point for providing support on a number of specific areas of work for all Age International colleagues, arranging staff meetings, international travel, and ensuring that organisational policies and ways of working are regularly reviewed and kept up to date.

This versatile role offers Hybrid working between home and our modern co-working hub, based in the centre of London, surrounded by excellent amenities and fantastic views overlooking Tower Bridge. Due to the Hybrid nature of the role, candidates must be UK based and within a reasonable commuting distance to central London.

All applications for this role will be anonymised, we won't know your name, address or gender until after shortlisting for interview has taken place. We want to select the best candidate for this key role based on experience and passion. Salary band is pro rata.

You will have:

* Administrative experience - including minute taking, diary management and administrative support to a team.
* Experience of maintaining company records.
* A good understanding of charity governance.
* The ability to use current office technology including MS Teams, Board software and associated communication tools.
* Excellent written communications skills.
* Confidence working across departments and the ability to build strong working relationships.
* The ability to prioritise work and meet tight deadlines.
* An ability to use initiative and judgement in dealing with urgent or sensitive situations without direct supervision.
* Ability to work with discretion on confidential matters.

What we offer in return

* Competitive salary, 26 days annual leave (pro rata) + bank holidays + annual leave purchase scheme.
* Excellent pension scheme, life assurance, health cashback plan and EAP.
* Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan.
* Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
* Heka Fitness & Wellbeing Benefit.

Additional Information

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

We are currently recruiting for a HR & Office Manager. This is a permeant position, and the office is based in Islington. You will be based in the office 4 days per week with 1 day working from home.

My client is willing to nurture and develop the right candidates into the next stage of their career. To be considered you will need to have completed your CIPD level 5.

The role would suit someone who is a HR professional who also enjoys the administrative side & the challenges of running a busy office.

£33,650 - 38,950 per annum dependent on experience

Role

Be responsible for managing the office and all HR administration functions.

Duties

• Be responsible for employee related paperwork such as contract of employment & staff equipment etc
• Lead on all HR processes and procedures making sure best practise is followed and all are in line with up to date legislation
• Full overview & management of the HR management system
• Managing the full recruitment process including advert writing, sifting, and conducting interviews.
• Being responsible for the onboarding process of new starters
• Being responsible for offboarding including exit interview, processing references and final salary payments
• Providing administrative support to the legal team
• Being the lead to ensure HR policies and procedures are implemented
• Leading on employee relations along with staff wellbeing and benefits for all employees
• Supporting learning and development by identifying training opportunities
• Developing and implementing organisational wide policies, systems and strong working practices
• Insuring health and safety policies are implemented and maintained
• Supporting the team for the phone line and generic mailbox as required
• Supporting the organisation's with regard to data protection and file retention:
• Making sure data protection requirements are followed with secure archiving of client legal files
• Being the first point of contact for staff queries relating to data protection

If you are interested in applying for this through TPP Recruitment then please do so by sending your CV to [email protected]

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

The Charity Office Assistant will work with colleagues across the Charity to help deliver a superior ‘supporter journey’ with Brain Tumour Research; managing volunteers and the fulfilment of fundraiser and supporter materials in a way that delights them. To manage merchandise and collateral stocks and ensure the timely and accurate recording of campaigns, stock movements and sales income.

Charity Office Assistant
Location: Head Office – Milton Keynes
Contract: Full Time/Permanent
Salary: Circa £20k pa
Reports to: Office Manager
Direct Reports: None

Requisite Skills and Experience:

The successful candidate will be familiar with MS office, and especially excel and word, be prepared to converse sensitively and empathetically with members of the public who may be going through current or recent traumatic experiences.

You will need strong admin skills, be organised, methodical and process driven.

Main duties:

• Manage head office-based volunteers effectively, providing them with adequate support to maximise engagement
• Manage stock including merchandise and collateral – ensure accurate recording and monthly reporting
• Receive stock in bulk quantities and manually place boxes in correct location (quite a physical role)
• Manage campaign material stock, collation, packing and posting. Working with volunteers and helping where necessary
• Maintain accurate records of fundraising collection boxes
• Monitor merchandise sales from website, eBay and other sources
• Work with fundraising and marketing teams to ensure full understanding of key fundraising activities, campaign and marketing plans, stock levels, reorder levels and quantities
• Support fundraisers and other supporters to maximise their fundraising, providing appropriate advice and support and access to fundraising materials and other collateral as appropriate
• Monitor and maintain stationery requirements
• Monitor and maintain office supplies
• Monitor and maintain meeting rooms
• Collect and process daily post
• Maintain accurate and comprehensive supporter records on CRM (thankq)
• Meet and greet visitors to the offices
• Answer phone and deal efficiently with inbound queries
• Process credit/debit card payments
• Ensure that central administration systems in place at Brain Tumour Research are complied with and that all information relating to internal and external contacts are correctly entered onto Brain Tumour Research’s database.
• To ensure that all relevant charity and other legislation is complied with
• To comply with Brain Tumour Research’s internal policies as appropriate
• To undertake any other reasonable duties as required by the Office Manager & Director of Finance & Ops

If you are passionate, energetic, professional and hardworking, and you think you've got what it takes to help this charity to achieve their mission, then they would welcome your application.

Please note, in addition to a competitive salary, employment benefits include a generous holiday allowance, occupational sick pay, access to private healthcare, and free parking.

Closing Date: Sunday 21st August 2022
Early applications are encouraged, interviews will commence before the closing date if suitable candidates are identified.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

No agencies please.