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Top job
YMCA Doncaster, Doncaster (On-site)
£27,482 per year
Are you an experienced and self-sufficient professional ready to apply your advanced administrative skills in a values-based organisation?
Posted today
Top job
YMCA Doncaster, Doncaster (On-site)
£30,725 per year
Are you an experienced fundraiser, skilled in crafting persuasive narratives and telling moving stories of impact and change?
Posted today
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Social Media Moderator
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The Hepatitis C Trust, Torquay, Torbay (Hybrid)
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Finchley Reform Synagogue, N12, London (On-site)
16,000
Want to connect people, share stories and encourage engagement? Join our team, where communications sits at the heart of everything we do.
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The Sutton Trust, London (On-site)
£32,000 - £35,000 per year
Do you want to help deliver digital programmes to thousands of students? Join Sutton Trust as our Digital Programmes Officer
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Alzheimer's Research UK, CB21, Cambridge (Hybrid)
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Page 1 of 106
Doncaster, South Yorkshire (On-site)
£27,482 per year
Full-time
Permanent

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

Are you an experienced and self-sufficient professional ready to apply your advanced administrative skills in a values-based organisation?

We are looking for a Governance and Administration Officer to work alongside our Chief Executive. This position requires a tech-savvy person with administrative maturity and the ability to operate autonomously.

You will be capable of delivering excellence in both governance and operational work, particularly in ensuring that records, policy registers and operating practices are up to date, reliable and upheld. You will be adept at drawing connections across all areas of the charity from finance records and HR processes to board minutes and strategic planning, and you will be able to keep the Chief Executive informed and aware of how the day-to-day work impacts on the broader picture.

You will need to develop knowledge and experience across all aspects of YMCA administration in order to cover for finance, HR and other administrative roles where necessary. Confidentiality and discretion will be key throughout your work.

If you are a methodical person who thrives on doing a great job, even when no-one is watching, and you are ready to take ownership of an interesting and constantly changing workload, we encourage your application.

Job Description

  • Co-ordinate senior meetings for staff, board and subgroups, including scheduling, co-ordinating agendas, collating and distributing papers and providing high-quality, accurate minute-taking with clear actions.
  • Track key deliverables and action points and follow up on outstanding items.
  • Co-ordinate interest, visits, recruitment and onboarding for new trustees.
  • Act as a key support to the Chief Executive in their capacity as Company Secretary and the senior staff member, taking on regular and ad-hoc duties as they arise.
  • Proactively collate and draw together evidence (eg data, policies and internal reports) to demonstrate continuous compliance with the Charity Governance Code, regulatory requirements and relevant sector standards.
  • Oversee the organisational policy and procedure registers, ensuring reviews are scheduled and proposals prepared for consideration, and that finalised documents are updated on relevant portals.
  • Establish and/or maintain systems for measuring and reporting on performance, quality and impact across the organisation.
  • Develop and/or robustly test operating practices and instructions to ensure clarity across a range of roles and responsibilities.
  • Draft, proof and format correspondence, presentations and reports, ensuring all documents are on-brand and ready for release.
  • Complete information for funding bids based on established cases for support.
  • Represent the Chief Executive positively and ensure that they are briefed on relevant matters across the organisation.
  • Co-ordinate pricing, booking and liaison with external expertise where necessary from legal, HR, development and similar professionals.
  • Maintain strictest confidentiality and use exceptional discretion when handling sensitive or business-critical information (eg staffing changes, commercial discussions, confidential strategy) and ensure that data protection and GDPR is upheld.
  • Act as an approver, signatory or authoriser as delegated.
  • Provide administrative support for day-to-day finance, HR and organisational administration during periods of absence or vacancies. This may include administering payroll, basic bookkeeping, rent records, staff recruitment and record keeping, ensuring that critical functions are maintained.
  • Co-ordinate session and event booking as required.
  • Handle delegated relationships, ensuring that all personal and confidential information is shared only in accordance with the association’s data protection arrangements.
  • Other reasonable duties as required from time to time.
Posted by
YMCA Doncaster View profile Organisation type Registered Charity Company size 11 - 20
Refreshed on: 04 October 2025
Closing date: 29 October 2025 at 07:30
Tags: Administration, Operations, Business Intelligence, Compliance / Quality, Homelessness, Information Management, Youth / Children, Governance / Management

The client requests no contact from agencies or media sales.