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Member Communications Officer Jobs in Westminster, Greater London

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Top job
Closing in 6 days
RCVS Knowledge, London (Hybrid)
£32,000 - £36,000 per year
A Pivotal senior administration role in a charity that is passionate about making a difference to the veterinary care
Posted 3 days ago
Top job
Disasters Emergency Committee, London (Hybrid)
£39,000 per year
Seeking an exceptionally experienced Social Media Manager, ideally from an NGO. Demonstrably creative with exceptional "people" skills.
Posted 3 days ago Quick Apply
Top job
International Health Partners, Holborn (Hybrid)
£30,500 - £32,500 per year
Are you an excellent Trust Fundraiser? Looking for your next challenge? Want to work within a Christian charity?
Posted 5 days ago Quick Apply
Top job
Unlimited, Remote
£29,757 per year
We’re a disabled-led arts commissioning organisation, looking for an experienced Finance Officer with a passion for culture and equity.
Posted 3 days ago
Top job
The Upper Room, W12, London (Hybrid)
£32,000 - £35,000 per year
Exciting role for someone with either some experience developing their career, or someone with more experience looking for flexible working
Posted 5 days ago Quick Apply
Top job
Challenge Partners, London (Hybrid)
£46,022-£53,139 per year
Seeking a purpose-led leader with a track record in selling to schools and trusts to accelerate Challenge Partners' growth.
Posted today
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The Diana Award, London (Hybrid)
£28,175 per year
We're looking for a passionate Programme Officer to support schools on their journey as part of our Anti-Bullying Ambassador Programme
Posted 3 days ago
The Institution of Structural Engineers, EC1V, London (Hybrid)
£38,000 - £42,000 per year
IStructE is the professional body for structural engineers. This role will support our Equity, Diversity and Inclusion task group.
Posted 2 days ago
Christians in Parliament, London (On-site)
£32,000 - £36,000 per year
Posted 5 days ago
Institute of Food Science & Technology, Hammersmith (Hybrid)
£80,000-90,000 negotiable
The Institute of Food Science and Technology (IFST) is seeking a new Chief Executive - full-time, permanent, London (flexible/hybrid)
Posted 1 week ago Quick Apply
NFP People on behalf of NHS Charities Together, London (Hybrid)
£40,000 - £45,000 per year
Posted 2 days ago
Closing in 4 days
Cherie Blair Foundation for Women, Marylebone (On-site)
£23,206 - £27,847 per year
We are looking for a highly motivated individual with strong customer service and communication skills to join our mentoring team!
Posted 1 week ago Quick Apply
Closing tomorrow
The Ripple Pond, Remote
£14.67 per hour
Reaching out to the wide range range of military communities to find and engage with families and carers that need our support
Posted 1 week ago Quick Apply
Page 4 of 21
London, Greater London (Hybrid) 1.6 miles
£32,000 - £36,000 per year
Full-time
Permanent
Job description

Job purpose

This is a pivotal senior administration role in a charity that is passionate about making a difference to the veterinary care that animals receive. You’ll be working closely with the Chief Executive Officer, with the trustee board and with all members of the staff team of about 20 people. The role is responsible for co-ordinating essential governance activities, including preparing, collating and distributing meeting information packs, writing minutes and managing actions following trustee and committee meetings. You’ll also provide diary management support to the Chief Executive and carry out a varied range of administrative tasks – from arranging team meetings to organising the charity’s award and grant-giving programmes.

Responsibilities

Governance and executive support

  • Provide administrative support to the Chief Executive Officer, including proof reading and formatting documents, diary management, coordinating meetings and production of agendas and minutes
  • Take minutes for trustee board and committee meetings, and any other meetings as requested by the Chief Executive Officer
  • Organise in-person and virtual trustees meeting as well as other governance meetings as required
  • Work with the trustees, Chief Executive Officer, RCVS finance team and legal advisors, ensuring legal returns and RCVS Knowledge governing documents are in order and submitted in good time to Companies House and the Charity Commission
  • Maintain declaration of interest documentation and ensure that governance and compliance-related records are up-to-date
  • Own the charity’s policy register, ensuring all policies are reviewed regularly and are up to date
  • Carry out finance administration for the Senior Team as required, including purchasing items, collating receipts, assigning budget codes, and processing expense claims for trustees
  • Provide administrative support around donations and gifts-in-will
  • Manage the diary of the Chief Executive Officer, including arranging travel and accommodation when necessary

Project support

  • Organise RCVS Knowledge awards (Plowright Prize, Quality Improvement Awards, Antimicrobial Stewardship Awards, etc.), including liaising with award panels, processing applications, and administration around the review and identification of award winners
  • Arrange associated meetings and events for the awards

General administration

  • Act as the first point of contact for RCVS Knowledge, monitoring generic inboxes and taking phone calls as required
  • Manage the administrative functions of the office, for example arranging guest access for visitors when required and administering and dealing with room bookings
  • Maintain and develop administrative systems, such as record management and document control
  • Update records on our customer relationship management (CRM) system
  • Organise and schedule meetings and awaydays, including setting the agenda and taking minutes
  • Support the recruitment of new staff, including training and induction
  • Provide administrative and project support to the wider RCVS Knowledge team as required

Skills, knowledge and experience

Required

  • Relevant experience in an administration or governance support role
  • Excellent written communication skills, with experience of writing committee meeting minutes and preparing meeting papers
  • An excellent working knowledge of MS Office
  • Strong interpersonal skills, with ability to work well with a wide range of stakeholders
  • Experience of diary management
  • Experience of electronic record keeping and file storage
  • Excellent attention to detail, with good proof-reading skills
  • Experience of working effectively in a team 
  • Proactive and organised approach, with an ability to work on own initiative
  • Numerate with an aptitude for figures
  • Excellent time management skills, with an ability to work to prioritise and work to tight deadlines
  • Ability to handle confidential information with sensitivity
  • Understanding of and commitment to the principles of equity, diversity and inclusion
  • A good understanding of the need to work with effective policies and procedures

Desirable

  • Experience of supporting charity governance
  • Experience of using a customer relationship management (CRM) system
  • Experience of administering finances, including budget coding and managing expenses
Posted by
RCVS Knowledge View profile Company size Size: 51 - 100
Posted on: 15 May 2024
Closing date: 24 May 2024 at 23:59
Tags: Admin,Communications, PR,Operations,Governance

The client requests no contact from agencies or media sales.