Background

The British Deer Society is an incorporated charity, funded by membership, a trading subsidiary and philanthropic contributions.  BDS promotes deer education, research and management best practice to ensure a healthy and sustainable deer population in balance with the environment; a key feature of the biodiversity of the UK landscape.

The Role

The Chief Executive is a key member of the BDS Leadership Team and pivotal in the Society’s strategic direction and stakeholder management.  The primary role, working with the Society’s Chair and Board of Trustees, is in setting the strategic direction of the Society. The Chief Executive maintains a strong relationship with the Society’s Board of Trustees.  In particular, the Chief Executive engages with local, regional, national and international organisations in the identification, specification development and management of Society projects.  The Chief Executive plays a central leadership role in maintaining service levels to the membership, Regional Branches and the general public.  The role holder, through their institutional network, assists in the management of external relationships.  The Chief Executive ensures that the governance and financial integrity of the Society is maintained at the highest level.  The Chief Executive oversees the Society’s fiscal activity, including budgeting, reporting, and auditing. A significant part of the role is overseeing the staff and contractors of the Society on a day to day basis. There may be some expectation for evening and weekend work and domestic and international travel. 

The following provides an indicative* percentage weighting of the role’s responsibilities in terms of the role holder’s time:

• Management  of the Team 25%
• Employee development 10%
• External Organisation Relations 15%
• Strategic Oversight 10%
• Society Governance 10%
• Programme Project Management 10%
• Systems oversight 10%
• Other Duties 10%

*N.B. This is indicative only and may not reflect the actual allocation of the role holder’s time.

Main Responsibilities

The post holder will be responsible for:

1. Management of team

• Management of staff of the Society on a day to day basis.
• Supervision of the recruitment and performance of contractors.
• Monitoring performance of the team.
• Conducting a regular review process.
• Recommending an incentive plan for outstanding performance of staff member

2. Staff Development and Performance

Ensuring a continuous staff performance and development process through the following actions:

• Building a positive and productive culture in the workplace by listening to employee and Trustee opinions, making adjustments where necessary. 
• Evaluating and implementing the Society’s HR review.
• Creating an effective staff development programme.

3. Strategic Oversight

Working alongside the Chair, Board of Trustees and Leadership Team, the Chief Executive will:

• Create, communicate, and implement the Society’s vision, mission, and overall direction.
• Lead the implementation of the overall Society’s strategy.
• Solicit advice and guidance, when appropriate, from the Chair and Board of Trustees.
• Formulate and implement the strategic plan that guides the direction of the Society.
• Oversee the complete operation of the Society. 
• Evaluate the success of the Society in achieving its goals.
• Pursue potential sources of funding for the Society.
• Represent the Society to all stakeholder groups. 

4. External Organisation Relations

Ensuring a proactive and high standard of external institutional relations through:

• Maintaining and extending the Society’s active engagement with both private, public and third sector stakeholders. 
• Identifying and nurturing external commercial sponsors for the operations and programmes of the Society.
• Liaising with the Marketing Manager to deliver member acquisition and retention strategies. 
• Creating effective media strategies with the Board of Trustees.
• Nurturing philanthropic sources of funding for the Society. 

5. Society Governance

With the Finance Officer, ensure the highest level of governance and financial probity are maintained through:

• Ensuring good governance structures for the Society and the good conduct of all aspects of the Society’s activities.
• Assuring all regulatory and legal documents are filed.
• Monitoring compliance with laws and regulations. 
• Overseeing the Society’s fiscal activity, including budgeting, reporting, and auditing.

• Policy setting, financial probity and annual budget setting.
• Implementation of the agreed policy and budget.
• Managing the Risk Register for the Society in conjunction with the Board of Trustees.

6. Programme Project Management

The Chief Executive is responsible for providing high quality services in the following areas ensuring the efficient and effective management of programme projects through:

• Government and Higher Education relationship development.
• Project identification.
• Developing suitable project specifications (briefs).
• Alongside the Committees ensuring periodic reviews of the projects undertaken.

7. Training Programmes

Overseeing training activities. Working with the Head of Training, the post-holder is responsible for providing high quality services in the following areas ensuring efficient and effective training programmes to the Society’s membership and general public:

• Maintaining a relevant training curriculum.
• Management of overall programme costs.
• Monitoring the financial viability of taught programmes.
• Ensuring quality and value of the taught curriculum.
• Supervising the transition to on-line learning platform delivery when appropriate. 

8. Other Duties

As a member of the Leadership Team, the post holder is responsible for providing high quality services in the following areas ensuring the development of the Society through:

• Providing good leadership and guidance to the wider team and a high level of support for the administrators in the on-going development of the Society. 
• Ensuring access to relevant management and benchmarking information, sharing with and advising team members.
• Engaging with any other duties appropriate to grade as required by the Chair and Board. 

The Person

The ideal candidate should have the following qualities, skills and attributes:

     Essential

• Proven experience as a Chief Executive or other senior managerial position.
• Experience in developing successful strategies and implementing vision.
• Strong understanding of financial and performance management principles.
• In-depth knowledge of corporate governance and general management best practices.
• An entrepreneurial mindset with outstanding organizational and leadership skills.
• Analytical abilities and problem-solving skills.
• Familiarity with diverse business functions such as marketing, PR, finance etc.
• An ability to create a harmonious working environment and manage conflict.
• Ability and confidence to work independently and unsupervised and to make decisions as necessary.
• Excellent communication skills, ability to interact effectively with a wide range of people from different backgrounds and cultures and at all levels of society.
• Ability to prioritise workload to meet multiple deadlines, and forward plan.
• Accuracy and attention to detail, and ability to maintain this under pressure.
• IT Skills, using MS Office. Strong spreadsheet skills are particularly important.
• Understanding of the Charities Commission Governance model.
• Educated to at least degree level standard or equivalent.
• Car owner/ full UK driving licence.

     Desirable

• Professional or Trustee experience within the third sector.
• Experience of working in a customer-service focussed environment.
• Quantitative and accounting skills.
• An understanding of digital marketing including content management and social media
• Experience in Government relations.
• A proven track record of working with the media.
• Ability to engage with unfamiliar systems; CRMs, content platforms and databases and assist with development of those systems.
• Proof reading skills.
• Experience in fund-raising.

Benefits

This is a full-time position working 37.5 hours per week.  Holiday entitlement is 25 days per annum plus eight days of public holidays. Pension.

The Chief Executive will be based at the British Deer Society offices in Fordingbridge, Hampshire on the edge of the New Forest, an area with unparalleled wildlife, ancient woodland, heathland and endless opportunities for outdoor activities. 20 miles to the South lies the Dorset coastline with its glorious beaches and havens, a paradise for sailors and water sports enthusiasts. To the North and North East lie the cathedral cities of Salisbury and Winchester.

To apply: Your application consisting of a CV and covering letter should be sent online for the attention of The General Manager .

Closing date for receipt of applications is Tuesday 30th June.

It is expected that first interviews will be held remotely during July followed by a second stage interview for successful candidate/s, venue to be decided but most likely Oxford or Swindon.

The British Deer Society Charity No: 1069663(England & Wales); SC037817 (Scotland)

Responsible to the Housing Advice Specialist Caseworker and Project Leader for the provision of a housing advocacy and advice service to members of the public experiencing housing difficulties as a result of Covid 19.

Please note this Temporary Post is funded by the National Lottery for 6 months only.

Client Advice Duties

Providing information, advice, advocacy, and assistance to clients with housing, and housing related problems.

Acting as a lay advocate for SHARP clients, when appropriate in the courts and at Tribunals.

Maintaining accurate client files and casework monitoring records using the Advice-Pro casework recording system.

External Liaison

To negotiate regularly with Local Authorities, the DWP, Housing Associations, Solicitors, and other bodies, deciding the relevant level of officer to contact.

To provide advice, information, and guidance on housing related matters to other workers within statutory or voluntary agencies.

Training and Information

To offer appropriate training either alone, or in conjunction with other members of staff to external agencies to promote a better understanding of housing legislation, policy, and practice.

Policy and Development

To participate in meetings relevant to the running and development of SHARP.

To maintain an up to date knowledge of housing law and an awareness of current legal issues.

To implement and develop the SHARP's Equal Opportunities Policy.

To observe the SHARP's Health and Safety policy and procedures.

To report to the Board on the operation of the service as appropriate.

Financial Duties

Is a signatory to the SHARP office cheque account.

Makes decisions regarding payments to clients from this account and ensures that all such payments are properly recorded.

Makes petty cash payments in accordance with guidelines established by the Board and ensures that all such payments are properly recorded.

Other Duties

The post holder will be self-servicing in the production of letters and reports.

To undertake such other duties as may be reasonably required.

The BBRS is partnering exclusively with Robertson Bell to recruit a Head of Finance on a part-time, permanent basis. The BBRS is establishing an industry funded dispute resolution service to resolve historic and future disputes between Small and Medium Enterprises (SMEs) and participating providers of banking services. It will do this in a transparent, timely and accessible manner and without the need for litigation. It is currently running a Live Pilot in order to finalise its policies in readiness for Go-Live operation.

Background of the role

As the Head of Finance you will be responsible for delivering the organisation's financial strategy in alignment with the overall mission of the BBRS whilst ensuring an environment of tight financial control. You will take full responsibility for the finance function and will report to the Director of Operations; however you will have an important direct relationship with the Chief Executive Officer to whom you will also provide advice on all key financial issues. The outsourced accounting and payroll service providers will report directly to you. This role may be performed on a part-time basis or alongside another job task(s) or role.

Key responsibilities will include:

• Strategy, preparation and controlling of the annual budgeting and forecasting process
• Scenario modelling based on key assumptions and cashflow forecasts to assist with decision making
• Implementing and integrating new scheme agreements with participating member banks into the financial structures and reporting systems
• Ensuring effective development, implementation and evaluation of financial policies and procedures including controls over expenditure
• Evaluating and managing risk
• Coordinating audit processes
• Attending management committee and Board meetings, producing and presenting papers where applicable
• Providing relevant information to management to assist with decision making
• Providing effective management of the funding contracts with the existing and new member banks, including the management of exit mechanisms
• Liaising and effectively communicating with banks, suppliers and other key stakeholder groups
• Building and maintaining good working relationships, collaborating with a wide range of people to progress financial strategy
• Working with outsourced accounting and payroll service providers, providing day to day oversight

This part-time role comes with a highly competitive salary alongside other generous employee benefits and is based at the BBRS central London offices near Chancery Lane and Blackfriars Tube stations. This position will best suit someone with strong strategic thinking, planning and creative problem-solving skills and exceptional interpersonal communication and leadership skills.

The successful candidate will:

• Be a qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent).

• Post qualification experience in a financial leadership role
• Sound knowledge of relevant legal, contractual and funding issues
• Compliance oriented
• Experience of working with outsourced finance providers desirable but not essential
• Experience working with complex stakeholders

It is anticipated that the BBRS will operate for around three years. More information on The BBRS can be found at:

BBRS are guided by the commitment to do and be seen to do what is right, fair, and reasonable at all times.

The closing date for applications is 10^th June with first stage interviews taking place on the 17^th June. Applications will be under constant review before the closing date so please submit your application to our exclusive search agent Robertson Bell. Apply now to be considered!

Sentebale is partnering exclusively with Robertson Bell to recruit a Head of Finance and Compliance on a permanent, full time basis. Sentebale was founded in 2006 by The Duke of Sussex from the British Royal family and Prince Seeiso from the Lesotho Royal family. This brilliant and inspiring charity works with vulnerable children and young people from Lesotho and Botswana.

The Head of Finance and Compliance will be responsible for global oversight of finance and compliance functions in London, Lesotho and Botswana, including day to day finance, financial reporting to senior management and the UK Board, financial governance and risk management.

The key responsibilities will be:

• Contribute to the charity's strategy and policy development (working closely with other members of the finance team, the CEO, Lesotho and Botswana office and the Board of Trustees).
• Ensure regular reports are submitted from the Lesotho and Botswana office, including all relevant management information and donor reports Assess suitability and effectiveness of financial controls and oversee a programme of continuous improvement.
• Support programmes, fundraising and finance staff in Lesotho, Botswana and London to create accurate and equitable donor budgets.
• Work with the COO to design and implement an internal audit function which is appropriate to the organisation and establishes a culture of minimum standards and continuous improvement.
• Draft detailed annual budgets and consolidated cash flow statements for review by the COO.
• Consolidate financials from Lesotho, Botswana and US, reporting to the COO.
• Prepare monthly management accounts and cash flow forecasts
• Draft statutory financial statements, annual returns and liaise with auditors (UK, US, Lesotho, Botswana).
• Monitor and implement general statutory requirements (e.g. risk assessments, reserves policies etc).
• Maintain all tax registrations and submissions.
• Work with the Finance leads in Lesotho and Botswana to ensure that financial processes are followed and accurate monthly reports are received.
• Maintain up-to-date records of legal compliance in Lesotho, Botswana and UK.

The organisation:

The Sentebale London team is hosted in the offices of The & Partnership in the Fitzrovia District. It is a small, friendly team committed to flexible and family friendly working - all staff contribute to the overall goals of the charity and support each other as best they can. The Head of Finance and Compliance needs to be willing to work across a wide range of tasks. They will work in a dynamic environment to enable the charity to achieve its wide-ranging goals.

The successful candidate will:

• Be a qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent).
• Have experience of managing financial systems, including setting and managing budgets, management accounts and cash flow, etc.
• Have charity experience (ideally within international development) preferred.
• Have a strong knowledge of statutory and regulatory environment for UK charities.
• Have strong analysis and report-writing skills
• Have the experience of the long-term financial and business planning, strategic planning and development of an organisation.
• Have excellent interpersonal skills with the ability to motivate staff.
• Have a first-class ability to prepare year-end accounts and annual budgets.

The closing date for applications is 14^th June with first stage interviews taking place on the 23^rd June . Applications will be under constant review before the closing date so please submit your application to our exclusive search agent Robertson Bell. Apply now to be considered!

Are you a qualified finance professional looking to utilise your skills within the charity sector? Are you passionate about developing a team and ensuring that standards are raised across finance? Would you enjoy working for a Christian focussed charity? If so, this could be an excellent opportunity for you.

Robertson Bell are looking to recruit a Head of Project Finance for a Christian International Development Charity. The role is due to last for a period of 12 months and is a varied and interesting position to take on.

The main responsibilities are:

* Manage a multi-faceted team (10+) on a day to day basis.
* Be the link between finance and projects, ensuring that all projects are on budget and reported on accurately.
* Provide financial analysis and insight regarding project bidding and proposals.
* Oversee all elements of risk associated to finance or the projects.

The successful candidate will:

* Be a qualified accountant who has previous experience of leading teams.
* Be immediately available or on a short notice period.
* Have an empathy towards to the vision and ethos of the charity.

No previous charity experience is required, however applicants with previous projects, grants or donor experience are highly desirable. Please do not delay in applying for this post as it is a truly interesting position with CV enhancing opportunities.

Hours: 22.5 hours per week

Salary: £51,000 - £54,000

Contract: Permanent

Location: Bristol/London/Home (with regular travel across UK)

The Role

You will lead the Whole Family Practice team, working nationally and with a strong strategic focus to establish a framework for disseminating best practice, embedding quality and enabling statutory and voluntary sectors to work better together, improving the experience and outcomes for children, adults and families. You will combine comprehensive and innovative practice experience with an entrepreneurial and strategic mind-set, focused on walking alongside partners to devise pragmatic solutions to complex problems.

Context

Our Whole Picture strategy sets out our ambitious vision to end domestic abuse, looking from the perspective of the whole family. The Whole Family Practice Team is at the heart of transforming the multi-agency response to domestic abuse and how children, adults and families are safeguarded; increasing safety sooner for all those at risk.

As a key outward-facing representative of SafeLives and head of an evolving team, your leadership skills will ensure the provision of high-quality support, in strategic and operational environments, locally and nationally, building high trust relationships and securing a strong network across the UK. You will lead the team to work at their best together and act as a critical friend to local areas and services, supporting, advising and guiding them through a combination of free and paid for interactions.

You need exceptional leadership, communication and interpersonal skills; bringing a strength in building relationships with national partners and local areas. You must be dedicated and determined in the development of a coordinated and dynamic response to domestic abuse and related safeguarding complexities.

You will be confident about delivering new and dynamic ways of working in fast changing, challenging and untested environments. You will live our values and lead a team who are part of building a culture where agencies working together to safeguard and end domestic abuse offer a compassionate, consistent and high-quality response to victims, survivors, and their families.

Benefits include a generous package including: 25 days’ holiday a year and public holidays, employee pension scheme with 4% employer contribution, Cycle2Work scheme, 365 days a year Employee Assistance Programme.

If this challenge sounds as exciting to you as it does to us and you believe you have the qualities we have described, please take a look over the job description and submit a 500-word cover letter, CV and equal opportunity form.

Closing date: Sunday 14th June 2020 at midnight.

SafeLives is a committed provider of equal opportunities for all, please see our job description for full details.

No agencies please.

The Roman Catholic Diocese of Portsmouth

Head of People Management (Human Resources)

Are you looking for an interesting and challenging opportunity working in the charity sector?

The Roman Catholic Diocese of Portsmouth is seeking to recruit a highly motivated experienced HR professional to be part of the Support and Administration Services Team. 

Creating a culture of engagement, collaboration and team work is an essential part of the job role with around 250 staff on the payroll, 30 staff in the main office and the remainder based in parishes spread across the Diocese in 91 offices. Our Diocese incudes the Channel Islands and the isle of Wight as well as Hampshire, Dorset, Berkshire (except Slough) and South Oxfordshire.

The successful candidate will have a relevant degree/CIPD qualification and substantial HR operational experience at least 5 years in a senior role within a complex organisation.

Excellent written and verbal communication skills are a must have, as well as up to date knowledge of employment law and good employment practice,

The postholder will be supported by an experienced HR administrator and will work closely with other members of the administrative team.

As we are a small management team covering a large area and serving parishes with their distinct communities we need an HR colleague who is flexible and has well-developed interpersonal skills as well as a great sense of humour an sympathetic to the values and ethos of the Catholic church.

Hours of work are 35 hours per week and salary £35,000 - £40,000 per annum depending on experience.

Closing Date: Wednesday 10th June 2020 (1300 hours)

Job Description – Head of People Management (Human Resources)

 

Department/parish:Support and Administration Services

Based at: St Edmund House, Portsmouth, with regular travel to parishes

Days of work:  Full time (35 hours p/w) Monday to Friday 9.00 to 17.00

Line Manager:Chief Operating Officer

Salary:£35,000 to £40,000 per annum

(Depending on relevant skills, experience, knowledge, and qualifications)

About us

The Diocese of Portsmouth comprises 91 parishes across Hampshire, Dorset, Berkshire (except Slough), South Oxfordshire, the Isle of Wight and the Channel Islands. Formed 19th May 1882 by the division of the Diocese of Southwark, the Diocese of Portsmouth has a presence in every community and can offer ministry and mission to all who come to us, working towards the Bishop’s vision of Bringing people closer to Jesus Christ through his church.

The Central Team is small, and all staff are expected to work flexibly as part of a team.

The support for parishes and parish priests is the principal focus of the work of the central department. 

All staff are expected to be sympathetic to the values and ethos of the Catholic church.

Purpose of role:

 

To deliver a professional and efficient Human Resources function for the Diocese of Portsmouth, managing all aspects of the day to day operation of the Human Resources Department through establishing, maintaining and improving excellent people management practices and skills.

To ensure the Charity is compliant with all relevant regulation and legislation and that the Board of Trustees who are accountable for decisions are fully briefed on HR policy and operational matters.

This post is a member of the senior leadership team and is expected to play a full part in the ongoing development of the organisation.

Key Result Areas

 

Workforce Strategy

To work with line managers/parish priests to identify changes to the workforce that will achieve future service needs and for example through changes in ways of working, team structures, reviews and where necessary may include redundancy.

To contribute to the formulation and implementation of the HR Strategy to ensure interdependency between the Diocese of Portsmouth strategic objectives and the local service requirements in Parishes.

Work with line managers/parish priests to ensure that the workforce is used effectively and developed appropriately to meet current and future service needs in support of the Diocese of Portsmouth vision and mission.

To design and implement local interventions to receive and respond to staff feedback, improve internal staff communications and design and implement improvements to staff experience and wellbeing based on the feedback received through, exit questionnaires and other relevant measures.

Work with line managers/parish priests and staff to develop an action plan to improve staff engagement across the Diocese of Portsmouth.

Provide expert change management advice ensuring effective consultation processes are followed in line with the relevant Change Management Policy, employment law and best practice.

Workforce Information

To be familiar with the computerised HR information system and input, retrieve and report information as required.

To oversee the procurement and subsequent management of data input to the Human Resources Information System plus management of system upgrades, service and support requirements as necessary.

To ensure the production of management reports including reports for formal committees of the trust. These may include absence and sickness reporting, provision of information for benefits and insurance renewals or any related management requirement.

To produce the monthly workforce metrics and HR KPI’s, interpret and analyse performance, identifying areas of concern, liaising with line managers/parish priests to implement action plans to improve performance and achieve targets.

Attend senior leader or department/parish meetings and ensure HR Performance is reviewed, working with line managers/parish priests across the full range of HR requirements (e.g. appraisal uptake, mandatory training attendance and attendance at work) to improve target areas identified. 

Professional HR Service -Policy Development

Facilitate coaching and development support for line managers/parish priests to improve their skills in managing staff.

Ensure that on-going review and development of employment policies is undertaken, including researching changes in legislation & case law, national and local HR initiatives and service improvements; consulting with line manager/parish priests and staff in the process as appropriate and ensuring dissemination of the policy within the organisation.

Employee Relations

To act as a specialist resource to line managers/parish priests providing advice on highly complex employee relations issues (e.g. disciplinary, grievance, sickness absence, performance management, appeals and harassment/bullying issues).

To coach and support line managers/parish priests on adopting good HR practice by offering effective HR advice through the interpretation of current employment & case law, best practice and Employment policies.

To work with the Chief Operating Officer to instruct the solicitors on matters requiring legal counsel including the management of Employment Tribunal cases and take the lead on preparing for hearings including supporting line managers/parish priests attending the hearings.

To foster and maintain effective relationships with line managers/parish priests through the use of highly developed and effective communication skills.

Employee Resourcing

To manage the Recruitment process to ensure the provision of a responsive, high quality recruitment service to the organisation.

To ensure the Department produces all contractual and related documentation for newly recruited staff, plus follow up documentation through to confirmation of employment and where appropriate termination of employment

To work with line managers/parish priests and the HR Administrator to identify areas of recruitment and retention difficulties (hotspots) and develop and implement targeted strategies for recruitment.

Employee Pay and Benefits

 

To provide information and support to all staff on employment, benefits, and welfare matters, including advice on compensation and benefit. This includes both directly employed staff and those of contracts protected by TUPE.

To actively participate with the monthly payroll preparation, data inputting and checking to final approval.

Liaise with Finance department payroll and Benefits Providers to ensure accurate application of pensions and benefits.

To process the outcomes of the annual salary reviews and disseminate information to staff.

Employee Learning and Development

To manage a programme of learning and development for staff as agreed with the Senior team and in consultation with parish staff.

This includes ensuring that all new starters attend an induction and that all requests for funding are processed in accordance with the agreed policy.

To develop and deliver, in conjunction with specialist support where applicable, training interventions to improve people management skills amongst line managers/parish priests and compliance with employment policies including facilitation of training days.

To devise and deliver targeted management briefing sessions and workshops on issues such as sickness absence management, harassment, equality and diversity, change management etc. as agreed with the Chief Operating officer.

To be responsible for all aspects of the development and training of HR Team.

Management of the HR Team

To performance manage the casework across the Diocese so that all cases are dealt with in line with the relevant employment policies and improve the quality and standard of investigations, disciplinary, grievance, harassment and bullying processes and management processes to produce an employee relations culture that is fair and felt fair by employees.

To be responsible for ensuring professional standards of HR practice are maintained and developed.

Budget

 

Manage the team budgeting process, liaising with other departments and producing a budget to agreed standards ready for Chief Operating officer and Trustee approval.

Responsible as budget holder for overall HR department budget, actual against budget reporting and participates in budget preparation process.

Terms of Employment

The Terms of Employment are attached at Appendix 1

The Person Specification is attached at Appendix 2

Appendix 1 - Diocese of Portsmouth Terms of Employment 

Information Management

· To accurately update and input data to relevant data systems.

· Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner and in accordance with Information Governance requirements.

· Inputting, monitoring and checking data, required for finite and ongoing projects within the teams.

· Working with all team members in the collection of information for reporting on relevant projects and cases.

· Running and collating reports including which may include statistical and performance management reports to senior management as required.

· Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and in accordance with Information Governance requirements.

 Complaints

· Ensure that any concerns or complaints about the team are recorded, and where immediate resolution is not possible are passed to the relevant party to respond/manage.

 Audit and review

· To participate in regular reviews as required.

 Staff Management

· To adhere to all staff management policies applicable to the Diocese of Portsmouth.

· To provide a supportive environment for staff and colleagues with appropriate levels of performance management in order to ensure objectives are achieved.

· Provide support and mentoring to members of the team encouraging continuous improvement.

· To be responsible for receiving annual appraisal and providing an annual appraisal for any staff you directly manage.

Organisational Vision, Mission, Aims, Culture and Behaviours

· You will be expected to contribute to the development of the culture of the Diocesan team. You will also be required to understand the organisation’s mission, aims and objectives and demonstrate the organisation’s values and behaviours throughout your work.

 Engagement with staff

· The Diocese of Portsmouth is committed to ensuring relevant and appropriate engagement with you to make sure the Diocese of Portsmouth develops in partnership with staff. Opportunities will be provided to hear your views and it is expected that you will engage with this process to make sure that there is active engagement with all our staff.

 Engagement with the public

· The Diocese of Portsmouth wants to make sure it listens to and acts on the view of its local communities and parishes. Where appropriate, you will be expected to follow the principles laid out by the organisation to ensure effective engagement with stakeholders at an early stage in any development project.

 Equality & diversity

· You have a personal responsibility for your own behaviour and for ensuring that you comply with the Equality Act 2010 by eliminating discrimination, advancing equality of opportunity and fostering good relations. This means you must help promote an inclusive environment by treating everyone with dignity and respect; by respecting and responding to the diverse needs of staff, service users and others and; appropriately challenging and/or reporting behaviour that may be considered to be offensive when directed against yourself or others.

 Improving working lives

· The Diocese of Portsmouth is currently working to develop an appropriate health and wellbeing programme. You are expected to participate and support this and other well-being initiatives designed to improve the overall working lives of staff.

 No smoking policy

· You and your visitors are not permitted to smoke on Diocese of Portsmouth premises. You should only smoke during recognised breaks throughout the day, and not at the front of the building. The Diocese of Portsmouth does not allow the smoking of electronic cigarettes in the offices. People will be supported to give up smoking if required.

Alcohol and substance misuse policy

· Diocese of Portsmouth expects all its employees to conduct themselves in a way that ensures that standards of service, image and the reputation of the Diocese are maintained. If you are under the influence of alcohol or drugs/other substances and are unfit to work, you may be subject to disciplinary action in accordance with the Diocese of Portsmouth’s Disciplinary Policy. The Diocese of Portsmouth will assist and support you and your manger if you have an alcohol, drug or substance related problem.

Health, safety & security

· You have a responsibility to follow the Diocese of Portsmouth’s health and safety policy and arrangements which ensure, as far as is reasonably practicable, the health, safety and welfare of staff. This applies to those members of staff that are directly employed by the Diocese of Portsmouth and for whom the Diocese of Portsmouth has legal responsibility.

Safeguarding children and vulnerable adults

· You have a responsibility to safeguard vulnerable adults and children and must be aware of, and comply with, the Diocese of Portsmouth policies for safeguarding adults and children. You should familiarise yourself with these policies and ensure that you access appropriate safeguarding training commensurate to your role.

Rehabilitation of Offenders Act 1974

· This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974.  This stipulates that all previous convictions, including those that are ‘spent’ must be declared.  Previous convictions will not necessarily preclude an individual from employment within the Diocese of Portsmouth but you must declare this in writing at the appropriate stage during the recruitment process.

 Confidentiality

· The Diocese of Portsmouth requires that you maintain an appropriate standard of confidentiality in the course of your duties. Any disclosures of confidential information (including personal information kept on computer or other media) made unlawfully outside the proper course of duty may be treated as a serious disciplinary offence.

· Additionally, the Diocese of Portsmouth recognises that confidentiality is an obligation not just for all staff but also for third party contractors supplying services to the Diocese of Portsmouth.

 Data Protection Act 1998

· Under the provision of the Data Protection Act, the Diocese of Portsmouth determines that it is your responsibility to ensure that all data, whether computerised or manual, is kept secure at all times.  This includes data relating to clergy, specific casework and colleagues.  Data must not be disclosed to any unauthorised person and must be regarded as strictly confidential at all times

Information Security

· Whether you are permanent, temporary or contracted you are responsible for ensuring that you are aware of the legal and policy requirements of the Diocese of Portsmouth and for ensuring that you comply with these on a day to day basis.  You must abide by the information security policy and associated policies and procedures.

You should report any suspected breaches of this policy to your line manager.

 Sustainability

· The Diocese of Portsmouth is working towards reducing its impact on its environment. You will be expected to support this commitment, make your own contribution to sustainability and ensure that any processes or policies developed to support this approach are delivered.

Mandatory training

· You are required to complete all training specified by the Diocese of Portsmouth. Some of this mandatory training is a legal requirement for the Diocese of Portsmouth, and some is considered essential for the employees. All new staff need to complete their mandatory training in first six months, during their probationary period. Thereafter required training needs to be completed within the first three months of each financial year.

  Review of role

· This job description may change and develop over time, to reflect changing requirements of the Diocese of Portsmouth you will need a high degree of flexibility and resilience. You will have the opportunity to review your job description at your annual appraisal meeting, which aims to reflect on your performance and development over the previous year.

· You will agree, with your line manager, your personal development plan for the year in order to further develop your skills and knowledge required to carry out the responsibilities associated with this role.

 GDPR

· Under the terms of the General Data Protection Regulation (GDPR), the information you provide us with will be held in confidence and used for the purpose of Diocesan recruitment and no other purpose.

Appendix 2 - Person Specification

Head of People Management (Human Resources)

 

Supporting Evidence

In the supporting evidence of your application form, you must demonstrate your experiences by giving specific examples for the criteria within the person specification.

A –   Application Form

I –   Interview

T –   Test

C - Certificate

Criteria

Essential/Desirable/Assessment

Knowledge, Training and Experience

Qualification at degree level as a minimum standard professional qualification in their discipline e.g. CIPD (HR) - Essential A/C

 Masters level in relevant discipline - Desirable A/C

Recent, significant HR management experience, operational and policy development whether in the private, public or voluntary sectors - Essential A/I

Strong recent business acumen and a sound knowledge of good corporate governance, strategic planning, risk and performance management - Essential A/I

Extensive experience of holding senior individuals and teams to account - Essential A/I

Accustomed to being held to a high level of accountability - Essential A/I

Commercially and politically astute in particular area of expertise - Essential A/I

Track record of leading and supporting organisational change - Essential A/I

Experience of building effective and lasting working relationships with a range of internal and external stakeholders - Essential A/I

Good keyboard skills and good use of IT systems and software programmes such as O365 - Essential A/I

Effective team working Minute taking and effective meeting practice - Essential A/I

Communication Skills

Clear communicator with excellent writing, data entry and presentation skills - Essential A/I

Capable of constructing and delivering clear information / instructions - Essential A/I

Equality and Diversity

Understanding of and commitment to equality of opportunity and good working relationships - 

Essential A/I

 

Autonomy

Ability to work under pressure in a busy work environment and able to multi-task - Essential A/I

Able to work on own initiative, organising and prioritising own and others’ workloads to changing and often tight deadlines - Essential A/I

Display excellent organisational ability, integrity and judgment - Essential A/I

To be flexible and to exhibit initiative in resolving problems - Essential A/I

Other

Knowledge of and sympathy with the teachings of the Roman Catholic Church - Essential A/I

An exciting opportunity has arisen in our central operations to head up our fantastic Twinnage division as the Head of Twinnage. Twinnage is our overseas aid division and the successful candidate will be responsible for delivering the Twinnage development programme within budget ensuring full compliance. 

Working Hours = You will be contracted to 22.5 hours per week
Contract = Permanent
Location = Flexible on location but will require some travel
Salary = You will be paid £30,000.00 per annum (£50,000 FTE)
Benefits Package = 33 days holiday (pro rata) per year inclusive of bank holidays increasing to 38 days with service, competitive pension scheme, buy and sell holidays, birthday reward, enhanced maternity pay and lots more.

The main duties as Head of Twinnage will involve:

• Develop and manage the strategic plan including budgets and deliver within budget to agreed timescales
• Manage the Twinnage team including the Twinnage Administration Officer and a number of volunteers
• Manage all funding requirements to ensure the need is real and report / monitor all grants to sure payments follow Society policies
• Promote Twinnage and Overseas Development internally and externally
• Build and enhance partnership links  with other Overseas development organisations and Social Justice teams
• Develop strong working relationship with internal Twinnage Officers and the 6 twin countries undertaking regular communication and visits
• Develop SVP Trading links with twinned countries so that produce made in those countries by the SVP local organisations is sold in England and Wales SVP shops
• Ensure that twinned countries have adequate safeguarding policies and procedures in place and in use
• Seek external funding to supplement Society raised funds for Twinnage projects in consultation with the fundraising team.
• Ensure that all requirements regarding the Charities Commission and the International Twinnage manual are understood, communicated and complied with.

It is essential for the candidate to demonstrate the following:

• Educated to degree level or equivalent
• Experience in a senior management role involving managing a programme, change management, budget management and strategic development
• NGO experience
• Good knowledge of the International Aid Sector and safeguarding practices
• Willingness to travel inside and outside the UK
• Proficiency in various IT systems including Microsoft Office
• Understanding of financial reports and measures
• Excellent written and verbal communication skills
• Good organisation skills, including the ability to plan and priorities tasks
• Sympathy with the Christian aims and purposes of the Association and demonstrated cultural sensitivity

Other attributes that would be desirable but not essential are:

• Experience in working with and managing volunteers
• Working experience in Risk Management, internal audits, fundraising and marketing

In return we’ll provide you with the opportunity to work for a welcoming organisation that offers support and guidance to all members of staff.

Senior Engineer

£31,058 per annum

(plus a recruitment & retention allowance of £3,993pa)

(Ref:  SUS2891)

37.5 hours per week - based within England, South

Sustrans is looking for a Senior Engineer, who is passionate about sustainability, to help design and deliver outstanding cycling and walking infrastructure schemes to enable us to achieve our vision of a society where the way we travel creates healthier places and happier lives for everyone.

You will help develop and improve the National Cycle Network (NCN) through our “Paths for Everyone” work and partner with a range of stakeholders as we seek to upgrade the NCN into high quality traffic free or quiet back road routes.  “Liveable Towns and Cities” is another of our core priorities and will see you working on projects such as conceptual cycle super-highways, working hand in hand with local communities reshaping their streets and, alongside local authorities, unlocking the wider road network to encourage greater active travel.

We are looking for Engineers with strong highways background and a flair for delivering high quality infrastructure design. Engineers who can demonstrate a strong track record of working collaboratively with stakeholders and as technical experts within multi-disciplinary teams. In return we can support you to develop new skills and give you the freedom to express yourself creatively. This is a fantastic opportunity to join a small team where you can make a big impact and where we value the contribution and expertise of everyone.

We look forward to receiving your application.  Closing date for completed applications is 9am on Monday 8 June 2020.  Interviews will be held over Skype / Zoom on Wednesday 17 or Thursday 18 June 2020.

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion. We welcome applications from people with the appropriate skills from all parts of the community.

Project Officer, Workplace Engagement

 (ref: SUS2920)

£24,446 per annum - 37.5 hours per week – 12 month contract

Wishaw and across Lanarkshire

This is an exciting role with a variety of responsibilities, working alongside NHS Lanarkshire staff to produce a series of site specific Active Travel Action Plans (ATAPs), engaging NHS staff across Lanarkshire through a range of activities designed to increase the number of active and/or sustainable travel journeys for commuting and business travel, ultimately contributing to the Sustainability Assessment Tool and Sustainability Strategy.

You will have experience of and be passionate about sustainable behaviour change and/or employee engagement project delivery in a workplace setting and have experience of leading group workshops and organising and running events. You will have excellent written and verbal communications and presentation skills, the ability to deliver engagement activities and promotional events and the ability to motivate and enthuse others. You will need excellent organisational skills and to be able to prioritise and manage your own workload. You will also be IT literate and committed to the promotion of sustainable transport. 

Closing date for the receipt of completed applications is 9.00am on Thursday 11 June 2020. Interviews will take place via Skype or Zoom or at Sustrans offices in Edinburgh on Wednesday 24 June 2020. 

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion. We welcome applications from people with the appropriate skills from all parts of the community.

Senior Engineer

£31,058 per annum

(plus a recruitment & retention allowance of £3,993pa)

(Ref:  SUS2875)

2 vacancies - 37.5 hours per week - based within England, Midlands & East

Sustrans is looking for Senior Engineers, who are passionate about sustainability, to help design and deliver outstanding cycling and walking infrastructure schemes to enable us to achieve our vision of a society where the way we travel creates healthier places and happier lives for everyone.

You will help develop and improve the National Cycle Network (NCN) through our “Paths for Everyone” work and partner with a range of stakeholders as we seek to upgrade the NCN into high quality traffic free or quiet back road routes.  “Liveable Towns and Cities” is another of our core priorities and will see you working on projects such as conceptual cycle super-highways, working hand in hand with local communities reshaping their streets and, alongside local authorities, unlocking the wider road network to encourage greater active travel.

We are looking for Engineers with strong highways background and a flair for delivering high quality infrastructure design. Engineers who can demonstrate a strong track record of working collaboratively with stakeholders and as technical experts within multi-disciplinary teams. In return we can support you to develop new skills and give you the freedom to express yourself creatively. This is a fantastic opportunity to join a small team where you can make a big impact and where we value the contribution and expertise of everyone.

We look forward to receiving your application.  Closing date for completed applications is 9am on Tuesday 2 June 2020.  Interviews will be held over Skype / Zoom on Wednesday 10 or Thursday 11 June 2020.

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion. We welcome applications from people with the appropriate skills from all parts of the community.

Director of Central Support Services
Base: Exeter
Hours: Part time, 22.2 hours per week
Salary: £53,000 - £58,000 per annum FTE (depending on experience)
Contract: Fixed Term Contract (12 Months)

We’re looking for an outstanding leader to join our directorate team and manage the delivery of financial accountability and central support services including Finance, Human Resources, IT, and Quality and Compliance. You’ll lead and direct staff across these areas, ensuring that they are effective in carrying out their responsibilities and that they are working productively together to meet the needs of our service. You’ll promote the wellbeing of all staff, modelling EDP’s values and embedding these across the organisation.

As part of this role, you’ll be responsible for ensuring that EDP meets its statutory obligations, including liaising with external auditors to guarantee that EDP’s accounts meet Companies House and Charity Commission requirements. You’ll also make sure that our services meet contractual, national and internal KPIs and targets.

An innovative thinker, you’ll review processes and systems to meet the changing needs of the organisation, allowing EDP to develop and improve. You’ll coordinate bids and tenders, undertaking financial risk management and appraisal and looking at opportunities for investment, diversification and innovation. You’ll respond flexibly to changes and developments, anticipating and preparing appropriate contingency plans.

What we’re looking for

We’re looking for a leader with significant experience of financial and strategic management at a senior level, including gaining, leading and managing large successful contracts. You’ll have contributed to organisational/service change and development and will have significant previous experience of mobilising new services. The ideal candidate will be educated to degree level and we would welcome applications from candidates who are qualified members of a recognised accounting body.

In the role you’ll manage a multi-disciplinary team and services, so sound knowledge and understanding across a range of areas is needed to be successful in role. Areas will include Human Resources and employment legislation, regulatory frameworks (including CQC), quality and governance frameworks including charity accounting, and selecting IT systems. You’ll be able to demonstrate delivery of successful bid writing practice and will have good understanding of identifying, assessing and developing new business opportunities and markets.

A strong communicator, you’ll interact confidently and effectively with key internal and external stakeholders, including those at a senior level. You’ll value partnership working, and will be able to demonstrate your commitment to, and experience of partnership management.

About EDP

EDP Drug & Alcohol Services is a thriving charity currently providing services across Devon and Dorset, in the community and within prisons. We offer a number of dynamic and innovative initiatives which work alongside people to improve their wellbeing, social connections and employability. We’re passionate about supporting individuals who face complex issues, including substance misuse, mental ill health, and other harmful, addictive and offending behaviour, to improve their lives. The fundamental belief underpinning our work is that, given the right support and resources, people can and do make remarkable changes.

EDP can offer you a real opportunity for new, challenging and highly rewarding experiences. In return for your commitment and enthusiasm, we offer a comprehensive training & development programme, a generous leave package, pension scheme, and a positive, dynamic working environment.

Closing date for applications is noon on Monday 8th June 2020.
Please ensure that you quote reference number 33.20 on your application.

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the button to be directed to our website where you can download the information pack and application form. 

EDP is committed to safeguarding and promoting the welfare of vulnerable adults and expects all employees and volunteers to share this commitment.

Candidates are subject to additional checks including DBS (to the appropriate level) and prison vetting – details will be specified as part of the vacancy details. Outcomes of these additional checks will be considered before any offer/appointment is confirmed.

No agencies please.

1. Can you lead strategic and collaborative change in the social sector?
2. Are you able to influence and galvanise the efforts of external stakeholders across councils, government, local funders, corporates, businesses, charities and community interest groups?
3. Are you willing to do the following: work outside your comfort zone; manage multiple workstreams and projects; ‘get your hands dirty’ once in a while; drive and produce high quality work in a self-imposed high-pace environment?
4. Can you identify issues, source solutions and bring commercial acumen to the portfolio of work that you have established?

Feeding Bristol’s vision is to reduce food insecurity at a systemic level across our city. We work with a well-established social sector acting as an umbrella organisation to support the sector’s efficiency and effectiveness. Since its inception (only two years ago) our charity has delivered significantly beyond its means and plans to continue to do so. To lead us through our next phase of development, Feeding Bristol is looking for a new Director to replace the incumbent who is moving back home overseas.

Theory of Change – Our strategy:

In January 2020, we updated our Theory of Change to reflect the evolving food landscape and the learnings we had taken from our first 2 years of operation. The COVID-19 crisis has emphasised the importance of the role and the purpose of Feeding Bristol given the expected increased level of food insecurity due to a significantly weakening economy.

The Theory of Change can be found on our website.

Contract Details:

Hours: Full-time (part-time may be considered)

Salary: £36,000 gross annual salary + 32 days annual leave (including bank holidays)

Reports directly to the Chair/Board of Trustees

The Director Role:

As Director, you will work closely with the Chair and Board of Trustees to develop, implement and evaluate the strategic plans for the organisation. One of your key objectives will be to ensure that the work of Feeding Bristol is accessible, of the highest quality, and contributes effectively to the sector and to alleviating food insecurity across our city.

Key Responsibilities:

• Deliver an ambitious, aspirational and innovative strategy that has clearly measurable impacts and delivers systemic change
• Identify, develop and maintain positive external partnerships
• Influence and galvanise the efforts of multiple external stakeholders across councils, government, local funders, corporates, businesses, charities and community interest groups to lead strategic and collaborative change
• Attract funds and manage the financial budget of the charity
• Manage a number of diverse and wide-ranging work streams concurrently and effectively
• Be the driver for activity of the charity
• Inspire, lead and develop your team and a team of volunteers

Candidate Experience:

• Demonstrable track record of operating at a Director level with leadership experience
• Demonstrable experience in the food, food-related or charity / third sector
• Experience in driving positive and distinctive change in an organisation or sector
• Proven experience of financial management of a charity, social enterprise or business and working with/setting budgets
• Ability to maximise the use and impact of all available resources

Important Background Information:

COVID-19: We are currently leading the strategic city-wide crisis food solution for feeding the economically vulnerable throughout this COVID-19 pandemic. This work has reflected our ability and willingness to pivot the organisation’s focus to the critical needs of the time. As a strategic leader, who will be expected to focus on the long-term implications of decisions made, you will also need to be capable of ‘flicking the switch’ from programme management to crisis resolution if, and when, it occurs – such as we have done now, and during the summer school holidays of 2019.

The United Kingdom Literacy Association (UKLA) is looking for a General Manager to run its Office in Leicester (some Office work may, from time to time, take the form of home-working). The Association needs someone able to manage a small team of part-time members of staff. The Office staff team comprises: the General Manager (part-time, 28 hours on at least 4 days per week); a part-time Finance Administrator (23 hours on 3 days per week); a Membership Secretary (currently 10 hours on 2 days per week); an Admin and Awards Secretary (currently 10 hours on 2 days per week). It is the responsibility of the General Manager, in association with UKLA trustee line managers, to decide how and when to delegate tasks within the Office, and see that these are carried out effectively.

General Manager

Salary: Between point 20 and 27 (£25,217-30,942) pro rata

Contract, Part-time (28 hours on at least 4 days per week)

The General Manager should be a good communicator with excellent managerial skills and a keen interest in helping UKLA work effectively across the United Kingdom and beyond. The UKLA General Manager is expected to be reliable, systematic and proactive. She or he will have good interpersonal, administrative, communication and IT skills. The role requires someone who works well under pressure while also paying due attention to detail and upholding the values of the Association.

The UKLA General Manager has oversight of all communications and events from a UKLA Office perspective but is directly responsible to the trustees of UKLA for the efficient operation of the UKLA Office and its team of staff. On a day-to-day basis, however, the General Manager works independently and with minimum supervision, responding promptly and directly to the needs of trustees and committee conveners to ensure that UKLA’s programme of charitable activity and the implementation of delegated aspects of its strategy run as smoothly and effectively as possible.

The UKLA General Manager is expected to undertake other duties and responsibilities which the Association may from time to time reasonably require, and engage in any training which may be offered relevant to fulfilling the role more effectively.

Detail

1) Office management

Responsibility for the smooth operation of the UKLA office, including:

• acting as the UKLA’s Responsible Person for General Data Protection Regulation (GDPR) and ensuring UKLA’s compliance with GDPR
• ensuring office procedures support the secure storage and backup of electronic data
• ensuring administrative systems are efficient and fit for purpose
• ensuring office accommodation and equipment are fit for purpose and meet Health and Safety requirements
• liaising and negotiating with the management of the office premises (Voluntary Action Leicester – VAL), on behalf of the Association
• ensuring UKLA is covered by appropriate insurance policies (with relevant trustees including the Hon. Treasurer), including for external events such as conferences
• maintaining and updating the Office Handbook
• contributing to the annual review and revision of UKLA’s guidance on office procedures (with relevant trustees including the Hon. Secretary and/or Hon. Treasurer).

2) Office staff management

Accountability for staffing, including:

• advertising for and appointment of new staff, in collaboration with trustees, and agreeing their job descriptions
• induction and supervision of new staff members
• monitoring and reviewing performance of all staff in relation to their job descriptions and providing brief monthly reports to line managers (Hon. Secretary and/or Hon. Treasurer)
• supporting and supervising staff on a day to day basis 
• planning the efficient deployment of part-time staff to make best use of office space
• maintaining and updating the office staff critical date planner
• maintaining a calendar of annual leave for all office staff to ensure coverage and consistency of operation, and informing trustee line managers
• maintaining a record of staff hours and leave taken, ensuring these meet contractual requirements
• overall management of staff pension arrangements (in liaison with the Hon. Treasurer/Secretary).

3) Supporting UKLA’s charitable status

Acting as the key contact for the Charity Commission, in liaison with the President/Hon. Secretary/Hon. Treasurer, as appropriate:

• maintaining an ongoing database of trustee details and updating it annually
• updating the Charity Commission’s register of trustees, as necessary
• ensuring UKLA’s Annual Return is completed each summer on the Charity Commission website, including the upload of the Annual Report and Accounts
• keeping up to date with Charity Commission requirements.

4) Supporting trustees and sub-committees

Responsibility for managing office systems to support the smooth functioning of UKLA as an organisation, including:

• providing administrative support for the President, Hon. Secretary and Hon. Treasurer, as required, prioritising efficiently
• providing administrative support for the conveners of sub-committees, Special Interest Groups and Task Groups, and the Regional Representatives co-ordinator, as required, prioritising efficiently
• ensuring papers for Executive Committee (EC) and National Council (NC) meetings are pre-circulated, filed and stored
• minuting EC and NC meetings (in conjunction with the Finance Administrator) and ensuring minutes are sent to the Hon. Secretary for checking within 5 working days of each meeting
• ensuring all minutes are filed and stored
• organising efficient filing systems for all other UKLA documentation, in digital or print form, to enable others to locate documents quickly and easily
• addressing action points relevant to the UKLA office which arise from committee minutes
• managing website updates in liaison with the website designer
• maintaining and regularly updating the UKLA Archive.

5) Finance

Overall responsibility for the efficient management of UKLA’s finances, including:

• maintaining a strategic overview of UKLA’s finances
• ensuring compliance with UKLA’s internal financial controls, as specified in the Charity Commission’s document (CC8) and contributing to the annual review
• supporting and advising the Finance Administrator as required
• acting as an authorised signatory and authorising expenditure
• liaising with UKLA’s accountants and payroll as necessary
• substituting for the Finance Administrator on urgent matters, where essential
• providing guidance to conference organisers about managing and budgeting for a conference, and ensuring they understand their responsibilities for covering costs
• ensuring that conference bookings are promptly processed.

6) UKLA International Conference

Contributing to the UKLA’s annual International Conference in liaison with the conference organiser and the convener of the Conferences sub-committee by:

• co-ordinating practical details, including – as appropriate – venue, catering, accommodation, social programme, timetable and budget
• updating website pages for submission of proposals, where appropriate
• providing office administrative support for the proposal submission process
• creating the final programme
• creating the conference brochure with the support of the conference director and overseeing its production and delivery
• maintaining excellent communication with delegates and speakers, ensuring information is delivered effectively in a timely manner
• maintaining an overview of conference budgets and finances, and seeking to achieve best value for money at all times
• attending all International conference ensuring their smooth running and overseeing staff/helpers.

[Please note that for the July 2021 International Conference (postponed from July 2020), much of the above has already been begun.]