Access All Areas seeks a flexible, pro-active and people-focused Access Administrator to join the Access All Areas team to manage access related administration including Access to Work, universal credit and invoices for work, particularly for our company of learning disabled and autistic Associate Artists.

You will be well organised and have excellent attention to detail, with strong basic finance skills. Your excellent communication will mean that you can clearly share financial information with all colleagues and learning disabled and autistic artists.

About Us 

Access All Areas makes award-winning, disruptive theatre by learning disabled and autistic artists. 

Our performances create intimate moments of interaction between artists and audiences; occupying unexpected spaces in venues, on the streets, and in public buildings. We’ve toured our work across the UK and internationally.

Through our Performance Company we support the artistic development of some of the world’s leading learning disabled creatives, who are all graduates of our award-winning Performance Making Diploma held at the Royal School of Speech and Drama. Our Transforming Leadership programme is changing ideas of who can lead and how, and ensuring that learning disabled and autistic creatives have a voice at all levels of our culture. 

Job Description 

Responsibilities

• To manage the process of making claims to Access to Work for artists and staff, working with the Executive Director, Support Workers, and Associate Artists.

• To manage new applications or renewal applications for Access to Work grants for artists.

• To work closely with our company of learning disabled and autistic artists, and their legal appointees if appropriate, to support Universal Credit or Employment Support Allowance claims and reporting.

• With our Access Manager, to support and advocate for Associate Artists at occasional external meetings related to finance, benefits, or Access to Work grants, such as job-centre or universal credit meetings.

• To manage all invoices for and with our Associate Artists, working with our Programme Manager and Accountants to ensure timely payment for artists.

• To manage any issues relating to self-employed status for artists, including freelance tax returns.

• To support the Access Team with administration.

• To ensure any personal financial information relating to our Associate Artists is stored systematically and securely.

• To help maintain company databases.

• To present financial and other information to Associate Artists in a clear accessible format (Easy Read training will be provided)

• To undertake any other duties as reasonably required.

Person Specification

Essential

You must:

• have experience of office administration.

• have uncompromising attention to detail.

• have excellent written and verbal communication skills.

• have good basic maths skills.

• be familiar with MS Office products, including Microsoft Excel, and have good basic IT skills.

• be interested in disability, theatre or the arts.

• have a pro-active, flexible, patient and kind approach to work.

Desirable

It’s not essential, but it might be helpful in the role if you:

• have some experience of financial administration or processes.

• have experience of or a significant interest in working with people with learning disabilities or autism.

• have some experience in, or interest learning about, processes surrounding benefits or Access to Work.
 

• Responsible to: Executive Director

• Responsible for: N/A

• Other key relationships: Access Manager, Programme Manager, Company Coordinator, Accountants

This role is open to applicants living in any area of the UK. We aim to facilitate a fully flexible approach to working, to allow for caring responsibilities or access needs.

We are open to discussing a reduced-hours contract of 28 or 32 hrs per week, with pro-rated salary, to allow for caring or access needs.

Access All Areas are an equal opportunities employer. We particularly welcome people who identify as D/deaf or disabled; and Black, Asian and Global Majority applicants as they are currently underrepresented in the arts.

If you feel you meet all the requirements of the role but have difficulty applying due to access obstacles, please get in touch to discuss how we can make the process accessible for you.

How to apply

To apply, please complete the application form and equal opportunities monitoring form on our website.

We are a UK wide membership organisation for all health professionals working in adult, paediatric and adolescent rheumatology. BSR works to promote excellence in the care of people with rheumatic and musculoskeletal disorders and to support those delivering it, involving patients and carers at every step.

We are looking for a highly organised and motivated individual to join us as a Clinical Projects Administrator. The main purpose of the role is to provide administrative and project management support to the Biologic Registers, Research and Quality Improvement functions of BSR that form a vital part of our work that aim to foster excellence in all aspects of rheumatology.   

Location 

Our office is based in Central London with flexible (hybrid) working options available 

In this role you will: 

• Support the project management of BSR Biologics Registers by managing requests for data access and publications and assisting in promotion through production of promotional material, social media content and conference attendance 

• Monitor BSR Registers email inbox and liaise with the registers steering committee, pharmaceutical company representatives, academics and clinicians 

• Act as the point of contact for the annual Research Funding Call providing administrative support around shortlisting, contracting and invoicing processes 

• Work with the Education and Marketing/Digital department to help develop and maintain relevant sections of BSR website 

• Assist with servicing and co-ordination of BSR committees including preparing agendas, taking minutes and disseminating papers 

• Provide general administrative support as required by the Director of Practice and Quality including communications support across the wider team 

We'd love to hear from you if you:  

• Have relevant administrative work experience such as organising meetings, diary management and accurate minute taking 

• Have a collaborative work ethic and ability to engage positively with all stakeholders 

• Have a professional approach and ability to work without close supervision 

• Produce work with accuracy, diligence and attention to detail 

• Effectively use information technology: Microsoft Office (Outlook, Word, Excel)

• Have an interest in rheumatology and health research 

• Have experience of writing clear and accessible publication material, production and design of webpages, newsletters and publications – desirable  

• Have experience of academic research processes and an understanding of basic medical vocabulary – desirable 

We can offer:  

• A great place to work, we are Investors In People accredited and committed to Equality, Inclusion and Diversity 

• Performance related pay and incentive schemes that include colleague nominated awards  

• Group pension scheme  

• 25 days holiday plus bank holidays 

• A heap of benefits, such as BUPA health insurance, cycle to work schemes, buy/sell leave etc. 

• Regular staff social events

• Year round learning and development programmes  

BSR is committed to encouraging inclusion, equality and diversity among our workforce, and eliminating unlawful discrimination, harassment and victimisation by complying with the Equality Act 2010. 

We want a working environment free of all the above, where individual differences and the contributions of all staff are recognised and valued. To do this, we will proactively tackle discrimination and disadvantage and ensure that no individual or group is directly or indirectly discriminated against for any reason. We expect all BSR employees to champion and live our values through their work at every opportunity. 

Do you enjoy HR administration across the employee lifecycle? Would you like to work in a friendly, welcoming team where your efficiency will be valued? Do you want the freedom of a flexible location where you can work either from home or from our offices, depending upon what you prefer each week?

In this role, you will focus on providing outstanding customer service to our stakeholders across One YMCA. We are looking for someone who has previous HR experience including using a HR system. The successful candidate can demonstrate great attention to detail and have the ability to work in an environment with conflicting priorities.

We may interview on a rolling basis, so please don't delay sending your application.

You will be responsible for administering all people operational processes that spans the entire employee lifecycle. You will be a point of contact for people query-related matters, you will be responsible for maintaining our Employee systems with quality and accurate information. 

• Administering new starters and on boarding. Write offer letters & contracts of employment.
• Manage the compliance process of employees including pre-employment checks
• Oversee administration and transactional activities and input onto our Employee system (SelectHR & Workspace)
• Act as a point of contact for employees and managers, including the management of the Human Resources inbox.
• Administer processes including absences and parental leave

Hours, pay and location: This role is full-time and pays £23,540 per annum. You will be able to work from home. You will be able to work from home but will able work from our offices when you would like to attend - we can be flexible.

When you apply (via One YMCA's website) please state your notice period, or the earliest date you can join, in your cover letter. Please use your cover letter to show why you would like to work with us.

Re-Vision provides professional part-time training for adults to qualify as counsellors and psychotherapists, and a low cost counselling service.  The number of students  has grown, and our admin team needs to grow with it!

Based near Queens Park station in NW6, we are a small charity established for over 30 years.
 Along with two other part time administrators you will play a key role in supporting students and staff.  This role will concentrate on direct support for sections of the training programme, and the low cost counselling service. In addition you will work on other shared tasks around finance, premises etc.  You will need experience of administration, the ability to use and develop systems and a good eye for detail. You will also have an interest in the field of therapy. We are currently mostly working remotely, but hope the post holder will eventually work perhaps 2 days a week in the office, one day from home, but this will be flexible as are arrangements about exactly how you would work the 21 hours a week.  We offer 25 days annual leave pro rata. 

Closing date: 21st  November 2021

Find the job description, how to apply and more information about us on our web site. 

About Advocate

Advocate is a national charity which matches volunteer barristers eager to undertake pro bono work with those who need legal assistance but cannot obtain public funding (legal aid) and cannot afford to pay for it.

About the role

We have an exciting opportunity for an individual who is experienced in providing administrative support to a busy and small team. You must be driven to help vulnerable people, remain calm under pressure and provide guidance and support to applicants and volunteers when necessary. You need strong communication and organisation skills, will possess scrupulous attention to detail, and be confident and comfortable talking to all levels of stakeholders on a daily basis.

Closing date: 11.59pm 21 November 2021  

Interviews by Zoom: w/c 29th November 2021 

Start Date:   asap

Salary:  £23,500 to £25,000 plus pension after 3 months

Contract: permanent

Hours: Full Time (job share/part time working would be considered)

Location: Holborn, London

Advocate is an equal opportunities employer.

Job Description: Office Administrator

Job purpose: To provide administrative support to our casework team.

1. Administrative Support

1. Answer pre-application enquiries from members of the public and referral organisations.
2. Processing Post, emails, and telephone calls
3. Bundling papers for volunteer reviewers and barristers
4. Recording and processing further Information from applicants, reviewers and panel members
5. Undertake administrative tasks, research and similar work as requested by the Head of Casework, Senior Caseworkers or Caseworker.
6. Attend training sessions where appropriate.
7. Other ad hoc administrative tasks.

Generally

1. Undertaking any other responsibilities as reasonably requested
2. Attending external events promoting Advocate’s work. 

Person Specification: Office Administrator                     

Knowledge and Experience

1. At least 1-year administration experience.
2. Demonstrable and recent experience of administration
3. Demonstrable and recent experience of coordinating programmes or an understanding of this
4. Some experience of implementing systems and procedures.
5. Experience of working with vulnerable people
6. Proven experience of Microsoft Office package (including Excel), Salesforce or other similar CRM systems
7. Experience of voluntary or charity sector
8. Knowledge of legal system and the Bar in England and Wales is helpful but not essential

Skills and Abilities

1. Excellent interpersonal skills including the ability to work as part of a team and develop good relationships with stakeholders
2. Ability to prioritise effectively and meet deadlines
3. Ability to work in a busy environment with competing demands
4. High quality oral and written communication skills and attention to detail
5. Proven ability to communicate with a wide range of people
6. Ability to work on own initiative and develop ideas

Personal Qualities

1. Proactive, positive approach to developing the work of Advocate
2. Professional, reliable and responsible
3. Flexibility and willingness to learn new skills

Home-Start Barnet, Brent, Enfield & Harrow is committed to promoting the welfare of families with young children to ensure that they have the best start in life. Our team of volunteers support families experiencing difficulties by visiting them regularly in their own homes and offering them friendship, emotional and practical help.

We are recruiting a dynamic Office Administrator to join our friendly team. The Administrator will be based in the office five mornings a week. They will have a pivotal role in the co-ordination and implementation of office procedures and will provide core support to the organisation and its projects. They will be the first point of contact for external stakeholders, responding to phone calls and emails in a prompt and professional manner.

Our Team & Job Summary
You will join a small and dynamic team comprising our Chief Executive (CE), Learning Programme Manager (LPM) and Events Sales Manager (ESM). Each position has a distinct area of responsibility within the organisation, and we are looking for an experienced and engaging Office Administrator to support us with the day-to-day operations of the charity and social enterprise.

The Office Administrator role is varied, with multiple areas of responsibility across the organisation. You’ll need to be a confident and independent worker with the drive to see all tasks through to completion. At BLS you’ll have the opportunity to put your stamp on the role with the freedom to propose projects and initiatives as you see fit.

Person Specification
You must have:

• At least 2 years of experience in a similar, administrative role.
• Excellent communication skills and a positive, can-do attitude.
• Excellent organisational skills and the ability to manage conflicting workloads and priorities.
• Passion for the charity’s purpose.
• Highly IT literate. Competent in MS Word, PowerPoint, Excel, Outlook & Office 365.
• The ability to engage positively with others, build relationships and manage the expectations of multiple stakeholders.
• Sound, independent judgement and a willingness to speak your mind and share new ideas.

You might have:

• Experience in the non-profit and charity sector.
• Experience of other software including CRM, MailChimp, Canva, Photoshop etc.
• Experience in financial admin and using Sage Accounting software.
• Ability to identify system weaknesses and develop systems to improve efficiency.
• An interest in social media or digital marketing. Experience of social media management is even better.
• Experience of planning and coordinating meetings and events.

Role & Responsibilities
Administrative Support

• Act as the central point of contact for all telephone and email enquiries.
• Assist the Chief Executive with the coordination and facilitation of monthly Board Meetings. Send out meeting invites, create meeting agendas, share pre and post-meeting documents with attendees and take meeting minutes.
• Coordinate team meetings and share action points.
• Maintain a secure and accurate filing system for all documentation.
• Assist with the digitisation of paper records.
• Maintain accurate staff records and update as required. Ensure all necessary employment documentation is present and up to date. 
• Maintain training records for employees and boat contractors. Organise training refreshers when required.
• Assist with recruitment and new starter admin for BLS and the Board of Trustees.
• Assist with any other general administrative support as required by CE, LPM and ESM.

Financial Admin

• Create and send client invoices and ensure timely payment of invoices.
• Generate debtor analysis and work with LPM & ESM to maintain accurate debtor records and chase outstanding payments.
• Prepare and submit quarterly VAT return to HMRC.
• Cross-check monthly credit card expenditure against bank transactions and reconcile organisational bank accounts on a weekly and monthly basis.
• Manage all expense claims.
• Manage petty cash requests, record all outgoings and collate receipts.
• Set up weekly payment runs via online banking and process ad-hoc payments as directed by the Chief Executive.
• Manage the monthly payroll and pension payments to staff, HMRC and pension provider.
• Maintain accurate filing system for supplier invoices and credit card payments.
• Collate information for production of annual audited accounts.

Education/ Commercial Bookings

• Assist with commercial and learning programme enquiries for via email and phone.
• Assist in maintaining a record of all education and commercial hire of the barge.
• Manage the collection of pre-trip information for education & commercial trips. For example, client contact details, BAME monitoring forms, client set-up requirements, etc.
• Manage the collection and digitalisation of post-trip feedback.
• Assist with the creation of booking sheets/ event orders for all hires. Share completed booking sheets with the relevant crew members, teachers and skippers.

Office Management & Boat Operations

• Manage and schedule regular cleaning of the office and boat.
• Order office supplies as required.
• Liaise with suppliers of office equipment and boat maintenance. Assist with the scheduling of service and maintenance visits according to the annual calendar.
• Coordinate with IT support for fast resolution when issues are reported.
• Collect and drop-off paperwork to/from the boat on a weekly basis.
• Record boat defects and maintenance requirements as reported by Skippers and liaise with ESM to action these issues.
• Ensure all regulatory and governance inspections, reports, annual returns, etc. are scheduled and undertaken or submitted in the required timescales.

Social Media & Communications

• Assist with the development of content for the Electric Barge & Floating Classroom social media accounts (Twitter, Instagram, Facebook).
• Assist with scheduling social media posts when required.
• Assist with content creation for Electric Barge mailing list subscribers via MailChimp.
• Support in the maintenance and upkeep of websites (Squarespace).

Property

• Support the CE with the maintenance and upkeep of the BLS property on Harrow Road.
• Ensure compliance with Health & Safety requirements. 
• Issue invoices and collect service charge from top floor flat leaseholder.
• Maintain service contract for central heating and schedule biannual inspections of fire safety equipment.

Mind in Enfield and Barnet is a fast-growing charity in North London providing much needed therapy, wellbeing support and advocacy services to people with mental health problems. This growth has created the need for us to expand our office administration and reception team through the recruitment of an Office Administrator and Receptionist.

The purpose of this role is to be the face of Mind in Enfield and Barnet, providing a welcoming, pleasant, safe, and functional environment for visitors, clients, volunteers and staff and to work closely with the HR & Office Manager to ensure the smooth day-to-day running of the organisation through good administration. The role will be 25 hours per week.

This role will be based at our Barnet office but you will be expected to go to our Enfield office when needed.

Job Title: Administrator

Salary: Depending on experience

Length of Contract: 6 months

Based: London – flexible (home or office based)

Closing date: 03 November 2021

About us

BAAG is a unique advocacy and networking agency which aims to support humanitarian and development programmes in Afghanistan. Founded in 1987, we have around 30 member agencies and work closely with Afghan civil society groups, reflecting Afghan views and aspirations. BAAG is the only coordinating agency of its kind in the UK. It is a source of expert advice for policymakers, donors, media, and the public.

About the role

This role will partially support a new project funded through the Open Society Foundation to support advocacy for continued support to the Afghan State and Afghan civil society and the contribution they can make to the future of the country as well as provide general administrative support to the orgnaisation.

The Administrator will join a small team to provide effective administrative support to BAAG and its Director and some support to other self-servicing staff. S/he will review and update current recording and information management and some financial tasks.

S/he will be expected to be a full member of the team and take on other duties that are consistent with the job of Administrator and manageable. S/he will report to the Director.

About you

You should possess knowledge or interest in the Afghanistan context and have demonstrated experience providing reliable administrative support in an office or related setting.  You will be detail oriented, self-motivated, and have strong writing skills. You should possess strong communication skills, with a track record of communicated to a wide range of stakeholders of various diverse backgrounds. You should be proficient in Excel and be able to read budgets and support finance tasks. You will uphold BAAG’s core values, including on inclusion, accountability, gender equality, and do no harm.

Further information

This role requires applicants to have the right to work in the country where this position is based.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

If you have not been contacted by CoB 05 November 2021, please assume your application was unsuccessful.

Closing date: 03 November 2021

Planned Interview date: week beginning 15 November 2021

About MHFA England

MHFA England is a social enterprise and the leading provider of mental health skills and awareness training courses in England. Our vision is to improve the health of the nation, through normalising society’s attitudes and behaviours around mental health, by developing the skills we need to look after our own and others’ wellbeing. Learn about our social mission and our history by reading our 'what we do section' on our website.

We are a friendly, dynamic, fast-paced organisation and we strive to be an exemplary health and wellbeing employer.  We are launching an ambitious Digital Transformation Programme to seamlessly connect and engage Customers, Clients, Members and Staff and support our mission to train 1:10 of the population in mental health knowledge and skills.

What are we looking for?

We are looking for individuals who can effectively support our Client Delivery or SJA teams throughout the entire client journey as the first point of contact for either teams. You will carry out key administrative tasks to ensure delivery is carried out effectively, some of which include responding to enquiries, booking clients onto courses, arranging course materials and recording feedback on to the CRM system. The role holders will play a key role in ensuring smooth delivery processes whilst maintaining good relationships with new and existing clients.

You will be able to:

• Record new enquiries and booking information accurately on the CRM system for new client course deliveries
• Monitor shared inbox and answer or allocate enquiries to appropriate Development and Delivery Consultants
• Respond to enquiries via phone and email, and escalate to relevant consultants as appropriate
• Order training materials for each client  course delivery, collaborating with supply chain team
• Match Associates with each client 
• Coordinate with clients for booking confirmations and follow up feedback
• Pull accurate reports for weekly sales and impact records
• Develop good working relationships with other teams and peers to support overall delivery
• Collaborate with key SJA stakeholders to recommend solutions to resolve issues

You will have:

• Experience working within a busy team providing high quality administrative support
• Experience managing email and phone enquiries
• Experience managing administrative processes on a CRM system
• Good attention to detail and ability to input information accurately
• Excellent customer service skills
• Ability to develop good working relationships with key stakeholders
• Ability to prioritise and meet deadlines

Desirable skills:

• Experience providing administrative support for a training delivery team
• Knowledge of CRM systems
• Ability to manage a changing workload
• Awareness of mental health and wellbeing in the workplace
• Flexible and willing to learn new techniques, systems and processes

Looking after you

Wellbeing is at the heart of all that we do and say, we are friendly and supportive organisation. We are committed to rewarding our employees with competitive pay, a flexible and supportive workplace, opportunities to grow and develop, and our promise that we will put your wellbeing first.

What we offer:

• 25 days annual leave plus bank holidays
• Two wellbeing breaks, in summer and winter
• Free Mental Health First Aid training
• Employee Assistance Programme with a 24-hour helpline from Health Assured, occupational health and counselling
• Free flu jab to protect your health in winter

Employee benefits after probation period:

• Investing in your professional development, including qualifications and mentoring
• Death-in-service and critical illness cover
• Enhanced maternity and paternity leave
• Free eye test and £55 towards glasses
• Cycle to work scheme with an interest free loan to buy a bicycle
• Matched pension scheme (up to 5%)
• Flexible working hours and access to flexible ways of working
• Commitment to volunteering
• Fun Club, festive events and celebration
• Team lunches and events
• 'Bonusly' employee recognition and reward scheme

Interested? How to apply

For the full job description and person specification please see the attached documents or go to our website for further information.

To apply please submit a covering letter and CV demonstrating how you meet the requirements of the role. The closing date for applications is 2nd November 2021.

Mental Health First Aid England is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion or belief, marital status, or those who are pregnant or on maternity leave. We are especially keen to encourage applications from people currently under-represented within the organisation, these include but are not limited to those from the LGBT+ community, people with disabilities, and those from a Black, Asian or Minority Ethnic background.

By applying for this job you are confirming that you have read the MHFA England Privacy Notice and accept the conditions under which your details will be processed.

North Paddington Food Bank (NPFB) seeks to provide food, essentials, advice and support to people and households experiencing crisis and hardship in North Westminster, as well as parts of Kensington and Chelsea and Brent. We want to develop the most effective, accessible and adaptable approaches possible to provide the help that people need in an environment that is welcoming and supportive. 

NPFB is seeking an Office and Finance Administrator to provide support to the Head of Foodbank and Admin and Customer Support team. The post holder will work closely with the Admin team to process customer referrals and answer inquiries by phone and email. They will also be responsible for keeping our spending records up to date, and issuing basic financial reports as required. Some PA duties to the Head of Foodbank may also be required.

The ideal candidate will be highly organised, efficient, with strong attention to detail. Our work environment is collaborative and flexible, and candidates should enjoy working in a small team environment. An understanding of the needs and issues facing the diverse community of North Westminster is desirable. Please see the attached Job Description for more detailed information about the role. 

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues. In April 2019, the Centre opened its new Centre of Excellence located in King’s Cross.

The Centre values diversity and aims to have a workforce that reflects this. We encourage applications from all sections of the community.

The Programme Administrator will be part of the Training and National Programmes team within the Schools Division, which aims to support and improve children and young people’s mental health outcomes through work with and in schools and Further Education colleges and with education professionals. The role will provide administrative support across the training department. The successful applicant will have excellent organisation, administration and communication skills with experience in managing multiple priorities and attention to detail.

The post-holder will provide administration support across the Training and National Programmes team and wider School Division. The role will work across a number of training projects, including the Anna Freud Centre’s Senior Mental Health Lead training. Our training offer is currently delivered remotely, however, the role may also be required to support with future training delivered in-person.

The Centre has moved to a hybrid model of working. From January 2022 staff will be required to attend in person at our offices for up to 40% of their working hours, either at the Anna Freud Centre in King’s Cross, London (4-8 Rodney Street, London N1 9JH) or our Northern Hub in Manchester (The Express Building, 9 Great Ancoats Street, Manchester M4 5AD).

Please email Recruitment if you require assistance or experience difficulties in applying. Please note all our posts require candidates to have the Right to Work in the UK at the time of applying and we do not hold a sponsorship licence. 

Contract duration
Permanent.

Closing date for applications
Midday (12pm), Tuesday 9 November 2021.

Notification of interview
Shortlisted applicants will be notified no later than Friday 12 November 2021.
Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates.

Interviews
Interviews will be held on a date to be confirmed.

How to apply
For more information about this role and to apply, please go to our vacancies page.
We are unable to accept CVs and kindly request no contact from agencies.

Administrator

Small, established charity seeking an experienced Administrator to join our team! This is a part-time role (16 hours/2 days per week), based in our office at the Oval (SW9 6BG). The Administrator is responsible for all the charity’s administration at an organisational level, with significant financial administration responsibilities and responsibilities relating to the administration of aspects of our project delivery and fundraising. The Administrator has additional responsibilities for fulfilling the charity’s governance needs and ensuring the organisation and its team members are compliant with the charity’s policies. The Administrator will work closely with the Director, the Trustees and all the friendly team, as well as linking with freelance contractors and volunteers.

The successful candidate will have proven administration experience and have a particular interest in financial administration.  We are seeking someone who is proficient in MS Office, and has strong organisational and problem-solving skills. A charitable mindset and strong communication skills (both verbal and written) are also important.

Please see the Job Description and Person Specification for full details.

The starting salary is £24,000 pro rata, which includes 6 weeks’ paid holiday.

Prospectus are delighted to be partnering with a dynamic, award-winning human rights charity to appoint their new Office Manager.

Reporting to the Head of Finance & Resources, you will ensure the safe and efficient running of the charity office as well as delivering smooth operations by working on key areas including reception, building and office services, health and safety at work, HR administration, contracts, relevant policies and administrative systems. You will have the responsibility for management of the building, its services and equipment; liaising with the landlord; organising necessary repairs and managing caretaking. You will undertake due diligence in relation to all potential suppliers and contractors and support the work of the finance manager by taking responsibility for petty cash administration. Alongside spearheading on office management, you will be responsible for maintaining and developing health and safety compliance including inspections, audits, risk assessments, certifications, and related record keeping.

To be successful, you will be a pro-active, creative, resourceful and highly organised professional with substantial experience in a similar role within a charity or public sector organisation. You will have solid all-round office administration skills and a flair for facilities as well as the capability to nurture professional relationships with multiple external and internal stakeholders. You will have some knowledge of relevant regulations and compliance frameworks including GDPR and an understanding of safeguarding and risk management. Last but not least, you will be confident using Microsoft Office 365 and similar software packages.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

To register your interest and find out more about this unique opportunity, please submit a copy of your CV in Word doc format. Supporting statements are not required at this stage of the application process.