Office And Facilities Manager Jobs
Battersea’s Finance and Corporate Services incorporates a range of functions that support the rest of the organisation, working strategically and collaboratively to ensure that Battersea can be here for every dog and cat.
We are looking for someone to join our team as a Risk Manager, to manage and improve Battersea’s existing enterprise risk management approach at a strategic and operational level.
To be successful in this role, you will have strong experience of being a risk leader, a comprehensive understanding of enterprise risk management, and practical application of risk management across a similarly sized organisation, with significant analytical skills.
More about Battersea:
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love and expert care and get to know their characters and quirks so we can find them a new home that’s just right for them.
All the knowledge we gather in our centres helps us to improve the lives of the animals we’ll never meet, through our work with other rescue organisations and charities. We also help people make informed choices when getting a pet, we provide training and welfare advice, and we campaign for changes in the law when we see that dogs and cats or their owners deserve better.
Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
What we can offer you:
We offer our employees a wide range of benefits to reward them for the value that they bring to Battersea, to support them in their work, to help improve their health and wellbeing, and maintain a healthy work-life balance. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year
- Annual interest-free season ticket loans
- Discounted gym memberships and cycle to work schemes
- Life insurance
- Support for your professional and career development, including access to digital and in-person training programmes, a wide range of tools and resources, leadership and management training, mentoring and much more.
Our hybrid working policy:
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to maintain the benefits of home working, while allowing for collaboration and maintaining a connection to our cause. In addition to this, our offices are in a great location within London, have modern facilities, offer great employee socialising spaces and a discounted café. Best of all, coming on site offers you the opportunity to meet our lovely rescues with lunchtime cat socialising and the occasional office dog!
Equality, diversity and inclusion at Battersea:
At Battersea, we are committed to providing equality of opportunity, and developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives and contributions, we know we can provide the best expert care for every dog and cat who needs us. We particularly welcome applications from people with disabilities and from members of minority ethnic communities, who we know are currently under-represented at Battersea.
As a Disability Confident Committed employer, we're happy to discuss any support or personalisation you may need during your application and/or interview process as part of our workplace adjustments.
Closing date: 2nd October 2024
Interview date(s): w/c 7th October 2024; w/c 14th October 2024
If you think you’re a good fit for the role, and you’re passionate about dogs, cats and our work, then we’d like to hear from you.
For full details, please download our recruitment pack.
To apply for the role, please click the button below. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.
Battersea is here for every dog and cat, and has been since 1860. We believe that every dog and cat deserves the best.
The client requests no contact from agencies or media sales.
£51,500 per annum
Fixed term (until end 2025)
Part home/Part office (London) based
UNICEF ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.
This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as a Senior Project Manager (Equity Diversity and Inclusion).
The Senior Project Manager (EDI) will work cross-organisationally to manage the many workstreams which span UNICEF UK’s new EDI Strategy and programme of work, ensuring intended benefits are delivered as agreed. This will include our already underway anti-racism programme.
We are looking for someone who is experienced in successfully managing complex and large scale cultural and behavioural change programmes in a complex environment. To be successful in this role, you will have: knowledge and practical experience in project, programme and change management methodologies, as well as a thorough understanding of emergent change; strong communication skills; ability to lead collaborative change, and role model anti-racist behaviours.
Act now and visit the website via the apply button to apply online.
Closing date: 8am, Monday 7 October 2024.
Interview date: Friday 18 October and Monday 21 October 2024.
In return, we offer:
· excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools)
· outstanding training and learning opportunities and the support to flourish in your role
· impressive open plan office space and facilities on the Queen Elizabeth Olympic Park
· an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children.
· the opportunity to work in a leading children’s organisation making a difference to children around the world
Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process.
We anticipate most colleagues will work one or two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances.
We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children.
UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit.
The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences.
We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.
If you require support in completing the online form or an application form in an alternative format, please contact the Supporter Care line during office hours.
If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.
Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)
We are looking for a Corporate Memberships Manager to join the National Theatre Development Team.
Purpose of the role:
We are looking for a candidate with a strong grounding in relationship management who also has an interest in and enthusiasm for new business. The ideal candidate will understand membership schemes and stakeholder management with an ambitious approach to bringing in new business, alongside exemplary relationship building and customer service skills.
The successful candidate will have the following:
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Proven success in account management and new business in a target driven environment
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Demonstrable knowledge and understanding of customer service values
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An understanding of marketing/fundraising/business with good networking skills
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An aptitude for working with finance with thorough attention to detail
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Excellent administrative and multi-tasking skills with experience of balancing a high volume of requests and a confident, tenacious outlook and can-do attitude
Working with us will give you...
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Complimentary staff tickets for shows and backstage tours, subject to availability and policy
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25 days annual leave increasing up to 32 with length of service (plus bank holidays)
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Training and Development Programme via e-learning platform, and specialist in-person training relating to role
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Hybrid and flexible working, subject to agreement and policy
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Access to interest-free season ticket loan and cycle scheme partnership
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Generous sick pay
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Family-friendly employer – we are a member of Parents and Carers in the Performing Arts (PiPA)
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Pension schemes with Legal & General and NEST
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Sabbatical option, subject to agreement and policy
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On-site staff canteen and social facilities
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On-site Occupational Health support
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In-House Mental Health and Wellbeing Advisors providing workplace counselling and support
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Wellbeing programme of events including mental health awareness, financial wellbeing, skills sharing and opportunities to get active
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Exclusive staff talks to hear more about NT productions, past and present, from some of the world’s leading practitioners
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Discounted access to NT at Home
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Volunteer Leave – paid day a year to volunteer for your chosen charity
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Discounts in the NT’s bars, cafes, restaurants, and bookshop, as well as in local businesses (from Wagamama to gyms, on and around the South Bank)
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Access to retailer discounted gift cards and a cash-back-on-spending card.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Salary: £30,000 - £36,000
Hours: 40 hours per week; some out-of-hours working may be required, including weekends
Role type: Permanent, full-time
Start date: An immediate start is available, subject to DBS, and other pre-employment checks
Location: Based at 1 Sutherland Street, Victoria, SW1V 4LD
Holidays: 25 days pro rata to be taken during quiet periods
Selection process: Interview with the Head of Premises and other panel members, along with a task-based exercise relevant to the role.
Welcome to Ada!
At Ada our mission is to educate and empower the next generation of diverse digital talent. We are a ground-breaking college working closely with industry to design and deliver an education that supports our students, especially those from disadvantaged backgrounds and young women, into highly skilled digital roles and to lead flourishing lives more broadly. We run a high-performing sixth form for those interested in tech as well as Higher Level and Degree Apprenticeships working with 30+ companies such as Deloitte, Expedia, Google and many others.
The College has grown quickly since opening in September 2016 and we now have campuses in London and Manchester. We’re passionate about building a supportive, values driven environment for both our students and staff and this is where you come in!
We are looking for a professional and self-motivated individual, who could be looking to take the next step in their facilities management career with practical maintenance experience, a good understanding of health and safety in an education environment, excellent communication skills and the ability to be flexible. The ideal candidate will ensure that the College premises are maintained to a high standard to provide a safe and welcoming environment for our learners, staff and visitors.
We welcome applications from experienced Facilities Managers, and those looking to take the next step in their Facilities career.
Job Purpose
To manage the site of Ada’s London Victoria campus, 1 Sutherland Street, so that it is operating safely and efficiently. This involves liaising with contractors and suppliers to plan, coordinate and implement the inspection, maintenance and repair of the internal and external fabric of the building and any machinery or plant within the building. To be responsible for the Health and Safety compliance of the site and oversee the security of the premises to provide a safe and secure environment for all learners, staff and visitors.
Main duties and responsibilities
Facilities management
- Manage the opening and closing of the College for normal hours of operation
- For out of hours College events or venue hire, arrange for the opening and closing of the building and necessary services (heating, cleaning, equipment etc). Liaise with the wider premises team for cover arrangements for these out of hours events.
- Be the principal registered Key Holder, attend call outs and take appropriate action, put in place arrangements for dealing with emergencies which occur outside normal working hours.
- Work with the Head of Premises, and wider premises team, to put in place cost effective facilities management and cleaning contracts for the building and manage those contracts on an ongoing basis.
- Coordinate and implement routine inspections, repairs, redecoration/refurbishments of the College building, equipment and external environment, including annual, monthly, weekly and daily inspections.
- Investigate and report site issues promptly, providing possible solutions, obtaining quotes and initiating repair / maintenance
- Manage and supervise any building contractors undertaking work on the College’s premises. Ensure that any issues with contractors are promptly followed up.
- Work with the appropriate contractors to operate and maintain the building’s systems (e.g. heating and ventilation systems) to an effective standard
- Carry out minor repairs and practical jobs where this is within your expertise
- Plan and manage all room preparation requests for College events such as assemblies, meetings, industry projects/speakers and events and ensure that they are actioned in a timely manner.
- Establish and implement a key identification and management system for access to all College areas.
- Maintain inventories of College equipment (excluding IT equipment) including plant equipment
Security and Health and Safety
- Support the annual health and safety audit and ensure that routine health and safety checks are carried out and results recorded including:
- portable electrical equipment
- water risk assessment
- fire risk assessment
- fire call points and fire fighting devices
- intruder alarms
- emergency lighting
- CCTV systems and warning alarms
- Ensure that health and safety regulations are complied with, including all necessary H&S signage, regularly reviewing the College’s procedures and ensuring that they are compliant.
- Implement Health & Safety Policy at all times, review and assess at regular intervals or as the situation or legislation changes.
- Responsible for site security from the start to the end of the College day including daily inspection of the site, monitoring CCTV activity and retrieving data when required.
- Ensure that appropriate areas are gritted or salted during adverse weather conditions and provide safe access to the College in the event of snow, ice or flooding.
- Be the College representative for the Police Liaison Officer
Other general duties
- Working closely with the Facilities Manager in our Manchester campus and wider Premises colleagues, ensure processes and procedures remain aligned across both sites.
- Remain contactable whilst on duty
- Monitor energy use, water consumption and waste and suggest improvements to support our sustainability agenda.
- Ensure that prior to going on leave, a full handover of keys and duties is given to the nominated cover person and handover upon return from leave.
- To maintain manual and computerised logs of work undertaken, records and information as necessary.
Other Requirements:
- Passion for Ada’s mission and in particular working with young people and adults to help improve their life chances
- A commitment to on-going personal development
- A willingness to work flexibly and, on occasion, where necessary, outside of normal working hours including weekends
- Suitable to work with young people and vulnerable adults in accordance with Government guidelines for safeguarding.
Duties and responsibilities of the post may change over time as requirements and circumstances change.
Person Specification
We are looking for someone who can demonstrate the following desired qualifications and experience, qualities and skills:
- Hold recognised training/qualifications associated with facilities management, or be willing to work towards facilities management qualifications
- Have at least two years relevant experience
- The ability to understand and apply regulations such as health & safety, manual handling, COSHE, Legionella etc.
- The ability to operate and understand electrical/mechanical systems.
- Risk assessment experience/qualification.
- Ability to perform the physical tasks required by the post including lifting, carrying and pushing various equipment.
- Ability to manage third party contractors professionally and get the best out of them.
- Good written and verbal communication skills in English with wide range of people from students to senior College staff and visitors
- Proficient in Google Workspace / MS Office
- A team player
Safeguarding
The successful candidate will be required to apply for a Disclosure and Barring Service (DBS) check when appointed to the post.
The postholder’s responsibility for promoting and safeguarding the welfare of children, young people and vulnerable adults with whom they come into contact, is to adhere to and ensure compliance with the College’s Safeguarding Policy at all times.
Equal opportunities
Ada. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths. The following principles apply in respect of the College’s commitment to equality and diversity:
- To provide and promote equality of opportunity in all areas of its work and activity;
- To recognise and develop the diversity of skills and talent within its current and potential community;
- To ensure that all employees and prospective employees of the College are treated solely on the basis of their merits, abilities and potential without receiving any unjustified discrimination or unfavourable treatment on grounds such as age, disability, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex, sexual orientation, gender, gender reassignment, trans status, socio-economic status or any other irrelevant distinction;
- To provide and promote a positive working, learning, and social environment which is free from prejudice, discrimination and any forms of harassment, bullying or victimisation; and
- To promote good relations between individuals from different groups.
Applicants with disabilities
Ada. National College for Digital Skills is keen to increase the number of disabled people it employs. We, therefore, encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please contact us,
Sponsorship
Sadly, we are unable to offer sponsorship for this role so can only accept applications from candidates who have the legal right to work and remain in the United Kingdom.
How to apply for the role
Please complete our application form and email it to us by 11.00 on 3 October 2024.
The job description is designed to outline a range of main duties that may be encountered. It is not designed to be an exhaustive listing of tasks and can be varied in consultation with the post holder in order to reflect changes in the role or needs of the organisation.
All appointments are subject to a clear enhanced DBS and satisfactory references.
Thank you for your interest in the role and good luck with your application!
The client requests no contact from agencies or media sales.
We are looking for an experienced strategically minded, dynamic and proactive project management professional to join us here at the Royal College of Radiologists (RCR) as our Initiatives Manager.
Do you want to be part of a dedicated Workforce Development team, supporting doctors who deliver imaging and cancer care services? If you have a desire to work in a people profession which strives to have a positive impact on the lives of doctors and ultimately patients,; this may be the opportunity for you.
In this pivotal role as Initiatives Manager you will be responsible for the successful development and delivery of initiatives to support us in fulfilling our overarching goal of growing the UK workforce in our specialties of Clinical Radiology and Clinical Oncology, ensuring that quality and impact are at the heart of our plans.
With a focus on the strategic development side of the team you will cultivate information into initiatives such as the development of curricula or standards but also ongoing initiatives which will serve to increase routes into the workforce for both existing and emerging groups of doctors and allied health professionals. Leading and motivating a high-performing and dedicated team to do so.
What you’ll do:
- Lead, mentor, and develop a team of project officers, fostering a collaborative and high-performance culture.
- Build and maintain the team’s programme of activities, ensuring resources are appropriately planned to deliver individual projects as needed.
- Work with the Head of Workforce Development and Training and Workforce Project Officers to plan and agree deliverable programmes of work over the college year.
- Oversee the successful planning, execution, and delivery of workforce development initiatives, ensuring alignment with RCR objectives.
- Undertake market research to evaluate the viability of proposed new workforce initiatives, targeting those with the greatest impact and reach.
- Establish and oversee necessary quality assurance mechanisms for workforce and training programmes.
What you’ll need:
- Experience of Programme/Project Management.
- Previous experience of line managing and developing a high-performing team.
- An analytical thinker, able to evaluate key issues and exercise sound judgment in drawing conclusions.
- Able to build and sustain great working relationships with a diverse range of stakeholders globally.
- Able to prioritise own work and work of team to deliver agreed outcomes.
- A great communicator, both orally and in writing.
This is an exciting opportunity to join a progressive and forward-thinking team and organisation. At the forefront of the health agenda, our members diagnose and treat cancer, heart disease, stroke and more, whilst leading on innovations including AI, skills mix and community diagnostic hubs. If you are interested in finding out more about the Initiatives Manager role and the RCR please have a read of the candidate pack.
Why join us?
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (40% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
John Lyon’s Charity is delighted to be recruiting for an Office Manager to join its dynamic our team. This is an exciting time to join the Charity as it embarks on a new chapter of our strategic objectives in grant giving. We are looking for an Office Manager to organize and coordinate administration duties and office procedures. The Office Manager will be responsible for providing receptionist duties and be the Charity’s first point of contact by telephone and for in person visitors, they will respond to enquiries received by post, telephone, or email, provide office and facilities management support to the Charity staff team, and provide executive assistance and diary management to the Chief Executive. The role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication, and safety.
We want to hear from you if you’re a proactive problem-solver with a knack for keeping things organized and a flair for fostering a positive atmosphere. We are looking for an individual with experience of office management and administration including diary management; excellent organizational skills with experience of managing immediate and long-term deadlines, processing invoices, computer literacy including knowledge of Microsoft tools (Word, Excel, and Outlook), able to work effectively as part of a team and on own initiative and work calmly under time pressure managing day-today operation.
The role is open to individuals seeking a full time or part time opportunity.
We support and encourage applications from people from a variety of backgrounds, experiences, and skill sets, including people from under-represented groups which reflect the diversity of the Charity’s Beneficial Area and the young people we seek to support sets to join us and help shape what we do.
Salary: £33,000 + generous pension contribution.
Location: This role is office based.
Deadline: 12noon Tuesday 1st October
First Round Interviews: Wednesday 9th & Thursday 10th October
Second Round Interview: Wednesday 16th October
Education is at the heart of John Lyon’s Charity because it enables us to have the greatest possible impact on Children and Young People in our Benef
The client requests no contact from agencies or media sales.
The Office Facilities and Safety Officer is responsible for ensuring the efficient operation, maintenance of a safe and healthy work environment; [by developing, implementing and monitoring safety policies and procedures] and overall management of the physical work environment This role ensures compliance with all relevant health and safety regulations, conducts risk assessments, and provides training to employees on safe work practices. By proactively identifying hazards and working closely with all departments. This role is key in creating a safe, comfortable, and productive workplace for all employees by overseeing the daily operations of the office facilities, including space planning, equipment management, and contractors.
The postholder will also play a key role in implementing sustainability initiatives, ensuring compliance with health and safety regulations, and managing budgets to optimize facility-related expenses. Through proactive maintenance, effective space utilization, and managing contractors, the postholder will contribute to a positive and efficient working environment that supports the organization's overall goals and objectives.
Person Specification
- The ability to communicate in a clear and lively manner both in writing and verbally
- This post would be suitable for someone with experience in office and facilities administration
- Good IT competency in MS Word, and Excel
- The aptitude to understand finances, budgeting and budget management
- Good telephone manner
- Ability to deal sensitively and diplomatically with a range of people
- Organised, able to work to tight deadlines and manage conflicting priorities
- A willingness and ability to work evenings and weekends as required
- Good communication skills with the ability to deliver succinct oral and written output.
- Well organised and able to prioritise a changing workload.
- Enjoys finding solutions, and getting things done
- An eye for detail and desire for accuracy
- Has a can do attitude, and is a 'completer-finisher'
Are you interested in applying? Please view the Job Information Pack for full and further details about the role, including shortlisting and interview dates.
About us
The Diocese of Southwark is one of the 42 dioceses of the Church of England, created in 1905 from part of the ancient Diocese of Rochester. The Diocese covers South London and East Surrey, is one of the largest Dioceses in the Church of England and the most diverse, and is divided into three episcopal areas: Croydon, Kingston, and Woolwich. It has the London home of the Archbishop of Canterbury and has the centre of the Church of England in the diocese, Lambeth Palace. Today the Diocese ministers to nearly three million people over an area of 317 square miles through its 293 parishes and 105 church schools, educating more 37,000 young people. The churches offer welcome, care and dignity to their parishes, supporting those in education, hospitals and prisons, and pioneering communities seeking to reach out and serve in new ways.
Welcome to the Diocese of Southwark, where we seek to be Christ Centered Outward Focused in all we do.
We are looking for an Office Manager to lead on a range of administrative and finance tasks ensuring the smooth running of The Politics Project office.
ABOUT THE POLITICS PROJECT
We support young people to use their voice by providing them with outstanding democratic education. We work with young people, teachers and politicians to help them to learn, teach and engage in politics. We are a non-partisan organisation working across the UK. We are experts in supporting young people and politicians to engage through political contact.
We also coordinate the Democracy Classroom network, a partnership between over 100 civil society organisations that supports young people to engage in elections.
ABOUT THE ROLE
The Office Manager would work with our small team of 7 staff by providing organisational and administrative support.
The ideal candidate will possess exceptional organisational skills, advanced proficiency in G-Suite (Docs, Sheets, Slides), general bookkeeping skills and the ability to work effectively with minimal supervision. Experience of working with a database is a desirable skill.
The post holder will:
- Work with the Director and wider team to ensure efficient office operations.
- Implement and maintain procedures/office administrative systems.
- Manage office supplies and equipment.
- Manage databases. Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies (training can be provided).
- Organise regular internal meetings and planning days.
- Provide administrative support to the Director including scheduling meetings and handling correspondence.
- Book and arrange travel for staff.
- Process invoices and staff expenses.
- Managing office budgets.
- Order stationery and IT equipment.
- Assisting the organisation's HR functions by keeping personnel records up to date, arranging interviews and overseeing the administration process for inducting new staff.
The job is based on a 12 month fixed term contract (including a 6-month probation period), with opportunities for extension.
The Politics Project is based in London and the post holder will be expected to work from the office at least two days a week. The role is part time, 4 days a week. Working hours will be agreed with the post holder when they start. Occasional travel to elsewhere in the UK and working unsocial hours in evenings and at weekends may be required.
Benefits:
- 25 days’ holiday plus Bank Holidays and three days of holiday between Christmas and New Year (pro rata).
- Friendly and inclusive environment.
- Professional development opportunities, to upskill and train you.
- The opportunity to work in an organisation making a real difference to young people’s lives, helping them to develop the skills and knowledge they need to give them a voice in their society and shape their communities.
ABOUT YOU
You have outstanding organisational and administrative skills, with the ability to work under pressure, identify priorities and proactively solve problems.
You will effectively deliver against set targets to agreed deadlines.
You will work well with other members of the team to help The Politics Project achieve its mission.
You will be IT literate.
In accordance with our Child Protection and Safeguarding procedures, this position requires an enhanced DBS check that we will provide.
TO APPLY:
To apply please submit through the CharityJob website a CV and a covering letter that is no longer than 500 words.
The closing date is 11:59pm on Sunday 6th October 2024.
Initial interviews are planned for the week beginning 14th October 2024.
We are seeking an experienced and motivated Business Services Manager to join our team. The role is responsible for overseeing the charity’s business service functions, including Human Resources, senior administration, ensuring and overseeing GDPR compliance within the charity, IT coordination and Safeguarding. The successful candidate will also be responsible for developing, reviewing and updating the organisation’s policies and procedures.
Key Tasks and Responsibilities
HR
- Oversee all HR functions, including recruitment, onboarding, performance management, employee relations, and staff development.
- Ensure compliance with employment laws and regulations and maintain up to date HR records.
- Provide guidance and support to managers and staff on HR-related matters.
- Maintain accurate records of each employee and ensure proper allocation of benefits due.
- Oversee all training requirements for the charity.
Administration
- Manage the day-to-day operations of the business services team, ensuring efficient administrative support to the organisation.
- Coordinate and manage office facilities, supplies and equipment.
- Support the executive team with scheduling, correspondence, and other administrative tasks.
- Ensure all insurance required by the charity is in place and regularly oversee any changes.
- Oversee the Donor Care team to ensure processes and protocols are in place to ensure a high quality donor care experience.
- Keep up to date with legislative and regulatory requirements and good practise across Business Services.
GDPR & IT Coordination
- Act as the DPO for the organisation, ensuring compliance with GDPR and other relevant data protection regulations.
- Develop and maintain data protection policies and procedures, and oversee staff training on data privacy.
- Conduct regular audits to ensure data protection compliance across the organisation.
- Liaise with external IT provider to ensure the organisations IT infrastructure is secure, up to date and aligned with operational needs.
- Manage IT assets, software licenses, and support the implementation of new technologies.
- Provide IT support and training to staff as needed.
Safeguarding Lead
- Act as the designated Safeguarding Lead for the organisation, ensuring the safety and wellbeing of all beneficiaries we work with.
- Develop, review and update safeguarding policies and procedures ensuring they are in line with best practise and legal requirements.
- Deliver safeguarding training to staff, and all associated personnel, and manage safeguarding concerns and incidents.
Policy Development and Compliance:
- Lead the development, review and updating of organisational policies and procedures, ensuring they reflect current laws, regulations and best practises.
- Ensure policies and procedures are effectively communicated and implemented across the organisation
Person Specification
Key Requirements
- Proven experience in a similar role
- Strong knowledge of HR practices, employment law and GDPR regulations.
- Experience in Safeguarding and developing organisational policies and procedures.
- Excellent organisational, communication and interpersonal skills.
- Ability to manage multiple priorities and work under pressure.
- Strong IT skills and knowledge in Microsoft Sharepoint.
Desirable Qualifications
- CIPD qualification or equivalent in HR management.
- Experience in a safeguarding role.
The client requests no contact from agencies or media sales.
Barnwood Trust is not your typical funder. We drive change so that disabled people and people with mental health conditions have choice of opportunities, access their rights, and are included where they live. We bring people together for a different conversation and explore big ideas. Through learning and collaboration, we influence the change that’s needed. By partnering with local organisations, involving people with lived experience directly in our work, and looking for better ways to fund, Barnwood makes a difference in Gloucestershire.
As part of this work, our Funding & Influencing Team engages a wide range of people in the Trust’s vision for Gloucestershire, and our Funding Relationship Manager is integral to this.
We are looking for a Funding and Relationship Manager, who will be responsible for awarding, distributing, and evaluating the impact of our funding to Gloucestershire based organisations. The team provide supportive and reciprocal learning and evaluation relationships with organisations enabling us to constantly improve our grant-making processes and social change mechanisms.
We want to diversify our team to better reflect the work and communities we support – this means we would particularly welcome applications from people who:
• are from Black, Asian and minoritised backgrounds.
• have lived experience of disability and/or mental health challenges.
Contract terms:
• 12 months fixed contract.
• We welcome applications from people looking for full time hours (37.5hrs per week).
• We offer a flexible start between 8am and 9.30am Monday to Friday.
• Salary £35,356 p/a
• 36 days holiday inc. bank holidays
• This position is based in our office in central Cheltenham with occasional opportunities for home working.
Summary of key duties:
• Managing and processing grants to organisations and groups
• Process Funded Partner and Themed Funding grants to organisations and groups, ensuring that information is stored and monitored routinely, and that grant payments and annual instalments are authorised and paid in a timely manner.
• Respond to enquiries from prospective grant applicants, referrers, organisations, and other connected parties, showing consideration and patience for callers with communication or learning challenges.
• Support prospective applicant organisations and groups to apply to Barnwood Trust, providing appropriate support and advice to applicants and aligning with the Trust’s values and funding principles.
• Manage a portfolio of organisational grants, providing support where needed, and maintain a supportive monitoring, evaluation, and learning relationship over the life of a grant.
Evaluation, learning and relationship management.
• Oversee the monitoring and evaluation of a portfolio of funded organisations, ensuring data and key learning is submitted to Barnwood on time and supporting organisations to collect and collate this.
• Support funded organisations to measure the impact of their work in accessible and inclusive ways, drawing on your own expertise and that of the wider Funding Team.
• Through monitoring, evaluation, and relationships with your portfolio, identify learning themes and capacity gaps in organisations in the county.
• Support the Senior Funding Relationships Manager and the Funding Policy and Evaluation Manager to publish impact data and learning from organisation and group funding on Barnwood’s website and social media channels.
Summary of Essential Knowledge and Experience
• Proven experience of building and managing ongoing relationships with funded organisations.
• Knowledge of the VCS sector, and an understanding of the challenges faced by delivery organisations.
• Ability to work with and analyse data.
For full details please see our application pack.
Summary of skills
• Excellent communication and organisational skills, including high level written communication skills.
• Exceptional time management with the ability to be flexible during busy periods while still meeting responsibilities and deadlines.
• Self-awareness, enabling excellent working relationships with a wide range of people (both internally and externally) using tact, diplomacy and sensitivity. Working well both individually and collectively in a team.
• Strong IT skills (proficient in MS Outlook, Word, Excel, PowerPoint, WhatsApp, Teams and Zoom, as minimum) with the ability to learn and navigate new systems quickly and efficiently.
Benefits:
• 36 days annual leave including bank holidays.
• Life Assurance (3 x Salary)
• Competitive salaries and fantastic pension contribution rates.
• Work within an organisation that is committed to improving equality and diversity.
• Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
• Friendly and collaborative working culture; everyone’s voice is heard.
• We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
• Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
• Assistance dogs are welcome.
Guidance On Applications:
Click on Apply Via Website to be taken to the Barnwood Trust website where you need to apply for this role via our online application form.
You will also find a detailed application pack which gives a full and detailed job description and person specification as well as guidance on how to make an online application and what you should include within it.
Should you have any questions or require any of the information in a different format please email the recruitment team directly at recruitment@barnwoodtrust. org.
We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email recruitment@barnwoodtrust. org directly to discuss what support we might be able to provide. Our career page on our website has some examples of things we may be able to put in place for people who request extra support.
Deadline for applications: 12.00 noon on Friday 4th October 2024
First interviews: Monday 14th October and Wednesday 16th October 2024
Second stage interviews: Tuesday 22nd October 2024
We would like the successful candidate to start as soon as possible.
Barnwood acts as an agent of social change, working alongside disabled people and people with mental health conditions to create that change.
The client requests no contact from agencies or media sales.
Land and Property Manager vacancy
Permanent
Full time or part time by negotiation
£45,000 - £55,000 pro rata dependent on experience
Based in Great Malvern, Worcestershire
The Malvern Hills Trust owns and manages 1,200 hectares of this iconic landscape ranging from suburban green space in the heart of Malvern to remote hill land.
We are seeking an experienced individual to oversee all aspects of the Trust’s property management in line with the Malvern Hills Acts. Reporting to the CEO, the candidate will be responsible for the safe provision of visitor infrastructure, boundary and real property management, land acquisition, licensing and planning across the estate.
The successful applicant will be:
· Educated to a degree standard or equivalent by experience
· Hold a chartered surveyor qualification or be working towards it
· A member of a relevant professional body e.g. RICS or CAAV
· Able to manage difficult issues with a level of sensitivity in contribution to the Trust’s overall reputation
· A good negotiator
· Full valid UK driving licence.
Further information about the role can be found on our website
How to apply
Candidates must apply by completing our application form which is available on the website. A supporting CV may be enclosed also. This must be submitted via email Malvern Hills Trus or post to Reception, Malvern Hills Trust, Manor House, Grange Road, Malvern, WR14 3EY, marked Private & Confidential.
Closing date: Wednesday 9th October (12 noon)
Interview dates will be confirmed and published on the Malvern Hills Trust website in due course.
Equal opportunities
The Malvern Hills Trust welcomes applications from individuals of all backgrounds and abilities who meet the criteria for this role. It is our aim to foster a culture that embraces equality and values diversity which will help us to ensure that everyone feels involved and included in our plans, programmes and activities. See our Equality, Diversity and Inclusion Policy available on the Malvern Hills Trust website.
Malvern Hills Trust is the working name of the Malvern Hills Conservators (Reg charity number 515804).
Manor House, Grange Road, Malvern, Worcestershire WR14 3EY
We are seeking an experienced and motivated Business Services Manager to join our team. The Business Services Manager will play a critical role in ensuring the smooth operation of the Dundee HQ for Kids Operating Room. This role is responsible for the effective management of KidsOR facilities in Dundee, Health and Safety compliance, the coordination of complex international travel logistics for the operations team, and supporting the Director of Global Operations with scheduling and appointments. The Business Services Manager will oversee the administration and day-today management of the Dundee HQ, ensuring a well-organised and efficient working environment.
Key Tasks and Responsibilities
1. Facilities Management
- Oversee the day-to-day operations and upkeep of the Dundee HQ.
- Ensure the proper maintenance and functionality of all facilities, including building repairs, security, and equipment.
- Liaise with external contractors and suppliers to manage building services, including cleaning, utilities, and waste management.
- Monitor and manage office supplies and equipment inventory to ensure smooth operational activities.
2. Health & Safety
- Act as the main point of contact for all Health & Safety matters.
- Ensure the charity is compliant with all local, national, and international health and safety regulations.
- Conduct risk assessments and ensure that all safety policies and procedures are up to date and communicated across the organization.
- Provide training and guidance to staff regarding Health & Safety best practices and emergency protocols.
3. Travel Coordination
- Manage complex international travel arrangements for staff and volunteers, including booking flights, accommodations, and ground transportation.
- Ensure travel plans are in compliance with relevant visa, vaccination, and insurance requirements.
- Liaise with travel agencies, embassies, and insurance companies to ensure smooth and compliant overseas operations.
- Keep track of travel schedules and maintain travel records.
4. Administrative Support for the Director of Operations
- Manage the Director of Operations' calendar, including scheduling meetings, appointments, and travel itineraries.
- Prepare briefing documents, reports, and meeting agendas as required by the Director of Operations.
- Provide general administrative support, including handling correspondence, processing expenses, and maintaining records.
5. Office Administration
- Oversee the day-to-day administrative functions of the Dundee HQ, ensuring the office operates efficiently.
- Manage reception duties, ensuring a professional and welcoming environment for visitors and staff.
- Ensure the effective organization and filing of documents, both digital and physical.
- Assist with the organization of meetings and events held at the Dundee HQ.
- Collaborate with finance and HR departments to support general office operations, including payroll, invoicing, and staff onboarding.
Skills & Qualifications
- Proven experience in a business administration, facilities management, or office management role.
- Strong understanding of Health & Safety legislation and best practices.
- Experience managing complex international travel logistics.
- Excellent organisational and multitasking abilities, with strong attention to detail.
- Strong communication and interpersonal skills to effectively manage external contractors, staff, and stakeholders.
- Proficient in using office software and project management tools. Ability to work independently and prioritize tasks in a fast-paced environment.
Personal Attributes
- A proactive and solution-oriented approach.
- Strong problem-solving skills and the ability to make decisions under pressure.
- A team player with excellent interpersonal skills.
- High level of discretion and confidentiality when handling sensitive information.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
An exciting opportunity has arisen to work with Eldon Housing Association. We are looking for a skilled People and Resources Manager to support Eldon Housing’s Head of People and Resources and the wider team.
Initially on a 12 months fixed term appointment, you will make a significant contribution to the future direction of Eldon, adding value, ideas, inspiration and really drive forward our continued success. There are fantastic opportunities to take forward an independent and sustainable organisation with future development plans.
This is a varied and exciting role, with responsibilities for:
- Providing a first-class people-first HR service; implementing policies and procedures.
- Managing day-to-day employee relations issues, providing guidance to managers on disciplinary and grievance procedures, sickness absence and other ER cases.
- Developing staff engagement and wellbeing initiatives, including forums and internal communication strategies.
- Manage the day to day running of the office, acting as Office Manager
You will be joining Eldon Housing at an exciting time in its development and transformation. We have a new People and Resources Team, with the Head, HR Officer and Central Services & Resources Administrator, and we are looking for someone to support us on our journey to be the best that we can be in all that we do.
To find out more about our work please visit our website.
The ideal person for this role will have strong experience in a HR Manager or Advisory role, and used to leading on ER cases, with a “can-do” attitude. Knowledge of HR systems is a must.
We have some great staff benefits here at Eldon, including:
- Healthcare Cash Back Plan worth up to £1,300 per year on your routine healthcare costs.
- Employee Advice Line, offering a 24-hour confidential advice service.
- Reward Me Now membership (exclusive discounts),
- Employee Recognition Schemes, including Employee Excellence Award Additional annual leave with qualifying service.
- A comprehensive induction and training programme with ongoing development.
- Genuine career development opportunities
We will be reviewing applications on an ongoing basis therefore early applications are advised. We reserve the right to close the job early if we receive a high quality or quantity of applicants.
Upon receipt of a CV, long-listed candidates will then be invited to complete an application form, detailing full employment history and suitability for the role.
Strictly no contact from recruitment agencies
An Enhanced Disclosure and Barring Service check will be required
Eldon Housing is committed to Equality & Diversity
We will process your data for recruitment purposes only.
Eldon Housing Association – Passionate – Professional - Caring
Our Vision: To be the best provider of affordable housing for older and vulnerable people within our area of operation.
The client requests no contact from agencies or media sales.
AllChild is looking for a dynamic IT and Facilities Coordinator who possesses excellent organisational and communication skills.
As an IT and Facilities Coordinator, you will report to the Workspace Manager, providing comprehensive and generalist administrative support in facilities and IT management. You will provide event coordination and HR administration, ensuring productivity and efficiency. Engaging with multiple stakeholders, you will have the ability to manage multiple priorities and projects.
This is a hands-on operational role supporting our colleagues through many milestones in the employee lifecycle, from recruitment to onboarding and offboarding. You will play a key role in building a welcoming and inclusive AllChild culture.
Some of your duties will include:
- Coordinating the day-to-day operations of our office and dealing with vendors and contractors, as well as service providers.
- Being the first point of contact for our staff and our landlord and handling external queries via telephone and email.
- Managing IT provisions by purchasing equipment, managing inventories, signposting staff to our IT support company, and delivering onboarding and offboarding sessions.
- Supporting the Workspace Manager with event project management – whether meetings are onsite, offsite, remote, or in person.
For further information and to apply, please visit our website via the Apply button.
Closing date: Friday, 11 October 2024.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are a dynamic organisation with a clear vision to create a world where everyone can know Jesus through the Bible. We're looking for a centre manager for our offices in Senegal. Could this be the adventure for you?
- Salary: £15,000-£60,000 in personal support.
- Location: Senegal
- Terms of appointment: Full-time. Permanent.
Responsibilites
- Develop plans for housing, office and maintenance priorities, operational procedures, security, expenditures, etc.
- Coordinate centre services personnel and make staffing recommendations.
- Supervise purchases of materials and supplies.
- Supervise/carry out maintenance of buildings, vehicles and equipment.
- Coordinate construction projects involving third party contractors.
- Circulate information regarding operation of facilities, vehicles and equipment and maintain records of usage.
- Handle correspondence related to centre services and operations.
- Assist in planning and execution of logistical arrangements for workshops, seminars and conferences.
*More details can be found in the job pack.
This post is subject to an occupational requirement under Schedule 9 of the Equality Act that the post holder be a practising Christian (see application pack for details).
A world where everyone can know Jesus through the Bible
The client requests no contact from agencies or media sales.