NJC Scale 30-34 (£36,420 - £40,418 p.a. incl of ILW)

28 hours per week – Pro rata salary (£29,136 to £32,334 p.a. incl of ILW)

Tuesday – Friday (some evening work is required  for which TOIL is given)

Mind in Tower Hamlets and Newham is a charity based in East London delivering a wide range of services for people living with mental health issues in the boroughs of Tower Hamlets, Newham, Havering and Redbridge.

The organisation has grown considerably over the past few years and we now employ 65 staff. It is likely that this may grow to between 70 - 75 staff over the next few years.

After 14 years our HR and Governance manager is leaving and we now wish to recruit to the post

The successful candidate will:

• Be an experienced HR professional with Level 5 CIPD with a proven track record of advising management on all HR related matters, including development of HR strategies, systems and policies and procedures
   
• Have an excellent knowledge of employment law
   
• Have knowledge of best practice in specific HR areas, including recruitment and selection, absence management, disciplinary and grievance, capability etc
   
• Have experience of managing an HR absence management tool
   
• Be approachable with the ability to manage staff, trustees and other stakeholders and embrace the Mindful Employer requirements
   
• Ability to manage a range of tasks simultaneously whilst maintaining attention to detail
   
• With excellent communication skills, both written and verbal, and excellent organisational skills you will prioritise and plan your workload and working to appropriate timescales

There are opportunities for training and our benefits include: a good company pension; 30 days annual leave, a comprehensive E-Learning programme and access to an Employee Assistance Programme (EAP).

We welcome applications from all sections of the Community.  CVs will not be accepted

This post is subject to an enhanced Disclosure and Barring Service check and proof of right to work in the UK

Closing date: 9.00am Monday 17th February 2020

Interview date: Monday 24th February 2020

About HCF

Hertfordshire Community Foundation is the natural port of call for grant making and philanthropy in Hertfordshire and supports voluntary and community organisations across the county. HCF provides a professional service to support donors, whether individuals, businesses or other organisations to achieve their local charitable giving objectives. Since 1988 HCF has distributed in excess of £12m in grant aid and has supported over 1,500 charitable groups. Additionally HCF provides training and development support to the voluntary sector through HCF Training & Development.

The role

Reporting to the Foundation Director and working closely with the Finance Manager, this role is an exciting opportunity for an experienced, customer focussed, organised and efficient office manager and bookkeeper to join a team of individuals committed to tackling need and deprivation across Hertfordshire. The Office Manager will be responsible for the smooth day to day running of HCF including its facilities, supporting office tenants and providing HR support to the team. Additionally, the Office Manager will provide ad hoc bookkeeping support to HCF’s Finance Manager.

The Office Manager will draw on their broad skill set and experience to seek efficiencies and cost savings across all aspects of HCF’s operations.

Key responsibilities

Provide proactive office management and administrative support including:

• Managing the day-to-day activities of HCF’s offices and facilities management.
• Ensuring the office is secure and well-maintained and IT and communications needs are functioning smoothly: ordering / maintaining equipment and supplies.
• Overseeing office leases and contracts and making recommendations for cost-effective solutions and alternative provision as requested.
• Acting as the main point of contact and welcome at the office, dealing with incoming and outgoing post and couriers, answering phones and managing internal and external meetings and room bookings.
• Supporting the management of HCF’s database, including data inputting and creating and running reports from Salesforce to support marketing and other activities.
• Managing the HR and volunteer function of the Foundation and be responsible for all related personnel records and policies and procedures.
• Managing HCF’s phone and IT systems, supporting staff with routine IT queries and acting as the main contact with external IT support
• Writing quarterly property reports for Board of Trustee meetings
• Acting as the main point of contact with office tenants in relation to the day-to-day running of the office including health and safety, repairs and maintenance, fire equipment and procedures, safety and security, room bookings and cleaning
• Servicing the Board of Trustees and other Committee meetings. To collate and distribute papers, to attend and minute meetings
• Ensuring all HCF policies are up to date and regularly reviewed, including all aspects of Health and Safety.
• Managing the staff and volunteer handbook to reflect current legislation
• Supporting the distribution of mailings eg annual review and invitations
• Taking a lead in ensuring consistent use of HCF’s database system, SalesForce
• Co-ordinating HCF’s London Marathon team and acting as a key point of contact

Undertake bookkeeping tasks including:

• Logging incoming donations made by cash and cheque
• Managing petty cash, including reviewing and processing employee and volunteer expenses
• Deposit cheques into the bank
• Providing ad hoc support to HCF’s Finance Manager

Essential skills and attributes

• Numerate with a strong eye for detail and a minimum of 3 years office management experience (preferably in the charity sector).
• High level of computer literacy including Word, Excel and databases
• Great communication skills – in writing and in person.
• Experience of servicing committees, governance and minute taking
• Proactive and solution-oriented, highly organised and self-motivated.
• Enthusiastic, outgoing and friendly, able to work in a small team
• An ability to think creatively and to identify opportunities
• A good understanding of the voluntary sector
• Strong commitment to the values of the Community Foundation, including equality and diversity
• Flexible and able to cope well under pressure
• A good team player
• Willingness to undertake occasional evening/weekend duties and travel

Desirable skills

• Employment or volunteer work experience in the not-for-profit sector.
• Demonstrable commitment to HCF’s work
• A local knowledge of the voluntary and community sector
• Bookkeeping training

To apply

Please submit a copy of your CV and a covering letter outlining why you think you are suited to this position and what you can bring to this role to:

Interview date: Friday 14 February 2020

Are you a great multi-tasker with HR and Office Management experience?

Prospectus is supporting a fantastic charity that supports the film/television/animation/games industry in developing careers and creating an inclusive workforce. The overall purpose of this role is to oversee the office management and provide HR support and compliance. You will work with the organisation to review their operational requirements and processes and make recommendations to improve efficiency and effectiveness. You will also line manage two people, complete risk assessments and manage outsourced relationships. Supporting the HR function by completing all administrations, supporting with organisational change and helping manage staff is a big part of this role.

To be successful as a HR and Office Manager, it is essential to have experience managing a busy office, have excellent administration skills and a knowledge/background in providing HR support. You will have excellent problem-solving and negotiation skills and the ability to learn quickly.

A full job description will be provided to candidates shortlisted by Prospectus.

Please apply with a Word Document copy of your CV. Cover letters are not required at this stage.

Please note that the role may close earlier than the date advertised.

Start Date: Mid March 2020

Contract Type: One-year, fixed-term contract

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

FFI is seeking an experienced, enthusiastic and adaptable individual for the role of Office Manager on a one-year, fixed-term contract. As a member of the Operations Team you will ensure the smooth running of FFI’s Cambridge headquarters (accommodating circa 110 employees), including responsibility for facilities management, health and safety and delivery of the Reception function. You will also have some responsibilities for our smaller offices in London and Edinburgh (accommodating 6 and 2 employees respectively).

 FFI is based in the David Attenborough Building (DAB) on the New Museums Site, where the University of Cambridge and nine conservation organisations have collaborated to create the Cambridge Conservation Initiative (CCI) – the largest grouping of nature conservation organisations and university researchers in the world. You will therefore not only deal with a wide range of individuals, from FFI members to high-profile donors and your colleagues in the UK and across the globe, but also your counterparts in the other NGOs, central facilities staff at the DAB, contractors, suppliers and our University landlords.

As the first point of contact for FFI, you will be friendly and approachable, confident and articulate. You will have excellent organisational and administrative capabilities, a proactive and pre-emptive approach to your work and well-developed prioritisation and time-management skills. Whilst working with minimal supervision, you will look to avoid problems before they arise and to develop and improve office systems to add value.

You will have good relevant experience in an office/facilities management role, or experience where you can demonstrate relevant and transferable skills. Excellent Outlook skills, and strong Word and Excel skills are essential and previous use of Microsoft SharePoint is desirable. Knowledge and experience of health and safety in a UK office environment is a requirement of the role, whilst knowledge of, and an enthusiasm for, environmental and sustainability issues would also be particularly advantageous.

In return, the role offers the opportunity to work within an international, impactful and ground-breaking organisation, at the forefront of global conservation.  In addition, FFI offers a generous pension contribution, attractive annual leave allowance and life insurance.

Our offices are located in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

The closing date for applications is Sunday, 2 February 2020.

I am urgently recruiting an Interim Head of HR for a supported housing organisation based in Oxfordshire for an initial 3-month period. 

Reporting into the Executive Director of Resources and supporting the Chief Executive and senior team, you will work across the organisation leading on and advising on all elements of HR, particularly employee relations.  You will be accountable for providing leadership of the HR function, policies, systems and practice to enable the organisation to achieve its goals and objectives.  You should have a pro-active ‘business partnership’ approach to service delivery. 

This is an initial 3-month interim contract with the possibility of a short extension. This role will pay a daily rate of £350 to £400 per day through an umbrella company and you will: -

• Be an experienced Head of HR who has worked in similar level roles
• Have strong experience in handling all types of HR issues, including employee relations and ET claims
• Have experience of managing an HR team and securing strong people performance
• Be CIPD Qualified
• Be available immediately as the start date for this role is in mid-February
• Be available at least 4/5 days per week to work in the office
• Due to location, this role will suit a driver with their own vehicle
• A DBS check will be required for this role

Interviews for this role will take place on 7th February with a start ASAP thereafter if successful

TLG is a rapidly growing charity seeking an excellent administrator who can take a lead in providing support for our National Support team. This role will encompass the administrative leadership of key events, processes and project support in crucial areas across TLG.

Working alongside the Executive Assistant to the Chief Executive, you will have the chance to influence future development and coordination of TLG’s administrative function. Alongside this, there will be opportunities to grow into providing tailored PA support to directors across TLG.

This is a unique opportunity for a leader with a strong passion for administration and organisational skills. With high capacity, proactive instinct and excellent communication skills, the Office Manager will be able to lead up and across the organisation to ensure key outcomes and deadlines are achieved.

We are looking for candidates who are committed to personal growth and development, with a strong and vibrant Christian faith. The successful candidate will be required to undertake an enhanced DBS check.

The date of interviews is to be confirmed.

Salary: £35,000 - £36,000 FTE (Pro rata dependent upon hours) 
Location: Head Office - London 
Contract type: Permanent
Hours: 21-25 hours per week 

About the role
The Senior HR Advisor is important for the day-to-day functioning of the HR department and for supporting the HR department to provide a healthy and positive work culture and a fantastic employee experience thereby contributing towards achieving our organisational goals. The Senior HR Advisor will support the Head of HR and Office on key projects and will have responsibility for leading on their own projects. 
The Senior HR Advisor is responsible for providing a comprehensive, proactive and generalist advisory service to senior and line managers and staff, progressing casework to conclusion, advising on policy application and best practice for recruitment, management and retention of staff.   They will be responsible for supporting and advising managers and staff on employee relations and performance management issues and will support managers on talent management and succession planning. 

How to apply 
Please click the ‘apply now’ button below. You will need to upload your CV and Supporting Statement which explains how you think you meet the essential criteria listed in the person specification.

Closing date: 3 February 2020 
First interview: 7 February 2020 
Second interview: 14 February 2020 

We are a growing charity and are passionate about our staff. We don’t have the resources to provide fancy staff perks however the things money can’t buy we are really good at. We believe staff are the foundation stone to the success of the charity and so we do everything we can to make sure they feel valued, supported, engaged and developed. If you are looking for a role with a clearly identified career path, the ability to build something yourself, in an organisation that genuinely cares about your health and welfare, then this is for you.

We are seeking to recruit a dynamic and enthusiastic person to join our team as Senior HR and Office Administrator. Working closely with the Director of Finance and Resources, you will be expected to confidently lead the office team and ensure the smooth running of this area through strong leadership skills and a pro-active approach.  You will assist managers with Human Resources activities across the organisation and ensure policies and procedures for Oasis Community Housing are updated. You will co-ordinate recruitment, induction and training processes and ensure legislation, best practice and the ethos and values of the organisation are adhered to. You will maintain an accurate HR database and records for employees’ salaries, absence, holidays, flexi, performance reviews and any other HR records as required. Experience with Sage payroll processing is desirable. It would be expected that you would coordinate Data Protection for the organisation and ensure that we are GDPR compliant along with regularly reviewing HR policies to conform to current legislation and best practice.

The successful candidate will hold a relevant CIPD qualification or be working towards it and have proven experience working as a HR practitioner. It would be desirable if you were a graduate in HR Management or Chartered Member of the CIPD. You will have experience of using HR software and have excellent inter-personal and organisational skills. An up to date knowledge of HR legislation/best practice is essential as is knowledge of Data Protection (GDPR) legislation requirements. You will have excellent organisation skills and be discreet and confidential. The role requires excellent written and oral communication skills as well as excellent IT skills and a methodical approach to work.

I'm working with an international animal charity on a 12 month part-time HR Manager (Monday-Wednesday). The charity works in developing countries to make long lasting improvements to lives of both the animals and their owners.

You'll be working from their London office which they moved into very recently. They currently have 120 employees in the London office. The office is very modern, has great facilities and offers lots of agile working. They're a short walk from both Bank and Aldgate tube stations.

This important HR Manager job will need to be knowledgeable and provide high level HR support to the charities UK teams. You'll be managing the HR Coordinator and work closely with two key directorates. The main responsibilities include overseeing the UK recruitment with the help of the HR Coordinator. Other key areas of the job will be leading on ER, Employment Law issues, reviewing HR policies and working on key projects.

The HR Manager role is a job share and you will be working Monday - Wednesday (21 hours per week) and will need to be a HR generalist. As you'll be dealing with staff of all levels you must have excellent communication skills and be very approachable. All potential applicants must be qualified to CIPD level 5 or above and be able to commit to working Monday-Wednesday each week.

For more information on this role please get in touch at [email protected]

HR Adviser / People Manager

Central London, £36-40,000 depending on experience (with some flexibility for an exceptional candidate), pro rata for 22.5 hours a week, with a flexible schedule

Deadline: Mon 10 Feb at 10 am

Full Fact is looking for a part-time HR Adviser/People Manager to help us be the most effective team we can be and make sure everyone gets the right support and environment to thrive in.

We’ve tripled in size since 2017 from 11 to 32 staff, and you will be our first HR professional.

Full Fact fights bad information. Our team of independent fact checkers and campaigners works to find, expose and counter the harm it does. Millions of people use our work, when they are deciding how to vote or when they are deciding whether to vaccinate their children.

The People Manager role will have the opportunity to co-develop the people agenda with the team and will then oversee the people function at Full Fact. The focus of the role is to support colleagues, manage internal messaging and work alongside and develop the management team. You will be a strong communicator with the ability to influence and engage colleagues, and experienced in a role as a trusted partner to the business. 

As this is a stand alone role, some of your career to date must be in a generalist role. You must be responsive and adaptable with good people and organisational skills, and be comfortable with the administrative, advisory, and communications sides of HR. 

We are looking for someone with substantial experience ideally in a HR role either in a stand alone role or as a partner to a department in a larger people team. 

You will report to the CEO who is a keen supporter of the people function and have the opportunity to work directly with the dedicated management team. 

You will be responsible for –

Advising the CEO and management team on people related matters
Ensuring good, positive communications in the organisation
Developing a good people plan and subsequent delivery of that plan
Day to day staff related administration
Supporting colleagues and managing staff welfare related activity
Developing the management and staff teams

You will have -

• Generalist experience from recruitment and induction to performance management
• The desire to develop a people function, and the skills to make it happen
• The capability to develop employee guidance frameworks and processes for management
• The ability to influence and engage with confidence
• The ability to make pragmatic, well considered and evidence based decisions
• The ability to work independently
• The ability to stay on track despite interpersonal engagement
• Attention to detail and an accurate and careful approach to the administrative elements of the role
• Substantial experience in a similar environment or role
• A HR qualification or equivalent would be a bonus but is not required

If you are interested in applying but not sure you have all the skills, please do apply. We are interested in understanding and making the most of the strengths of each candidate.

What we offer

• Base salary plus pension
• 25 days holiday plus bank holidays. We also close the office for a period between Christmas and New Year.
• Comfortable and attractive office by St James Park and Piccadilly with good transport links.
• Employee Assistance Programme.

How to apply

Please email us in confidence with a CV and a covering letter with "HR People Manager" in the subject.

We prefer to sift applications anonymously. Please use your initials rather than your name and leave identifying details such as email addresses off your CV and covering letter.

If you would like to discuss the vacancy in person, please contact Charlotte Ross who will arrange a call for you.

Civitas Recruitment are proud to be working with a great grant giving charity based in Central London to help recruit for an Office Assistant. The role will work closely with the Office Manager/HR Manager on a range of administrative (diary management, data input, recruitment,EA support) and operational activities. This is a great opportunity to develop your career in the third sector with a fantastic well-established charity.

Who are we looking for?

Ideally you will have previous experience of working within a busy office setting working with a range of internal and external stakeholders. You will be well organised with the ability to manage multiple and often conflicting deadlines therefore being able to prioritise will be crucial. You will have a customer centric approach to work and be collaborative in your approach. As with a lot of modern work roles, there will be change and being able to manage and adapt will also be a key skill required in this role. Add to this you will have great communication skills and be comfortable using Microsoft packages. Please apply directly or enquire with Syed at Civitas recruitment for further information.

My client, a globally influential and highly innovative Not-for-Profit organisation now requires an exceptional HR Business Partner to join them for a period of 12 months. 

Based at their fantastic central London offices and reporting to the Director of People, as HR Business Partner you will play a critical role in overseeing the delivery of an innovative, solutions-driven and business enabling HR service to this small but highly impactful organisation.

This role requires a highly skilled and experienced HR generalist with a successful and proven track record of working in a People setting and with a strong delivery focus and attention to detail.

As a creative thinker who enjoys developing new and innovative ways of addressing people challenges, you will be adaptable and flexible to working within differing organisational cultures and be able to quickly build effective relationships at all levels. 

In addition to a strong generalist HR skillset and an up to date and in-depth knowledge of employment legislation in the UK (and ideally some knowledge of legislation in other countries), the ideal candidate will also possess a track record of delivering significant and sustainable business benefits through change

You're the go to person for clients, planners and creatives - instrumental to delivering exceptional fundraising campaigns that change the world. With the support from the Senior Account Manager / Account Director, you drive client strategy across your portfolio of accounts and advise customers on how to achieve their business goals in the most effective manner by utilising their various marketing channels most efficiently, advising on the interplay and integration between all digital channels and ensuring that advice is delivered with confidence and gravitas. You will manage a portfolio of customers, with the support from the Senior Account Manager / Account Director on large accounts and share responsibility for growing revenue as well as the day to day management of these accounts

You are passionate about delivering great work for amazing causes with a keen eye for detail and a natural collaborator. You can build strong relationships with clients and internal stakeholders alike, always striving to deliver the best possible results. You will be a confident project manager, highly organised and analytical. You will have a good handle on sector insights and the impact this could have on your clients and the agency.

This is a fantastic opportunity for a confident and proactive HR professional to join a Christian charity with unrivalled global reach. You will be working internationally as part of a friendly, forward-thinking HR team to ensure excellent service delivery.

The HR Administrator will provide a full administration service to the HR department and to internal and external customers, acting as a first point of contact for all HR enquiries. Applicants should have excellent customer care skills and be able to work appropriately with confidential and sensitive information.

As this is a role in an international organisation, applicants should enjoy relating with people of other cultures and nationalities. They must have excellent communication skills and work well with different personalities. Applicants must be dynamic, flexible and able to work independently. Responsibilities will include providing administrative support to staff recruitment, new starter processes, appraisals, training and staff travel insurance.

Full job description and application forms can be found on our website.

IFES is an organisation with a distinctive Christian ethos. This post is subject to an Occupational Requirement under provisions made in the Equality Act 2010. Applicants should therefore demonstrate a firm Christian commitment and agree with the IFES doctrinal basis and ethos statement. 

This job will not constitute a Certificate of Sponsorship so you will have to prove you have other means to work legally in the UK before we would consider your application.