Office coordinator jobs
The role of Retail Co-ordinator is crucial to the smooth and efficient operation of The Children’s Trust retail head office function. The postholder will be responsible for co-ordinating and running the administration and compliance needs required for a disperse network of charity shops, including being the gatekeeper for the Chariot EPOS system, Retail Gift Aid and New bought in goods, supporting the supply and distribution of stock; shop supplies, and associated stakeholder relationships.
Role Requirements
- Manage the Retail EPOS till and Head-office systems to maximise functionality to drive sales and promotions, create reports to support analysis of shops performance.
- Support the Retail Sales Manager to manage generation and distribution of stock, including preparing documentation for van deliveries and collections to meet both shops, customer and donor requirements.
- Support sales promotions by printing and issuing guidelines and promotional materials i.e. fundraising events and seasonal changes across the chain of shops.
- Maintain key internal and external stakeholder relationships including Retail Gift Aid donors, corporate supporters and internal support teams, ensuring that an efficient and compliant service is maintained.
- Manage the shared retail email inboxes acting on requests, leading on responses or signposting/escalating as required to ensure that the retail supporter journey is optimised and relationships are managed holistically.
- Support communications to shops including posting updates onto Retail Teams-Sharepoint.
- Support stock holding and distribution of shop supplies including ordering products using Access Purchase orders.
- Support the Retail Management Team to build a positive team culture across the retail team and wider cross directorate collaboration to deliver the voluntary income strategy.
- Support Retail management to maintain full compliance of the Children’s Trust shops in line with all Health & Safety legislation, Fire safety, Trading Standards, Retail Gift Aid, GDPR, ThankQ CRM, Risk Assessments, Safeguarding and all other legal or statutory requirements.
- Manage the Retail Gift Aid scheme and processes, working with colleagues and shops managers to optimise gift aid database and associated sales while meeting HMRC rules.
- Develop and support delivery of internal and external audit processes, including New Goods stocktakes, working with Retail Management to ensure that all audit actions and recommendations are delivered by the team.
Interview Date: 26th November 2025
Strictly no agencies, please.
About Us
The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.
Staff Benefits
The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits on our staff flexible benefits platform, on-site nursery, free eye tests, enhanced Maternity and Paternity Pay, time out days for those experiencing menopause symptoms and time off for gender reassignment.
We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.
Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable), Teacher’s pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.
Rehabilitation of Offenders
Many roles at The Children’s Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check. Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected. The exceptions to this are our retail roles within The Children’s Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.
Equal Opportunity Employer
To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.
The client requests no contact from agencies or media sales.
Thank you!
Rotherham Hospital & Community Charity is looking for a passionate, dynamic Fundraising & Engagement Coordinator to drive income, awareness, and engagement across the Trust and wider Rotherham community. This is your chance to take ownership, develop innovative fundraising ideas, and champion the Charity at events, with donors, corporate partners, schools, and NHS staff.
You’ll play a key role in embedding fundraising across the Trust, leading staff campaigns, ambassador programmes, and high-profile events. The role also involves volunteer engagement and supporter care, ensuring every interaction inspires and maximises impact.
This is a visible, influential role for a results-driven fundraiser who thrives on creativity, innovation, and making a real difference to patients, staff, and the Rotherham community. Travel across the region and occasional attendance at external sites are required.
The client requests no contact from agencies or media sales.
Thank you!
Feeding Liverpool is entering a new chapter in its mission to tackle hunger and food insecurity across the city. We are strengthening our commitment to embedding Good Food principles in every aspect of Liverpool’s food system.
We are recruiting a Policy Coordinator / Lead—a strategic and collaborative thinker who will work closely with Liverpool City Council and a wide range of partners to shape food policy and drive systemic change. This role will lead initiatives to improve food provision for children and young people, influence council policies, and secure funding to advance the goals of the Good Food Plan.
We are a stable, well-funded organisation with a dynamic team, a committed Trustee board, and a vibrant network of partners. Our work is rooted in the lived experiences of Liverpool’s communities—from those facing food insecurity to growers, educators, businesses and community organisaitions. We are proud to be seen as a national exemplar for alliance-based approaches to food justice.
Yet, challenges remain. Liverpool continues to face high levels of food insecurity and health inequality. The community food movement is under pressure from inflation and supply chain issues. The Policy Coordinator / Lead will play a key role in addressing these challenges by embedding Good Food principles across council departments, leading strategic initiatives, and amplifying the voices of our communities.
Main purposes of job:
● To collaborate with Liverpool City Council in reviewing policies and procedures to embed Good Food principles across relevant departments and programmes of work.
● To lead initiatives that improve food provision for children and young people in education and learning settings across Liverpool.
● To scope and secure funding opportunities to advance the goals of the Good Food Plan.
● To collaborate with partners to embed a community-centred approach to improving health, wellbeing and tackling social inequalities.
Key responsibilities:
● Develop and advise on policies and strategies to integrate Good Food principles into council operations, contributing to Sustainable Food Places silver award submission.
● Re-establish and lead Liverpool’s Good Food Policy working group.
● Lead the development a city action plan to improve food provision for children and young people in education and learning settings across Liverpool.
● Conduct and synthesise research, data, lived experience, and policy insights to produce evidence-based recommendations/ actions.
● Document and showcase progress towards the goals of the Good Food Plan.
● Collaborate with national and local stakeholders, including public, private, and VCSE sectors, to develop and implement strategic food-related projects.
● Provide leadership on food policy within the council, aligning initiatives with broader city objectives such as sustainability, public health, and economic growth.
● Identify and pursue funding opportunities to ensure the sustainability of food systems initiatives.
● Represent Feeding Liverpool and Liverpool City Council at local and national events.
*To access the full Job Description and the Person Specification for this role, view the attachment below or visit the Vacancies page on our website.
We encourage candidates who are passionate about food justice, policy innovation, and community-led change to apply.
You’ll be based in or near Liverpool, with the flexibility to work remotely 1–2 days per week, and will be expected to engage actively with our communities and stakeholders.
We also welcome expressions of interest from organisations who may wish to explore the secondment of a member of their staff into this role. Feeding Liverpool values cross-sector collaboration and recognises the potential for shared learning and impact through secondment arrangements. If your organisation is interested in exploring this opportunity, please get in touch to discuss how we might work together.
Please submit applications and expressions of interest via the instructions on our Vacancies page.
Registered Charity
1 - 5
Feeding Liverpool is the city of Liverpool’s food alliance, connecting and equipping people and organisations to work towards good food for all.
The client requests no contact from agencies or media sales.
Thank you!
Ready to play a key role supporting governance and administration in a respected professional body?
This is a fantastic opportunity to join our client as their Governance & Administrative Executive, providing vital support to Boards, Councils, committees, and membership processes.
You’ll thrive in this role if you enjoy organising and coordinating behind the scenes, supporting senior stakeholders, and ensuring governance activities run smoothly.
If you have experience in governance, committee, or membership administration, particularly in a charity, professional body, or non-profit, this role could be a perfect fit.
Role: Governance Executive/Coordinator
Organisation Type: Professional Membership Body
Salary/Rate: £18.13 per hour
Working Arrangements: Hybrid – 2 days per week in the London office (which days can be flexible)
Location of offices: Central London Area
Employment Type: Temporary to December (November 2025 start)
This role would suit someone who enjoys being the dependable go-to person - detail-focused, proactive, and comfortable supporting senior stakeholders in a structured environment.
If you have previous experience in administration, governance, or committee support - particularly within a charity or membership organisation - this could be a great opportunity for you!
The Role:
As a Governance Executive/Coordinator, you’ll help keep governance and administrative processes running efficiently across the Institution.
Your responsibilities will include:
Governance & Membership Support
- Supporting the smooth running of Board, Council, and committee meetings
- Taking accurate minutes – capturing key discussions, decisions, and actions
- Assisting with governance processes and ongoing reviews, including following up on actions and tracking decisions
- Supporting membership records and related administrative tasks
- Coordinating schedules, sending meeting invites, and helping plan events and activities
- Acting as a reliable point of contact for trustees and senior stakeholders
- Providing admin support for fund applications and seasonal initiatives
- Preparing meeting minutes and ensuring timely follow-up on agreed actions
- Supporting GDPR updates, policy reviews, and other compliance requirements
- Preparing documentation and materials for upcoming meetings
- Maintaining key records and organisational systems, including CRM and web-based tools
- Liaising with colleagues and IT to ensure smooth administrative processes
You are an organised, detail-oriented administrator with experience supporting governance, membership, or committee work. You’ll have excellent minute-taking skills, a proactive approach, and the confidence to liaise with senior stakeholders.
You’ll also bring:
Previous experience in governance, membership, or committee support – ideally within a charity, non-profit, or professional membership organisation,
Strong organisational skills and attention to detail
The ability to juggle multiple priorities calmly and efficiently
Why Apply?
Join a respected professional membership organisation with a global reputation
Play a meaningful role supporting governance and operational success
Enjoy a varied role that blends governance, administration, and forward planning
To apply for the Governance Executive/Coordinator role, please upload your CV. We look forward to hearing from you!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
The Centre for Justice Innovation is looking to recruit an Admin Coordinator who will provide administrative support to the criminal justice practice team, helping us to champion and support the implementation of evidence-based approaches in the criminal justice system.
The role will involve providing administrative support to the Head of Women's Justice and the wider criminal justice practice team. This support will help deliver the Centre's programme of work, which focuses on assisting criminal justice practitioners, including probation, police, court staff and specialist 3rd sector practitioners to implement evidence-led approaches in the justice system.
As the Admin Coordinator, you will work to ensure the smooth running of the Centre's Women in Justice and wider criminal justice practice projects, taking responsibility for the logistics of the work, including: (i) coordinating training, workshops and events, including a national conference; (ii) maintaining information systems and documentation; (iii) supporting data collection; and (iv) identifying and responding to queries from practitioners.
Flexible hours and home working are available.
The deadline for applications is 9am on Monday 17th November.
Interviews will be held in the week commencing 1st December 2025. Our preference is to hold these in person at our offices in Kennington, SE11 5DP; however virtual interviews can be arranged if required. The role will begin as soon as possible.
We look forward to hearing from you!
Registered Charity
11 - 20
At the Centre for Justice Innovation, we seek to build a justice system which everyone believes is fair and effective.
The client requests no contact from agencies or media sales.
Thank you!
Contract type: Fixed term until 31 March 2027
Travel: Occasional travel community-based venues and other Arthritis UK offices
Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.
Are you an organised, proactive individual who’s passionate about creating inclusive and meaningful opportunities for people with arthritis to get involved? Do you thrive on supporting others and ensuring everything runs smoothly behind the scenes?
We’re looking for an Involvement Coordinator to join our Volunteering and Involvement team within the People and Culture Directorate. You’ll play a key role in coordinating our Involvement Network and Community Involvement Network, helping ensure activities are accessible, inclusive, and impactful for everyone taking part.
About the role
As an Involvement Coordinator, you’ll play a vital role in supporting two key communities: our Involvement Network and Community Involvement Network.
You will work closely with colleagues across the organisation to help coordinate and deliver meaningful involvement opportunities, making sure they are accessible, inclusive, and delivered smoothly. Whether you’re managing day-to-day communications, responding to enquiries, organising activities, or maintaining accurate records, your efforts will ensure our involvement network members feel valued, supported, and engaged.
You will also help improve our systems and processes, advocate for more diverse representation in our networks, and contribute to our continuous improvement approach. A key part of your role will involve supporting and strengthening our Community Involvement Network, working directly with people and communities who are often underrepresented, to ensure their voices are heard and their experiences help shape the direction of our work.
This role offers the chance to work across teams, build strong relationships, and make a real difference in how people with arthritis influence the services, campaigns, and decisions that impact their lives.
About you
If you're passionate about supporting underrepresented communities and want to help shape positive experiences for people living with arthritis, we’d love to hear from you. We are looking for someone who:
- Is highly organised with strong administrative and coordination skills.
- Communicates confidently and builds great relationships.
- Can manage data and keep accurate records.
- Understands the importance of inclusion and accessibility.
- Works well with internal teams and external stakeholders.
- Brings energy, empathy, and a commitment to our values: United, Compassionate, Inclusive, and Brave.
*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.
Benefits
Your excellent benefits include:
- Flexible hours, environments and working practices to promote a healthy work/life balance.
- Health and wellbeing support – including the Employee Assistance Programme (free confidential 24/7 support with mental health, legal and financial queries).
- Simplyhealth cash plan.
- Supportive and inclusive culture, with a wide range of employee networks and support groups available to join.
- Learning and personal development opportunities.
- Competitive annual leave, with the option to buy/sell up to five days per year.
- Generous pension plan, with employer contribution of up to 10%.
- Life Assurance plan (4 x salary).
You must be based in, and hold the right to work in the UK to apply for this position.
Application deadline and shortlisting
- We advise candidates to apply early as we reserve the right to close applications ahead of this date.
- Only shortlisted candidates will be contacted.
We do not wish to receive contact from agencies or media sales.
Please note that we do not use Artificial Intelligence (AI) during our recruitment and selection processes, and we would respectfully ask that you also refrain from using AI during the selection process. Whilst we do recognise that AI may be a beneficial tool for some when aiding research and preparation for an application or interview, we want to maintain a fair, inclusive and positive recruitment experience at Arthritis UK where candidates can feel supported to demonstrate their experience, knowledge, and skills without the use of AI generated answers.
Interview
Interviews will be held on the mornings of 3 and 4 December 2025.
As a Disability Confident Leader, we guarantee you will be offered an interview if you disclose a disability and demonstrate sufficient evidence within your application that you meet the essential criteria for this role. We will also make any reasonable adjustments you may require for your interview.
The client requests no contact from agencies or media sales.
Thank you!
Personal Independence Coordinator Team Leader Salary £31,489 Full Time 35 hours per week
Do you want a job that makes a positive difference in people’s lives?
Age UK Croydon’s very successful PIC service for older people in Croydon is recruiting for a new Personal Independence Coordinator Team Leader.
PICs work alongside health and care professionals, adopting a multidisciplinary approach to working with people who have long term health and social care needs. The PICs provide critical links between formal health and social care services and the wider community support networks.
If you are passionate about making a difference to the lives of people in the community, and those who care for them and want to contribute to an organisation which is continuously striving to improve, then we would love to hear from you.
We are committed to providing a flexible and productive working environment for all employees. Evolving technology and communication platforms enable employees to work in new and different ways, where we can meet our stakeholder needs and continue to deliver against our charitable objectives. We recognise the importance of supporting employees to have greater personal choice and maintain a healthier work/life balance.
Full training will be provided; the important qualities we are looking for are:
Excellent communication and listening skills
A positive attitude and the ability to problem solve
A cheerful, friendly and outgoing personality
The ability to work flexibly, alone and as part of a team
Closing date for applications: 9am Wednesday 12th November
Interview Dates: Tuesday 18th November 2025
Registered Charity
51 - 100
Our mission is to reach, involve, support and connect people so they can age well in Croydon.
The client requests no contact from agencies or media sales.
Thank you!
Are you passionate about justice, equity, and inclusion? Do you have the vision and leadership to help shape a Church that truly reflects the diversity of its people?
The Methodist Church in Britain is seeking a Director for Inclusion to lead and champion our commitment to becoming a fully inclusive, justice-seeking, evangelistic and growing Church. This pivotal role will provide strategic direction and expert guidance to embed the principles of Justice, Dignity and Solidarity (JDS) across the Connexion, in alignment with the God for All and Justice-Seeking Church strategies.
Key Responsibilities:
- Lead the implementation and development of the JDS strategy across the Connexion.
- Advise the Conference, Connexional Council, and JDS Committee on inclusion-related strategy and policy.
- Line manage the JDS Programme Coordinator and oversee support for District EDI Officers and Solidarity Circle Coordinators.
- Drive cultural and systemic change within the Church to promote greater representation and participation.
- Represent the Methodist Church in external EDI forums and foster ecumenical partnerships.
- Collaborate with HR and colleagues together with key stakeholders on benchmarking, training, and data analysis related to EDI.
About You:
You will be a strategic thinker and compassionate leader, with:
- A degree-level education and demonstrable experience in EDI leadership.
- Proven ability to influence change, manage complex projects, and communicate effectively across diverse audiences.
- A deep understanding of inclusion within faith-based contexts, and a commitment to the mission of the Methodist Church.
- Excellent interpersonal, theological reflection, and presentation skills.
- Willingness to work flexibly, including occasional evenings and weekends.
Why Join Us?
This is a unique opportunity to make a lasting impact on the life and witness of the Methodist Church. You’ll be part of a passionate team working to ensure that justice, dignity and solidarity are at the heart of everything we do
Our Culture, Values and Benefits
Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.
We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Advisor service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.
The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.
Closing date: 24 November 2025
Interviews will be held in London on: 9 December 2025
Registered Charity
101 - 500
The calling of the Methodist Church is to respond to the gospel of God's love in Christ and to live out its discipleship in worship and mission.
Thank you!
Communications Coordinator (Birmingham/hybrid)
Salary: £35,309
Contract: Permanent
Hours: 37.5 hours per week
Location: Flexible, with up to two days a week attendance required in Central Birmingham office
Are you an experienced communications professional who is looking for the opportunity to change places and lives?
Groundwork is the leading community-action charity that works in towns and cities across to build a fair and green future in which people and nature can thrive.
An exciting opportunity has arisen to join the national Groundwork team and help tell our story to new and existing audiences.
The Communications Coordinator will contribute to all aspects of Groundwork UK’s communications activity, with a particular focus on digital communications – including coordinating and contributing to the further development of our social media channels and newsletter outreach.
The post holder will have a flair for copywriting and a key interest in telling Groundwork’s story through the lens of those who Groundwork supports, working closely with Policy and Communications team colleagues on exciting fundraising and positioning campaigns. This includes spotting new opportunities to promote Groundwork’s mission, with encouragement to visit projects across the country to meet the people we support.
The role calls for strong project coordination and organisational skills with a meticulous attention to detail and a proactive and enthusiastic approach. Experience of managing websites is desirable, including an understanding of WordPress or a similar CRM system.
The Communications Coordinator will work closely with the PR and Communications Manager to contribute towards the continued development of communications needs of new and established grant and delivery programmes, including collaborating with stakeholders in the private and public sector.
The postholder will have responsibility for the day-to-day line management and continued development of the Digital Communications Assistant and an expectation to work collaboratively with Policy and Communications and wider Groundwork colleagues.
We’re particularly interested in receiving applications from people who are from ethnically diverse backgrounds, are disabled, or are from low-income backgrounds.
Closing Date: Midday, Friday November 14, 2025
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
At Groundwork UK we want to ensure everybody has an equal opportunity, and is not treated differently or discriminated against because of their characteristics.
We are a disability-confident employer and encourage applicants with disabilities to alert us alongside their application, to enable us to guarantee interviews for all disabled candidates who meet the person specification. We will also discuss any reasonable interview or workplace adjustments with you.
No agencies please.
Thank you!
Office location: Based at Trees for Cities office in Brixton SW9. Hybrid working offered with at least two days per week in our office
Working arrangements: Permanent, Full-time (35 hours per week). Part-time will be considered. There is some travel across the UK required.
ABOUT THE ROLE
The Development and Partnerships Coordinator will coordinate Trees for Cities’ partnerships and community tree planting initiatives in towns and cities across the UK, enhancing local environments and community wellbeing.
Collaborating with local authorities and third-sector partners, the post holder will coordinate the UK wide Trees in Neighbourhoods programme; managing local authority and partner relationships, allocating funding, managing budgets, monitoring and reporting.
Working closely with the wider Development and Partnerships team, the post holder will also contribute to a wide range of other exciting programmes at Trees for Cities - such as Trees Cities of the World and the innovative tech-for-good scheme Trees for Streets - and support the improvement of departmental processes and rollouts of new systems and initiatives.
ABOUT TREES FOR CITIES
Trees for Cities is an ambitious, far-reaching organisation.
Trees for Cities is the only charity that focuses on planting, protecting and promoting urban trees across the UK and overseas. We are a rapidly growing and developing organisation that suits ambitious, dedicated and passionate staff.
ABOUT YOU
We are seeking an organised and adaptable individual who can effectively plan and manage their own workload and priorities. You will be a team player who excels at building strong working relationships both within the organisation and with external partners. This is a varied role, so a genuine passion for environmental issues, enthusiasm for supporting others, and a flexible approach to work will be highly valued.
Trees for Cities is committed to the principles of equal opportunity. We value diversity and are committed to promoting diversity within the workplace. We aim to ensure that our employees achieve their full potential and that all employment decisions, including recruitment, are taken without reference to irrelevant or discriminatory criteria. A full copy of our Equal Opportunities Policy can be provided on request.
HOW TO APPLY
To apply, use the application link below to submit your CV and supporting statement (no more than 2 sides of A4) outlining why you are interested in the role and your fit with the Person Specification.
Please note we are unable to provide visa sponsorship for this role, you must therefore have a valid right to work in the UK to apply.
The deadline to apply is: Monday 24th November 9AM.
Interviews are scheduled for: Monday 8th and Tuesday 9th December at Trees for Cities’ offices in London
If you are shortlisted for interview, you will normally be contacted within two weeks after applying. If you do not hear from us within this period then you should assume that on this occasion you have not been selected for interview.
Trees for Cities is the first UK environmental organisation to have been awarded social value certification. Trees for Cities is an equal opportunities employer. Registered Charity No: 1032154.
Previous applicants need not reapply. No agencies please.
The client requests no contact from agencies or media sales.
Thank you!
Business and Administration Coordinator
Coordinate the administrative function of the Southwark Catholic Youth Service, ensuring the smooth planning, and evaluation of youth events, training programmes, pilgrimages, and Mission Team administration. The post-holder acts as the central operational hub for planning, finance, admin, communications and volunteer coordination, ensuring systems and logistics run efficiently and on time so the Director and mission staff can focus on strategy and operational delivery. This is a hands-on coordination role for a natural organiser who makes things work seamlessly behind the scenes.
Key Responsibilities
1) Strategic Administration & Planning
a) Maintain the master events calendar, ensuring all youth service activities are scheduled, planned and tracked.
b) Maintain simple project boards (e.g., Asana/Trello) with owners, deadlines and status.
c) Support the Director with all aspects of administration and planning, including timelines, progress monitoring, and post-event evaluation.
d) Keep planning documents, checklists, and contact databases accurate and up to date.
e) Take initiative in identifying and implementing improvements to administrative systems, ensuring the Service runs efficiently and professionally.
2) Event & Programme Administration
a) Oversee administrative logistics for all events, including venue bookings, contractor & volunteer scheduling, catering orders, AV requests, travel, accommodation, risk assessments, and consent forms.
b) Prepare briefing packs, participant communications, and evaluation forms.
c) Maintain an event management workflow (including deadlines and task assignments) to ensure all activities run on time and within budget.
3) Pilgrimage Planning (World Youth Day & Lourdes)
a) Lead administrative planning for pilgrimages: itineraries, travel bookings, accommodation, insurance, payments, and safeguarding documentation.
b) Act as the primary contact for pilgrims, managing participant information and correspondence.
c) Organise pre-departure briefings, resource packs, and follow-up processes.
d) Support fundraising and publicity logistics for pilgrimages, ensuring precise and timely communications to participants and parishes.
4) Volunteer Administration
a) Work with other team members to maintain accurate volunteer records.
b) Track and circulate volunteer rotas, ensuring completeness.
c) Manage booking, coordination and administration of the Mission Team.
d) Oversee the onboarding and offboarding of volunteers, ensuring role descriptions, safeguarding checks, and agreements are completed.
5) Communications Liaison
a) Maintain and update the youth service website with event details, news, and resources.
b) Produce and distribute the youth service e-newsletter (via Mailchimp), ensuring mailing lists are accurate and GDPR compliant.
c) Assist with social media to share updates, provide event content, and ensure consistent messaging.
d) Commission printed and digital publicity materials.
6) Safeguarding & Compliance
a) Liaise with the Director of Safeguarding to embed safeguarding procedures in all events and pilgrimages: risk assessments, consent forms, medical records, and emergency contacts.
b) Act as the Safeguarding Representative to manage DBS applications, safeguarding training records, role descriptions, and volunteer agreements.
c) Maintain accurate, digital safeguarding and compliance files and ensure all event leaders are briefed on their responsibilities.
7) Finance & Resource Management
a) Process invoices, expense claims, and participant payments.
b) Monitor budget, reconcile accounts and prepare budget reports for the Director.
c) Reconcile bank and credit card statements with receipts.
d) Order resources, equipment, and printed materials for events and programmes, maintaining a stocklist.
e) Support the Director in financial forecasting and annual budget preparation, ensuring accurate and timely data.
8) General Office Administration
a) Arrange meetings, prepare agendas, and take minutes when required.
b) Maintain and update digital and paper filing systems.
c) Act as the first point of contact for youth service administrative enquiries, managing the youth service inbox.
d) Keep stock of branded materials, stationery, and event equipment.
e) Ensure the office environment and digital systems are well organised and professional, promoting a culture of excellence and accountability.
f) Basic facilities liaison (H&S checks, equipment log).
The client requests no contact from agencies or media sales.
Thank you!
Vision: Home-Start believes every parent should have the support they need to give their children the best possible start in life. Main purpose of job: To support Home-Start Southwark’s administrative and operations functions, enabling us to provide the best possible support to families with children under 5 in Southwark and Lewisham.
Our ambition is to continue to develop outstanding services that meet the needs of our community; if you want to be part of our future, we would love to meet you to discuss this further.
Registered Charity
6 - 10
Home-Start believes every parent should have the support they need to give their children the best possible start in life.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Clinical Services Coordinator (Mental Health Talking Therapies) - Maternity Cover Contract
Evolve Counselling is looking for an efficient, qualified and experienced mental health counselling manager, to take charge of our service while the postholder takes maternity leave in January 2026. This is an exciting and rewarding opportunity with a supportive employer, who offers a flexible approach to working time, benefits and options for the future.
The post is:
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Fully remote, part-time hours between 16-21 hours per week.
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Highly flexible arrangement of core working hours across 4/5 days each week.
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Salary will be £32,000 pro rata/ full time equivalent.
Evolve provides a wide range of therapies to people experiencing mental health difficulties. We work with private individuals and organisational/ corporate clients (via employee wellbeing programmes) mainly through remote video calls but with a good deal of face-to-face work. We have over 45 BACP registered counsellors on our team and our mission is to deliver the lowest cost counselling to those who need it most. As a charity, our surpluses are reinvested to deliver this mission.
Our ideal candidate for this temporary cover is a BACP registered member counsellor, with strong managerial and administrative skills and experience, confident at handling the working needs of a large remote team and delivering a detailed and personal service to our larger contract clients as well as private individuals. You’ll be working alongside an ambitious management team, aiming to perfect and grow our services. Good record keeping, communications skills and familiarity with confidential client record management systems are a must.
The key aspects of the CSC job are to:
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Be the first port of call for all clinical queries.
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Arrange the efficient use of our CRM system that supports the clinical service.
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Take overall responsibility for incoming referrals and allocations as well as ongoing management of clients and maintenance of any waiting lists to agreed parameters.
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Monitor the balance between counsellor capacity and client demand.
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Provide practical support and signposting to the counselling members, enabling their work.
The closing date for applications is 28 November 2025. Early application is encouraged as interviews will be conducted on a rolling basis and we reserve the right to close the job application date early, if we receive enough suitable applications.
Thank you!
We are seeking a full-time Supporter Engagement Coordinator to join our team. You will be a key point of contact for our audience and supporters, helping to deliver excellent customer service and ensure outstanding supporter care. The role involves overseeing audience engagement, coordinating communications and special events—including evening lectures—and maintaining accurate data to support our fundraising and engagement activities. If you thrive in a dynamic environment and are passionate about building positive relationships, we’d love to hear from you. Time off in lieu is offered for evening work.
Key duties and responsibilities:
Audience Engagement
• Deliver exceptional customer care, ensuring all supporters and donors are thanked promptly—whatever the channel.
• Work with the Head of Fundraising and Engagement and the wider team to deliver supporter journeys, making recommendations for improvements and changes.
• Respond swiftly and professionally to all audience and supporter enquiries by phone, email, and post.
• Proactively share audience feedback with relevant teams.
• Handle any complaints, liaising with the complainant and the relevant member of staff to achieve a resolution, following the complaints process.
• Maintain Eventbrite with lecture details and engagement information.
• To act as Duty Manager for evening lectures when required.
• Provide support to the wider Gresham College team by attending lectures and special events.
CRM Administration
• Serve as primary contact for database management, ensuring data accuracy to drive fundraising and engagement.
• Coordinate data selections, mailings, invitations, and content fulfilment.
• Regularly import, export, and merge data from online giving and ticketing platforms.
• Track and report performance against targets and KPIs for the Head of Fundraising & Engagement.
• Ensure best practice is followed, complying with current legislation and internal policies in relation to data protection, GDPR and gift aid processing and ensure that all activity is carried out in a legal and compliant way.
Hall Hire and Event Co-ordination
• Be the first point of contact for hall hire enquiries and manage all related admin.
• Oversee stocks, supplies, and space organisation for events.
• Lead setup and breakdown for lectures and venue lettings.
• Arrange and manage bookings for external event venues, handling all logistics.
• Organise catering for special events and meetings both at Barnard’s Inn and other venues.
• Be responsible for excellent customer care of existing and new venue hire clients.
• Organise all activity around venue hire events, including collaborating with the AV team
• Liaise and support the Head of Fundraising & Engagement over the promotion of Barnards’ Inn to increase income generation from lettings.
Other
• Working with volunteers to enable them to assist in the delivery of tasks as appropriate.
• Attend and contribute to team and staff meetings as required.
• Participate in ongoing training and development.
• Undertake other tasks as required to support the College.
• Evening and occasional out-of-hours work required (with time off in lieu).
Person specification:
Essential Skills & Experience
- Customer Service Excellence: Proven experience delivering high-quality customer care, ideally in a fundraising, or educational setting. Ability to handle enquiries and complaints with professionalism and empathy.
- CRM and Data Management: Strong working knowledge of CRM systems (we use Beacon) including data entry, segmentation, and reporting. Experience with data imports/exports and maintaining data accuracy.
- Event Coordination: Experience planning and delivering events, including logistics, venue liaison, catering, and AV coordination. Comfortable acting as Duty Manager and supporting evening lectures and events.
- Communication Skills: Excellent written and verbal communication skills, with the ability to engage supporters, respond to enquiries, and write engaging responses.
- Digital Literacy: Proficient in Microsoft Office Suite (Word, Excel, Outlook), Eventbrite, and online giving platforms. Comfortable using digital tools to manage bookings, communications, and supporter journeys.
- Organisational Skills: Highly organised with the ability to manage multiple tasks, prioritise effectively, and meet deadlines. Strong attention to detail.
- Team Collaboration: Experience working collaboratively across departments and with volunteers. Willingness to support colleagues and contribute to a positive team culture.
Desirable Skills & Experience
- Experience in a fundraising or engagement role within a charity, or educational organisation.
- Compliance & Data Protection: Understanding of GDPR, data protection, and Gift Aid regulations. Commitment to ethical and legal standards in supporter care and data handling.
- Familiarity with data segmentation.
- Experience promoting venue hire or income-generating activities.
- Knowledge of troubleshooting for events.
- Experience working with volunteers or managing volunteer tasks.
Personal Attributes
- Friendly, approachable, and professional manner.
- Enthusiastic about public engagement and supporter care.
- Flexible and adaptable, with a willingness to work occasional evenings.
- Proactive and solution-focused, with a commitment to continuous improvement.
Gresham College offers in return:
- 28 days holiday, plus 6 days closure over Christmas.
- The College participates in the University of London SAUL pension scheme (currently 16% employers’ contribution).
Equal Opportunities
Gresham College wholeheartedly supports the principles of equality, diversity and inclusion throughout the recruitment and employment of our employees and workers, as well as ensuring that it is afforded to all job applicants.
If this sounds like your next opportunity, apply today with your CV and a covering letter.
Thank you!
Are you looking to build your marketing career in a role where your ideas and co-ordination skills make a real difference?
We have an exciting opportunity for a Marketing Co-ordinator to join our Marketing team on a Fixed Term Contract until June 2026. As our Marketing Co-ordinator, you’ll play a key role in delivering engaging, audience-focused marketing projects and campaigns that support our work and strengthens awareness of MND and the Association’s impact. Working closely with the Marketing Manager and teams across the organisation, the Marketing Co-ordinator will help bring our stories to life and ensure our communications reach the people who need them most.
Key Responsibilities:
- Co-ordinate a wide range of marketing activity projects and campaigns, ensuring a smooth collaboration across teams.
- Manage schedules, resources, and communication channels to support marketing plans and initiatives.
- Support the development and delivery of audience-focused campaigns, from briefing through to completion.
- Build strong relationships with stakeholders across the Association to understand marketing needs and priorities.
- Support the creation and distribution of engaging content such as blogs, videos, and infographics to increase understanding of MND and the Association’s work.
- Analyse marketing data and metrics, research audience trends to inform future campaigns and improve performance.
- Maintain consistent branding and messaging across all materials and communications.
- Identify ways to improve marketing processes and support innovation in tools and techniques.
About You:
- Excellent written and verbal communication skills with a confident approach to engaging others.
- Experience working in a busy marketing team and ability to confidently co-ordinate multiple projects.
- Ability to effectively manage multiple stakeholders simultaneously.
- Creative mindset with the ability to turn ideas into effective and impactful marketing activity.
- Strong organisational skills and attention to detail.
- Able to prioritise and manage competing deadlines effectively.
- Collaborative team member who builds positive working relationships across all levels.
About Us:
Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.
What We Offer:
- 28 days holiday, increasing to 33 days after 5 years, plus Bank Holidays.
- Access to UK Healthcare, including dental, eyecare, health screenings, and therapies.
- 24/7 GP access via phone and video.
- Life assurance and confidential counselling helplines.
- Salary sacrifice schemes (Cycle to Work, Buy/Sell Annual Leave).
- Access to Benefit Hub for discounts on everyday shopping.
- Enhanced pension scheme.
- Opportunities for training and personal development.
- Hybrid working.
The full job description and further information about working for the MND Association is available in the candidate pack.
We are committed to equality, diversity, and inclusivity. We work to remove barriers for everyone affected by MND, employees, volunteers, and stakeholders.
As part of the Disability Confident Scheme, we guarantee interviews for disabled applicants who meet the role's requirements.
Hybrid Working and Flexibility: This role offers hybrid working, with the expectation to attend the office 1 day per week with flexibility to attend more regularly in line with organisation requirements.
The client requests no contact from agencies or media sales.