1,188

Office support jobs near Charing Cross, Greater London

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Top job
The Civil Society Network, Greater London (Hybrid)
£32,000 - £36,000 per year
Office Manager
Posted 6 days ago Quick Apply
Top job
Bliss, London (On-site)
£20,111 per year
Bliss is a charity looking for an Office Assistant to play a central role in a supportive and ambitious Finance and Operations Team.
Posted 4 days ago Quick Apply
Top job
Centrepoint, London (On-site)
£30206.00-£33228.00 per year
Supporter Care Officer
Posted 1 day ago

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Likewise, Greater London (Hybrid)
£29,000 per year
Looking for a dynamic, super-organised and caring Office Manager. You’ll be responsible for running our office and community wellbeing hub.
Posted 1 day ago
Article 25, Canary Wharf (On-site)
£38,000 - FTE Pro-rata
Posted today Quick Apply
Closing in 5 days
Information Commissioner's Office, Charing Cross (On-site)
£49,549 - £56,129 per year
Posted 3 weeks ago
Closing tomorrow
The Latin Mass Society, London (On-site)
£21,600 - £24,200 (FTE)
London based Catholic Charity is looking to appoint a part-time Office Assistant.
Posted 1 week ago Quick Apply
Closing in 3 days
Lighthouse Pedagogy Trust, Sutton (On-site)
£27,000 - £32,000 per year
Office Manager - Children's Home
Posted 1 week ago
Global Witness, London (Hybrid)
£32,922 - £32,923 per year
We are looking for an exceptional candidate to join our team as Executive Office Coordinator.
Posted 4 days ago Quick Apply
Middlesex University Students' Union, London (On-site)
£25,000 per year pro rate 0.7
Posted today
Electoral Reform Society, London (On-site)
£25,081 - £33,174 per year
Posted 3 weeks ago Quick Apply
NFP People, London (On-site)
£16,000 Per Annum
Posted 1 week ago
West London Mission, Vauxhall (On-site)
£27,731.00 to £29,197.00 per annum inclusive of London Weighting
Posted 5 days ago
Said Foundation, London (On-site)
£28,000 - £30,000 per year depending on experience
We are looking for a dynamic, super-organised and friendly person to help deliver our scholarships programme and run the office efficiently.
Posted 4 days ago Quick Apply
Page 1 of 80
Greater London (Hybrid) 3.64 miles
£32,000 - £36,000 per year
Permanent, Full-time
Job description

The Civil Society Network is a newly established entity aimed at mobilising Syrian civic actors around a comprehensive set of values, to establish a virtual constituency of Syrians who believe in these values. The Network will support the members of this constituency, individuals and organisations, to form a coherent, competent, and principled civic space that can foster a sense of belonging, build individual and collective capacities, and present Syrian civic actors as a key stakeholder in local, regional, and international decision-making around Syria.

Job purpose
 

This is a promising role for an office manager who will help set up and manage the Civil Society Network’s systems, structures, and departments as the Network grows. In consultation with and under the supervision of the Board and the CEO, the office manager will:
 

  • Finalise the registration of the Network with the Charity Commission and Companies House and follow up on organisational, legal, and financial requirements accordingly.
  • Follow up with lawyers, accountants, and other consultants to set up the operational systems and platforms of the Network.
  • Lead on managing the technical and operational aspects of the Network’s systems and platforms.
  • Carry out administrative and financial tasks, including bookkeeping.
  • Support the recruitment of the Network’s employees in the different departments as the network grows.
  • Be a first point of contact for external entities contacting the Foundation.
  • Supports the Network to function effectively across all areas.
  • Provide general support in other areas as required.

Responsibilities
 

1. Entity Incorporation and registration
 

  • In close coordination with the CEO, and in consultations with the Network’s consulting lawyers, accountants, and other service providers:
    • Finalise the registration of the Network with the Charity Commission.
    • Follow up on organisational, legal, and financial requirements of the Network’s registration with the Charity Commission and incorporation with the Companies House as needed.
    • Follow up on opening the Network’s bank accounts.

2. Office management and administration
 

  • Manage the day-to-day relationships with providers of services.
  • Receive and respond quickly and efficiently to routine enquiries, whether by email, phone or letter, and deal with incoming and outgoing post and messages, responding or disseminating as required.
  • Ensure that board and other meetings are organised, and that papers are ready in time and minutes taken. Occasionally, help organise events.
  • Keep and update a general office calendar.
  • Develop and suggest changes to systems to support, manage and improve work, including manuals.
  • Organise team meetings and trainings.
  • Help create and maintain accurate and up to date information systems which allow instant access yet ensure confidentiality and safety and security of data. This includes the archive as well as databases for members, programmes, general contacts, etc.
  • Assist with organisation and logistics of internal/external events (such as the Network’s, conferences, events, roundtables) or visits to stakeholders around the world, as required.
  • In close cooperation with the CEO, manage the ‘[email protected]’ email inbox, responding to external queries in a timely manner and ensuring requests are logged and escalated as appropriate.
  • In close cooperation with the CEO, help respond to requests from the media.
  • In close cooperation with the CEO, support the process of recruiting new employees to manage the Networks growing departments, including Programmes, Communications and Finance and Administration.
  • Carry out other general office duties as required.

3. Financial tasks
 

  • Carry out bookkeeping (data entry using QuickBooks) and associated records management.
  • Carry out financial tasks such as, paying suppliers, preparing and/or checking expense sheets, preparing, and sending cheques and transfers, and monitoring payments.
  • Provide other assistance as and when necessary to colleagues.

4. Systems Support
 

  • Lead on the set up and administration of systems and platforms required to ensure the efficiency of the Network’s work (e.g., Salesforce, QuickBooks, members’ platform, etc.), including:
    • Managing licences.
    • Providing technical support and advice internally to other team members on using the systems.
    • Fixing system problems where possible and escalating/sourcing appropriate expert support when needed.
    • First point of contact for external consultants, suppliers, and representatives of systems and any other connected parties as required.
  • Ensure the Network complies with GDPR regulations around data capture and storage, as required.

Please note that this role and its associated tasks will evolve as the Network grows. 

Qualifications


Experience

  • 3-5 years of Experience in administrative and financial management, preferably in the UK.

Education

  • Desirable: Bachelor’s Degree in a relevant subject (e.g., Management).


Skills/Abilities

  • Ability to think strategically and plan, prioritise and organise in a clear and structured way under time constraints.
  • Flexibility and problem-solving ability to work in a flexible, dynamic, and fast-growing environment.
  • Strong financial management skills.
  • Excellent English communication skills both written and spoken.
  • Desirable: fluency in Arabic.
Application resources
Application Instructions

To apply for the role, please send a cover letter along with your CV, stating your relevant experi-ences and skills to

Please ensure that they are sent as pdf documents with the titles “your name cover letter” and “your name CV” and indicate “The Civil Society Network – Office Manager” in the email subject line.

The deadline for applications is 31 August 2022

More about Asfari Foundation

The Asfari Foundation is a British grant-making charity set up by Ayman and Sawsan Asfari in 2006. The Foundation focuses its efforts in the Le... Read more

Posted on: 10 August 2022
Closing date: 31 August 2022 at 23:59
Job ref: The Civil Society Network Office Manager
Tags: Admin,Operations

The client requests no contact from agencies or media sales.