6 months with the possibility of extension

The memcom recruitment team is looking for a Personal Assistant for an association that promotes partnerships between their stakeholders and the government.

The main purpose of the role is to provide high-level executive administrative support to the CEO and a team of senior leaders, as well as ensuring that board and governance activities are run efficiently. You will also work closely with the Head of Operations to maintain corporate planning systems while ensuring that day-to-day office operations run efficiently. Experience in the following duties is essential:

• Providing high-quality support and advice to the Chief Executive and the senior leadership team
• Preparing clear and accurate minutes and records of actions; coordination of activities for the Board and Committees
• Organising and supporting meetings, including preparing agendas, distributing notes, and drafting induction materials
• Cost-effective and efficient business travel arrangement; complex diary management
• Preparing detailed briefings, correspondence, reports and presentations on behalf of the Chief Executive and maintaining accurate and compliant governance records
• Monitoring emails, including prioritizing messages, drafting responses, or delegating matters raised as appropriate and tracking to completion

The successful incumbent will be an experienced board-level PA, ideally from the education/not for profit sector, who has mastered the ability to balance competing priorities and to coordinate projects, do not hesitate to apply!

The Atlantic Institute was established in 2016 with the support of The Atlantic Philanthropies, and in collaboration with the Rhodes Trust, Oxford (UK). 

At the Atlantic Institute we are committed to building a lifelong community of courageous changemakers who together will accelerate the eradication of inequity and injustice resulting in fairer, healthier and more inclusive societies. Our Fellows and Staff are accomplished leaders working in diverse settings and contexts, who together think, learn, incubate and implement strategies for greater impact. The diversity of our fellows is unprecedented and we are committed to the radical inclusion of these leaders as agents of change in communities most impacted by social, economic, racial and health inequities.  We provide them with the networks, architecture and resources to connect, learn and act to address the underlying systemic causes of inequity.

In the current global environment of a pandemic, the courageous work to eradicate inequities is more urgently needed than ever. To support, deepen and sustain our community’s impact at this critical juncture, we have therefore created several new permanent roles, including:

• Associate Executive Director (Community, Programming and Impact)
• Augmented and Virtual Realities Lead
• Program and Impact Lead (Innovation and Special Projects)
• Learning and Evaluation Lead
• Data Insight Analyst.

Associate Executive Director - Community Engagement, Programming and Impact

We’re looking for an Associate Executive Director who will lead a strongly connected lifelong community of Senior Fellows and Program staff who together will amplify their impact in the world and ultimately accelerate the eradication of inequities. You will be responsible for Institute’s community engagement, programing and impact strategy and you will have lead responsibility for the design and implementation of programs in support of the work of Senior Fellows and program staff.

Core Competencies

Consistent with all roles at the Atlantic Institute, it is essential that you demonstrate a critical understanding of the diverse root causes of inequities and show a commitment (in thinking and in action) to fairer, healthier and more inclusive societies. In addition, you will have the following skills and experience:

• Effective leadership skills, ability to motivate, engage and develop a team and community of purpose in an agile and complex environment
• Significant experience, ideally at least five years, in an executive leadership role with demonstrated success in transformative community engagement, strategy and programming for impact
• Demonstrated exceptional performance in building high performing teams and guiding and managing staff
• Strong intellectual capability with the capacity to engage with senior academics, business leaders, government officials, other leaders in a range of settings
• An undergraduate degree is essential. The successful candidate will ideally have a post-graduate qualification in a thematic area relevant to the Atlantic Fellows mission, public sector or business management.

To find out more on the role and how to apply, please view the attached job description.

Please submit your application to us by 12:00 (BST) on Friday 24th July 2020.

Are you a member of a Christian Church with pastoral skills and an ability to relate well to people of all ages and backgrounds? Are you able to offer a thoughtful and mature Christian presence in a variety of contexts?

We are seeking a Pastoral Worker to work in the Enfield Methodist Circuit from 1 September 2020.  You will work collaboratively with the presbyter in pastoral charge and others to provide pastoral care for a group of churches.  You will help the circuit to shape and reimagine patterns of pastoral care across those churches, enabling the churches to develop and build on partnerships, particularly with the local MHA Live at Home Scheme.

You will support the presbyter in enabling the church community to care and pray for one another.  To offer care that is complementary to Pastoral Visitors and house groups through meeting with those with specific pastoral need. By agreement with the presbyter, and following appropriate training, to visit members of the church, their families, and any linked with the church who have a particular pastoral need.

You will be part of a 15 person diverse Circuit Leadership Team and have opportunities for study and training.  Benefits include a contributory pension scheme and 28 days paid holiday per year in addition to bank holidays.

• Full-time: 37.5 hours
• Duration: 12 months (pending funding confirmation)
• Location: Melbourne, Australia 
• Salary: AUD$67,830.00 + 9.5% Super
• Closing date: 17.00 (AEST), 26 July 2020
• Interviews: w/c 3 August 2020
   

We are seeking a motivated Programme Officer to support our peacebuilding work in Papua New Guinea. We are seeking a diligent and organised individual who has strong interpersonal skills, displays high level of initiative, problem-solving skills and works well as part of a team. It is essential that applicants for this role have the right to work in Australia.

Job purpose

The Programme Officer will provide project implementation, administrative and logistical support necessary for an expanding programme of work in Papua New Guinea. The post holder will play a key role in liaising with partners across the areas in which we work, and in managing programme events and information. Reporting to the Papua New Guinea Project Manager, the Programme Officer will be based in Melbourne and will undertake occasional travel to Papua New Guinea in the regions where the programme is operating. 

*Please note that this is a reposting of the same role advertised in February 2020. All previous candidates will need to reapply if they wish to be considered for the role.

For this role, Afghanaid seeks an individual with excellent organisation and communication skills. An ideal candidate would have previous experience working in a administrative role supporting executive members of a charitable organisation. S/he will hold high regard for confidentiality, possess outstanding people skills and approach work in a proactive and dedicated manner. Candidates will need to remain flexible and open to working beyond normal work hours to meet tight deadlines.

Main Duties

• Coordinate the MDs daily diary, screen e-mail, draft correspondence and prepare documents for meetings and professional appointments  

• Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials

• Coordinate internal (quarterly Board and Executive Team reports ) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required

• Minute Executive Team, ad hoc and other intrenal meetings attended by the MD

• Research and write internal and external briefs and reports to be used in national and international level communications

• Represent Afghanaid in  advocacy and influencing forums and meetings

• Acting on behalf of the MD, attend government, UN and civil society co-ordination; represent Afghanaid’s position

• Assist the MD in monitoring performance indicators against strategic and operational plans

• Functioning as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies. 

• Perform other relevent duties as assigned and approved by the MD 

Personal Specification

Essential

Education: 

• Master’s degree in relevant research-based discipline (Development, Anthropology, Policy and Research, International Relations or similar subjects) or an undergraduate degree with relevant experience

Experience: 

• Writing high quality policy and  communications documents for public use

• One year of practical experience in a similar role

• Working with high levels of autonomy

• Strong conceptual and analytical skills

• Voluntary or work experience within international development or charity sector

• Managing relationships with a variety of different stakeholders

• Coordinating research projects

Skills:

• Excellent proficiency in Microsoft Office (Word, Excel, Outlook and Powerpoint)

• Excellent written and spoken English (to Native standard) 

• Integrity, honesty, transparency and a firm commitment to professional standards of confidentiality

• Sense of humour, initiative and self motivation, excellent team work and communications skills, ability to work collaboratively with others

• Sensitivity to Islamic culture and respect of Afghan customs and traditions, able to live and work in a diverse environment

• Outstanding organisational skills, able to communicate and collaboratively manage competing priorites

• Drive to achieve results and get the things done

• Ability to deal with difficult, challenging work situations and remain calm under pressure

Desirable 

• Experience living, traveling or working in isolated and conflict locations/countries

• Firsthand understanding of the operating environment of humanitarian and development work in Afghanistan (or a similar context)

• Basic fluency in Dari or Pashtu

Other Information

Afghanaid’s core values are creativity, fairness and honesty. Our staff is passionate about and proud Afghanaid. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions. 

This position is based in Afghanaid’s head office in Kabul, Afghanistan. Given the Covid-19 pandemic, all Kabul-based international staff are currently working remotely. It is likely that you will begin this role working from home or from Afghanaid’s London Office. You will be required to relocate to Kabul once international staff return to Afghanistan, and you will be based there for the remainder of your contract.

Due to security considerations, this is an unaccompanied post. International employees are entitled to 22 annual leave days, 25 rest and relaxation days, 5 travel days and 16 public holidays per year. Afghanaid also provides a generous travel allowance for international staff to take R&R out of the country.

Our remuneration and benefits package is competitive with other similar organisations. 

You will be given a private room in the staff house where all Kabul-based international hired staff members live.

This position presents an excellent opportunity for someone who has the ambition and determination to move up in their career.

To apply

If you are interested in this role please read the information enclosed and submit your CV and covering letter no later than 09:00 GMT on Tuesday 14th  July, 2020 including your name and the job title in the subject line. Your covering letter should be no more than 2 - A4 pages in length and explain how you meet the essential and desirable requirements and why you feel you would be a suitable candidate for this role. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Please also indicate how you heard about the role (Charity Jobs, Afghanaid web page and etc) and your salary requirements.

The following items are enclosed:

• Job Description 

• Person Specification

Who we are looking for 

We are looking for a motivated and talented Participant Support Manager to join our Participant Support team. The role will lead a multi-tiered team providing the interface between the organisation and our teachers and leaders on a range of our programmes and provide varied support to these participants. The expectation is that the Manager will also act as Business Partner across a number of programmes acting as the point of escalation for the programme externally ensuring we deliver a timely and high quality experience. This role will act as the point of escalation for the programme externally with our Partners ensuring we deliver a timely and high quality experience.

Internally, the Participant Support Manager will work collaboratively with the Programme Leader, providing advice and strategic support in regards to participants and partners and work in a matrix structure with other programme operations departments. The Manager will be responsible for overseeing the quality of engagement with their participants/partners and maintaining an excellent participant experience. They will lead on the development of participant/partner engagement and communication plans and ensure all programmes under their leadership are accurately tracking participant engagement.   

Based in one of our London, Manchester or Birmingham offices, and reporting to the Participant Support Associate Director, you will be an individual with experience of delivering excellent customer service. We are looking for someone who has previously managed multiple stakeholders, including the ability to deal with difficult conversations. The successful candidate will have excellent written and oral communication skills, good budgeting skills, and will be able to take a strategic approach to the end to end programme journey.

Who are Ambition Institute? 

Ambition Institute has one purpose: to help educators serving children from disadvantaged backgrounds to keep getting better. With our new organisation, and more than ten years of collective experience in working with educators at all levels, we believe that exciting opportunities lie ahead. We are a graduate school for educators, and we apply academic rigour to our learning design, drawing on frontline insights from schools into what works in practice. Our programmes leverage the latest evidence from international experts, which means we think carefully about what is taught, how, and in what sequence. We work collaboratively to enable school improvement for the benefit of pupils, particularly those from disadvantaged backgrounds.

Our offer 

We are happy to announce that we will be able to offer you: 

• Flexibility on how you work – agreed between you and your line manager 

• A competitive annual leave entitlement of 25 days, plus bank holidays 

• 2 additional annual leave days for 1 day booked during December over the festive period 

• A generous employer pension contribution of 11% (10% pension plus 1% NI rebate) 

• Competitive salary rates

• Access to an interest free season ticket and bike loans, as well as eyecare vouchers 

• An Employee Assistance Programme (EAP) which provides confidential support for employees on personal or work-related matters. 

• A robust learning and development offer that ensures your continuous professional development 

How to apply 

All applications must be received by the closing date, 09:00am on 20th July 2020 

The expected timeline for interviews is as follows: 

• Interviews: w/c 27th July 2020 

To apply for this role, or any of our other vacancies or for any questions or queries please visit our website. 

Equality and diversity matters to us. If you think you’d be suited to one of our roles we’d love to hear from you regardless of age, disability status, ethnicity, gender, religion or sexuality. 

Civitas Recruitment are excited to be working with a fantastic youth homelessness charity to help source their new Executive Assistant to the CEO. The charity has an international link however its core focus for this arm will be working on youth homelessness within the London Boroughs. The role of Executive Assistant will be varied and fast paced working to ensure robust administrative and governance processes are developed and delivered.

Who are we looking for?

Ideal candidates will have extensive experience of working in a fast-paced environment with previous of providing administrative support at executive level. You will have excellent organisational skills and be comfortable with minute taking, board report preparation, project management and other secretarial duties. You will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders. Charity sector experience will also be an advantage. Finally, a desire and motivation to work within the non-profit sector will be vital, ideally with youth-based programmes and services. Please apply directly or contact Syed at Civitas Recruitment for further information.

Executive Assistant to Chief Executive
Contract: Permanent
Hours: Full time
Salary: £28,412 - £33,805 per annum (inclusive of LW)
Location: London

The Churches Conservation Trust is the national charity protecting historic churches at risk.

We have an exciting opportunity for an Executive Assistant to join our team. You will provide our Chief Executive with proactive administrative and secretarial support to ensure effective management of the organisation.

We’re looking for an organised and reliable Executive Assistant. This role will require you to plan ahead and manage multiple priorities. The ideal candidate will have strong administration skills, a positive, can-do attitude, excellent diary management skills and strong minute-taking abilities. You will have the confidence to liaise with various stakeholders and support the Board of Trustees.

This is a great opportunity for someone looking for the next step in their career. You’ll be able to use your strong planning and organisational skills to work on your own projects and events.

The Churches Conservation Trust is following current Government guidance and the successful post holder will be required to work from home until the office reopens.

Closing date: 9am, Friday 24 July 2020
Interviews: Tuesday 4 August 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ – you will be redirected to our HR Partner’s website where you will find further details on how to apply. Please note, you are not applying at this stage.

The Churches Conservation Trust is an equal opportunities employer

Registered charity number: 258612

I am currently recruiting for a part time (21 hours a week over 5 days) PA to the Director of External Affairs of an amazing health charity on an initial 6-month contract.
The main purpose of the role is to provide high-level PA and administrative support to External Affairs including the Director, the Devolved Nations team, the policy, media and press and public affairs teams, ensuring that a positive and efficient image is maintained at all times.

Key responsibilities include:
Manage the Director of External Affair's diary, act as gatekeeper and central point of contact for both internal and external communication to the Director, ensuring all corporate deadlines are met Monitor email inbox as a seconder and prioritise emails
Provide administrative support including making travel arrangements, processing expenses, reprographics, record keeping and general organising, preparing documents, letters and presentations to publication standards, providing IT support when required
Meetings support: take minutes for meetings as required, ensure smooth running of Directorate-wide meetings including booking rooms/venues, compiling agendas, liaising with contributors and attendees, collating papers, supplying documents and capturing and circulating actions
Ensure record keeping systems are maintained effectively
Assist Heads with processing invoices and expenses, occasional travel arrangements and recruitment administration, support Director and Heads in annual business and budget planning
Provide holiday cover for the other Executive Assistants as and when
Skills:
Excellent administrative and organisational skills: able to anticipate, to plan and to prioritise, good time management skills, comfortable working quickly and juggling different priorities
Excellent verbal and written communication skills, skilled in writing for a variety of audiences
Good interpersonal and negotiation skills, able to build great working relationships with staff and stakeholders, effective team-working skills and naturally collaborative in approach, able to actively listen, understand and accommodate the views of others
IT literacy: Microsoft Office suite
Methodical and accurate, with good attention to detail
Flexible and adaptable, able to respond to change positively and effectively
Experience
Experience of providing PA support in Media, Policy, External affairs or similar background
Experience of working in the Health sector and experience of the NHS
Demonstrated practical daily experience of using Microsoft Office suite
Experience of working in a customer-facing role with significant interactions with external stakeholders

If you have are immediately available and have a minimum of 2 years' experience providing relevant PA and administrative support in Media, Policy, External affairs or a similar background, please apply online today!

ABOUT US
The Woodland Trust is the UK’s leading woodland conservation charity. We want to see a UK rich in native woods and trees, for people and wildlife. The Trust aims to engage and inspire people about woods and trees to help us meet our vision of creating, restoring and protecting woodland. THE ROLE
As the Personal Assistant to our Directors of Fundraising and Brand

This is a great opportunity to be part of an organisation that is passionate about seeing lives transformed that is also fun, friendly and committed to seeing our values shape all that we do and are. As a member of the HR Team, this role will help serve all of our team including the CEO, National Office Staff, front line staff and those working in our projects. HR has the privilege of working across the organisation and interacting with all of our team to support them in their roles.

The Payroll & HR Administrator will provide a high-quality payroll processing service, and will support the HR Team with administration, to help ensure a professional, compassionate and efficient service is delivered to the organisation.  Therefore, the successful candidate will be passionate about the work that we do and see the importance of having good processes in place to ensure that things run smoothly and that expectations are clear. You will need to have excellent interpersonal and administration skills, being able to work calmly under pressure and understanding the importance of confidentiality. 

We believe the HR team plays a key role in helping to shape the culture of the organisation. Therefore, you should be someone who models our values and understands how these impact the way that we work. This role can often be busy with a number of competing demands, and you should therefore be someone who can work flexibly. We are looking for someone who is a strong team player, who is able to communicate well, and be available to help where needed. 

For more information, please see the recruitment pack and apply via our website. 

Administrator (Part Time)
Flexible location in Devon

About Us

Citizens Advice Torridge, North, Mid & West Devon is a Devon-based advisory service that helps members of the public to understand, face, and deal with problems they may be experiencing.

Every year thousands of people come to us for advice and help with all manner of problems, from managing debt and household bills, to welfare and benefits.

As well as our advisory services, we deliver a broad range of projects to enrich our community. This includes Healthwatch, which helps people to shape their health and social care services, and the South Molton and Barnstaple Memory Cafés, which support those affected by dementia.

We are now looking for a part time Administrator to join our team and help us continue to provide incredible services.

Your Rewards

- Salary of £10,784 per annum
- Workplace pension
- 20 days’ holiday pro rata (rising with service) plus Bank Holidays
- Training opportunities

This is the ideal role for a proven administrator to take on a new challenge supporting our vital organisation.

As a charity, we offer a free-to-use service which is staffed by dedicated, passionate people who are eager to give back to their communities. So, if you feel you could fit in with a talented, busy group of people and are looking for a varied role with plenty of support and training, we want to hear from you.

Your Role

As an Administrator, you will be tasked with supporting the Chief Executive Officer as well as the Trustee Board in the day-to-day organisation and running of the office.

Specifically, you will undertake a range of administrative, document management, meeting support, reporting and correspondence tasks.

Supporting the CEO in the smooth running of the organisation, you will also:

- Take responsibility for the smooth running of H&S procedures
- Arrange Trustee Board meetings
- Preparing and circulating papers, agendas and minutes
- Produce letters, documents and reports
- Maintain statistics and collating and producing them in particular formats
- Produce information from spreadsheets and databases
- Create and upload data onto the website and intranet

About You

To be considered as an Administrator, you will need:

- Experience and the ability to provide administrative support and to maintain office systems
- A commitment and the ability to work within the aims, principles and policies of the Citizens Advice Service
- A good, up-to-date understanding of equality and diversity and its application to the provision of advice
- The ability to use IT packages, including word processing, spreadsheets, database packages and the ability to use email and to maintain an electronic diary
- Good verbal communication skills, including the ability to deal appropriately with a range of people both face-to-face and by telephone
- The ability to write clearly and accurately, including drafting routine correspondence, and taking notes at meetings

This is a part time role working 21 hours per week.

Other organisations may call this role Administrator, Admin Assistant, Office Administrator, Office Assistant, Team Secretary, Secretary, Receptionist, EA, PA, Executive Assistant, or Personal Assistant.

Webrecruit and Citizens Advice Torridge, North, Mid & West Devon are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are ready for an exciting career move in an Administrator position with Citizens Advice Torridge, North, Mid & West Devon, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Are you an experienced administrator? Excited about the idea of running a small office? Are you a people person who is confident talking to the public? Healthwatch Gloucestershire is the county’s independent health and care champion and we exist to make sure people are at the heart of care.

Team Administrator, 28 hours per week worked over 5 days

£17,850 pro rata pa

Healthwatch Gloucestershire has a small staff team and around 50 active volunteers who help us be the voice of the people. We need someone to help us manage the office, organise events, look after volunteers and answer the phone.

If you have experience of running an office and want to know more, visit our website.

In return we offer 25 days annual leave plus bank holidays and a generous contributory pension scheme.  We have comfortable office accommodation in Quedgeley, although we are currently working remotely and reviewing how we can use the office in line with COVID-19 safety guidelines. 

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Closing date for applications: Midnight on Wednesday 22nd July 2020

Date for interviews: Wednesday 29th July 2020 (via Zoom)

Executive Assistant - Part Time
Redruth, Cornwall (currently home based due to COVID-19)

About Us

We are WILD, the largest specialist young parents’ charity in the UK. We provide a range of services and support across Cornwall to help young parent families have the best possible future. Over the last 26 years, we have helped over 13,000 mums, dads and children learn new skills, form new friendships and achieve their goals.

We want young parents and their children to be healthy, happy and safe, with better life chances and aspirations.

We’re currently looking for a part-time Executive Assistant to join us on a two year fixed-term contract, working 26 hours per week.

The Benefits

- Salary of £22,558 pro rata
- Generous holiday allowance
- Friendly and welcoming work environment
- Enhance your experience in the charity sector

If you are a highly organised administrative professional seeking your next step, this is a fantastic opportunity to take on an engaging part-time role where you can make a real difference.

You will have the chance to contribute to the development of our systems and processes, which will enable us to operate more efficiently and help even more young families.

Our organisation is built on the values of respect, equality, integrity, kindness and resourcefulness. If you want to become a key member of our compassionate, committed team, we’d love to hear from you.

The Role

As an Executive Assistant, you will support the smooth running of our organisation, focusing on evaluating and analysing data and enhancing our systems and processes.

In this diverse role, you will:

- Build strong working relationships with teams across the organisations
- Work with our CEO to produce accurate and accessible reports
- Prepare information for Trustee and Funder meetings
- Assist Trustees with evaluation work
- Identifying ways to develop and improve existing systems and processes

About You

To join us as an Executive Assistant, you’ll need experience of the following:

- Working in an administrative function and providing administrative support
- Producing accurate and accessible reports
- Using data systems efficiently and accurately
- Preparing information for meetings

A full driving licence is also essential (as you will occasionally be required to travel to our other sites).

Other organisations may call this role Administrator, EA, Personal Assistant, PA, Administrative Assistant, Office Administrator, Admin Clerk, or Office Clerk.

Webrecruit and WILD are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.