Job Purpose:

• To provide effective support for the HR function (including establishing necessary administrative and database systems)
• To develop an adequate knowledge of systems. Awareness and oversight of systems and processes used within the Senior Management Team.

Duties and Responsibilities

HR Support:

- Support and oversee recruitment activities for the organisation in cooperation with Central Administration Team and the Senior Management Team.

- Process all new starters including production of employment contracts, induction packs, reference requests, DBS checks, Prevention of Illegal Working checks, language tests).

- Handle the administrative process of the employee life cycle (including contracts, contract addendums, employee files, probationary review calendar)

- Ensure leavers files are handled in line with GDPR and BSWA policies.

- Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with GDPR

- Efficient management of online HR database

- Work closely with senior managers to provide sensitive and confidential support for personnel matters.

- Ensure safer recruitment practices are followed.

General Administrative Support:

 - Maintain a comprehensive paper and computer filing management system.

- Management of online H&S training platform (adding new users, managing course enrolment, liaising with the account manager to add new courses as needs arise).

- Assist with the management of BSWA policy reviews (keeping schedules, liaising with relevant managers, updating central records with latest policies).

- Maintaining DBS database and ensuring regular checks are carried out in a timely manner for all staff.

- Support with development activities of BSWA (internal and external Training, Joint Team Meetings, staff surveys).

- Provide administrative support for events (venue hire, support with activities and workshops, complete post event work).

- Provide full technical support to virtual meetings attended by members of SMT.

- Take minutes at meetings attended by SMT as and when required.

- Provide flexible organisational and co-ordination support as required and demand arises.

General:

- To maintain the confidentiality of all service users and staff.

- To maintain confidentiality in all matters relating to the organisation.

- To offer an equal service to all women and children regardless of age, class, culture, language, race, religion and sexual orientation.

- To maintain a general awareness of the issues surrounding domestic violence on a national and local level.

- To ensure the efficient use of resources at all times.

- Provide an effective basic administrative service, including telephone duties, management of post and providing hospitality.

- To work within BSWA policies and procedures and demonstrate a commitment to the values and ethos of BSWA.

- To work within BSWA’s framework for equal opportunities and anti-discriminatory practice.

- To participate in the development and annual appraisal of a personal individual development plan with the line manager.

- To undertake any other duties required by BSWA, which may arise incidentally, develop, or be assigned commensurate with the post.

Personal Spec:

- Excellent attention to detail

- Thoroughness and accuracy

- Good IT skills 3

- Keen interest in HR

- Ability to maintain confidentiality is essential.

- Ability to cascade information verbally and in writing with accuracy and sensitivity.

- Excellent organisational skills

- Confident communicator who can build successful working relationships with colleagues at all levels within the organisation

- Awareness of safer recruitment practice.

- An understanding of women’s issues and feminist principles, in particular around the issues of domestic violence and its implications for women and children.

- Commitment to providing services within an anti-discriminatory/equal opportunities framework to meet individual needs.

Experience:

- Experience of providing administrative support in a busy office

- Experience of managing and prioritising own workload

- Experience of HR administration is desirable

The Diocese of Coventry is seeking to appoint a full time PA to provide effective administration and support for the Archdeacon Pastor’s work.  The post is based in Coventry with the having an option to work from home up to three days per week, and from the Diocesan Office for the remainder of the time.

The main responsibilities are:

• Provide excellent administrative support to the Archdeacon Pastor.  This will include:
  • Provide a pleasant, professional and spiritually uplifting first port of call for the many people who contact the Archdeacons’ office by phone, e-mail or personally
  • Answering the telephone, and responding to e-mails on behalf of the Archdeacon when requested.
  • Undertaking research and providing relevant information to the Archdeacon in order to assist with queries and prepare for meetings.
  • Assisting in the creation and provision of papers as requested by the Archdeacon.

The successful applicant will have prior experience of being a PA to a senior leader within an organisation, have a good standard of education, proven administrative skills, be able to handle complaints calmly and efficiently, be highly organised and have good IT skills, particularly MS Office.

The PA will receive calls from committed Christian leaders (e.g. Churchwardens) seeking advice and help, sometimes in relation to their own struggles of Christian faith and practice in the churches in which they serve.  The PA will be involved in the preparation of and participation in Christian worship.  It is therefore an Occupational Requirement (Schedule 9 part 1 of the Equality Act 2010) of this post to have a committed Christian faith. 

The Diocese of Coventry is committed to creating and sustaining a diverse and inclusive workforce which represents all aspects of the communities we are part of and welcomes all applications.  Applications are particularly welcome from Black, Asian and minority ethnic candidates, who are currently under-represented within our workforce.

Full job description and application form are available from the Coventry Diocesan Website vacancy page.

Closing date for applications: 16th October 2020

Interviews will take place at the Diocesan office: 3rd November 2020

We are looking for a high level Personal Assistant to cover Maternity Leave to support the Executive Team at our Dudley Office. You will be helping to deliver efficient services for a national not-for-profit social care provider.

This would be a great opportunity for an individual with previous office experience, or a graduate looking to develop their office management skills, to take on a role that involves a high level of responsibility and drive.

You will be responsible for preparing professional reports, organising meetings and events, taking verbatim minutes and acting as key point of contact for internal and external enquiries for the Executive Team. You will need confidence in Microsoft Office applications in order to create and proof reports quickly and accurately to share with our Board of Trustees, members of the Executive Team, Senior Managers, staff and professionals.

You will need to be well organised, hard-working and flexible as this is a fast paced and challenging role, working to multiple deadlines. You will be able to work independently, manage your own workload and respond flexibly to the needs of the team and the wider organisation. You will be IT proficient, with excellent written/verbal communication skills and a high standard of customer service.

We can offer you a varied, interesting role in our busy and dynamic charity. You will be offered on the job/external training and career development opportunities.

We are looking to appoint an experienced person to our finance team to assist the Finance Manager in the day to day financial management of the Charity and to take the lead in providing financial support services to our partner organisations.

Main Duties & Responsibilities

Specific tasks will include but will not be limited to:

• Overseeing the financial accounting aspects of the organisation including payroll, accounts receivable, accounts payable, petty cash, fixed assets, banking etc.
• Assisting in the annual budget setting exercise and the production of monthly management accounts and forecasts
• Providing support to the managers of our varied departments and Social Enterprise businesses.
• Assisting in the production of the statutory accounts and filings with the Charity Commission and Companies House
• Preparing cash flow reports and associated monitoring.
• Taking responsibility for the accounting services provided to partner organisations.
• Planning, organising and managing own workload to ensure your contribution to the organisations financial reporting processes is achieved in a timely and accurate manner 
• Using office computer software including Microsoft Office and QuickBooks
• Any other duties deemed necessary by the Line Manager

Personal Specification

Values

• Commitment, understanding and living of Jericho’s five values: Respect, Equality, Love, Integrity and Excellence

Skills and Experience

• Excellent administrative skills
• Experience of working in a finance department
• Good communication and listening
• Good analytical and problem solving skills
• Able to work as part of a team
• Able to work accurately and with good attention to detail
• Self-motivated and enthusiastic
• Strong IT skills with extensive experience of Excel, Word and Outlook
• Awareness of the importance of confidentiality

Additional Consideration Will Be Given For The Following

• An appreciation of the Christian ethos of the organisation
• Experience of working in a multi-ethnic, multi- faith setting
• A recognised finance qualification
• Experience of the QuickBooks Finance Management System
• Experience of producing charity accounts

To Apply

Please email your CV and covering letter. The covering letter must include:

• Where you heard about the job vacancy
• Why you want to be considered for the role
• How you meet the criteria outlined in the personal specification

The National Federation of Young Farmers’ Clubs (NFYFC) is seeking an experienced and enthusiastic National Lead Safeguarding Officer, working 22 ½ hours per week.

This post is the designated safeguarding lead for the NFYFC – a membership organisation – primary for this role are the responsibilities of managing the safeguarding policy and its procedures.  This includes managing investigations arising from concerns reported and managing procedures to protect young people, including children, and the volunteers supporting them.

The role includes working to embed the safeguarding policy in the YFC community by supporting club, county and regional safeguarding officers (often volunteers) to ensure they know the safeguarding processes as well as the boundaries for volunteers that are working with young people and are in a position of responsibility and/or position of trust.

This post is the lead role in maintaining and reviewing the implementation plan for safeguarding and for protecting young people and volunteers,

The successful candidate will be experienced in managing safeguarding on an organisation-wide basis, will be a good clear communicator, adaptable, show enthusiasm and be creative in their approach to their work together with having a keen eye for detail.  Applicants must be charismatic, dedicated team players who can contribute positively and enthusiastically with a ‘can do’ attitude. They will be fluent in the use of IT systems (MS Office 365 and database).

Experience of working with or for a membership organisation will be an advantage.

The post is part-time - 22½ hrs per week and for a fixed term of 12 months - and is based at the NFYFC Office, Stoneleigh Park, Nr Kenilworth, Warwickshire.  Some homeworking will be considered by mutual agreement.  Occasional travel throughout England and Wales will be required.

The NFYFC is seeking applicants from a wide range of backgrounds.  As a youth organisation the NFYFC is committed to the safeguarding of young people and adults at risk.  All posts are subject to Safe Recruiting Procedures, and this post will require a DBS check at enhanced level.

Kairos Women Working Together (WWT) believes in the value and dignity of all women. Our vision is to see women living positive lives, free from exploitation. Our mission is to increase the safety, stability and self-belief of women in Coventry affected by or at risk of exploitation, through support, advocacy and awareness raising.

The CEO will provide effective strategic leadership to an ambitious grassroots charity making a difference in the lives of some of Coventry's most vulnerable women.

See further details on Job Description attached.

This post is restricted to female applicants only under Section 9 of the Equality Act 2010. 

An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role.

The closing date for applications is Monday 19th October at midday.

First Stage interviews for shortlisted candidates will take place on Week Commencing Monday 2nd November.

Birmingham St Mary’s Hospice and John Taylor Hospice have been providing expert care to communities across Birmingham for many years, ensuring that people can enjoy their time with friends, family and loved ones right up until the last moment with comfort and dignity.   

This is a pivotal moment for hospices. The Covid-19 crisis has re-emphasised just now vital a service hospices provide, and how important it is that patients have a smooth pathway when the time comes into end of life care.   

The two hospices have been working together for some time now to provide a joined up service. In early 2020, Chair of John Taylor Hospice, Harry Turner, was invited to become Joint Chair of both hospices. When Covid-19 hit shortly after, speeding the need for integration, the Boards decided to appoint a Joint CEO to further collaboration across both hospices and with the wider Birmingham healthcare economy.

The two boards are currently exploring opportunities for further integration of the two hospices, with a formal merger as one of the options under consideration. The Joint CEO will work closely with the boards on the strategy for the future of the two hospices, and will further collaboration and integration across both hospices and with the regional healthcare economy.   

For this role, we are looking for an inspirational and established leader, with experience of leading complex organisations through significant change, and a strong alignment with the values of the hospices. The Joint CEO will play a lead role transforming end of life and palliative care services across Birmingham, as well as a leading role in the city’s healthcare sector.

Key details: 

Role: Joint Chief Executive Officer

Organisation: Birmingham St Mary’s Hospice and John Taylor Hospice

Salary: £90,000 – £100,000

Contract: Permanent, full time

Location: Birmingham

Amongst other criteria, the successful candidate will have:  

• Substantial experience of leading at a system wide level, providing vision and strategic leadership and collaborating with a range of other organisation and partners.
• Substantial leadership experience gained at senior level in a complex multi-faceted environment, with evidence of leading the delivery of key targets, service improvements and management of change.
• Demonstrable evidence of strategic development, leading people / organisations through successful change; including the development of a senior management team.
• A track record of being an exceptional leader of people; with the ability to motivate and inspire large multi-disciplinary teams.
• Experience at working with a Board of Trustees or equivalent.

If you would like to receive an Information Pack for this role with details on how to apply, please send a expression of interest to lead consultant Jenny Hills at Haris Hill. This will be treated with the strictest confidence.   

CVs at this stage are welcome, but are not required and will not be considered as an application.   

Please note: responding to this advertisement will not in itself be considered an application. We will need a CV and a supporting statement addressing the full person specification included in the information pack.

Closing date for applications: 9am, Monday 12th October 2020.

Are you organised and highly motivated with a passion for supporting people with visual impairments and other complex needs?

Focus Birmingham has a new opportunity for a talented Income Generation Officer with the skills to help us raise the vital funds we need to provide the services we deliver for the people we support.

We are looking for a team player with a track record of delivering significant sources of income for restricted, capital and unrestricted core funds, achieving financial targets.

You will be able to demonstrate:

• Delivery of income generation KPIs achieving financial targets

• Previous experience of working within an charitable income generation role

• Successful writing of detailed and accurate project based applications to secure funding within strict deadlines

• Production of timely progress and impact reports for funders

• Sector knowledge for the researching of new funding opportunities

• Ability to build and maintain strong relationships with supporters

• Support of a wide range of income generation programmes

• Writing detailed and accurate project based applications to secure funding within strict deadlines

• Production of progress and impact reports for funders

• Sector knowledge for the researching of new funding opportunities

• Ability to build and maintain strong relationships with stakeholders

• Support of income generation programmes

You will be a pro-active self-starter and adept at working collaboratively across the sector, the organisation, and with our extensive network. You will be an excellent communicator, able to prioritise tasks, have exemplary attention to detail as well as being highly organised to manage individual projects.

This is an excellent opportunity for a high calibre candidate with income generation experience to join a friendly and talented team and support our vital work.

If this is sounds like the role for you then apply today.

To apply

Please download and complete an application form or alternatively upload your CV and personal statement and submit using the link below. .

Please ensure you read the job description and person specification provided.

The closing date to apply for this position is 27th September 2020. Due to the high number of applications received in the past, if you are among the qualified candidates you will be contacted within approximately 2 weeks of the vacancy closing to attend an interview.

About us

Focus Birmingham is a specialist charity providing expert support, advice and information to anyone in the Birmingham area affected by sight loss or other complex disabilities.

Focus Birmingham is committed to equal opportunities and welcomes applications from all sections of the community, irrespective of race, colour, age, gender, sexuality or disability.

Maternity Leave - 9 Months - Community Development Worker - 20 Hours P/W

The Active Wellbeing Society (TAWS) is a community benefit society and cooperative working to develop healthy, happy communities living active and connected lives.

Our vision is for a society where people have the autonomy, capacity, resources and skills to become the architects of their own destiny; where our individual wellbeing is recognised as being bound up in our collective responsibility to and dependency on each other; and where all of us feel empowered as agents of social change to make a difference – whether at an individual level or more widely.

By working collaboratively with communities we aim to bring about sustainable change on an social, environmental and economic level; to do the social knitting required to create stronger and more resilient communities and to support communities to identify, mitigate and remove the barriers that prevent them from living active and connected lives.

You will be responsible in supporting the Activity Manager for Communities and Placemaking, for the operational planning and delivery of community based interventions that focus on community development, tactical urbanism and placemaking that ensure wellbeing outcomes for our target audience and places that support people and communities to be physically active, in an Active Environment working with communities.

Main Responsibilities:

• Work with communities, and system authorities and with positive disruption to gain support for and implement ways to help those who have the greatest barriers to community participation and to establish sustainable community models/structures for community level agency
• Understand and use asset-based community development approaches to community development and work with communities to understand priorities and co-design initiatives. This should also include working ‘with’ not ‘doing to’ communities and community organisations.
• Design and deliver a coherent delivery plan. This would include designing and delivering innovative ways to engage those with the greatest barriers to participation, including digital engagement
• Ensure plans and approach are linked to and influencing system change through system leadership at community level
• Proactive demonstration of innovation, leadership and delivery in field of work
• Work in partnership and collaboration with wider stakeholders, community group/organisation and activists and influence these.
• Project manage contracts including making recommendations for necessary decisions. This may include some direct or indirect budget management.
• Act to encourage develop and shape a community who engage in decision making, participate in activism toward locally co-designed plans to aid wellbeing
• Monitor and evaluation – To carry out effective performance monitoring of all activity working with the Knowledge and Insight team.
• Ensure the compliance with data capture systems and processes
• Teamwork -To work within the team and the wider organisation to support the values of the organisation and to ensure that citizens are central to the work that is been delivered.

Business Skills:

• Demonstrates an analytical and methodical approach to problem solving.
• Takes initiative in identifying and negotiating appropriate personal development opportunities.
• Absorbs and applies technical information.
• Has a thorough understanding of their role and how it relates to other roles and to the business of the employer

Complexity:

• Has defined areas of responsibility.
• Due to experience gained may provide guidance to more junior or less experienced staff.
• May produce non-standard letters or reports.
• May be responsible for a defined part of a project, small internal business project or a new process.
• Uses discretion in identifying and resolving complex problems.
• Performs a broad range of work, sometimes complex and non-routine, in a variety of environments.

Autonomy:

• Accountable for delivering assigned tasks within broader projects.
• Operate as a competent professional with minimum supervision.
• Has limited decision-making scope on how tasks are to be fulfilled.

Benefits:

• Bring your own device - £20 towards your phone bill monthly.
• Health Shield – discounted health benefit against eye examinations/prescriptions.
• +Plus EAP (counseling and DRs on call 24hrs a day)
• Death in Service – 4 times your salary paid to beneficiary.
• Nest Pension – 8% paid by TAWS 3 % paid by employee.
• Annual Leave – 25-29 days AL plus 5 wellbeing days
• Flexible working.