The Rose Castle Foundation is seeking to appoint an experienced Senior Executive Assistant to support the Founding Director (FD). The role will include creation and execution of an effective organisational infrastructure for optimising programme development opportunities and the supporting of generation, follow-up and conversion of fundraising leads.

Hours: ​​Offered as a full-time position; 37.5 hours/week. Candidates looking for a part-time position may be considered. Fixed term 12-month contract with 3-month probationary period. Ongoing contract is subject to review thereafter. 

Location: Remote working. Ideally based in London, Cambridge or surrounding area. Applicants from Cumbria/elsewhere in the UK also considered.

Remuneration: ​£24,000 - £30,000/annum (to be determined by experience)

Ideal Starting Date: ​April 2020

About the Rose Castle Foundation 

Rose Castle Foundation is an international centre for peace and reconciliation, based at the 800-year old Rose Castle on the edge of the Lake District National Park. Its aim is to equip a generation of reconcilers to cross deep divides: within and between faith communities, across religious and secular lines; and between communities and the natural environment. It trains and supports individuals, communities and organisations to build sustainable relationships that lead to reconciliation.

Rose Castle Foundation (RCF) is a registered charity in England and Wales (1159568). 

Closing date for applications: 9:00am, Monday 27th January 2020; interviews held 5th -7th February.

Please see attached job specification for full details of the position as well as information on how to apply.

The Initiative:

We want to see a world where everyone, everywhere, has someone to turn to in support of their mental health. However, this is not currently the case.  Worldwide mental health conditions are increasing, and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle-income countries where the majority of conditions occur.  United for Global Mental Health was established in 2018 as an organisation focused on increasing global advocacy, campaigning and financing for global mental health to address this growing global need and increase the political and financial commitment so that everyone, everywhere has someone to turn to when their mental health needs support.

Together with over 80 people from 14 countries, we have launched the first global mental health campaign that is led by passionate campaigners and people with lived-experience of mental health from all over the world: from Nigeria to the US, from Indonesia to Australia and from Sierra Leone to Tonga. Supported by high-profile partners and ambassadors, our campaign unites efforts to bring greater action on mental health.

The role:

This is an excellent opportunity for a highly motivated and experienced Executive Assistant to join a growing charity in supporting the Chief Executives in the planning and delivery of their workload.

Reporting to the Finance & Operations Manager, the EA will regularly liaise with Trustees, the Board, Donors and high net worth individuals.

As an Executive Assistant you will be a confident and energetic individual with proven experience to provide comprehensive support to the CEOs, including but not limited to:

• Proactive diary management

• First point of contact for the CEOs

• Managing the CEOs’ worldwide travel arrangements, including flights, ground transportation, transfers, hotels and produce detailed itineraries and packs

• Use judgement and knowledge to answer queries without asking the CEOs and delegate actions to others when necessary

• Commission briefing and other materials for all appointments from members of senior staff, ensuring the CEOs are fully prepared for all meetings in a timely manner

• Project manage workstreams close to the CEOs priorities ensuring there are clear agendas, actions and next steps. 

• Collate business expenses with the support of the Office Administrator

• Working with the Finance & Operations Manager to assist in the administration of board meetings, including board paper collation, formatting and distribution.

• Production of board meeting minutes and updating of actions

• Timetabling of 1:1s and internal meetings

• Working with the Office Administrator to coordinate operational set-up of internal & external meetings 

• Support the wider team when required

• Occasional travel alongside the CEO may be needed 

About You:

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and will have provided executive support to an executive team in the past and maintain discretion at all times.

You will be comfortable working in a fast paced environment and working as part of a team to achieve goals.

Communication

• Ability to communicate with staff at all levels, internal & external stakeholders and people with lived experience of mental health

• Building lasting relationships with staff and stakeholders 

Organisational

• Highly organised, confident and diligent EA with excellent communication skills

• The ability to plan and prioritise work for self and others

• Self-motivated, able to work independently and proactively

• Have the ability to meet changing and challenging deadlines while maintaining rigorous attention to detail

Requirements

• Three years’ experience of working in a similar role 

• Ability to work proactively and under pressure

• Excellent computer literacy. Experience in Google Apps (Mail, Calendar, Docs), Mac OS (Mail, iCal), Excel, PowerPoint and Word to an advanced level

• Previous experience supporting senior executives as a PA/EA is essential

• Ability to travel

• Solution oriented

Desirable

• Third sector experience

• Experience of working in a small, entrepreneurial team

What’s on offer

The opportunity to work within a growing team located Somerset House on the Strand, overlooking the Thames, with regular invites & discounts to Somerset House events.

5% Employer pension

28 days annual leave

Weekly fruit delivery

United for Global Mental Health is committed to the safeguarding and protection of vulnerable individuals therefore this position will be subject to a background and DBS check.

This document must be read in conjunction with the attached Staff Recruitment Privacy Notice.

About Scope

Scope is a major UK pan disability charity that is embarked on a programme of fundamental change to deliver its goal of ‘Everyday equality’ for disabled people. Continuing to develop a high-performing finance team is critical to delivering our goal.

About the role

We are recruiting for 3 part-time (21 hours per week) Executive Assistants to support our Executive Leadership Team. You must be able to work on a Monday and we will consider flexible working hours. You will be providing complex administrative support to our Directors, to ensure they are able to function effectively and participate fully in the corporate leadership of Scope. Our work is busy and fast paced: this role is ideal for someone who enjoys combining pro-active and reactive work and thrives on variety and a fast pace in their working life.

About you

You will have strong experience of working as an assistant at Director level, excellent writing and speaking skills and be able to build relationships with a diverse range of people. You will have exceptional attention to detail and be able to solve problems and improve internal administration processes.  You will manage a complex workload in a busy environment. Key to your success will be the ability to handle confidential information, managing projects and sensitive matters with tact and diplomacy, and spotting issues before they arise.

To apply

We offer an excellent benefits package including flexible working, 27 days’ holiday and generous pension. 

As a disability equality charity, Scope strives to make all opportunities to get involved as inclusive and accessible as possible. We offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria. We will consider any reasonable adjustments and flexible working arrangements that make this role more accessible.

Closing date for applications: 06 Jan 2020 

The Executive Assistant helps to ensure the efficient and effective function of the WFSA senior leadership, including support to the Chief Executive, the Board and the Council. Join our small but busy team and help us to achieve our vision of universal access to safe anaesthesia.

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced Executive Assistant / Personal Assistant with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a 4 day or 5 day per week role (let us know your preference)

Guidance for submission 

• Read the attached Job Description
• Submit a covering letter and an up to date CV including contact details of two referees. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than 11th December 2019. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 17th December (this will involve an interview and a short written exercise) with second interviews - if required - on the 19th December.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

ThinkForward Executive Assistant

Location: London, Islington
Salary: £29,078-£30,983 (pro rata) including London weighting
Hours: Part Time - 22.5 hours per week – semi-flexible working offered
Contract: Permanent 

Please press the 'apply' button to send word versions (not PDFs) of your CV and a cover letter of no more than one side by 9am on Thursday 12th December.In the event that a high volume of suitable applications is received the post may close prior to the specified closing date. We encourage early applications to ensure consideration.

Interviews: week commencing 16th December

Overview of ThinkForward
ThinkForward is a breakthrough coaching programme that offers young people 1 to 1 support through trusted, long-term relationships to help overcome challenges in and out of school and linking them to ready for work activities provided by a community of businesses. By the end of the programme young people develop the aspirations, skills and mind-sets needed to thrive and sustain employment.

Purpose of the role
The Executive Assistant is a pivotal role within ThinkForward, responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), office management plus team diary support.

Key Relationships: ThinkForward Trustees and Executive Team, Central Team

Responsibilities will include but are not limited to:

Governance:

• Lead responsibility for the administration of board meetings and sub-committees, including timetabling, paper collation, formatting and distribution.
• Production of board meeting and sub-committee minutes and updating of the rolling action log.
• Manage external file sharing platform, including providing access and uploading documentation
• Administration of specific project sub and working groups as required
• Liaison with trustees as required, including setting up telephone calls
• Perform charity and company secretarial duties

Office Co-ordination:

• Act as point of contact for suppliers in relation to facilities matters
• Support the Office Administrator to resolve technical & IT issues
• Manage office layout, storage and ensure Office Administrator maintains supplies of equipment and stationery
• Manage the telephone conference calling facility

• Lead for telephony relationships, including opening and closing accounts, maintenance of asset log and monthly reconciliation

Team administration:

• Timetabling of Exec Team appraisals and staff member 121s
• Organise and minute relevant team meetings
• Co-ordinate operational set-up and organisation of external events, meetings and training, co-ordinate office events calendar
• Diary management for Chief Executive, COO, Director of Fundraising and Director of Delivery
• Drafting correspondence and responding to enquiries
• Ensure accurate filing in paper and electronic form

Other responsibilities:

• Support the Heads of Fundraising & Delivery and the COO with operational and finance related duties
• Other support as could be reasonably required

Person Specification:

Qualifications/skills/experience:

• Excellent data inputting skills and keen attention to detail.
• Computer literate with intermediate skill levels in Outlook, Word, Excel and Powerpoint.
• Team player, with lots of energy and enthusiasm.
• Aptitude for numbers, data, absorbing lots of information, willing to learn a lot and take on responsibility
• At least 3 years’ relevant prior experience with knowledge of administrative and policy procedures
• Knowledge of customer service principles and practices
• Proactive in reviewing and evaluating personal performance and identifying areas for improvement and development

The Executive Assistant & Office Manager will be a confident and energetic individual with demonstrable experience in the fields of office management, governance support and administration. A skilled and confident communicator, they will be able to work on their own initiative and take a solution-focused and accountable approach. This is an external facing role and the post holder will need to identify and exhibit behaviours which promote our values and purpose.

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and demonstrate an affinity and empathy with our charity. Ideally, the candidate will have provided executive support to an executive team in the past and may have worked in a charitable environment where they have managed sensitive information. Discretion and at all times maintaining the highest levels of integrity and confidentiality are paramount.

ThinkForward’s staff competency framework informs our recruitment and performance management of staff. The following behaviours for each competency define the expectations for this position:

Communication

• Ability to communicate with staff at all levels from a variety of different stakeholders
• Approachable, open and transparent with young people, stakeholders and colleagues
• Ability to deliver messages in an interesting and stimulating style, appropriate to each audience

Planning and organising

• Self-motivated, able to work independently and proactively
• Very strong organisational and project management skills, including use of appropriate tools and systems
• Excellent computer literacy

Teamwork

• Working in a team ideally in a fast pace environment, working collaboratively to achieve goals
• Building lasting relationships with different stakeholders for example suppliers, property agencies and their representatives, colleges, other charities,

Impact and quality focused

• Comfortable working to targeted outcomes/goals
• While working to targeted outcomes, ability to keep ThinkForward’s core mission at the heart of what you do
• Driven by excellent standards and high quality

Professional expertise

• Three years direct experience of working in a similar role
• High levels of customer service delivery
• Strong organisational and project management skills and the ability to work proactively and under pressure
• Experience in Outlook, Excel, PowerPoint and Word to an advanced level
• revious experience supporting senior executives essential

ThinkForward is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.​

ThinkForward is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.​

This will role will be offered subject to the outcome of a DBS check and a 6 month probation period.​

Executive Assistant / PA - Temporary

Our client a leading health membership body are seeking a high-level EA to join the team in January on a temporary basis for approx. 1 month initially, central London based in walking distance from the tube station.

The role of the Executive Assistant is to provide confidential, high quality, effective and pro-active support to the Directors, to enable the delivery of strategic operational objectives. The post holder will also play a key role in supporting collaborative communications between Directors, the relevant Vice Presidents and Officers of the College and staff to facilitate matrix working.

KEY RESPONSIBILITIES

Duties include but will not be limited to:

• To provide proactive administrative support to the Directors to include; diary/appointments management, confidential issues, travel/hotel bookings, meeting arrangements and keeping track of work deadlines.
• To ensure all information and papers relating to the Directors' meetings are provided prior to the meeting in a well ordered and presented manner.
• To coordinate attendance at various meetings liaising between colleagues, officers, members and external stakeholders including organising events such as the divisional away days and divisional meetings and servicing meetings.
• To ensure that the Directors are regularly briefed in writing or verbally highlighting actions that have been forwarded to other managers to action and chasing these actions as appropriate.
• To provide administration and monitoring of Directors' emails and telephone correspondence, ensuring strict confidentiality and proactivity at all times by drafting replies or directing emails to colleagues on behalf of the Directors.
• To use a variety of software packages to produce correspondence/ documents and maintain presentations, spread sheets and databases, checking for accuracy and good quality presentation in all correspondence.
• To maintain efficient filing and bring forward systems to ensure that essential deadlines are met and to ensure efficient management of information, including making certain that electronic and paper records systems are well maintained.

Personal Specification:

• Experience of providing PA support or working as an Executive Assistant to staff at Director level
• Experience of working in a busy and demanding office environment effectively and to tight time schedules
• Experience of working with and influencing a wide range of people at all levels of an organisation and strong experience of working with a variety of teams across an organisation.
• Experience of minute taking and preparation of board level papers for meetings
• Experience of organising events.

• Strong communication skills, both oral and written including excellent report writing skills and the ability to present information in a fluent and persuasive manner to people at a range of levels
• Well-developed experience and knowledge of Microsoft applications, including Word, Excel, Explorer, Outlook and PowerPoint
• Ability to deliver multiple objectives within short time frames to high standards and to meet multiple deadlines.
• Ability to act to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data. Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.
• Excellent proven organisational skills and an ability to adopt an orderly and precise approach to work paying careful attention to detail and ability to following standard procedures and ways of working

Role: Executive Assistant / PA

Location: London

Employment Type: Temporary, 1-month approx. starting January

Salary/rate: £18.88ph

Working hours: 35pw

Ref: 72771PMR

We are looking for a PA to join our vibrant organisation. 

The primary responsibility is to provide administrative support to the Clerk and Master’s office, mainly focusing on managing their social diary.

• Managing the Clerk and Master’s individual diaries.
• Maintaining an efficient recording system of all internal and external invitations.
• Maintaining a feedback record system for all internal and external events.
• Research and produce a brief for all social events where the Master is representing the Company.
• Research and book all travel and hotel arrangements for the Clerk and Master.
• Manage expenses for the Clerk and Master.
• Assist with “gatekeeping” of calls and messages for the Clerk and Master when the EA is unavailable.

Qualifications

• GCSE, C (Grade 4) and above in Maths and English
• Personal Assistant/Business Administration BETC Diploma (Level 3) - Desirable

Experience

• 1 year experience in an administrative role desirable but not essential.
• Proficient computer skills and confident with learning different IT systems.
• Attention to detail and ability to maintain level of excellence under pressure.
• Strong verbal and written communication skills (English)

About Us

The Natural History Museum (NHM) is a world-class visitor attraction, leading science research centre and commercial event space. We use our unique collections and unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million specimens, both in our London and Tring museums, spanning billions of years and welcome more than five million visitors annually.

We are at a pivotal moment in our history as we will soon launch a new strategy setting out our role as the natural world faces increasing threats. Building on our world-leading collection, global reputation for science and as one of the world's leading visitor attractions, the NHM has ambitious plans leading up to the 150 anniversary of the opening of the Waterhouse Building in 2031, making this a truly exciting time to be part of the NHM team.

About the role

You will provide professional administrative and logistical support to the Head of Corporate Partnerships and Head of Philanthropy, ensuring their time is managed efficiently and effective output is generated from both teams.

The main administrative responsibilities will include complex diary management and prioritisation; co-ordinating meetings and documents; taking minutes for team meetings and key project meetings; managing enquiries, emails and requests; meeting and greeting guests; reconciling expenses and department financial admin; organising travel; preparing draft correspondence and producing briefing papers, reports and presentations.

You will also lead administrative and office management for the Corporate Partnerships and Philanthropy teams; devising and maintain office systems and space, maintaining budgetary discipline, as well as internal systems and policies management.

About you

The role requires excellent organisational, time management and communications skills to proactively deal with conflicting demands and manage numerous different relationships with the appropriate degree of confidentiality and sensitivity. Significant experience working with a senior manager and the ability to build good working relationships at all levels, both internally and externally, will be essential. Experience working in a relevant environment e.g. fundraising/visitor attraction/cultural institution would be advantageous.

Contract: Fixed Term Contract: 7 months
Closing date: 9am on Wednesday 11 December 2019
Interviews expected: 18 or 19 December 2019

How to apply

To apply, please visit and upload your CV with a covering letter, which clearly outlines how you meet our person specification.

The executive assistant is responsible for The Good Law Project's day to day administration, for maintaining the Director’s diary and supporting him on a day-today basis.

Reports to:  the chief operating officer, with accountability to the director of The Good Law Project

Contract type:  Temporary, one year’s duration with a possibility of becoming permanent

Responsibilities

• Maintain the Director’s diary, coordinating commitments with others as necessary
• Establish and maintain organisational document management and storage systems
• Ensure that all case documents and communications are catalogued and filed
• Undertake financial administration, liaising with the external book-keeping service, including dealing with invoices and donation reports, setting up online payments, processing expense claims and other financial administration
• Download, review and process all donations reports from external service providers
• Provide administrative support to the Director
• Compile and process the Director’s expense claims
• Make travel and accommodation arrangements for the Director and other staff
• Deal with Good law Project correspondence, liaising with other staff as necessary
• Liaise with key service providers such as IT, phones, and facilities
• Undertake any other administrative duties as requested

The Good Law Project is a not for profit membership organisation that brings litigation in the public interest.  We fight for the voiceless through the courts, for a fairer, more decent society for all.  We are a young organisation with a ground-breaking track record already, and are now seeking to recruit our very first staff team.

More details, including the experience, skills and knowledge required, can be found in the job specification attached. 

To apply, please send your CV with a covering letter of no more than two pages outlining why you are interested in the role, and how you meet the requirements, together with the details of two referees.Please apply online via CharityJob.

Interviews will be held on 19 December 2019.

Executive Assistant to ED of Digital and Innovation
£26,000-£30,000

London

The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director: Digital and Innovation and provide support to the wider department as required by the Executive Director and EA network.

 Key responsibilities:

· Provide complex diary management support for the Executive Director’s busy diary.

· Conduct regular diary management meetings with the Executive Director to discuss future engagements, invitations and other requests.

· Co-ordinate internal/external meetings as required and be responsible for all changes associated with rescheduling meetings.

· Proactively ensure that the Executives Director is fully prepared for key external/internal meetings.

· Organise meetings for senior internal and external stakeholders including senior management sub teams circulate papers and book rooms.

· Liaise with contacts and greet guests on behalf of the Executive Director.

· Attend various meetings and take minutes, following up action points as required.

· Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team

· Act as the central point of communication between staff, outside parties and the Executive Director.

· To support and actively participate in ad hoc and regular working groups within the department as required.

· Identify and manage discrete projects leading to better working practices across the department and cross-organisationally.

· Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.

Essential Education and Competencies:

· Strong project management experience - carry out multiple tasks and working to deadlines in an organised manner.

· Strong experience of stakeholder management and engagement

· Solid IT literacy in MS Windows, MS Office and Outlook

· Complex diary Management - shield the Executive Directors diary to ensure the optimum use of their time in delivering organisation priorities

· Strong attention to detail - to produce work, which is consistently accurate, and which fits the purpose for which it was intended.

· Excellent communication skills – written and verbal

· A proactive, positive and fun individual with a “can do” attitude

· Some experience and/or an interest in the digital landscape would be beneficial

To apply please visit our website via the link and apply online.

Role closes - 12:00pm, 12th Dec 2019 GMT (Europe/London)

Patient and Donor Coordinator, an excellent and rewarding opportunity to join a growing Global Health Charity, based in West London.

This outstanding health organisation provides lifesaving opportunities for millions of people diagnosed with blood cancer, enabling them to be matched with a stem cell donor.

The dedicated Donor Management Team provide support through registering, matching and facilitating these the stem cell donations by liaising with, and providing support to donors.

As the Patient and Donor Coordinator, working as part of this dedicated team, you will manage the donor journey by guiding and advising donors through all stages of the donation process.

• Working predominantly by phone, email and post to communicate with donors and using a bespoke database system to record donor information.

• Register and evaluate donors for suitability and eligibility using guidelines and national regulations.
• Notify donors of a match and help facilitate the donation process through communications with donor and medical professionals both based in the UK and internationally.

Training will be provided from day one to ensure you have the skills and knowledge to support donors effectively and efficiently. To be considered for this role our client is looking for transferable skills and experiences across areas such as:

• Outstanding customer service skills, ideally within a medical setting or with some knowledge awareness of medical terminally and patient care.
• Excellent organisations skills and the ability to work in a fast-paced environment.
• Excellent attention to detail to ensure accurate recording of information.
• Good knowledge of medical terminology, case-note documentation and conducting medical histories is preferred.
• Advantageous though not essential, a degree in Medical or Sciences.

Summary

Package

The church's ministry across the Kensington Area is under the pastoral leadership of the , the Rt Revd Dr Graham Tomlin, supported by the Archdeacon of Middlesex. The Kensington Area includes the west London Boroughs of Hammersmith and Fulham, Hounslow, Kensington and Chelsea, the Borough of Richmond north of the Thames, and the Surrey Borough of Spelthorne. Spanning from Knightsbridge to the ancient bridge that crosses the Thames into Staines, the parishes of the Kensington Area serve hugely diverse and dynamic communities.

Main Responsibilities

Administrative

• Dealing with mail, enquiries, telephone calls, e-mail and all other incoming communications
• Maintaining databases and hard-copy and/or electronic copies of all relevant documents and communications
• Arranging travel for the Bishop at home and overseas as required
• Liaising with the Church Commissioners Bishoprics Department
• Preparation for all meetings of Cabinet, Area Staff, KALT and others at the Bishop's direction and taking minutes thereof
• Drawing together the Bishop's Newsletter and other general communications
• Forward planning of events and specific projects to the Bishop
• Day-to-day management of the Bishop's diary and in-tray
• Liaising with parishes during clergy vacancies and administering the process of appointment in conjunction with the Bishop's Event's Manager and Administrator
• Ensuring the security and confidentiality of the office and Bishop's study and of documents left on view and locking up of the office
• Dealing with the renewal and issue of permissions for clergy and laity in conjunction with the Bishop's Events Manager and Administrator

Financial

• The Bishop's Official Expenses, with oversight by the Church Commissioners
• The Bishop's Discretionary Fund, with oversight by the Bishop of Kensington
• The Bishop's Mission Fund, with oversight by the Bishop of Kensington

Safeguarding

• Progressing all matters relating to the administration of duties under the safeguarding legislation for applications for disclosure for licensed clergy from the Disclosure and Barring Service for the Kensington Area, in liaison with the Bishop's Events Manager and Administrator and the Diocesan Safeguarding Team, as required.

Above all, the Personal Assistant is required to have the flexibility to undertake any other duties as directed by the Bishop of Kensington that are commensurate with the role in order to support him in his ministry.

Ideal Candidate

General (Essential)

• Be pro-active and able to multi-task
• Have the ability to prioritise the workload
• Be highly organised and adept at forward planning
• Be a problem solver, always looking for ways to get things done and to work around obstacles

Specific (Essential)

• Demonstrable record of success as a PA, Private Secretary or Senior Administrator
• Demonstrate proven ability to use Microsoft Office package
• Competent in managing budgets and tracking costs
• Ability to draft letters and reports on own initiative
• Accurate audio typing; shorthand would also be an advantage

Essential aptitudes and abilities

• Be sympathetic to the aims and ethos of the work, theology and mission of the Church of England
• Have an understanding of the institution, ethos and mission of the Church of England, including an appreciation of the roles of key office holders (e.g. ordained clergy, Area Bishop, Archbishop, Lay ministers)
• Have good communication skills with the ability to communicate effectively in written and spoken English, and be able to relate to the wider public
• Have the ability to work well with others
• Be able to innovate, initiate and maintain good and effective administrative procedures
• A good eye for detail

Essential Personal attributes

• The role requires high levels of discretion and confidentiality and the ability to deal with a wide range of personalities and situations.

Desirable attributes

• Willingness to be flexible when the need arises

An exciting opportunity to be a Sixth Form Administrator in London.

Client Details

A Sixth Form based in London.

Description

The Sixth Form Administrator will be responsible for:

• Providing administrative support for Sixth Form team
• Supporting the recruitment for the Sixth Form
• Building good relationships with students and parents
• Developing and maintaining Alumni
• Ordering stock and stationary for the department

Profile

The Sixth Form Administrator will have:

• Administrative experience
• Proficiency in using Microsoft Office suite
• Excellent communication skills, both written and verbal
• Organisational skills and have great attention to detail
• An ability to work independently

Job Offer

Salary of £21,702-£24,02.

Julie’s Bicycle is a charity founded by the music industry in 2007 and now working across the arts and cultural sector. Our vision is a creative community powering action on climate change and the environment. Our expertise combines research with industry-focused campaigns, training, consultancy, policy and international advocacy. We support more than 2,000 arts and cultural organisations in the UK and internationally, working across the ecology of the creative industries.

 Our clients and partners include Arts Council England, Universal Music, Curzon Cinema Group, National Theatre, Festival Republic, V&A, Somerset House and many others. Our greatest asset is the trust we have earned from the sector. 

We provide the creative community with the skills to act, using their creativity to influence one another, audiences and the wider movement. We run a rich programme of events, free resources and public speaking engagements, which contribute to national and international climate change policy development. This is an exciting opportunity to work in an ambitious international organisation working to raise the profile and impact of cultural leadership on climate change and environmental issues. 

We are looking for an exceptional person with ambition, love of the arts and culture, creative flair and commitment to environmental sustainability to join a thriving team at the heart of the cultural response to climate change.

Our new Office Coordinator & Executive Assistant will be highly organised and personable. They will provide skilled day-to-day support to a busy and inspiring team and will perform Executive Assistant responsibilities for the Director and Leadership Team as and when needed. This role is critical to the organisation and will be involved in developing, implementing and maintaining accurate and efficient processes for all administrative activity.

The deadline to apply is 5pm on Thursday 2nd January 2020.

Please note that we encourage earlier applications; if we find a suitable candidate before the deadline we reserve the right to close the application process early.