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We’re looking for someone excited to join a small, hybrid team working towards equitable and sustainable change, overseeing our operations.
Posted 5 days ago
Page 38 of 63
OX2, Oxford (Hybrid)
£25,320 - £27,251 per annum, pro-rata
Part-time (28 hours per week )
Permanent
Job description

People and Recruitment Administrator
Hours: 28 hours per week (open to flexible working options)
Salary: £25,320 - £27,251 (pro-rata - salary dependent on skills, experience and knowledge)
Contract: Permanent
Base: Hybrid between home working and Osney Mead, Oxford, OX2 0DP

About Us

People are at the heart of everything we do at Oxfordshire Mind. Our mission is to ensure that everyone experiencing a mental health issue receives both support and respect. The purpose of our HR team is to recruit, develop, and empower the right people to help us deliver this mission.

About the Role

Join our HR team and deliver high-quality HR administration and recruitment support in a fast-paced, people-focused environment.  With an expert team, this is a great opportunity to begin or develop your HR career!

Key Responsibilities

  • Advertise vacancies, co-ordinate interviews and manage general enquiries from applicants, candidates, and new starters.
  • Manage pre-employment checks, including ID verification, right-to-work documentation, references, DBS checks, and issuing offer letters and contracts.
  • Drive our onboarding process, help deliver our engaging ‘Welcome Days’ for new starters.
  • Maintain accurate employee records in the HR system.
  • Multiple email inbox management: HR, DBS and Recruitment.
  • Carry out a range of administrative duties, such as responding to HR queries and drafting letters and contract variations.
  • Plenty of opportunity to assist the HR team with ad-hoc projects!

About You

Please respond directly to each of the Essential Criteria in your application. The shortlisting panel bases decisions on these points and will not make assumptions about your experience or skills.

Essential Criteria

  • Experience in an administrative or support role, ideally in a customer-facing capacity.
  • Strong interpersonal skills and a customer-focused approach.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple tasks and prioritise workload effectively.
  • High level of attention to detail, with strong data entry and record-keeping skills.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Confident using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Understanding of, or passion for, mental health and Oxfordshire Mind’s mission.

Desirable Criteria

  • Previous experience in a busy HR administrative or recruitment role.
  • Familiarity with HR and recruitment processes, including interview coordination, candidate communication, right-to-work/DBS checks, and drafting contracts.
  • Experience in process improvement and developing efficient administrative systems.
  • Experience using HR software.
  • Basic understanding of HR policies, procedures, and relevant employment law/compliance requirements.

Closing date: 25th July 2025
Shortlisting date: 28th July 2025
Interview date: 4th August 2025
Interview location: Osney Mead or Microsoft Teams TBC

Interested?

For more information and to complete your application, please click the Apply on Company website button.

You will be taken to the next stage where you can find out more information, download the full job description and complete your application by following the instructions (you may need to scroll down).

Please ensure that you match your skills and experience against the above and provide details and evidence of this in your application. If you don't provide this you may not be shortlisted for the role.

We welcome applications from people from all sections of the community, irrespective of race, ethnicity, gender, age, disability, sexual orientation, religion or belief.

Oxfordshire Mind is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.  We therefore require a Disclosure and Barring Service check, for all our roles. The level of which will vary depending on the nature of the role.

No agencies please.

Posted by
Oxfordshire Mind View profile Organisation type Registered Charity Company size 101 - 500
Posted on: Friday, 11 July 2025
Closing date: 25 July 2025 at 23:30
Job ref: 167387_MD
Tags: Administration, Communications, Human Resources, Social Care / Development, Operations, CRM, Customer support, Delivery, Mental Health, Recruitment, Strategy, Talent Acquisition / Retention