Project Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
JOB TITLE: Diversity and Inclusion in Grocery Senior Project Manager
REPORTING TO: Head of Diversity and Inclusion in Grocery
DEPARTMENT: Fundraising & Communications
The Charity
GroceryAid has been the charity for the grocery industry since 1857. It provides free and confidential welfare support to anyone working in the grocery industry, from the first day of their employment. More than 350 of the most well-known grocery retailers and Fast-Moving Consumer Goods (FMCG) brands support the charity, enabling us to help more than 44,000 people in the last twelve months alone. The charity raises funds through a highly respected yearly events calendar and the Diversity and Inclusion (D&I) in Grocery programme.
D&I in Grocery Programme
The programme is delivered and facilitated by GroceryAid, with the support of the Strategy Steering Group and three workstream steering groups, it is a programme truly created for the industry by the industry. With over 90 FMCG partners, it is the largest collaboration of FMCG brands, working towards the common goal to accelerate a truly diverse and inclusive grocery industry. In 2023 the programme provided over 12,562 learning hours across 64 D&I topics. The programme benefits its partners through:
- A 12-month cross-industry mentoring programme which provides equity and opportunity to historically underrepresented communities
- Shared learning resources within The Partner Hub including podcasts, monthly learning labs and cross industry ERG Forums
- D&I in Grocery Live! unites the industry once a year, at the largest D&I event in the grocery sector
- Tracks tangible progress annually through the new D&I in Grocery Maturity Model
- Connects partners on different topics to share and learn from each other to accelerate their journey
Main purpose of the role
As a senior member of the D&I in Grocery team, you will play an integral part in managing partners and supporting them through their D&I journey. Lead on the Mentoring workstream and manage D&I in Grocery’s first ever Maturity Model. The role suits someone with outstanding stakeholder management skills and excellent project management capabilities. The role requires the ability to manage several priorities simultaneously and be flexible in approach to changing responsibilities across workstreams due to the nature of the D&I landscape and fast spaced industry.
Main responsibilities of the role
- Ownership of partner accounts. Building top quality relationships to achieve maximum engagement and support partners with their D&I journey. Ensuring retention year on year
- Lead on the Mentoring workstream with the support of the Mentoring Steering Group
- Lead on the future development of the Maturity Model with the support of the Maturity Model Subgroup and Head of D&I
- Be an advocate of the programme, a supportive team member and champion GroceryAid values
Relationship Management
- Build relationships and manage high profile partner accounts, across three touchpoints a year to support them on their D&I journey. Discussing maturity model results, gaining insight, and ensuring partners are utilising all aspects of the programme and encouraging connections to accelerate change.
- Utilising relationships to create leads for hosting webinars, sharing content, and joining steering groups
- Support the Senior Relationship Manager to deliver three virtual Partner Session events a year
- Achieve revenue targets across retention and acquisition
Mentoring Programme
- Lead on the delivery of the Mentoring workstream and gain feedback for future improvements
- Manage the Mentoring Steering Group, working with them to deliver on the programme’s vision, deliver virtual onboarding events, in person mentee networking events and cohort graduations
- Successfully match over 220+ mentees and 220+ mentors and support candidates on their journey
- Capture the diversity of each year’s cohort and analyse the data for review and to set future key performance indicators (KPIs)
Maturity Model
- Lead on future developments of the model with the Maturity Model subgroup
- With the support of the project co-ordinator manage the model and run analytics as and when needed
- Lead on the yearly completion window cycle to ensure a high completion rate across the partnership, guidance to partners, report delivery and industry score generation
Project Management
- Responsible for end-to-end project and event delivery, on time, in scope, to budget and highlighting risks
- Ownership of project governance with steering / subgroups, through creating agendas, accurate minutes, proposals, and yearly roadmap. Succession planning for Chair and Deputy Chair rotations every two years
- Track and achieve KPI’s across the programme scorecard
- Responsible for ensuring all stakeholders internally and externally are brought on the journey
- Manage platforms and contracted suppliers to deliver to a high standard
- Drive innovation and identify new revenue streams to support the GroceryAid Welfare offer
- Work with marketing team on communication plans to build awareness and Relationship Management team to achieve KPI’s
- Update Customer Relationship Management (CRM) database with key contacts and information, providing regular reports and analysis
- Own administrative tasks
Additional duties
- Supportive team member across the programme, including support at D&I in Grocery Live! event
- When required, attending GroceryAid events, to build relationships and support the Fundraising Team
- Active member of the D&I community, gaining insight and sharing ideas to benefit the programme
Experience and skills
- Proven project management experience on varying workstreams feeding into overall strategy
- Experience of gaining trust and building strong relationships at Director level
- Ability to multi-task, solve problems and analyse data and information
- Excellent attention to detail and ability to maintain accuracy whilst working under pressure
- Proficient in using: Microsoft office 365, Zoom, and CRM platforms
- A passion/ personal interest in improving Diversity and Inclusion in the workplace and beyond
Behaviors
- Highly motivated self-starter with ambition to make things happen in a consistent and transparent way
- Proactive in approach with a curious mindset to identifying efficient ways of working
- Not afraid to challenge and be brave and bold in approach to drive positive change
- Can work autonomously, and be part of a successful dynamic team
- Additional Information:
- Location: Hybrid working currently Monday and Wednesday in the office with the option to work from home on other days. Office based in Sandhurst, Berkshire and can be used 5 days a week if you prefer.
- Salary: £45,000 depending on experience
- Contract: Permanent
- Hours: 34 per week. Core hours Monday to Friday, 10am to 3pm. Other hours for the week to be in agreement with your line manager.
- Benefits:
- Annual Leave of 25 days, plus national holidays and three days off given between Christmas to New Year
- Buying and selling of annual leave plus national holidays
- Company sick pay in addition to statutory sick pay
- Excellent pension scheme
- Life Assurance
- Option of private health and dental insurance
- Market leading Employee Assistance Programme
- Monthly Wellbeing Allowance
- Flu vaccinations paid for by GroceryAid
- Free GroceryAid office parking
GroceryAid is proud to deliver the D&I in Grocery Programme which is helping us on our own diversity and inclusion journey. We are an equal opportunity employer and welcome applicants from all walks of life.
To apply please email your CV and covering note for consideration.
ISEAL is offering a new role for aspiring sustainability professionals who are comfortable with and excited by working with challenging topics around sustainability standards. The role will provide valuable exposure to ISEAL’s approach to working with standards systems and partners in business and government to catalyse global efforts on critical social, economic, and environmental sustainability issues. If you are looking to apply your existing project support, administration and writing skills, we can provide you with excellent insights and networks that will benefit your progress.
ISEAL supports sustainability standards and similar market-based sustainability systems to improve their impacts on people and planet. ISEAL’s Credibility Principles and Codes of Good Practice are used globally to guide the development of credible sustainability systems and to evaluate the credibility of sustainability claims. Our Innovations workstreams explore and pilot new solutions to operational and strategic challenges sustainability standards face. The position will be critical to the coordination of projects and engagement with ISEAL members on system innovation working on sustainability topics such as farmer livelihoods, sustainable landscapes, and the bio-economy. Specific project assignments will change over time as our project portfolio evolves.
ISEAL is co-creating knowledge and content, often working on topics where good practice and solutions have not yet been identified. The coordinator will be part of this journey of peer-to-peer learning, pilot testing, and discovery. The role will collaborate with different ISEAL teams and be in contact with ISEAL community member / partner organisations, making this an excellent opportunity to learn about a wide range of initiatives.
To be considered for this role, you will need to be highly organised and reliable, with attention to detail and an ability to take the initiative to take things forward within an agreed scope. You enjoy working on a varied and changing set of tasks related to an area of specialist knowledge and will thrive on engaging with complex systems and problems and learning more about topics related to sustainability standards. You have a friendly and professional demeanour and are comfortable in your communications and interactions with colleagues and external stakeholders. Having gained a good level of work experience you are familiar with roles focused on project administration, research or analysis, stakeholder engagement and communications. You are keen to learn more about ISEAL´s work on market driven sustainability solutions and to provide all- round assistance to several exciting ISEAL projects. The position will be based in ISEAL’s Impacts and Innovations team.
The key responsibilities we entrust you with
Project support
- Contribute to outreach to project stakeholders, Community Members, partners & event attendees, answering and directing queries and scheduling appointments and virtual/ in-person meetings
- Organise meeting logistics, agenda preparation, notetaking, audio recording and the tracking and implementation of follow up actions and communications
- Carry out background research, review documents, and gather and analyse information using templates and tools such as Excel
- Coordinate project processes, including implementing procurement procedures, drafting contracts with consultants (based on ISEAL templates) and maintaining project-related systems
- Maintain web pages related to event and programme activities and support email and social media campaigns; upload blogs, documents, and resources
- Support drafting and production of relevant newsletters, website articles, and report sections
- Proof-read, edit, design, and format documents in Word and Powerpoint, using ISEAL templates
- Support organisation and delivery of virtual, hybrid, and in person meetings and community engagement, provide technical support during Zoom and Microsoft Teams meetings, operate other engagement tools (e.g. EasyRetro, Miro, Jamboard, etc)
General
- Provide support to senior project leads in grant management and stakeholder engagement
- Assist in promoting best practice in use of IT, communications and knowledge management systems within projects, and support efforts to help bring about improvements
- Provide ad hoc support to organisation-wide initiatives, if needs arise
- Be a collaborative and effective team member, liaising with colleagues at all levels across the organisation where needed
- Additional responsibilities as assigned by supervisor
Essential attributes, skills & knowledge
- Experience working in a project or stakeholder commnications role, in a highly collaborative environment such as an international NGO
- Understanding of sustainability systems and how they work to help deliver change on sustainability issues
- Experience and comfort working with subject matter of a niche or specialist nature, possibly gained through data analysis, project communications, and/or the review and analysis of data sets, academic research, technical reports, and policy documents
- Strong organisational skills, and experience with administration, meeting coordination, logistics, contracts, budget tracking, etc.
- Confidence in communications with peers and external partners, comfortable in public speaking situations (e.g. webinars, workshops etc)
- Good time management and ability to organise multiple simultaneous tasks efficiently with precision and strong attention to detail
- Excellent written and spoken English, with proven ability to write clearly and concisely on a range of topics
- Ability to communicate and work effectively with cross-functional teams in a fully remote, international environment, including regular international time-zone calls
- Ability to thrive in a dynamic work environment with changing projects and working with multiple project leads
- Confidence in using the Microsoft Office suite and IT systems, familiarity with virtual meeting tools (e.g. MS Teams, Zoom, etc), use of contact management databases (e.g. Salesforce) and proficiency in MS Office
Additionally desirable
- Experience in quality assurance, standards compliance or auditing processes and/or with climate or geospatial data collection, analysis and verification
- Experience with support for financial/grants processes and management
- Experience working in certification/standard setting, ideally familiarity with one of ISEAL´s members
About ISEAL
ISEAL supports ambitious sustainability systems and their partners to tackle the world’s most pressing sustainability challenges – from the climate emergency and biodiversity crisis to human rights and persistent poverty. ISEAL Community Members include many of the most respected sustainability schemes worldwide and are active across a diverse range of sectors. Read more about us on our website www(.)iseal(.)org.
ISEAL´s culture and how we will help you thrive
Our values are Connection, Empowerment, Inspiration, Wellbeing, Effective Working and Creativity.
These are traits we value in each other and in the organisation overall and we instil these in all our processes and interactions.
The issues we work on are of a global nature and our team reflects this, with individuals from many different backgrounds and nationalities. We know this diversity adds to the high quality of work we deliver as an organisation and through our commitment to diversity and inclusion we want to add strengths and perspectives in our team with each recruitment. Diversity for us includes race and gender identity, age, disability status, sexual orientation, religion and many other areas forming part of someone´s identity. We are proud to be an equal opportunities employer.
As an organisation, we also support our people in their personal and professional development, with specific budgets and processes enabling individuals to take advantage of growth and development opportunities.
We offer 25 days of annual leave, to which we will add a day a year after 2 years (to a maximum of 30 days), as well as an extra five days as a one off once you have been with us for a full five years.
We recognise individuals’ preferences when it comes to where and when to work through a hybrid working model with a minimum of 4 days per month in the London office as well as the opportunity to apply for flexible working arrangements to suit individual´s needs.
Other relevant information
Term: This is an initial contract of one year with the possibility of extension
Working hours: Full time, 37.5 hours per week
Salary: £30,000 – 34,500 per annum, depending on experience
Location: London. Applicants will need to provide evidence that they are entitled to work in the UK. An ability and willingness to work in a hybrid work environment is required.
International travel: The post holder will be required to undertake occasional international travel
Ideal start date: May 2024
The client requests no contact from agencies or media sales.
Full time – working 37.5 hours per week
Salary: From £26,000
Line managed by: Business & Operations Manager
Responsible for line managing: n/a
Location: London, UK (hybrid – at least 2 day a week in office)
About GISF
The Global Interagency Security Forum strengthens NGO safety and security practices worldwide. We have more than 150 member INGOs and offices in London and Washington, DC.
GISF’s member-led structure makes us a trusted platform for collaboration, a driver of innovation in security risk management (SRM), and a repository of best practices. We also work closely with policymakers to enhance their understanding of SRM.
We strengthen NGO security practice worldwide by:
- Maintaining and building from our expertise in humanitarian security risk management
- Offering trusted platforms for coordination and knowledge sharing
- Driving innovation, capturing best practice, and improving SRM capabilities.
- Supporting policy-makers and the humanitarian system to increase their understanding of SRM and maximise access to people in need
For more information, visit: www.gisf.ngo
What We Offer
- 25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)
- Office shutdown between Christmas and New Year
- Employer Pension contributions
- A focus on professional development, including access to overseas events, workshops, and training
The Job
The Admin and Projects Officer (APO) will work closely with GISF’s Business & Operations Manager and the Head of Global Membership and NGO Services. The APO will provide efficient administrative support to enable the smooth functioning of the GISF Secretariat. You will be working as a part of a UK/US Administrative Team. Some European travel may be required to support at events.
Job Description
- Maintain GISF publications stock and storage
- Support with project mail outs
- Support with event logistics and organisation
- Maintain and distribute GISF promotional and marketing stock
- Support with membership database updates
- Support with grant opportunity identification
- Office Manual and Employee Handbook Updates
- Coordinate GISF meetings, including booking meeting rooms
- Travel bookings for GISF Team and events
- Support emergency deployment of staff responding to crises
- Support with managing IT provider
- Liaise with London office property manager on behalf of the team
- Maintaining filing system on cloud server
- Support with consultancy contracts and all staff recruitment
- Provide administrative support to GISF’s governance bodies
- Provide general administrative support to the team
Person Specification
Essential Skills/Experience
- Some experience in a similar administrative role
- Able to work on own initiative – a self-starter
- Able to work virtually as part of an already existing team
- IT-literate, with good knowledge of Microsoft Word and Excel and Office 365
- Good communication skills and strong written and spoken English
- An eye for detail and a systematic approach to work
- Ability to handle confidential information
Desirable
- Knowledge of CRM systems (Salesforce)
- Previous experience in the charity sector
The client requests no contact from agencies or media sales.
Prospectus is proud to be partnering with an independent initiative, that carries out in-depth analysis on the impact of the energy transition on capital markets and the potential investment in high-cost, carbon-intensive fossil fuels. They believe that financial markets, regulators, investors and policymakers all have an urgent role to play in guiding the world to a climate-secure energy system They are now looking for a Grants Administrator to join their team, on a temporary basis.
As their Grants Administrator, you will play a vital role in supporting the Head of Development & Programme Management in various critical functions. Your primary responsibilities will revolve around fundraising activities, including administration of grants and drafting/reporting on grant proposals. You will also act as a liaison between teams, work closely alongside the Finance Team to ensure alignment and accuracy. Lastly you will be responsible for collecting evidence and data, crucial for comprehensive fundraising reports, that contribute to the organisation's sustained financial health and growth.
To be considered for this role, you will have significant experience as a Grants Administrator/ in Charity/NGO Grant activities, with experience in managing projects and knowledge of funder/ grant portals such as FLUXX, Cybergrants or Givingdata. You will have strong organisational skills, be highly proficient with MS Office suite and have the ability to work a fast-paced and dynamic environment.
Please note, this is a full-time role, 37.5 hour per week. You will be required to be based on site at their Covent Garden office 3 days every 2 weeks, with the remaining days WFH (there can be flexibility with this). Please only apply if you are available to start asap or no more than 1 week notice period.
Please apply with your CV only in the first instance (in Microsoft Word format). Cover letters are not required at this stage. We are reviewing CVs on an ongoing basis, so it is highly recommended to submit your application as soon as possible.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Fantastic opportunity to work in a small friendly team. As Project Lead for APAP's Night Shelter provision you will be responsible for a caseload of clients and the wider management of the Night Shelter project. You will work with clients from assessment, through to placement in our provision and then support them to move beyond homelessness.
We work in partnership to provide single room, 24 hour staffed accommodation to clients in our provision. You will take a lead on maintaining a relationship with the accommodation provider through regular liaison and communication. You will also lead on all casework in relation to our clients, assessing their needs and supporting them to attend and engage with the services they need to move through and beyond homelessness.
Working predominantly with clients that have No Recourse to Public Funds, our Night Shelter Provision provides respite from the streets and an opportunity to work across agencies to address issues including immigration, mental and physical health and substance misuse.
The client requests no contact from agencies or media sales.
Job title: HR Administrator
Contract type: On going temporary
Hours: Full time
Working pattern - Fully remote working
Pay: £19 - £22 an hour + holiday pay depending on experience
Organisation/cause: Charity
Working for this exciting not for profit organisation you will have the opportunity to work alongside a talented group of people to ensure the HR team supports the charity in a timely and efficient manner.
This charity aims to restore churches with significant damage and sometimes neglected buildings back to life adding to the cultural heritage of the country. You do not need to be belong to the Christian community/faith to work for this growing charity.
In your role as HR Administrator you will work along side the HR Manager and provide generalist day to day support in all areas of HR.
Your day to day duties as HR Administrator will include;
- Assisting with all recruitment campaigns including arranging interviews
- Lead on onboarding process of new starters including raising contracts
- Update monthly staff update including starters and finishers
- Attend all HR meetings and complete note taking
- Ad hoc HR reporting
This is a very varied role and the extra support is required as a result of growth plan in the HR team. Therefore, your day to day duties will vary depending on the projects and targets of the HR functions.
The skills that you will bring to your role as HR Administrator will include;
- Similar experience in a HR team
- Prior experience of HR recruitments
- Excellent and clear communications demonstrated in prior roles including minute taking or drafting letters and emails
- Understanding of HR policies and procedures including onboarding
This is a ongoing interim role that is full time and fully remote. To apply for this exciting role through TPP Recruitment please use the link.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
This is an exciting new post which will aim to provide support as The Maypole Project develops as a charity and service provider to children with complex medical needs and their families.
What you will do:
- Provide administrative and technical support to the team
- Scheduling appointments both internal and external
- Travel management, preparation of travel itineraries
- Preparing equipment and materials for client meetings
- Manage and support with ad hoc projects
- Gatekeeping calls
- Creation of content and presentations
- Assisting with reports and evaluations
- Collation of data
- Attending fundraising and support events and activities when required
- Ad hoc administrative duties, such as office stocks and supplies
- Assisting on website, newsletter and social media management
This role description does not provide an exhaustive list of tasks but gives an indication of the main areas of work. It is not a definitive document and may be reviewed in conjunction with the post holder in the light of organisational change. This role should be undertaken within the philosophies, values, policies, and protocols of the organisation. All employees are responsible for keeping their knowledge updated as changes are made.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Are you passionate about reading? Do you believe that reading can bring magic and opportunity? Can you help us to bring the joy of reading for pleasure into the homes of children in some of London’s most disadvantaged areas? If you answered yes to these questions, then we may have the perfect opportunity for you!
We are looking for three Project Leaders, well organised, with bags of energy and a sense of fun to join our team.
A Project Leader to coordinate two reading projects in London (Kensington & Chelsea).
A Project Leader to coordinate three reading projects in London (Hammersmith & Fulham).
A Project Leader to coordinate two reading projects in London (Camden and Lambeth).
You will manage the delivery element of the role from a base within the local community (where we keep a book stock and all equipment needed) from about 4.00-7.00pm. You will also from time to time be reading with and visiting families yourself, so you must be capable of lifting boxes, carrying rucksacks and pulling trolleys of books, walking around the estate and up and down stairs. Administration will be done at home/office.
You will need to have outstanding interpersonal skills to build relationships with both our dedicated volunteers and the local community. You will inspire a love of reading in the children we visit and be a friendly face for their parents/carers, providing support and information where needed. You will be confident, practical and able to think on your feet.
Application Instructions
Candidates should submit a cover letter with their CV explaining why they think they are a good fit for the role. Candidates should clearly state which role they are applying for. If candidates would like to be considered for either role, please state this on the application.
Closing date: 2nd April 2024 at 9am.
Interviews dates: 10th/11th April 2024, in person at our London Victoria office.
*Previous applicants within the last 6 months need not reapply.
Candidates should submit a cover letter with their CV explaining why they think they are a good fit for the role
The client requests no contact from agencies or media sales.
Grandmentors Project Coordinator
Permanent Contract
Job Ref: V496
Hours: 35 hours
Salary: 25,000
Start date: ASAP
Location: Homebased (travel within the Suffolk area)
Closing date: 12th April 2024
Interview date and Location: W/c 15th April, Microsoft Teams
Volunteering Matters
Everyone in the UK should have the opportunity to thrive. So we bring people together to overcome some of society’s most complex issues through the power of volunteering.
We partner with communities to overcome adversity, tackling social isolation and loneliness, improving health, developing skills and opportunities and making sure young people can lead change. And because we’re a national charity, we do this at scale, sharing our expertise and building partnerships to make an even bigger impact.
We turn local knowledge and energy into action and progress, building stronger communities and a better future for all.
Grandmentors
Grandmentors is an innovative volunteering project where older volunteers (aged 50+) use their lifetime of skills and experience to support and mentor vulnerable young people leaving the care system. These young people often need a guiding hand and role model to support them to find work, continue their education or begin training – ultimately giving them the skills and self-belief to lead successful and independent lives.
Volunteers meet with a young person regularly to boost their confidence and work towards goals, which are unique to each young person.
Role Purpose
To develop and deliver all aspects of our Grandmentors project in Suffolk, ensuring it achieves its aims, objectives, outcomes, and targets. The post holder will work closely with the Virtual College and Leaving Care teams within Suffolk County Council and local volunteers to ensure that we improve and empower the lives of care leavers (aged 16-25) through the unique power of inter-generational mentoring.
Key Duties
- To effectively deliver the service to ensure the project meets its agreed targets and millstones.
- Maintain effective relationships with stakeholders and local authority staff at a day-to day level.
- To ensure volunteers are recruited, appropriately trained and supported in their role; this will involve processing volunteer expenses, DBS checks and maintaining databases.
- To ensure regular communication between project staff and volunteers is maintained and that regular supervision for volunteers is provided.
- To work with your line manager to ensure project expenditure is in line with the budget.
- To maintain accurate administration, for all aspects of the project.
- To maintain accurate records on all aspects of the project and submit data onto a secure database.
- To manage and maintain effective monitoring and evaluation records to capture impact and outcomes and ensure contractual compliance.
- To implement and maintain appropriate risk assessment management processes.
- To prepare regular reports including quarterly progress updates, impact reports and end of year reports for both internal and external purposes.
- To develop relevant information to promote and raise the profile of Volunteering Matters locally.
- To promote and adhere to Volunteering Matters Equality and Diversity Policy and all other Volunteering Matters policies which relate to the work of Grandmentors.
- To comply with the applicable Health and Safety and Safeguarding regulations.
- To contribute to joint working and teamwork across Volunteering Matters.
Experience/Skills and attributes:
- Excellent written and verbal communication skills.
- Excellent organisational skills and the ability to prioritise a demanding and developing workload.
- Evidence of good administrative and IT skills and the ability to maintain project monitoring and administrative records.
- Ability to build and maintain effective working relationships with colleagues, volunteers, young people and partners.
- Ability to assess risk and carry out risk assessments.
- The ability to motivate, enthuse and empower yourself and others.
Qualifications:
Relevant experience and values alignment is more important for this role than specific qualifications. This role does require Enhanced DBS clearance.
Location
With a flexible working policy, the postholder can be based from home or within one of the Suffolk County Council offices. The postholder will need internet access to enable remote working. I.T. equipment and infrastructure will be supplied. There is an expectation to travel across Suffolk in the role.
Our Values & Way of Working:
In all that we do, we embrace a philosophy of ‘Freedom within a Framework’ and are guided by our values: Empowering, Inclusive, Compassionate, Positive & Straightforward.
This job description is intended to include the broad range of responsibilities and requirements of the post. It is neither exhaustive nor exclusive but while some variations will be expected, these will be at an appropriate level for the role.
Diversity & Inclusion
Volunteering Matters welcomes all applicants and are keen to ensure our team reflects the diversity of the UK and the communities we serve. We encourage applications from disabled, LGBT and Black, Asian and Minority Ethnic backgrounds, along with candidates with any protected characteristics and from disadvantaged groups.
Disability Confident & Reasonable Adjustments:
We guarantee to interview anyone with a disability whose application meets the minimum criteria for the role. Please provide evidence in your application, which demonstrates that you meet the level of competence required in the “Experience/Skills” section of this advert.
To be considered for a guaranteed interview or to discuss any reasonable adjustments during the process, please state this in your application or contact our HR team for more information.
We have also committed to the following pledges which positively encompass our recruitment and selection processes and methodology: The Promise, Show The Salary, Salary History.
GDPR Statement
If you apply for a role with us, we will retain your contact details including your name, address, email address and phone number to help us manage your application for up to 6 months. We will not use your personal data for any other purpose or share it with any third party. You can contact us at any point to update your personal information or ask us to delete it from our records.
Greensleeves Care is one of the most respected care charities in the United Kingdom. We provide exceptional 24-hour residential, nursing, and dementia care to older people across England. We have 28 care homes and over 25 years’ experience of delivering exceptional care.
A fantastic opportunity has arisen for a self-motivated and proactive Recruitment and Compliance Administrator to join our HR team at our Head Office in St. Pauls, Central London. We are looking for a candidate who strives to deliver an exceptional recruitment administration service whilst operating in a fast-paced and busy environment.
As Recruitment and Compliance Administrator you will:
- Support the Recruitment Specialists (x2) to provide a proactive and efficient recruitment service to support our 28 Care Homes throughout the organisation
- Provide recruitment administration covering the full end-to-end recruitment process
- This will include placing job adverts, sifting applications, arranging interviews an pre-employment checks
- Carry out full compliance checks on Head Office and Management level new recruits, including reference checks and DBS checks, and preparing personnel files
We are looking for a candidate with a strong administration background and who can demonstrate the following:
- Excellent attention to detail, time management and communication skills
- Candidates must be able to multi-task and be comfortable working independently dealing with a busy and constantly changing workload
- Candidates must be used to working to set deadlines and changing priorities
Previous recruitment administration experience, ideally within a healthcare setting, is highly desirable.
Rewards & Benefits Package
- Excellent Group personal pension plan
- 25 days annual leave (plus Bank Holidays)
- Cycle to Work Scheme
- Free Learning and Development programme
- Death in service benefit; Greensleeves Care provides a discretionary death in service benefit equal to 2 x the employee’s annual salary.
- Blue Light Card access which offers a range of online and high-street discounts
- Paid breaks and Greensleeves Care sick pay scheme
- Employee Assistance Programme
- Voluntary Healthcare Scheme
- Voluntary Lifestyle Benefits through our Hapi app
- Length of Service Awards at 5,10,20,30,40 and 50 years
- Mental wellbeing is of paramount importance to us, which is why our employees can access Thrive, our NHS approved mental health app
- Refer a friend Scheme
Greensleeves Care Values:
Respect – We treat residents and colleagues with dignity and value their unique life experiences and personal contributions.
Openness – We act openly and honestly, building confidence in our intentions and behaviour. We choose words and actions that are sincere, not misleading.
Responsibility – We are committed to meeting the needs of others and behave responsibility towards residents and colleagues, being careful of the choices we make.
Apply now:
To be part of this award-winning organization, please send us your CV and a covering letter outlining how you meet the criteria in the Person Specification.
To be considered for this position, you must email us a covering letter before the closing date. We will not be able to consider CVs that are not accompanied by a covering letter.
The successful applicant will be appointed subject to providing evidence of ISA first and enhanced DBS disclosure. This post is not subject to the Rehabilitation of Offenders Act 1974.
Greensleeves Care is an equal opportunities employer and welcomes applications from all sections of the community.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
About the role
This is a vital role supporting the Workforce Development team through the effective coordination of activities associated with a number of initiatives carried out within WorldSkills UK, including the completion of an award-winning pilot programme supporting education institutions to mainstream excellence into the delivery of technical education.
You will be working with a highly motivated and engaging team in a fast-paced environment, coordinating activities, managing resources, engaging with internal and external stakeholders, monitoring progress and evaluating impact. You will be confident in liaising with senior and middle managers in an educational environment and will be proficient in Microsoft Word, Excel, PowerPoint, Teams and digital software such as Zoom. You will have excellent attention to detail, alongside planning and organisational skills to support the programme of events which will be delivered both digitally and in person across 2024-26.
Role purpose
The Project Coordinator will proactively support the programming, coordination and management of a number of projects within the WorldSkills UK portfolio, including the WorldSkills UK Centre of Excellence and Network for Innovation as well as the International Skills Partnership initiatives. The successful applicant will work with the Senior Workforce Development Manager in supporting a team of High-Performance Skills Coaches based across the UK.
The post holder will demonstrate excellent organisational, operational and process management skills; have experience of working within a similar setting and be able to communicate well and provide strong and efficient administration to support the ambition and priorities of the programmes.
Key tasks and responsibilities
1. Programme coordination:
• Acting as the secretariat for the internal Centre of Excellence project team and external steering groups; preparing reports, papers, minutes and actions for monthly and quarterly meetings.
• Contributing to the planning of activities/tasks in accordance with the agreed project plan to ensure delivery on time and to budget, raising purchase orders and tracking spend against forecast.
• Coordinating the programme ensuring all deviations from targets (time, money, people, etc.) are identified and addressed at the earliest possible stage.
• Producing requirement specifications in line with WorldSkills UK’s procurement strategies for all outsourced activity.
• Effectively coordinating resources (including agencies, suppliers, contractors) so that all project elements are delivered to acceptable standards on time, to budget and meet the required specification(s)/objective(s).
2. Coordination of members and compliance:
• Effectively liaising with programme participants, responding to enquiries regarding programme content, scheduling or other.
• Liaising with programme facilitators, trainers, speakers and external personnel as necessary.
• Providing logistical management of people and training activity; workshops, masterclasses, and other learning activities.
• Issuing of updates regarding membership, enrolment and engagement including management of Memorandums of Understanding and distribution of associated membership assets.
3. Data Management:
• Collecting, collating and maintaining detailed, accurate and up-to-date records of participants, evaluation and outcomes from WorldSkills UK programmes, whilst maintaining GDPR compliance.
• Preparing reports for monitoring, evaluation and presentations for the project team, the Steering Group and funders as necessary.
• Working alongside the Planning, Grant Management and Impact team to report and track performance and progress.
• Working in partnership with the Planning, Grant Management and Impact team share insights and analysis to feed into the research and programme evaluation.
4. Supporting evaluation and impact:
• Providing updates for inclusion in review activity such as project dashboards for internal and external stakeholders and monthly progress updates against the organisational annual plan.
• Working with the Planning, Grant Management and Impact team to collate and record outputs from evaluation activities for cross programme events.
5. International Partners:
• Acting as secretariat for the International Skills Partnership programme, scheduling engagements, acting as point of contact, preparing reports, papers, minutes and actions for periodic meetings.
• Supporting in the coordination of projects associated to bi-lateral partnerships.
6. General
In addition to the key tasks and responsibilities set out above, all employees at this level are expected to:
• Contribute to the successful delivery of WorldSkills UK’s strategic priorities and annual business objectives.
• Promote and comply with WorldSkills UK’s Employee Handbook and the policies contained therein with particular reference to those related to Health and Safety and on equity, diversity and inclusion.
• Carry out any other duty as may be reasonably assigned that is consistent with the nature of the job and its level of responsibility. Any significant changes will be made in consultation with the post holder acknowledging experience, education and ability.
Person specification
Key: [E] Essential / [D] Desirable.
Qualifications and experience:
• Qualifications and/or experience appropriate to the requirements of the job [E].
• Experience of working in an administrative or coordination capacity [E].
• Experience of working in a digital and office environment [E].
• Experience of working with people in external organisations and at different levels of seniority [E].
• Experience of project support and delivery [D].
Knowledge and skills:
• Ability to organise meetings and events, including in person and digitally [E].
• Ability to accurately record and extract data and information on spreadsheets and databases, with good attention to detail [E].
• Ability to liaise effectively with a range of stakeholders at all levels [E].
• Ability to provide diary management and coordination across multiple departments and organisations [E].
• Ability to use and learn a range of digital tools for online events, including Microsoft Teams, Zoom, Goto Webinar, Vimeo etc. [E].
• Strong knowledge of administrative procedures such as sharing and recording files, developing spreadsheets and responding to business enquiries [E].
• Strong and accurate written and oral communication skills [E].
• Strong knowledge of coordination skills in an office environment, including working remotely [E].
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook and the internet [E].
Personal qualities and attributes:
• Very reliable and with a high level of probity [E].
• Able to work to own initiative with broad direction [E].
• Possess a strong work ethic and desire to achieve results [E].
• Flexible in working methods and ideas [E].
• Excellent team player and collaborative approach to work [E].
• Enthusiastic and able to motivate others [E].
• Respect for diversity and inclusion with practical ideas for their implementation within the scope of the post [E].
Special circumstances:
• Prepared occasionally to work outside normal hours [E].
• Prepared occasionally to travel within the United Kingdom [E].
• Able occasionally to spend time away from home [E].
This role is office based (as above) but with flexible hybrid working. It is expected the postholder will attend the office at least once or twice a week.
Full time working hours are a minimum of 35 hours per week, normal working hours are 09:00 to 17:00 Monday to Friday although we pride ourselves on having a flexible approach to our working practices and service delivery and are happy to discuss flexible working options, including part time, with suitable candidates.
25 days’ annual leave [which will increase by one additional day for each completed year of service up to a maximum of 30 days] plus public and bank holidays.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
MLC Partners are exclusively working with a Charitable organisation to recruit their HR Administrator based in Central London. This is a temp to permanent opportunity and will suit a dynamic and proactive senior administrator with a strong desire to pursue a HR career.
This role will support a newly formed people team and give you the opportunity to help shape the future of the HR function across the organisation. Ideally you will have experience in HR recruitment administration and an understanding/experience within the Charity sector.
Key responsibilities:
- Act as a first point of contact, coordinating recruitment, absence monitoring and contributing to ad hoc projects
- Ensure records, systems and data are maintained in compliance with the charities processes and in accordance with data protection legislation
- Coordinate the administrative processes for new starters and leavers
- Ensuring the colleague lifecycle activities are managed appropriately and consistently, including the training of new members
Essential criteria:
- Demonstrated experience of delivering effective administrative support, ideally within a human resources or related / similar discipline
- Proven experience of securing pre-employment / pre-engagement vetting checks (e.g. right to work and DBS)
- Demonstrated experience of handling sensitive and confidential communication, information and data
- Desirable experience of understanding emerging HR related trends, legislation and good practice within a Charity
This position is full-time, with hybrid working (minimum 2 days in the office).
If this position aligns with your experience and you are available immediately, please apply now as applicants are under constant review. For any additional questions, please reach out to Annabelle at MLC Partners.
Property Support Administrator
The Vacancy
We are offering this unique opportunity to support the Methodist Church in delivering its strategic plan to make the best use of its property portfolio in local communities across the country and centrally.
Working alongside the Director and colleagues within the Property Support team, you will be a crucial team member providing a customer focused contact point for enquiries and support. This will include leading on the promotion of the team to support trustees on all forms of property matters. You will also be at the centre of helping to coordinate and contribute to the team’s digital communications, online resources, training and presentations to augment the team’s objectives.
Alongside the processing of financial and administrative tasks, you will also lead on the gathering and sharing of information, knowledge and learning on Connexion-wide property projects, to provide a good practice resource for the Connexion.
About You
We are looking for someone who wants to make a positive contribution to the work of the Property Support team and be equally comfortable collaborating in a team environment or under your own initiative. You will preferably have experience supporting a senior team within a property function, being comfortable in engaging with a range of stakeholders.
As the role will underpin and contribute to supporting the team’s digital communications and resources, training and presentations, it is essential that you have relevant experience and confidence in these areas. Equally, experience and ability to plan, research and assimilate new information alongside the analysis and delivery of projects will be an essential quality.
We are a collaborative team and therefore welcome applications from those who wish to contribute to the work of the team in a positive and proactive way.
Our Culture, Values and Benefits
Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.
We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.
The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.
Closing Date: 16 April 2024
Interview Date: 25 & 26 April 2024 in person
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
As an Administrator and PA, you will provide comprehensive support to the CEO and Senior Leadership Team and ensure the effective running of the BANG office. We are looking for a committed, well-organised, systems-literate self-starter with core skills in administration and coordination. The ability to multi-task and prioritise effectively in a fast-paced environment, work flexibly, plus experience using Microsoft 365 and excellent MS Office skills are essential.
This is a dynamic and varied role that requires the passion, knowledge, experience, and commitment; to improve outcomes for our young people and families in Brent.
Main Areas of responsibility
Administration
·PA support to the CEO – diary management, attending meetings, recording and following up on actions within and outside BANG.
·Provide professional, efficient and effective administrative support for projects, ensuring efficient and effective running of the charity office and daily business support
·Coordinating meetings, taking of minutes and following up on actions for CEO
·Co-ordinate some resource and facilities management
·General office duties including monitoring email inbox, answering the phone and responding to queries, filing and mailing, maintaining the First Aid box, smoke alarms and fire extinguishers,
·Source appropriate supplies of stationery and equipment
·Contribute to maintenance and update all office Health and Safety processes
·Writing reports for internal and external use e.g. Board documents
Intern and volunteer Administration
·Assist with recruitment and supervision of youth leaders, interns and volunteers
·Ensure BANG’s policies and procedures are followed during on boarding and development processes
Office and Project Support
·Coordinate office and project events
·Contribute to the creation of relevant documents for the programmes as directed by Senior Leadership Team
·Coordinate and contribute to blog writing, newsletter, reports and content for social media and websites. Responsibility for CEO and org social media.
·Work closely with project facilitators to coordinate the collection and input of data, and to maintain project database
·Keep up to date with policy and best practice at work with young people, families and communities including any changes to the legislative framework
·Work as part of agreed project teams
General
·Work evenings and weekends as, and when, required.
·Deliver all services in accordance with BANG policies and procedures
·Undertake training and attend meetings as required and as directed by the line manager
·Ensure compliance with relevant legislation at all times
·To carry out any other duties which are consistent or commensurate with the role
The client requests no contact from agencies or media sales.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.