Do you have a positive outlook, warm and cheerful demeanour, and the ability to relate to people at all levels? If so, we are looking for someone like you to help cover Reception at our Head Office at Thomas More Square, with the possibility of occasional cover at another one of our sites in London.

You will also support staff and the wider team with administrative tasks and be the first point of contact for all visitors, including staff, clients, volunteers and external visitors. The Head Office Reception take calls for the whole of the organisation and the role is often demanding. We are looking for someone who is approachable, calm under pressure and happy to multi-task. You will also need to keep the Reception area clean and tidy and ensure that all visitors are given a warm welcome.

In return, we offer a range of benefits including a pension scheme, staff discounts scheme and initiatives to help you maintain a healthy work/life balance. We are also committed to providing our staff with a wide range of learning and development opportunities, in support of their personal and professional development.

If you believe that you have what we are looking for, and have an interest in working for a charity which makes a real difference to the lives of people who are homeless, we would love to hear from you.

To find out more and apply please go to our website.

To view job descriptions on our vacancies page, please click on the document available tab above the relevant job advert.

Closing date: 10.00am on 19 February 2020

Interview and assessments on: 3 and 4 March 2020

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are in the top 50 of Stonewall’s Workplace Equality Index 2019, we are also proud to have been awarded Personnel Today’s 2018 Diversity and Inclusion (Public Sector) award and we are a Disability Confident Employer. To ensure that our workforce reflects the diversity of our clients as well as the communities that we live and work within, we encourage and welcome applications from all sections of the community.

Temp - Receptionist - Not For Profit - PAYE - ASAP Start

Your new company
Come and be a part of this health charity working on improving individual ways of living.

Your new role
- Meeting and Greeting service users
- Front of house
- Corresponding to queries (face to face, email, telephone)
- Coordinate appointments
- Order office supplies
- Administrate petty cash
- Invoicing

What you'll need to succeed
You must be professional and friendly as you will be the first point of contact. You must be able to demonstrate high level of customer care as you will be meeting and greeting as well as providing correspondence to queries. You must have excellent communication skills both written and verbal. Must be IT literate as you will be working with MS office. It is imperative that you have an enhanced DBS in place or you will NOT be able to be put forward for this role.

What you'll get in return
You will gain training within an established company which will provide you with life long experience and skill set.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About Orbis UK

Orbis is an international eye care charity that prevents and treats avoidable blindness and visual impairment.

Of the 253 million people in the world who are blind or visually impaired, 75% have conditions that are preventable or treatable. We screen for and treat eye conditions, raise awareness about eye health, and train and mentor local eye care teams in Africa, Asia and Latin America, where most of those people live.

We do this through our long-term programmes as well as on the Orbis Flying Eye Hospital, a state-of-the-art ophthalmic teaching hospital on board a customised aircraft.

You will be joining Orbis UK at an exciting time as we have rapidly grown over the past few years, with our income increasing from under £3M in 2010 to around £8M currently. In 2020, we will be bringing our unique Flying Eye Hospital to Farnborough Airshow, which will be great opportunity to see the plane in its full glory.

With global blindness set to triple by 2050 our work has never been more important.

We are also in the midst of an organisational wide digital transformation programme. We are looking to innovate and adapt to ensure we are best placed to succeed in a digital climate. Every member of the organisation is involved in this process and your input will be vital.

About the role

You will oversee all aspects of Business Support, managing two well established members of staff who provide reception, administration, travel booking, Health and Safety and IT support for the Orbis UK team.

You will be responsible for all aspects of HR administration working closely with an external HR consultant and the Director of Finance and Operations.

A willingness to help others is essential.

Title: Business Support Manager

Department: Business Support

Reports to: Director of Finance and Operations

Location: London, UK (near Monument)

Contract: Full time, 37.5 hours per week permanent

Salary: £36,000 - £40,000 per annum, subject to experience

The main responsibilities of this role include:

• Line manage the Senior Business Support Officer and Business Support Officer
• To ensure the Business Support Team provides office support to the Orbis UK team (35 staff), including Senior Management Team
• To ensure travel and risk management for all travellers are provided (from staff, Volunteer Faculty, visitors to office and trustees)
• Responsible for the employee cycle from recruitment to exit, supporting line managers and staff on daily basis
• To ensure HR records are up to date and accurately filed on the HR software, ‘People HR’ and SharePoint
• To promote staff wellbeing and benefits to staff

Full details of the job description can be downloaded from our website or on Charity Jobs 

Benefits of working for Orbis UK

Before completion of probation:

• 22 days holiday plus three days between Christmas and New Year
• Life Assurance
• Employee Assistance Programme
• Flexi-time
• E-learning Courses
• Social Activities
• Access to low cost gym within the building

After completion of probation:

• Matched employer pension contribution up to a maximum of 10% of basic salary
• Interest free season ticket loan

Application and interviews

Closing Date: Monday 2 March 2020 – 9am

First Interviews:  Tuesday 3 March and Wednesday 4 March 2020

Second Interviews: Monday 9 March 2020

Start Date: ASAP

All applicants must have the legal right to live and work in the UK. Successful applicants may be subject to an enhanced DBS check. Unfortunately, we won’t be able to reply to all applications, so if you haven’t heard from us by Wednesday 4 March, your application has not been successful.

Orbis UK is an equal opportunities employer and welcomes applications from any suitably qualified persons. We will ensure that no job applicant receives less favorable treatment either directly or indirectly, on the grounds of age, race, disability, gender, marital status, religion or faith or sexual orientation.

Safeguarding: Orbis UK is committed to safeguarding and promoting the welfare of children and vulnerable adults and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and criminal records checks.

Application is via curriculum vitae and covering letter, to HR Manager Orbis UK, 10 Lower Thames Street, London EC3R 6AF

Job Summary

This is a key role in the effective running of the Professional and Practice Development (PPD) Team and its activities. It will involve taking the lead in project managing work undertaken by the team as a whole, in maintaining the expertise of Admiral Nurses.

The project coordinator will provide comprehensive and responsive administrative support to the PPD team. It will also involve working closely with supporters and other key stakeholders to support the development of Admiral Nurse practice.

Job Purpose:

· To be responsible for the Professional and Practice Development (PPD) team’s programmes of work.

· To support  the Admiral Nursing Professional and Practice Development Lead in coordinating key areas of activity and  in coordinating and monitoring project plans, budget management and outcomes.

· Working with key members and staff including Admiral Nurses to ensure specific projects and activities are delivered effectively completed on budget and on time by project managing effectively.

· To act as the first point of contact for those wishing to speak to the PPD team by prioritising, co-ordinating and responding to queries, drafting and sending out correspondence as appropriate and working with the team to ensure appropriate and timely responses.

Specific responsibilities

1. To support the evaluation of projects and activities delivered by the PPD team including Admiral Nurse Inductions, Practice Development days including Clinical Supervision, Masterclasses, Communities of Practice, Annual Forum, AN Competency Framework and Professional Development in line with delivery of Dementia UK’s Strategic Aims.

2. To work alongside the PPD team in supporting the development of specialist resources and information which help ensure that Admiral Nurses are supported in maintaining their expertise and knowledge.

3. To liaise with supporters and other key stakeholders as required in supporting the development of Admiral Nurse practice including HEI’s, host organisations, external providers and service users to ensure good communication between the PPD team and those we collaborate with.

4. To provide administrative support for the Higher Education for Dementia Network (HEDN), in coordinating meetings, liaising with members, minute taking and developing documentation. This is to support activities relating to academic developments in dementia care and be the first point of contact for this group.

5. To act as a resource, and lead on the use of Pebble Pad (or other equivalent electronic portfolio) to support the ongoing development of Admiral Nurses and monitor the platforms effectiveness to ensure that the organisation is making the best use of the system.

6. To support the PPD team in developing and supporting Communities of Practice for Admiral Nurses to ensure that good communication is maintained and that the events are well organised.

7. To book venues, travel, accommodation, and organise/support complex meetings, events and conferences in relation to all PPD team projects using agreed suppliers and systems, recording all expenditure accurately as required to ensure smooth and effective running of all events.

8. To attend PPD meetings as a member of the team, providing administrative support to ensure these meetings are properly arranged and serviced. This includes helping to draft agendas, progress, prepare and collate papers, and take the minutes of meetings as required to ensure effective administration of team planning.

9. Disseminate resources which support the professional and practice development of Admiral Nursing in relation to project work e.g. Competency Framework development, Communities of Practice, practice development projects etc. and liaise with Admiral Nurses to assess the usability of resources shared and feedback to the PPD team to ensure efficiency.

10. Work alongside the Admiral Nurse Administrator in managing and co-ordinating events such as the Admiral Nurse Induction providing new nurses with the resources required and supporting attendance, and in particular evaluating the effectiveness of the course in order to suggest any future

11. To provide cover for reception duties as and when required in order to support the Charity to ensure that visitors are greeted appropriately, together with providing cover for any other receptionist duties that may be required including dealing with and outgoing post as may be necessary.

Interview date: 27th of February

Please be aware that only applications including both a CV and covering letter will be considered.

An busy and varied Residence Assistant role working for a housing association in London.

Client Details

A housing association in London.

Description

The Residence Assistant will be responsible for:

• Being the first point of contact for customers
• Dealing with enquiries
• Supporting the team with administrative tasks
• Meeting and greeting visitors
• Reporting any maintenance issues

Profile

The Residence Assistant will have:

• Receptionist or customer service experience
• Strong organisational skills
• A personable and friendly personality
• Great communication skills, both written and verbal

Job Offer

A salary of £23,500-26,000, plus annual leave and pension.

Facilities Assistant

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Position: Facilities Officer
Location: London
Contract type: Full Time, Permanent
Hours: 35 per week
Salary: £22,367 to £23,270 depending on skills and experience (plus London Allowance of £3,600)

Closing date: 20 February 2020
Interview date: w/c 24 February 2020

About the role:

The successful candidate will manage the Alzheimer’s Society Head Office in London and be the point of contact for the Property & Facilities team to deliver a safe, effective and enjoyable environment for building users.

The role will involve duties relating to planned and reactive maintenance, H&S, incoming and outgoing post, reception cover, invoicing, managing the facilities helpdesk, general admin and management of ID cards.

About you:

The office is the largest in the Alzheimer’s Society portfolio at 23k sq ft and has over 500 staff and volunteers working from it in a dynamic and fast paced environment. It is home to a wide variety of teams and people working together to improve the lives of those affected by Dementia.

We are looking for a driven, enthusiastic and proactive person to manage this fantastic space and run it in an efficient and effective way in line with our procedures, processes and values. The right candidate will be a self-starter who is ‘hands on’ and practical with excellent attention to detail and the ability to build and maintain relationships at all levels with staff, volunteers, contractors and the managing agent for the building.

You will be joining an exciting and progressive Property & Facilities team of nine people who manage a portfolio of 130 offices across England, Wales and Northern Ireland. We are transforming the working environments used by Alzheimer’s Society and the London Head Office is at the forefront of the design and facilities we aim to offer our people.

You may have experience of the following: Facilities Manager, Facilities Management, Facilities Supervisor, Facilities Officer, Site Manager, Site Management, Site Supervisor, Maintenance Manager, Maintenance Management, Estate Manager, Health & Safety Manager, etc.

RedbridgeCVS is the umbrella body for voluntary and community organisations in the London Borough of Redbridge. We are currently running Health and Wellbeing projects commissioned by Public Health Redbridge and Redbridge CCG.
The Social Prescribing project aims at supporting local residents referred by GP practices in Redbridge, who might face diabetes, low level mental ill-health or social isolation.
We are looking for an administrator to contribute to the efficient running of the Social Prescribing project’s administration systems and processes by working with the Manager, Coordinators and Social Prescribing Advisors. 

This is an exciting opportunity to join a small, high-profile charity that works to transform lives across the UK through a unique and inspiring programme of travel grants. As the Administrator, you will be an integral part of the team; supporting the annual selection process, assisting applicants and grantees with their queries and managing the administrative aspects of Fellowship programme.

The Churchill Fellowship funds inspiring individuals to travel the world in search of solutions for today’s most pressing problems. Our Fellows research the UK’s key challenges – marine pollution, gang crime, food poverty, homelessness and more. They come back with new ideas to make change happen in their professions and communities, transforming lives in every area of society.

Our ideal candidate will have excellent administration skills, personable manner on the phone and in person, impeccable attention to detail and a proven ability to successfully manage varied and competing demands. They will have high IT literacy and take pride in maintaining high standards in their work. They will also enjoy working as a part of a small team and will be enthusiastic about meeting new people and learning about the innovative work of our Fellows.

Civitas Recruitment are excited to be working with a fantastic youth homelessness charity to help source their new Housing Co-ordinator for a newly built flagship building. The charity has an international link however its core focus for this arm will be working on youth homelessness within the London Boroughs. This vacancy will be based near Barbican/Old Street and will work with the housing team to provide operational support including reception cover, handling resident queries, reviewing income streams and offering advice and guidance.

Who are we looking for?

Ideal candidates will have extensive experience of working within the housing sector coupled with experience of working with youth. You will also be willing to study for qualifications within the housing sector. Your customer service skills, time management and communication skills will be of a high standard as you will be managing a range of stakeholders. Please apply directly or enquire with Syed at Civitas Recruitment for a full JD.

Are you interested in working for a Charitable Foundation that makes a difference?

Do you want to work for an organisation that positively promotes young people and celebrates their achievements?

Do you have excellent administration skills, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our dynamic Grants Team as our Grants Administration Assistant!

About us

The Jack Petchey Foundation is a young progressive grant-making Trust based in Canary Wharf in East London. It has grown rapidly since its formation in 1999 and has invested over £124 million in youth organisations.

About the role 

We’re looking for an enthusiastic person to join our dynamic Grants Team and help deliver our grant programmes. The primary focus of the role will be to support the Senior Grants Administrator with the day-to-day administration of the various grants programmes, but in particular the Achievement Award scheme.

This is an exciting time to join the Foundation, as we celebrate our 21st birthday this year and are in the second year of an exciting three-year strategy which seeks to ensure that even more young people across London and Essex are recognised for their achievements and supported to be the best that they can be. 

About the person

You will be a team player who can demonstrate strong communication skills, initiative and the ability to be flexible, as you will be working in a fast-paced, varied and diverse office.

How to apply

To apply, please complete the application form and return it via email along with a completed Diversity Monitoring Form to Rachel Hives.

CVs will not be accepted.

Closing date: 9.00am on Tuesday 10th March 2020.

Interview date: Thursday 19th March 2020.

A busy and varied Administrative Assistant role working for a membership organisation based in London.

Client Details

A membership organisation based in London.

Description

The Administrative Assistant will be responsible for:

• Dealing with membership queries via email and over the phone
• Updating administrative processes
• Helping with managing diaries, arranging meetings and taking minutes
• Booking travel for team members

Profile

The Administrative Assistant will have:

• Administrative experience
• Great communication skills, both written and verbal
• Experience in a fast paced office environment
• Proficiency on Microsoft Office Suite
• Be highly organised with great attention to detail

Job Offer

A salary of £21000-22000, plus annual leave and pension.

This highly respected membership organisation are looking for a Public Affairs Officer to join their team.

Based either at their HQ in Berkshire (with regular travel to London) or in their London office, you can look forward to providing support for the organisations public affairs activities.

You will be ensuring that the organisation is well positioned within the UK government, as well as devolved institutions and the wider policy community, to help influence government regulation. Working with a variety of stakeholders, both internal and external, you will be managing the organisations policy profile and drive its reputation and engagement opportunities.

You can look forward to developing a stakeholder engagement programme for policy makers and external stakeholders and to help plan and organise political engagement events, including parliamentary and party conference receptions, roundtables, panel discussions and seminars. You will be drafting responses to Parliament and Government consultations as well as supporting the Policy and Public Affairs Manager in evaluating the performance of the policy and public affairs function.

The ideal candidate will:

• Have experience in a public affairs/policy role
• Have an excellent knowledge of UK parliamentary process
• Have a strong stakeholder engagement ability
• Strong writing ability

Please note that applications are being accepted on a rolling basis

Location Human Rights Action Centre, London EC2A 3EA

Hours per week 35

Salary details £31,238

Closing date Wednesday 19 February 2020 at 12:00

Interview date Monday 2 March 2020

Keep our offices and bookshops running like clockwork. And make sure our 200 staff and 80 volunteers have all the resources they need to work effectively. As well as enjoying a role that’s unusually varied, you’ll be playing a big part in our fight for human rights.

About the role

You’ll be responsible for the day to day running of the Amnesty International UK office, managing contractors, dealing with staff enquiries, keeping abreast of our cleaning services, waste removal, utilities and our security team.

If the work needs doing you do it or oversee it. You will also act quickly if there’s a problem with any aspect of our facilities, anywhere. But there’s much more to your role than that.

Running health and safety training for staff & volunteers, as well as training and supervising volunteers in our post room.

You’ll take responsibility for our office services and equipment – everything from postal services and reception to stationery. Which will also mean you will mean helping to develop specifications for a wide range of contracts, get involved in procurement and ongoing contract monitoring, whilst also keeping a close eye on budgets.

You’ll help to motivate and develop our facilities team, you’ll make sure our Reception team delivers a great service. And at every stage, you’ll see to it that every one of our people complies with health, safety and environmental regulations.

You will get to meet and work with all of Amnesty’s teams and help them plan logistics for their work needs, be it events or administration.

About you

We are looking for an experienced Facilities Coordinator. You will have a good technical building services qualification (IOSH) plus a background that shows you understand maintenance regimes, experience of working with and understanding RAMS and work permits. know how to develop specifications, experience of negotiating and running contracts, and can maintain a budgets spreadsheet.  

You’ll need a demonstrable ability to work and communicate professionally, verbally and in written form with internal and external customers. You’ll also be able to run training as well as deliver focused and informative presentations.

Above all, you’ll have delivered services that really meet users’ needs and fulfill the demands of health, safety and fire risk assessments. It’s not just about technical expertise though. We’ll also look for plenty of initiative, the ability to plan and solve problems and, most importantly, proven people skills. You’ll need to be flexible, responsive and a great communicator too. Experience in running training is desirable too.

Bring us all of that, and you could soon be taking on a truly varied and fulfilling role with an extraordinary organisation.

About us

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, freedom and truth wherever they’re denied. Already our network of over seven million people is making a difference in almost every country in the world. Whether we’re applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we’re all inspired by hope for a better world.  One where human rights are enjoyed by all.

Apply for this role

For further details about the role please click the 'apply' button. To apply, please complete an application form by midday on Wednesday 19 February. Interviews will be held at our Shoreditch office on Monday 2 March 2020.

Amnesty International values diversity and welcomes applications from all sections of the community. Applications for flexible working will also be considered.

Please note that to be considered for this role, candidates must be able to provide proof of their eligibility to work in the UK.

We are looking for an enthusiastic temporary Part Time Administrator to work for a leading medical charity. They are looking for someone 2-3 days a week

The Role
Reviewing the content of the applications from service stations.
Analysing the applications against a scoring matrix.
Updating DfT with a summary of the applications.
Working with the Head of Policy and Campaigns and Development Officer to review plans from service stations seeking funding or looking to register for the service .
Agreeing with DfT and Head of Policy and Campaigns who the successful applicants are.
Drawing up and distributing contracts to the successful applicants.

The Candidate
Grants Administration
Strong telephone skills negotiation and understanding skills.
IT literate (MS Office preferable)
Good analytical skills and numerate.
Excellent written and verbal communication skills.
Very good organisational and time management skills.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.